CHINNOR PARISH COUNCIL

Minutes of MEETING of the Finance and General Purposes Committee held on

Monday 19th December 2011

 

Present: Cllrs. Ambridge, (in the chair) Bird, Haywood, Higgs, Lloyd, Marlow, Pickard, Scarborough, Williams and Young

 

APOLOGIES:  Cllr Wright, Cllr Fowler, Cllr Mantle

DECLARATION OF INTERESTS: Cllr Bird re GP.2 – Chairman of the Committee

 

FINANCIAL AND POLICY MATTERS.

FPM.1 Cllr Haywood proposed to approve the budget update. Seconded by Cllr Lloyd.

All in favour. The Whites Field Community Hall bills to be looked at before the next F&GP

FPM.2 Cllr Pickard proposed to approve the bank reconciliation. Seconded by Cllr Bird.

All in favour.

FPM.3 Cllr Lloyd proposed to approve payments on Petty Cash. Seconded by Cllr Williams.

All in favour. There were nil payments through Imprest in this month.

FPM.4 Grants for Parallel bar equipment in Conigre play area – to be discussed at the next F&GP.

FPM.5 Cllr Bird proposed to budget £2000.00 towards the proposed new Fitness equipment from the capital purchase budget. Seconded by Cllr Young. All in favour. Cllr Pickard and Cllr Mantle to work towards a mission statement for the grant application.

 

GENERAL PURPOSES

GP.1 Cllr Haywood proposed the Council will fund £6500.00 for the marquee, toilets, security and generator in August 2012. Seconded by Cllr Scarborough. All in favour.

It was suggested that Sainsbury’s and Waitrose are approached regarding event sponsorship.

GP.2 Newsletter in the January pump was discussed: one side will be the request to use the August Bank Holiday marquee.... Wednesday, Thursday, Friday, Sunday afternoon.

Monday is the Flower Show and it was agreed the Beer Festival will be held on the Saturday.

Possible other article ideas: Bus routes update with new route detailed, Jubilee event ideas, Proposed fitness equipment. Proposed by Cllr Haywood, seconded by Cllr Lloyd. All in favour.

GP.3 Farewell and thanks for D/Cllr Geoff Andrews were discussed. 18th January was a proposed date to hold a farewell function.

 

ACCOUNTS FOR PAYMENT

The following accounts were proposed for payment by Cllr Williams and seconded by Cllr Lloyd. All in favour.                               

1.      Lyreco – stationery                                                                                         252.28

2.      Greenfield Farm – Christmas tree for Chinnor                                               576.00

3.      Grundon Waste – waste wheeler empty                                                           71.16

4.      Reading Room – remaining grant – 2011-2012                                               881.00

 

 

CLERKS REPORT

CR.1 The Clerk confirmed the Keens Lane Road Closure has been received for the Carols around the Tree event. Dr Chris Hood is running the event.                               

 

 

 

 

 

 

 

CHAIRMAN