CHINNOR PARISH COUNCIL

Minutes of the STATUTORY ANNUAL MEETING held on Monday 9th May 2011

 

Present: Ambridge, Bird, Fowler, Haywood, Higgs, Mantle, Marlow, Pickard, Scarborough, Wills, Wright and Young. Also present: C/Cllr Wilmshurst

 

APOLOGIES: Cllr Lloyd (personal), D/Cllr Hood (personal)

DECLARATIONS OF INTEREST:  Cllr Pickard – additional bills – R Pickard

 

Declaration of acceptance of office was signed by each councillor present prior to the meeting beginning.

 

Cllr Wills opened the meeting and welcomed everyone in attendance: especially the four new Parish Councillors: Cllr Fowler, Lloyd, Higgs and Marlow.

Thanks were given to all the Councillors who served over the past four years.                              

Terms of reference for each Committee were handed to every councillor.

 

1.   ELECTION OF PARISH COUNCIL CHAIRMAN:    

Cllr Wills proposed Cllr Haywood, seconded by Cllr Mantle.

Cllr Pickard proposed Cllr Bird, seconded by Cllr Young

Vote: 8 in favour of Cllr Haywood

Cllr Haywood accepted the post of Chairman.

 

Cllr Haywood thanked Cllr Wills for the past two years of Chairman and for his hard work during the term. All in agreement.

Each Councillor was invited to introduce themselves.

 

 

2.   ELECTION OF PARISH COUNCIL VICE-CHAIRMAN: 

Cllr Wright proposed Cllr Wills. Seconded by Cllr Marlow.

All in favour.

 

 

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OPEN FORUM:  No public were present

     

3.   COMMITTEES: Planning, Environment and F&GP Committees.

     Presently all members of the Parish Council are members:

     Cllr Ambridge proposed we keep the system the same. Seconded by Cllr Wright.

     All in favour.

 

4.   ELECTION OF COMMITTEE CHAIRMEN:

Planning Committee: Cllr Haywood Proposed Cllr Wright. Seconded by Cllr Ambridge.

F&GP Comm.: Cllr Mantle proposed Cllr Ambridge. Seconded by Cllr Scarborough.

Environment Committee: Cllr Pickard proposed Cllr Mantle. Seconded by Cllr Bird.

All in favour.

 

ELECTION OF COMMITTEE VICE-CHAIRMEN:

Planning Committee: Cllr Wright proposed Cllr Bird. Seconded by Cllr Mantle

F&GP Committee: Cllr Haywood proposed Cllr Pickard. Seconded by Cllr Mantle

Environment Comm.: Cllr Wills proposed Cllr Scarborough. Seconded by Cllr Bird

All in favour

 

 

 

 

5.   REPRESENTATIVES ON OUTSIDE BODIES:

(2) Playing Fields Management Com.           - Cllr Pickard, Lloyd

(2) Village Hall Committee               - Cllr Wills, Ambridge

(2) Reading Room Committee                      - Cllr Lloyd, Mr. J. Gordon and Mr. J. Nixey

(1) Mill Lane Joint User Hall                        - Cllr Wright

(2) Allotment Representative                        - Cllr Ambridge, Haywood

(1) OALC & ORCC                                   - Cllr Fowler

(1) Thame CAB                                           - Cllr Mantle

(1) Chinnor Scouts                                       - Cllr Ambridge

(2) Old British Schools                                 - Cllr Wright, Higgs

(2) Rural Transport Liaison Officer   - Cllr Ambridge, Lloyd

(1) St. Andrew’s Association                       - Cllr Wright

(2) Windmill                                     - Cllr Ambridge, Marlow

(2) Community swimming pool:                    - Cllr Fowler, Bird

(2) Chinnor Youth Club:                               - Cllr Young, Pickard

 

 

6.   REPRESENTATIVES ON WORKING GROUPS:

Trees (Environ)                                - as required

Playgrounds (Environ)                      - Cllr Fowler, Wills

Footpaths (Environ)             - John Robertson (co-option)

