CHINNOR PARISH COUNCIL

Minutes of the above Council meeting held on Monday 9th October 2006.

 

PRESENT: Cllrs. Andrews, Dix, Haywood, Mantle, Marfleet, North, Pullen (in the Chair), and Wills

 

1.   APOLOGIES: Cllr’s Brooks, Cameron, Gibbons (personal), Mumford and

Wright (family commitments).

2.  DECLARATION OF INTERESTS: None

 

 

3.  MINUTES: The minutes of the last monthly meeting held on 11th September 2006 were approved and signed by Cllr Pullen.

 

4.  MATTERS ARISING:

MA.1 Playing Fields to be added to the environment agenda.

 

 

5. CORRESPONDENCE

5.1. Correspondence already discussed by Committees. Noted.

5.2. Correspondence not presented to Committees:

5.2.1 Reply letter from Buckinghamshire NHS PCT re the District Nurse cover. The Clerk to reply and ask what number of District Nurses were in this area before the teams were combined 18 months ago.

 

 

Cllr Marfleet arrived at the meeting

6. REPORTS: The enclosed Committee reports to be adopted.

6. 1. Environment dated 18th September 2006 signed by Cllr Andrews

6.1.1 Re OM.3 The Clerk to ask about the door stopper for the Reading Room.

6. 2. Planning Liaison dated 18th September 2006 signed by Cllr Dix

and 2nd October 2006 signed by Cllr Andrews.

6.2.1 Re HM.1 18th Sept: The Clerk to chase up getting the Transport Appraisal.

6.2.2 Re OM.2 2nd Oct: CYFC Tenure request to be added to the next planning agenda.

 

Cllr Haywood arrived at the meeting.

6. 3. F&GP dated 2nd October 2006 signed by Cllr Andrews.

6.3.1 Additional Bills for approval:

Helpful Hirings                                      £    74.61

Bucks Industrial Services                                  £    64.16

Kevin Moore                                                    £  176.25

Oxfordshire Ambulance League of Friends        £1700.00

Home Start                                                       £    50.00

The Lavender trust                                            £    50.00

4th Chinnor Brownies                                        £    25.00

Browns                                                            £      5.32

SODC                                                             £  139.99

Alan John Printing                                             £  160.00

Complete Tree Services                                    £  146.88

 

 

 

7.   REPORTS FROM DISTRICT AND COUNTY COUNCILLORS

7.1 C/Cllr Wilmshurst reported on the Bus Service: following recent problems he advised that return tickets should be purchased. A number for a contact at SODC has been handed to the Clerk to forward all problems too.

A review of the bus service should commence in November.

7.2 C/Cllr Wilmshurst reported on the recent visit to Chinnor with Brian Short. A lot of problems had been discussed with the Clerk including pot holes, re-surfacing and grass cutting areas.

7.3 C/Cllr Wilmshurst reported that he is still following up the allocation of Day-care provision given in the Section 106 to Thame which should be allocated to Chinnor.

7.4 District Cllr Haywood reminded all councillors of the Site Allocation exhibition on Tuesday 10th October in Thame Town Hall.

7.5 District Cllr Haywood reported on a proposed public meeting in November re the Cement Works development.

7.6 District Cllr Haywood asked for the Clerk to invite neighbours and interested parties of the proposed St. Andrews development to the next planning meeting as two members of OCC will be addressing the Council.

 

 

8.   OUTSIDE REPORTS FROM PARISH COUNCILLORS

8.1 Cllr Mantle reported on the Police Surgery she attended. It was very successful.

8.2 Cllr Dix reported on the CPFMC meeting. A final draft of the new pavilion design had been submitted to the council and would be shown to the Parish Council once various other elements, including the play field are included.

Also Lesley Nesbitt has produced a report on the safety aspects, this will also be submitted.

8.3 Cllr Dix reported on the Town and Parish Council Forum he attended with Cllr Wills.

Cllr Dix attended the Litter workshop which raised the subject of a street litter grant, which the Clerk will follow up. He also attended the Neighbourhood Policing workshop which is to be rolled out. This to be added to the F&GP agenda in November to discuss PCSO allocation.

8.3 Cllr Marfleet reported on the Youth Worker Meeting which highlighted staff issues. The Clerk confirmed part of the Chill-Out fund had been received. Cllr Pullen asked Cllr Marfleet to type up some minutes from the meeting and asked the working group to set up another meeting shortly to follow the issues through.

Working group is: Cllr’s Dix, Haywood, Marfleet and Wills

8.4 Cllr Wills reported on the Town and Parish Council Forum. He attended the Planning workshop which was about the site allocation exhibition and ongoing projects and also planning enforcement. Next summer SODC are to be running planning application workshops for councillors and Clerks to show how applications should be read and understood. Also Cllr Wills attended the Youth workshop where he met Kevin Brophie and learnt that if Disabled toilets are built in WFCH for the youth club a grant could be requested towards this.

8.5 Cllr Andrews reported on the Chilterns Conservation Board meeting he attended. It was confirmed we have high home ownership figures in this country.

 

 

OPEN FORUM:  No public were present.

 

 

CHAIRMAN

 CHINNOR PARISH COUNCIL

Minutes of the meeting of the above Council held on Monday 11th September 2006

 

PRESENT: Cllrs. Andrews, Cameron, Dix, Gibbons, Haywood, Mantle, Marfleet, Pullen (in the Chair), Wills and Wright.  ALSO PRESENT: C/Cllr Wilmshurst

 

2.   APOLOGIES: Cllr Brooks (ill), Mumford, North (holiday)

2.  DECLARATION OF INTERESTS: None

 

Mr David Beechey from Chinnor Bowls Club gave a brief presentation to the Parish Council with pictures and diagrams on the bowls layout. It was mentioned that a financial contribution would be required from the Council for the new bowling area in Chinnor and Cllr Pullen advised that this would be discussed for the next Budget 2007-2008.

 

3.  MINUTES: The minutes of the last monthly meeting, dated 14th August 2006, were signed and approved by Cllr Pullen.

 

4.  MATTERS ARISING:

There were no matters arising.

 

5. CORRESPONDENCE

5.1. Correspondence already discussed by Committees. Noted

5.3. Correspondence not presented to Committees:

5.2.1 An offer from Oxford and Cherwell College from the ASDAN unit for maintenance of the Village Centre garden was approved. Unanimous vote. To be discussed further at the next Environment committee.

 

6. REPORTS: The enclosed Committee reports to be adopted.

6. 1. Environment dated 21st August 2006 signed by Cllr Andrews.

6. 2. Planning Liaison dated 21st August 2006 and 4th September 2006 signed by Cllr Wright

6. 3. F&GP dated 4th September 2006 signed by Cllr Gibbons.

