CHINNOR PARISH COUNCIL

Minutes of MEETING of the Assets Committee held on Monday 10^th October 2011

Present: Cllrs. Ambridge, Bird, Fowler, Haywood, Higgs, Lloyd, Pickard, Scarborough (in the chair), Wright and Young.

APOLOGIES: Liz Folley (Clerk), Cllr Marlow, Cllr Mantle

DECLARATION OF INTERESTS: None

TERMS OF REFERENCE

Cllr Ambridge proposed the terms of reference. Seconded by Cllr Wright. All in favour.

Copy attached in the minutes file.

PARISH OWNED LAND AND BUILDINGS

PO.1 Each Parish Council owned land and building to be identified and located on a definitive map.

The Clerk to email Cllr Scarborough the Asset Register with only land ownership details identified.

Cllr Scarborough to investigate an Ordnance Survey Map license and the costings for this.

WHITES FIELD COMMUNITY HALL

WF.1 The option of solar panels was discussed. It was decided not to progress this option at all as it was felt not to be a good investment at the current time. The panels are toughened glass but Council were fearful of the safety of any youths climbing onto the roof to retrieve footballs. Also planning permission would be required for the panels and a suitable angle would be needed to make them satisfactory which caused concern.

WF.2 The proposed plans for the Whites Field extension were discussed. Cllr Ambridge to amend them slightly to include an access ramp.

WF.3 The Clerk to obtain one years worth of invoices for Whites Field Community Hall to have a definitive annual cost for the building. This to include Electricity, repairs, maintenance, cleaning. Plus the total income for the hall for the past year including hire charges from CYFC and independent hires. It was suggested CYFC be invoiced quarterly for hire to keep invoices lower.

WF.4 The guttering at the hall needs urgent attention.

HILL ROAD RECREATION BUILDING

HRR.1 The building requirements and repairs / maintenance were discussed. The Council decided a full classification needed to be sought for this area before any works can commence. Cllr Haywood and Cllr Scarborough to discuss this.

HRR.2 The land available at the Cement Works was discussed. A possibility of purchasing more land was discussed and needs to be reviewed with a future plan in place.

2012-2013 BUDGET

B.1 Budget requirements for next financial year: A possible £5000.00 to be allocated for:

Legal Fees and up to date plans for each owned area. Administration for these items.

Also costings for a regular maintenance person / contractor at Whites Field Community Hall to be sought and discussed.

Cllr Scarborough, Cllr Haywood and The Clerk to discuss about administration of the Asset Committee and staff available time to assist with this.

CLERKS REPORT

CR.1 Office boiler has been repaired by Glow-Worm but the boiler is still faulty – the engineer advised we need to have the boiler fully cleaned at further cost (to be quotes for soon). The Clerk to contact the owner of the building as the damage has been caused due to the metal collector item being fitted faulty prior to our contract.

CR.2 The Clerk to contact Mr Moore at SODC re S106 money categories and for definitive breakdown of categories for future information. Also to ask what category the money for the Siareys Yard is and to ask if it is flexible at all?

CHAIRMAN