Transport & Highways (Plan)            - Cllr Lloyd

Site Allocation (Planning)                 - Cllr Haywood, Wright, Bird

I.T (F&GP)                                     - Cllr Scarborough, Bird

Grants (F&GP)                                - Cllr Ambridge, Wright, Pickard, Haywood, Mantle

Policies and Procedures (F&GP)     - Cllr Haywood, Scarborough, Wright, Pickard, Fowler

     Christmas Lights (Env)                     - Cllr Marlow, Pickard, Mantle

     Planning Applications (Planning)       - Cllr Wright

     HR Group (F&GP)                         - Cllr Pickard, Haywood, Young, Ambridge

     S106 working group (F&GP)          - Cllr Bird, Ambridge, Wills, Haywood, Wright

S&SC development working party - Cllr Bird, Young, Ambridge, Pickard

Asset Group (F&GP)                       - Cllr Ambridge, Wills, Haywood

 

 

7.   REVIEW OF SPENDING LIMITS (SO 58)

At present:  ‘A ‘- £5,000 and ‘B’ - £20,000.  As per Standing Orders item 58a.

Cllr Wills proposed the figures remain the same. Seconded By Cllr Mantle.

All in favour.

 

 

8. REVIEW OF ALLOTMENT RENTS

Allotments rent presently (2010-2011): £505.00 per annum.

Cllr Ambridge proposed the figure increase to £600.00 per annum. (2011-2012) Seconded by Cllr Scarborough. Vote: 2 in favour. Against: 9

Cllr Pickard proposed the figure remains the same at £505.00. To be reviewed next year.

Seconded by Cllr Wills. Vote: 9 in favour, 1 abstained, 1 against.

The Council decided to keep the allotment rent the same – The Clerk to advise the Allotment Society that the figure to be reviewed next year.

 

 

9. REVIEW OF COUNCILLORS REMUNERATION

    At present: Parish Council accepts the basic councillors remuneration

    (Parish Remuneration Panel) that is available to Councillors of £259.90 each (band 2).

Cllr Fowler proposed the remuneration remains optional. Seconded by Cllr Mantle.

Vote: 9 in favour, 1 against, 1 abstained.

 

10. CONFIRMATION OF DIVISION OF PARISH: Each area to be reviewed quarterly from January prior to the Environment Committee. Problems to be reported to The Clerk.

Area

Cllr Responsible

Area to Inspect

 

1

Cllr Haywood

Henton and Wainhill

 

2

Cllr Wright

Station Road from the Crown to rail bridge, Meadow Road, Old Sawmill Place, Hill Road to Wykeham Rise and Golden Hills, Church Lane, Church Road, Lime Grove

3

Cllr Lloyd

Rectory Meadow, Musgrave Rd, The Avenue, Keens Lane, Hill Farm Court, High Street, Doveleat, Grafton Orchard, Benton Drive

4

Cllr Mantle

Station Road from the Crown, Van Diemens Close, Duck Square, Thame Road to the nursery, Lower Road to the High Street and Cromwell Court

5

Cllr Marlow

Springfield Gardens, Malyns Close, Leyburne Gardens, Lower Icknield Way, Hernes Oak, The Lane, Holland Close and Elderdene

6

Cllr Young

Glynswood, Druids Walk, Wheeler End, Ravensmead, Greenwood Meadow, Oak End, Woodville and Orchard Way

7

Cllr Wills

Oakley Road, Crowell Road to 30mph limit, The footpaths off Oakley Road to Riders Way, Timber Way.

8

Cllr Scarborough

Mill Lane, Cherry Tree Road, Willow Road, Beech Road and Rannal Drive

9

Cllr Ambridge

Riders Way, Hunters Point, Fox Cover, Hillwerke, Benwells; through footpath to Lacemakers, Penley Close and Flint Hollow

10

Cllr Fowler

Oakley Lane, Cowleaze, Ashridge, Conigre, Robins Platt, Millers Turn, Cleavers, Estover Way, Hedgerley, Hailey Croft, Foresters,  Middle Way.