6.3.1 A proposal from Cllr Cameron to give £75.00 to Helping Hands Bingo was seconded by Cllr Dix. Unanimous vote.

6.3.2 Newsletter was approved for printing and issue in the next Pump.

6.3.3 Additional Bills for approval:

1. Chinnor Girl Guides                          £400.00

2. Citizens Advice Bureau                                 £900.00

3. Helpful Hirings                                              £280.58

4. Thame Service Station                                  £  32.66

5. British Gas – Electricity for WFCH   £  51.89

6. Births Gas – Electricity for equip store           £    3.53

7. Playdale – items from RoSPA report £398.33

8. Motec                                                          £  25.85

9. Blanchford                                                    £  77.79

10. Post Office Ltd – Tax for Iveco                  £170.00

11. Stormont Truck and Van                            £251.60

12. AJ Heating                                     £  70.00

13. Helping Hands Bingo                                  £  75.00

14. Chris Butt – August Bank Hol food £100.00

9.   REPORTS FROM DISTRICT AND COUNTY COUNCILLORS

7.1 C/Cllr Wilmshurst confirmed a meeting on 20th October 2006 with the Chief Executive who will be visiting Chinnor.

7.2 C/Cllr Wilmshurst confirmed that Brian Short would be visiting Chinnor on 3rd October.

7.3 C/Cllr Wilmshurst advised that the cabinet are looking closely into the school years for children with special education needs who may be able to stay on at school longer after leaving age.

7.4 C/Cllr Wilmshurst conformed that OCC are continuing to look at transport for children to school, especially children who go out of area to schools such as faith schools.

7.5 C/Cllr Wilmshurst and Cllr Pullen to meet at County Hall on Wednesday 13th September to discuss the Section 106 agreement.

 

 

10. OUTSIDE REPORTS FROM PARISH COUNCILLORS

8.1 Cllr Mantle reported on the recent Community Safety Group meeting. Low crime in general though car crime higher than normal. Vandalism posters are to distributed around the village to raise awareness. Cllr Haywood also reported that the Ridgeway is now closed to all motor vehicles in Oxfordshire. The Community Safety Group open day to coincide with the Village Centre Fun Day in June 2007.

8.2 Cllr Dix reported on the recent Saltex exhibition attended by himself, Trevor and John. An idea for a kit for a sharps container would be good. To be added to next Environment agenda.

8.3 Cllr Pullen reported that he had advised Bernie Braun on the Youth Worker and Youth Club progress.

 

 

OPEN FORUM

There were four members of the public present who commented on the set up of the meeting as they found it hard to hear. Next main meeting the chairs will be moved closer.

 

 

 

 

 

CHAIRMAN

 

CHINNOR PARISH COUNCIL

Minutes of MEETING of the Environment Committee held on

Monday 18th September 2006

 

Present: Cllrs. Andrews (in the chair), Dix, Haywood, Mantle, Marfleet, Mumford, Wills and Wright.

 

APOLOGIES: Cllr’s Brooks (ill) Cameron (holiday), Gibbons (holiday), North (holiday), Pullen (holiday)

DECLARATION OF INTERESTS: None

 

 

PLAY AREAS

PA.1 Play Area report showed nothing to date to report. The items had been ordered form Playdale to complete the RoSPA report. A tree had been removed from

St Andrews play area as it was deemed dangerous where it had fallen over.

SOHA to be advised.

 

PARISH IMPROVEMENTS

PI.1 Graffiti between Ryders Way and Oakley Road to be looked into. OALC to be contacted to find out the law behind cleaning fences with the owner’s permission. The Clerk to put a note in the pump to ask if anyone has problems with graffiti to contact the Parish Council office for advise.

PI.2 Village Centre garden improvements updated on the Clerk report on Planning Committee 18th September 2006.

PI.3 Working Group for Youth Worker to begin Monday 25th September: Cllr’s Dix, Haywood, Marfleet, Pullen and Wills to attend and invite Charlotte Collins, Andy De-Fue and Gerald Brandes.

PI.4 Quote from Complete Tree Services re Ash in Estover Way which requires felling. Approved at a cost of £125.00.

PI.5 Update from Tim Wilde, OCC re Estover Way drainage Pond. Noted.

 

OTHER MATTERS

OM.1 Email from David Watson re firework display in Whites Field: The Clerk to reply to advise that we are unable to Police the area but will lock the car park gate and that they should contact CYFC also.

OM.2 District Nurse cover concerns were noted. The Clerk to contact the Aylesbury Vale PCT, Boris Johnson, SODC: Jules Thompson and OCC and explain that our concerns are due to living in a semi-rural location we rely more on District Nurse cover which cannot be guaranteed due to a lack of District Nurses.

OM.3 Meeting Venues were discussed as concerns were raised over the accessibility of the Reading Room for Disabled people. It was proposed by Cllr Marfleet to ask the Clerk to contact John Gordon and ask for the rear door to have a stopper fitted, improved lighting at the back and more improvements for Disabled users to be added ie Disabled parking spaces etc. Seconded by Cllr Andrews.

OM.4 Fieldwork magazine passed to Cllr Wills.

OM.5 LCR Magazine: NALC official journal passed to Cllr Wright.

 

 

 

CHAIRMAN

CHINNOR PARISH COUNCIL

Minutes of MEETING of the Finance and General Purposes Committee held on

Monday 2nd October 2006

 

Present: Cllrs. Andrews, Cameron, Haywood, Mantle, Mumford (In the chair), North, Wills and Wright.

 

APOLOGIES: Cllr Brooks, Dix (holiday), Gibbons, Marfleet, Pullen (holiday).

DECLARATION OF INTERESTS: Cllr Mantle – a First responder

 

 

FINANCIAL AND POLICY MATTERS.

Following the introduction from Chinnor First Responder Unit Cllr Wright proposed a donation of £1700.00, this was seconded by Cllr Haywood. Unanimous vote.

Cllr Mantle was asked to leave the room whilst the discussion took place.

 

 

FP.1 Budget Update for August 2006 was approved.

FP.2 Photocopy quote from Danwood Group was proposed for approval by Cllr Wright at a lease cost of £23.30 per month for a Sharp ARM 122E copier. Service charge, including toner at 0.8p per copy.

FP.3 £50.00 donation to Home-start Southern Oxfordshire 2006 was approved. The Clerk to write and ask for information to the numbers helped in Chinnor.

FP.4 Letter from Reading Room, Chinnor re grants to be added to the Budget meeting.

FP.5 Letter from Thames Valley Air Ambulance Trust to be added to the Budget meeting.

FP.6 WFCH cost of internal grills was approved at an approx cost of £1000.00.

FP.7 www.chinnorparishcouncil.org.uk Works to get site up and running by DX Projects was approved at a cost of approx £400.00. The “search engine” works and ongoing maintenance package at a cost of £25.00 per month to be included in the Budget.

FP.8 Letter of thanks from Chinnor Girlguiding was noted.

FP.9 Letter of thanks from Citizens Advice Bureau was noted.

FP.10 Donation in memory of Karen Grenville was agreed at £50.00 for Cancer Research and £25.00 for Chinnor Brownies.

FP.11 Annual Return for Chinnor Parish Council was approved and accepted unanimously.

FP.12 Try Homes receipt of £5000.00 for Section 106 was noted. We are waiting a reply from Try Homes regarding the allocation of funds.

FP.13 Local Transport Survey is not going to be distributed by the Council.

FP.14 Letter from Youth Work Solutions passed to Cllr Wills.

FP.15 Email re Skate Park following the recent Pump article was noted. The Clerk to reply to advise the ongoing problem is site allocation and identification.

FP.16 South and Vale Carers Centre letter was noted. Then Council are not going to give a  grant at this time.

 

 

 

 

 

 

 

 

 

 

ACCOUNTS FOR PAYMENT The following accounts were approved for payment.                               

1.      J.L Wills               

2.      T.R Hipkin                        Wages                                                              3427.60

3.      C.J Malinowski

4.      E Folley

5.      OCC Superfund                                                                                          714.88

6.      C.I.R – Inland Revenue                                                                             1056.56

7.      Thames Water - WFCH                                                                                81.21

8.      Thames Water – Pavilion and club house                                                      203.84

9.      Lamps and Tubes – decoration repairs                                                         353.68

10.  Complete Tree Services – tree works at Estover Way - Ash                          52.88

11.  John K Lawrence – hedge cutting Timber Way                                            100.00

12.  Blanchfords – mortice lock                                                                            17.63

13.  P.A Spittles – concrete for village centre front                                              585.15

14.  BDO Stoy Hayward - Auditors                                                                   881.25

15.  T Hipkin – expenses                                                                                      30.00

16.  M. Dix – expenses from Saltex                                                                      22.30

17.  Motec – Mini bus                                                                            283.99

18.  E Folley – expenses                                                                                       23.94

19.  Consortium – stationery                                                                               100.16

20.  Southern Electric – Replace Lantern Mill Lane Car Park                  261.59

21.  Mudway Workman – Replacement Bulbs                                          44.42

22. Katie Wales – WFCH cleaning                                                                    160.00

23. Chilterns Conservation Board – 4th October planning conference        35.00

24. Blanchfords – WFCH                                                                                      8.00

25. Trevor Hipkin – Travel Expenses                                                       61.50

26. J Wills – Expenses for travel and photocopy                                                   16.46

 

 

 

 

 

CHAIRMAN

 

                            CHINNOR PARISH COUNCIL

Minutes of MEETING of the Planning Liaison Committee held on

Monday 2nd October 2006

 

Present: Cllrs. Andrews, Cameron, Haywood, Mantle, Mumford, North, Wills and Wright (in the Chair).

APOLOGIES:  Cllr Brooks, Dix (holiday), Gibbons, Marfleet, Pullen (holiday).

DECLARATION OF INTERESTS: None

 

Address and introduction from First Response Unit about the activities, training and functions of a first responder. The majority of calls are in connection with cardiac arrest and already one life has been saved in Chinnor due to a first responder being able to attend before the ambulance arrived.  It was explained that a first responder is called after the ambulance is mobilised, an ambulance always attends but on occasions assistance is needed quicker which is where a first responder can help.

The complete kit for a first responder costs £1700.00 with the AED taking majority of the amount at a cost of £1000.00.

The three first responders who are based in Chinnor all attended the meeting also.

Martin Wright thanked Mr Richard Tracey for his introduction.

 

PLANNING APPLICATIONS

PO6/E0918 Widen existing access by 1.2m approximately at 34 Lower Icknield Way for Mrs Blagg. No Objection.

PO6/E0931 Erection of a new attached dwelling at 2 Benwells for Mr Taylor.

No Objection.

PO6/E0954 Single storey extension to rear of property, front garden converted to hard standing and kerb dropped to allow increased access to hard standing at 33 Greenwood Avenue for Mrs Whitworth. No Objection.

PO6/E0836 Erection of first floor side extension at 3 Foresters for Mrs Fleming. Amendment to original Plan… For Information Only

 

 

PLANNING DECISIONS: Approvals as follows were noted.

PO6/E0805 Erection of detached dwelling at Hernes Oak, 60 Lower Icknield Way.

PO6/E0809 Demolition of existing single storey annex. Erection of new single storey, linked annex at Wainhill Cottage, Wainhill

 

 

PLANNING CORRESPONDENCE

PC.1 Letter from SODC Public Amenities re new development off Oakley Road: street name suggestions made were: Siareys Close.

PC.2 SODC Consultation – Draft Planning Enforcement Policy passed to Cllr Wright.

PC.3 The Chilterns Conservation Board Building Design Guide: Roofing Materials passed to Cllr Wright.

 

 

OTHER MATTERS

OM.1 Letter and posters for TVP re Halloween and Fireworks season. Noted.

OM.2 Letter from Chinnor Youth Football Club re tenure of Whites Field. The Clerk to reply and ask for more details and what their requirements are and what conditions have been sent to them. Also the Clerk to look into previous agreements.

 

 

CLERKS REPORT

1. Letter from Trevor concerning rabbits damaging the slide foundations. Slippery steps up to the slide. I have phoned the OPFA with regard to the use of fine chicken wire.

2. Mower currently being repaired.

3. 2 enquiries for copies of the Village Design Statement (1997) Solicitor from Berkshire and Consensus Planning – St Albans.

4. Office Furniture – surplus to requirement - 1 small computer station and 2 large drawing tables. Replace with 1 standard desk approx £200.

5. Jayne Bolton (SODC) will visit the climbing net within the next 2 day.

6. Brian Short will be in the village on Tuesday 3rd October to look at problem areas.

 

 

 

 

 

 

CHAIRMAN

 

                                      CHINNOR PARISH COUNCIL

Minutes of MEETING of the Planning Liaison Committee held on

Monday 18th September 2006

 

Present: Cllrs. Andrews, Dix, Haywood, Mantle, Marfleet, Mumford, Wills and Wright (in the Chair).

 

APOLOGIES: Cllr’s Brooks (ill) Cameron (holiday), Gibbons (holiday), North (holiday, Pullen (holiday)

DECLARATION OF INTERESTS: None

 

PLANNING APPLICATIONS

PO6/E0835 First floor side extension and conversion of existing integral garage below. (As amended by drawing 06/035-01/A accompanying Agents letter dated 11-9-06) at Crabtree Cottage, Henton for Mr and Mrs Griffith.  No Objection.

PO6/E0881 Erection of a first floor rear extension over existing accommodation at 47 Cherry Tree Road for Philip Knight. No Objection.

PO6/E0882 Erection of a first floor rear extension over existing accommodation at 49 Cherry Tree Road for Steve Wood. No Objection.

PO6/E0883 Erection of single storey front and two storey side extension at 41 Van Diemens Close for Mr Pethers. No Objection.

PO6/E0893/O  Demolition of surplus school building and erection of residential development at Land at St Andrews School, Station Road for OCC.