11

Cllr Bird

Emmington and Thame Road to the Emmington turn.

Former Cement works development

12

Cllr Higgs

Chinnor Hill, Red Lane, Hill Top Lane and Spriggs Alley.

 

13

Cllr Pickard

St Andrews Road, Upperfields, Glimbers Grove, Elm Drive, Elm Close, Greenwood Avenue

 

 

11. CONFIRMATION OF DIVISION OF PARISH OWNED / MAINTAINED AREAS:

Each area to be reviewed monthly prior to the Environment Committee.

Problems to be reported to The Clerk by email or in writing.

1

 

Cllr Wills

Playing Fields off of Station Road:

to include machinery storey and play equipment

 

2

Cllr Fowler

Cllr Scarborough

Whites Field off of Mill Lane to include community hall, community shelter and MUGA.

 

3

Cllr Fowler

Cllr Scarborough

Hill Road Recreation ground off of Hill Road:

to include pavilion and play equipment

 

4

 

Cllr Pickard

Cllr Ambridge

St Andrews Road play area – grass area and play equipment

 

 

5

Cllr Wills

Parish Council Offices – 36 Station Road

 

 

 

12. MINUTES of the Full Council meeting held on 4th April 2011 were proposed for approval by Cllr Pickard, seconded by Cllr Young and signed by Cllr Wills.

 

13. CORRESPONDENCE and INFORMATION:

13.1   Correspondence not presented to Committees: None

13.2   Information to pass to Council: None

 

14. REPORTS: The following Committee reports to be approved and adopted:

14.1     Planning Liaison dated 11th April and 18th April 2011 signed by Cllr Wright

14.1.1 Cllr Ambridge attended the Community workshop and didn’t feel it relevant to us.

14.2     Environment dated 11th April 2011 signed by Cllr Mantle

14.2.1 Re PA.1 a map of the play areas and each equipment numbered to be identified.

14.3     F&GP dated 18th April 2011 signed by Cllr Ambridge

14.4     Additional Bills were proposed for approval by Cllr Wills, seconded by Cllr Ambridge. All in favour:

OCC Superannuation fund – April wages                      £1398.22

Post Office – CIR - April                                              £1473.40

Bulk Payment  - April wages                                         £4876.08

British Gas Business – Hill Road pavilion                       £    51.25

British Gas Business – WFCH                          £  161.47

Motec – Village Centre grant for minibus                       £    49.50

Danwood Group – photocopier                                    £    52.37

R Pickard – WFCH cleaning                                        £    80.00

SODC – dog bin empty                                                £  186.58

TLS - Village Centre grant for minibus              £  224.40

Lyreco – stationery                                                       £    95.45

WM Nairn – Sow n Sow                                              £  160.00

Gardening Delights – food waste bins                £  393.60

Arval – fuel – Direct Debit                                            £  175.77

Arval – fuel – Direct Debit                                            £  232.35

Post Office – CIR – May                                              £1341.18

OCC Superannuation fund – May wages                      £1398.22

Bulk Pay – May wages                                     £4648.34

Simon Griffiths – mower repairs                                    £  110.00

B Hutton – WFCH tap repair                                       £    52.40

RBS – Year End accounts                                            £  588.24

Turney Group – mower parts                                        £    81.79

 

15. COUNTY AND DISTRICT COUNCIL MONTHLY REPORTS: 

No District Council report was submitted.

No District Councillor was present at the meeting

County Council report as attached in the minutes file.

County Councillor Wilmshurst was present at the meeting to answer any questions.

The Clerk to contact the Election body to express their concern over the recent election system and counting of votes. Also the postal vote confusion to be reported.

 

16. OUTSIDE REPORTS OF MEETINGS ATTENDED FROM PARISH COUNCIL: 

Outside reports as attached in minutes file.

Chinnor Library Group was reported by Cllr Pickard – the electronic petition has been accepted for consultation mid May to the end of September.

The Youth Club report details the need for a Youth Worker and would like to employ one. A question of how to employ that person to be agreed. Options to be explored.

 

 

 

CHAIRMAN