Letters of objection from neighbours to consider. Reply from OCC re Parish Council concerns on growing community figures.  The Clerk to contact Alan Pope of OCC re education figures for our community.

Objection: Numerical justification questionable

PO6/E0898 Single storey front extension and new pitched roof over existing garage at 58 Cowleaze for Mrs Reed. No Objection.

PO6/E0901 Subdivision of dwelling to form two separate units of accommodation (amendment of planning permission P94/NO229, to remove the tie of living accommodation to the existing dwelling as per condition 4) at 38 High Street for Mr and Mrs Guthrie. No Strong Views

PO6/E0903 Proposed double garage and addition of door and windows in existing store at Sanderum Centre, Oakley Road for the Sanderum Centre. No Objection

PO6/E0910 Erection of detached garage at 59 Icknield Way for Mr and Mrs Clarke.

No Objection.

 

 

PLANNING DECISION: Approvals as follows were noted.

PO6/E0770 To erect a brick effect pre-fabricated concrete garage at 16 Elderdene.

 

PLANNING DECISION: Refusals as follows were noted.

PO6/E0719/OUTLINE. Erection of six two bedroom dwellings including alteration to width restrictor at Rear of 25A Oakley Road.

 

APPEAL DECISIONS: Appeal is dismissed. Noted.

APP/Q3115/A/06/2007348 PO5/E1130 Second storey side extension at 46 Oakley Road, Chinnor. The appeal is dismissed.

 

 

PLANNING CORRESPONDENCE

PC.1 PO6/E0093/LD Certificate of Lawful use or Development for Mr Keen, 31 Oakley Lane. Noted.

PC.2 PO6/E0772 To replace existing shed with new shed at Jacobs Ladder, Chinnor Hill. Application has been withdrawn by applicant. Noted.

PC.3 Change of property address: 63, Oakley Road: formerly Field House. Noted.

PC.4 SODC Site Allocations Development Plan Document re exhibition on 10th October 2006 in Thame Town Hall from 3pm to 8pm. Cllr Haywood requested all Parish Councillors attend and complete the questionnaire.

 

HIGHWAY MATTERS

HM.1 Letter and email from Robert Rossiter at OCC re the Transport Appraisal for Chinnor Cement Works. Noted. The Clerk to continue trying to obtain the TA as previously requested.

 

OTHER MATTERS

OM.1 Ref Enforcement File Ref EE06/137: Alleged Breach. Council found no grounds to take further action on 43 Oakley Lane. Cllr Wills confirmed he had driven by the property and had nothing to report on the site which may need action against.

OM.2 Chilterns AONB Planning Conference on Wed 4th Oct. Cllr Andrews to attend.

OM.3 Annual Chilterns Forum on Thursday 9th November 2006. Noted.

OM.4 Partial Review of South East Plan – Provision for Gypsy and Travellers. Noted.

OM.5 Photocopier quotes from Danwood Group to be added to the F&GP agenda.

OM.6 WFCH quotes for security grills to be added to the F&GP agenda.

OM.7 South Oxfordshire Official Street Map Book to be looked at by the Clerk.

OM.8 OPFA Notice of AGM passed to Cllr Mumford.

OM.9 Parish Digest for September 2006 passed to Cllr Wills and Wright.

OM.10 Clerk and Councils Direct magazine passed to Cllr Wright.

OM.11 News from OCC. Noted.

 

CLERKS REPORT

The Clerk confirmed that the concrete works by the Village Centre would commence Tuesday 19th Sept by PA Spittles.

The Clerk advised that a meeting had recently been set up re the Web Site. To be added to F&GP agenda for approval.

The Clerk advised that Pat Haywood and herself had recently met Jane Boulton re the Conigre Play Area grant which is outstanding. Extra works had been carried out by Playdale and Jane to have another look.

The Clerk got approval from the council to purchase six sets of gardening gloves and tools for the Pound garden works to commence.

 

 

 

 

 

CHAIRMAN

 

 CHINNOR PARISH COUNCIL

Minutes of the above Council meeting held on Monday 13th November 2006.

 

PRESENT: Cllrs. Andrews, Dix, Haywood, Mantle, Mumford, North, Pullen (in the Chair), Wills and Wright.   Also Present: C/Cllr Wilmshurst

 

3.   APOLOGIES:  Cllr’s Brooks (holiday), Cameron, Gibbons (prior commitments) Marfleet.

2.  DECLARATION OF INTERESTS: None

 

Address from Mr John Wood: Environment and Economy from OCC re the Bus Service review in the Chinnor area for the 231 and 232 services.  The routes are reviewed every four years and they would like an idea of what our residents require and where the routes could go, i.e. into Princes Risborough or High Wycombe.   Cllr Dix asked about a dial a ride service and was informed they meet social needs but are very expensive, possibly not cost effective.

Cllr Haywood asked about routes to High Wycombe and Aylesbury hospitals as residents find going to hospital appointments very difficult.  Cllr Andrews and Dix both commented on the Lewknor Taxi Bus and the lack of advertising and poor quality of service.

Cllr Pullen thanked Mr Wood for the presentation and information and an agenda item will be added for the next Planning committee to discuss the village bus route requirements.

 

3.  MINUTES: The minutes of the last monthly meeting held on Monday 9th October 2006 were approved and signed by Cllr Pullen.

 

4.  MATTERS ARISING:

4.1 New lock for Whites Field gate to be added to the next Environment committee.

The Clerk to contact Bernie Braun and ask how many keys would be required for CYFC.

 

5. CORRESPONDENCE

5.1 Letter from SODC Leisure and Economic Development re Distribution of travel tokens being changed to direct delivery to customers from April 2007. The Clerk to reply with concerns that practically it may be difficult for some residents with the completion of forms.

5.2 Letter form Chinnor Bowls Club re locating the outdoor mat facility to Whites Field. Letter to be added to the next Planning Committee and copied to all councillors.

 

6. REPORTS: The enclosed Committee reports to be adopted.

6. 1. Environment dated 16th October 2006 signed by Cllr Andrews.

6.1.1 Quote for felling dead Willow in Conigre by Four Seasons Tree Care was proposed by Cllr Wright for approval at a cost of £700.00 plus V.A.T. Seconded by Cllr Mantle.

6. 2. Planning Liaison dated 16th October 2006 and 30th October 2006 signed by Cllr Wright.

6.2.1 16th October: To note the St Andrews play area application has been withdrawn.

6.2.2 16th October: Advised open meeting for Cement Works proposed for 5th December.

6. 3. F&GP dated 30th October 2006 signed by Cllr Wright.

6.3.1 Additional Bills were approved and signed:

1. Trevor Hipkin – Haddenham Garden Centre             £    59.87

2. Trevor Hipkin – Fuel                                                            £    58.85

3. Kevin Moore – WFCH works                                              £  150.00

4. John K Lawrence                                                                 £    50.00

5. A. S Team Builder – Reading Room decorator                      £1148.76

6. Environment Agency – Plastic card                           £      5.00

7. Royal British Legion – Poppy wreath                                    £    16.50

8. Helping Hand Company – sharps kit                         £    80.00

9. The Village Centre – Youth Club                                          £  205.84

10. Grundon Waste – S&SC                                                    £  325.36

11. DE and BE Phillips – Spraying playing fields                        £  587.50

12. B.G Richardson – PFMC grant                                           £  387.71

13. BTCV – Windmill Insurance                                               £  219.20

14. DX Projects – web site                                                       £    44.06

15. SODC – dog bin                                                                £  255.05

 

11. REPORTS FROM DISTRICT AND COUNTY COUNCILLORS

C/Cllr Wilmshurst reported on the press release from Government to improve access to Oxford including A34 improvements.

C/Cllr Wilmshurst reported on the visit by Brian Short to the village. A copy of the report by Mr Short was handed to the Clerk.

C/Cllr Wilmshurst reported on a preliminary review of Station Road by Peter Ronald re the Cement Works development.

C/Cllr Wilmshurst advised that county are to look into a survey of all Primary Schools.

C/Cllr Wilmshurst reported on the approval of an official disabled bay in Estover Way.

C/Cllr Wilmshurst reported on the discussion recently on the Abingdon Reservoirs, more details will be advised at a later date. 

C/Cllr Wilmshurst reported that County have been looking into Post Office closures in rural areas and how to stop them closing.

C/Cllr Wilmshurst advised on a report given by OCC on the NHS.

C/Cllr Wilmshurst reported on a good Chief Executive meeting in the village.

C/Cllr Wilmshurst reported on a Government white paper re local government looking to encourage strong leadership. 70% of county funding comes from Government.

C/Cllr Wilmshurst reported on changes to Bledlow tip. The Clerk advised that the area will be closed from 20th November for two weeks. This is for new works to encourage recycling.

 

12. OUTSIDE REPORTS FROM PARISH COUNCILLORS

Cllr Dix reported on a recent PFMC when the Bowls club was discussed and Insurance was an item to be sorted out also.

Cllr Mumford reported that the Village Hall has Building Reg and will be going out to tender soon.

Cllr Wills reported on the Conigre Play area meeting held with Cllr Haywood, Liz Folley, Cllr Brooks, Playdale and Jayne Bolton. Playdale are looking into ways to improve the problem and will advise soon. If works can be done to improve the gaps then Jayne Bolton confirmed the grant will be paid out in full. Cllr Pullen proposed if no success a letter to be written to the Chief Executive.

Cllr Pullen reported on a meeting with Tony Harris from the Allotment Society re fence maintenance. The sub committee for allotments will now be Cllr Mumford and Pullen.

Cllr Pullen reported on playfield meeting with Cllr Dix & K Avery. Minutes of the meeting to follow

Cllr Pullen reported on a recent meeting with Community Officer Sergeant Todd.

The problem around the Wellington House Surgery was mentioned and all reports need to be made to TVP for more patrols to be made in this area. It is a public safety issue.

 

13. OPEN FORUM: 

A question was asked on the Transport Appraisal and when the Parish Council should receive it. C/Cllr Wilmshurst confirmed he is in contact with that department and will advise soon.

A member of the public asked the reasons for the withdraw of the planning applications for St. Andrews School but at present reasons are not known.

 

 

 

CHAIRMAN                   

CHINNOR PARISH COUNCIL

Minutes of MEETING of the Environment Committee held on

Monday 16th October 2006

 

Present: Cllrs. Andrews, Brooks (in the Chair), Cameron, Dix, Haywood, Mantle, Marfleet, Mumford, North, Pullen, and Wright.

 

APOLOGIES: Cllr Gibbons (personal), Wills (holiday)

DECLARATION OF INTERESTS: None

 

 

PLAY AREAS

PA.1 Play Area report: Playdale items have been received and Trevor to fit new bolt covers and fix wet pour patches at both Conigre and St. Andrews play area.

Steps to the slide still very slippery in Conigre, fixing of fine chicken wire approved by OPFA – Trevor to commence as soon as possible.

PA.2 Playing Fields: Cllr Mumford reported that we need to make an agreement between the management committee and parish council with regard to the grounds man’s duties on this area.

 

 

PARISH IMPROVEMENTS

PI.1 Update on graffiti removal following the last meeting. Parish councils can only undertake activities for which they have a statutory power (i.e. a power contained in legislation). A note has gone into the Chinnor Pump for the public to get help with the removal of this nuisance.

PI.2 Drainage problem. There were several problems with flooding due to the torrential rainfall. Trevor has dug out some culverts at the foot of the hill and has asked to meet with the engineer.

 

LITTER

L.1 Guidance from Defra on Clean neighbourhoods and Environment Act 2005 – Addendum. Noted

 

OTHER MATTERS

OM.1 Parish Councils and Wildlife – A new legal duty passed to Cllr Mantle

OM.2 Clerks and Councils Direct magazine passed to Cllr Wright

OM.3 Rural Services Review from Defra passed to Cllr North

OM.4 LCR paper from NALC passed to Cllr Wright

OM.5 Friends of the Ridgeway – future of the Society passed to Cllr Andrews

OM.6 Chalk and Trees passed to Cllr Andrews

OM.7 Notice of Appointment of date for the exercise of the elector’s rights for the Accounts year ended 31st March 2006 from Chilterns Conservation Board passed to Cllr Andrews

OM.8 Oxford Inspired news letter noted

OM.9 Concerns over public going through back hedge in Whites Field – the field owner has raised concerns over the public/dog walkers obtaining access to their land and using it as a public right of way. Clerk will speak to Football club and discuss suitable options

 

Clerk to the Council.

CHINNOR PARISH COUNCIL

Minutes of MEETING of the Finance and General Purposes meeting held on

Monday 30th October 2006

 

PRESENT: Cllrs. Andrews, Brooks, Dix, Haywood, Mantle, North, Wills and Wright (in the Chair).

 

APOLOGIES:  Cllr Cameron (holiday) Gibbons (prior commitments), Marfleet, Mumford (holiday) and Pullen (family commitments)

DECLARATION OF INTERESTS: Cllr Dix: payment no. 14 (sons business)

 

FINANCIAL AND POLICY MATTERS.

FP.1 Budget Update was approved.

FP.2 Two letters re donation for August Bank Holiday weekend. Noted.

FP.3 Letter of thanks from Home-Start Southern Oxfordshire. Noted.

FP.4 Letter of thanks from Chinnor Community Responders Team. Noted.

FP.5 Playground Services poster re “awards for all” grant. Noted.

FP.6 Oxfordshire Pension Forum – Monday 27 November. Noted.

FP.7 Quotes to be obtained for felling one dead Weeping Willow in Playing Fields.

FP.8 A meeting has been arranged for 9th November with Jane Bolton, Playdale and Cllrs Haywood and Wills re grant outstanding on Conigre play area.

FP.9 Windmill allocation to be included in the Budget for 2007/2008.

 

GENERAL PURPOSES

GP.1 Following the Parish Council Forum attended by Cllr Dix:   PCSO Allocation. Noted

GP.2 Youth Leader appraisals. The Clerk to get in contact with Kevin Brophy re appraisals.

GP.3 Letter from Bucks NHS Trust re District Nurse cover. Noted.

GP.4 Christmas 2006: The Clerk to speak to Brenda Wilson re past years working hours.

Payroll was approved to be run early for Jan

 

ACCOUNTS FOR PAYMENT The following accounts were approved for payment.                                

1.      Mrs J Wills

2.      Mr C Malinowski              Wages                                                              3239.67

3.      Mr T Hipkin

4.      Mrs E Folley

5.      Inland Revenue                                                                                            872.50

6.      OCC Superannuation fund                                                               654.39

7.      John K Lawrence                                                                                          50.00

8.      Motec – mini bus grant                                                                                143.28

9.      B G Hutton – play area gate locking                                                           1000.00

10.  Mr T Hipkin – fuel                                                                             47.00

11.  Blanchfords – supplies                                                                                   13.59

12.  Blanchfords – supplies                                                                                 152.08

13.  Thames Valley Police – PCSO                                                                  2891.00

14.  DX Projects – web site updates                                                                   404.79

15.  Mr T Hipkin – waste disposal                                                                        56.41

16.  Southern Electric Contracting – Mill Lane lights timers                                  325.52

17.  Tower Cleaning – Reading Room grant                                                          94.00

18.  SODC – recycle bags                                                                                    40.00

19.  The Consortium                                                                                             58.63

20.  Mr T Hipkin – travel expenses                                                                       64.78

 

 

 

CHAIRMAN

CHINNOR PARISH COUNCIL

Minutes of MEETING of the Planning Liaison Committee held on

Monday 16th October 2006

 

Present: Cllrs. Andrews, Brooks, Cameron, Dix, Haywood, Mantle, Marfleet, Mumford, North, Pullen and Wright (in the Chair).

APOLOGIES:  Cllr Gibbons (personal), Wills (holiday)

DECLARATION OF INTERESTS: Cllr Andrews  - St Andrews School Trustee, Cllr North – Land Owner re: item OM.5

 

Gill Copsey – Head Teacher at St. Andrews School, John Hamilton- Environment & Economy, Land Use and Andrew Tagg - CYP&F - Strategy & Performance addressed the committee re St Andrews proposed development. Time was allowed for questions from the general public and councillors.

The clerk gave copies of letters from concerned residents to John Hamilton, Andrew Tagg and David Wilmshurst.

The councillors and general public are still concerned about the legal right to sell the land, and also the generation of extra pupils from proposed developments which are likely to take place.

 

PLANNING APPLICATIONS

PO6/E0662 Erection of a single storey rear extension & conservatory (as clarified by applicant dated 4th Aug 06). Observations required on amendment at 7 Oakley Lane. No Objection

PO6/E0962 Erection of first floor side / rear extension and single storey rear extension at 64 Cowleaze for Mr Flitney. No Objection

PO6/E0964 Erection of two storey side extension and conservatory to dwelling house at 6 Lime Grove for Mr C Neasham. No Objection

PO6/E0973 Erection of entrance porch and first floor extension at Hempton Field Nursing Home, Lower Icknield Way for Mr Edmondson. No Objection

PO6/E0976 Demolition of existing house and erection of replacement dwelling and ancillary buildings and alteration to existing access at Whites Wood House, New Close, Henton for Mr Spink. No Objection

PO6/E0977 Removal of existing PRC house and garage and construction of new 3 bedroom house at 29 Glimbers Grove for SOHA Housing. No Objection

PO6/E0978 Two storey side extension and single storey rear extension at 62 Oakley Road for Mr Edwards and Ms Pearce. No Objection

 

PLANNING DECISIONS: Approvals as follows were noted

PO6/E0835 First floor side extension and conversion of existing integral garage below (as amended by drawing 06/035-01A) at Crabtree Cottage, Henton.

PO6/E0836 Erection of a first floor side extension and ground floor garage extension (as amended by drawings 10A, 11A and 12A) at 3 Foresters.

PO6/E0901 Subdivision of dwelling to form two separate units of accommodation (amendment of planning perm P94/NO229) at 38 High Street.

 

HIGHWAY MATTERS

HM.1 Request for Temporary Road Closure – Remembrance Parade on 12th Nov 2006. No objection

HM.2 OCC 2005 Casualty Report / 2006-2007 Road Safety Plan passed to Cllr North

 

OTHER MATTERS

OM.1 Minutes of the Standards Committee held on 19th September 2006. Noted

OM.2 Three email responses from the Parish Council newsletter – Clerk to send courtesy letter

OM.3 CYFC Tenure request – Clerk waiting to hear from Chinnor Youth

OM.4 Courteous copy of proposed development of 4 dwellings at 19 Lower Road. Noted

OM.5 New Planning Process and Exhibition in Thame Town Hall: Questionnaire and comments. To be put on the next agenda for a parish response.

Taylor Woodrow is arranging a public meeting possibly toward the end of November with regard to the development at the Cement Works.

It was agreed that the Council needs to be involved with the council/developers at an early stage to high light any needs with regard to a 106 agreement. Clerk to contact Cllr Wilmshurst.

 

CLERKS REPORT

  1. Correspondence from Playing Fields Association and notice of AGM passed to Cllr Brooks
  2. Notice from Oxfordshire County Council of 2 successful bids for funding from members of the youth club. £600 – Multimedia Photo Project and £439.99 – In House Entertainment Project. Copies of letter to be sent to the applicants
  3. The tenants at Mill Lane/Thame Road field have agreed to cut back the overhanging hedge/foliage.
  4. A representative from Lamps & Tubes  will be in the Parish on Thursday with regard to this years Christmas Lights. Cllr Dix to attend.

 

 

Clerk to the Council

                                      CHINNOR PARISH COUNCIL

Minutes of MEETING of the Planning Liaison Committee held on

Monday 30th October 2006

 

PRSENT: Cllrs. Andrews, Brooks, Dix, Haywood, Mantle, North, Wills and Wright (in the Chair).

 

APOLOGIES:  Cllr Cameron (holiday) Gibbons (prior commitments), Marfleet, Mumford (holiday) and Pullen (family commitments)

DECLARATION OF INTERESTS: None

 

 

PLANNING APPLICATIONS

PO6/E0530 Proposed Amendments.  Erection of 29 dwellings at land at 3-5 Oakley Road and Siareys Yard. Amendments to be approved.

No Objections

PO6/E0903 Amended Details Proposed double garage and addition of door and windows in existing store (as amended by drawing no. 11815/3 rev D recd 11th Oct) at The Sanderum Centre, Oakley Road.

No Objections.

PO6/E0978 For Information Only.  Revised plan for extension at 62 Oakley Road for Mr and Mrs Edwards. Noted.

PO6/E1056/LB Removal of existing (circa 1980) extension and replacement with 2 storey oak framed (to match original structure) extension to form kitchen with additional bedroom on first floor at Oak Cottage, 5 High Street for David Hone.

No Objections

PO6/E1057 Demolition of existing extension and erection of two storey rear extension to form new kitchen and bedroom at Oak Cottage, 5 High Street for David Hone.

No Objections

PO6/E1063 Demolition of existing dwelling and the construction of 2 x 2 bedroom dwellings and 2 x 3 bedroom dwellings with associated amenity and parking at 19 Lower Road for Bellwood Homes. Two letters from neighbours of objection: Noted.

Objections: overdevelopment, traffic hazard, insufficient parking, no visitor parking, poor on-road parking, access paths un-neighbourly.

 

 

PLANNING DECISIONS: Approvals as follows were noted.

PO6/E0881 Erection of 2 storey rear & first floor side extension at 47 Cherry Tree Road.

PO6/E0882 Erection of first floor rear and side extension at 49 Cherry Tree Road.

PO6/E0883 Erection of single storey front and two storey side extensions for

41 Van Diemens.

PO6/E0898 Single storey front extension and new pitched roof over existing garage at

58 Cowleaze.

PO6/E0123/O Outline application for agricultural dwelling house:  Rowan Farm, Henton.

 

 

 

PLANNING CORRESPONDENCE

PC.1 PO6/E0542 APP/Q3115/A/06/2026346/NWF Appeal has been lodged.

Refusal of planning permission on the erection of a 1980mm perimeter fence at 31 Greenwood Meadow. Noted.

PC.2 PO6/E0976 Demolition of existing house and erection of replacement dwelling and ancillary buildings and alteration to existing access at Whites Wood House, New Close, Henton. Application has been withdrawn. Noted.

PC.3 Letter from Burgess Salmon re offer to purchase pieces of land at Estover Way.

The Clerk to speak to OCC and find out what they are currently responsible for and to also contact Burgess Salmon to enquire about the other areas in Estover Way to find who owns them.

PC.4 Letter from Planning Inspectorate re Part Stopping up Bridleway no. 12 Henton. Noted.

PC.4 Letter from SODC to confirm naming of new development: Siareys Close. Noted.

PC.5 Letter from OCC re Proposed extension to St Andrews CE VC Primary School to advise that letters of objection have been noted and filed for future reference.

PC.6 Letter from Try Homes re Siareys Yard development and working hours starting 8am Monday to Saturday. Also the Site Managers name and number passed to the Clerk for contact.

 

 

HIGHWAY MATTERS

HM.1 Update on the Transport Appraisal for Chinnor Cement Works development. The Clerk to speak to David Wilmshurst and advise that the TA will not be forwarded yet until County have made a decision.

HM.2 Letter from TVP re Speed Enforcement on Station Road not being allowed at present as no reasons for speed enforcement seemed necessary by Thames Valley Police.

HM.3 Temporary Road Traffic Order for Road Closure of B4009 Oakley Road from 20th November 2006.

 

 

OTHER MATTERS

OM.1 Minutes from the meeting held on 13th September re Lewknor Taxibus Service were passed to Cllr North.

OM.2 Letter from OCC re proposal to simply bus fares on supported services was passed to Cllr North.

OM.3 Review of supported bus services in Wheatley, Thame and Watlington was passed to Cllr North.

OM.4 Update on CYFC Tenure request for Whites Field to be added to the next planning agenda when Cllr Cameron is present.

OM.5 SOHA Housing Annual Report. Noted.

OM.6 SLCC Invitation to attend the next meeting on 8th November 06. Noted.

OM.7. The Clerk to write to the owner of 4 Duck Square and enquire why the Parish Council fence has been removed and replaced without permission.

 

 

 

 

CHAIRMAN

CHINNOR PARISH COUNCIL

Minutes of the Environment Committee  held on

Monday 20th November 2006

 

Summoned to be Present: Cllrs. Andrews, Brooks, Cameron, Dix, Haywood, Mantle, Mumford, North, and Wright (in the Chair).

 

APOLOGIES:  Cllr Brooks (holiday), Gibbons (prior commitments), Pullen (holiday), Wills (holiday), and Marfleet

DECLARATION OF INTERESTS: None

 

 

PLAY AREAS

PA.1 Play Area report: A few maintenance jobs outstanding.

PA.2 Update re Conigre Play area grant: a meeting took place with Jayne Bolton (SODC)  and Barry Leahey (Playdale) to try and find a suitable solution to the Climbing net fixture points in order for the remaining grant to be released.

Playdale have submitted a quote for remedial works and confirm that it will still comply with the Safety Standard BSEN 1176 but cannot guarantee how ROSPA  may asses the additional work during future inspections. Roger Davis the ROSPA inspector has stated that the installation is fairly typical and has not proved to give any serious concerns over safety and cannot see why the grant should be withheld. Clerk to contact Jayne with information from Roger Davis and Playdale. The council will make an official complaint to SODC if a satisfactory outcome cannot be achieved.

 

PARISH IMPROVEMENTS

PI.1 New lock for Whites Field gate It was agreed that we should ask for a £20 deposit for each key. Clerk to write to users of Whites Field. Clerk to speak to resident who is holding a key with regard to locking the gate in the evening. Trevor/John to unlock in the morning.

PI.2 Proposal from Cllr Pullen re allotment fencing.

a.    That the Council obtains prices for replacement "as is" of the 18 - 20m of fence at the South corner of the site. Before any work commences, the occupier of 73 Cherry Tree Road should be advised.

b.    That the Council supports the welding closed of the gate to Van Diemens, but:

    i.    obtains prices to repair and strengthen the fence either side of the gate, 

    ii.    requests that the planting of aggressive shrubs goes ahead asap, and

    iii.    suggests that the proposals are publicised as widely as possible,

    iv.    all this to be done before the gate is closed permanently.

c.    That the Council should write (again) to the owner/occupier of No 4 Duck Square to remind him/her that no work should be carried out on Council property without prior permission of the Council and to ask for the removal of the old fencing that he or his contractor has deposited on the allotment.

All councillors were in agreement for the clerk to get quotes

PI.3 Proposal from Cllr Pullen re Playing Fields

a.    That the Council maintain provision in the 2007/8 budget for a grant of £6000 to the Playing Fields Management Committee and for the continued input of Trevor and John into the maintenance of the field. This situation to be reviewed in November 2007.

b.    The Clerk to be asked to check the extent to which Playing Field assets are included in the Council's insurance schedule. Clerk has written to Insurers for confirmation.

 

c.    The Council to formally ask the PFMC to include provision for additional Council storage in their planning proposals for a detached storage building on the field. 

d.    The Council should ask their solicitor (Andrew Cameron) for an update on the Playing Field lease and should establish whether a plan has yet been prepared for this.

e.    The Council to formally ask the PFMC to proceed with erection of a barrier across the entrance to the Sports and Social Club car park to remove the problem of noise being created from that area. If requested, the Council should obtain prices for this work.

f.    The Council to support the cutting of the hedge between Station Road and the Playing Fields to a height of 1m along its entire length and to consider contributing to the cost of this. If requested, the Council should obtain prices for this work.

 

 

PRESS INFORMATION – (COUNTY AND DISTRICT COUNCILS)

PI.1 Letter and poster re Rural area Post Offices Noted

PI.2 News magazine from OCC passed to Cllr. Dix

 

 

OTHER MATTERS

OM.1 Road Safety News from OCC passed to Cllr. Mantle

OM.2 SODC Rural Touring Scheme Dec 06 to March 07. passed to Cllr. Mumford

OM.3 OPFA Annual Report passed to Cllr. Dix

OM.4 Countryside Voice magazine passed to Cllr. North

OM.5 BTCV Contact magazine Noted

OM.6 OCC News magazine Noted

OM.7 Chiltern Society news magazine passed to Cllr. Andrews

OM.8 CAG Oxfordshire magazine Noted

OM.9 Clerks and Councils Direct magazine passed to Cllr. Wright

OM.10 Playworld Systems at Saltex 2006 Noted

OM.11  Friends of the Ridgeway autumn newsletter passed to Cllr. Andrews

OM.12 Chilterns Conservation Board Annual Review passed to Cllr. Andrews

 

 

 

 

  

 

 

 

CHAIRMAN

 

CHINNOR PARISH COUNCIL

Minutes of MEETING of the Finance and General Purposes Committee held on

Monday 4th December 2006

 

Present: Cllrs. Andrews, Brooks, Cameron, Dix, Haywood, Mantle, Marfleet, Mumford (In the chair), North, Pullen and Wills

 

APOLOGIES: Cllr Gibbons (previous engagement) Wright (prior apt)

DECLARATION OF INTERESTS: Cllr Dix re payment no. 7 – family interest

 

 

FINANCIAL AND POLICY MATTERS.

FP.1 Monthly Budget Update was approved.

FP.2 Precept for 2007/2008 was approved.  Proposed by Cllr Brooks, seconded by Cllr Cameron. FP.3 Letter of thanks from Oxfordshire Ambulance NHS Trust. Noted.

FP.4 Email from TVP re Parish Council PCSO briefings. The Clerk to ask Jacky Madden PCSO to attend a meeting and go through her new powers and training recently completed.

FP.5 Letter from Jayne Bolton re Chinnor Recreation Ground. Noted. The Clerk to advise Playdale to go ahead with the works and complete as required by Jayne Bolton.

 

 

GENERAL PURPOSES

GP.1 Cllr Haywood and Wills and the Clerk along with representation from Chinnor Methodist Church and also Kevin Jackson recently attended a meeting with the Youth Worker. Concerns were raised over the lack of volunteers and staff. Cllr Pullen confirmed he had emailed Kevin Brophy re advertising of the vacant positions. Ideas were raised for a mobile cinema. Next meeting to be Jan 07

GP.2 CTS quote for felling two dead Cherry Trees was approved at £45.00 per tree plus V.A.T.

GP.3 Newsletter to be approved for publication at the next main meeting.

 

 

ACCOUNTS FOR PAYMENT The following accounts were approved for payment.                                 

1. OCC Superannuation Fund                                                                             646.25

2. Post Office – Inland Revenue                                                                        1028.99

3. J. Wills

4. T. Hipkin                              Wages                                                              3254.57

5. C. J Malinowski                                          

6. E Folley

7. D X Projects                                                                                                    29.38

8. Vale Training Services Ltd                                                                              105.75

9. T Hipkin – Fuel for Iveco                                                                                  48.00

10. T. Hipkin – Gommes                                                                                      28.90

11. L.G Kimber – Christmas Tree                                                                       117.50

12. Thames Water                                                                                                  8.77

13. Katie Wales – WFCH cleaning                                                                     145.00

14. Katie Wales – Cleaning sundries                                                                       6.46

15. Blanchfords                                                                                                      6.84

16. B.Hatt Locksmiths – WFCH gate                                                                 157.00

17. Browns                                                                                                          34.50

18. E Folley – stamps                                                                                           23.00

19. Motec – Village Centre minibus                                                                    283.99

20. The Consortium – Desk                                                                                187.94

21. Merlin Signs – Village Hall                                                                235.00

22. Tower Cleaning Services                                                                                40.22

23. OAYP Youth Club Trip                                                                                  80.00

24. British Gas                                                                                                    445.61

25. British Gas                                                                                          64.64

26. British Gas                                                                                                        4.55

27. Helpful Hirings Ltd                                                                              31.53

28. Motec – mower repairs                                                                                728.32

29. T. Hipkin – Travel expenses                                                                            55.76

 

 

 

 

CHAIRMAN

CHINNOR PARISH COUNCIL

Minutes of MEETING of the Planning Liaison Committee held on

Monday 4th December 2006

 

Present: Cllrs. Andrews, Brooks, Cameron, Dix (in the Chair), Haywood, Mantle, Marfleet, Mumford, North, Pullen and Wills.

APOLOGIES:  Cllr Gibbons (previous engagement) Wright (prior apt)

DECLARATION OF INTERESTS: Cllr Haywood: PO6/E1183 – personal interest.

                                                              Cllr Mumford: PO4/E0787/RET – own property

 

PLANNING APPLICATIONS

PO6/E1159 Erection of two storey side extension at 6, Estover Way for Mr Plested. No Objection.

PO6/E1176 Single storey front extension and conversion of garage to living accommodation at 64 Middle Way for Mr Kevin Osborne. No Objection.

PO6/E1183 Conversion of integral garage to new bedroom and ensuite to create annex at 10 Willow Road for Mr Bragger. No Objection.

P06/E1131 Amended Details: Erection of 2 storey front extension, two storey rear extension to dwelling house and roof over garage at 58 Beech Road for Mrs L Pritchard-Carpenter.

Objection: Following representation from neighbour we have concerns over the configuration of the kitchen window as it seems to be un-neighbourly.

 

PLANNING DECISIONS: Approvals as follows were noted.

PO6/E0962 Erection of first floor side extension and single storey rear extension at 64 Cowleaze.

PO6/E0954 Singe storey extension to rear of property, front garden converted to hard standing and kerb dropped to allow increased access to hard standing at 35 Greenwood Avenue.

 

PLANNING CORRESPONDENCE

PC.1 Letters of representation for part stopping up of Bridleway no. 12. Noted.

PC.2 PO4/E0787/RET Erection of 1.8m high fence (as amended by drawings accompanying letter from applicant dated 22 May 06) Retrospective application. Notification of Committee Date and Recommendation on 6th December 2006.  Noted.

 

HIGHWAY MATTERS

HM.1 Oxford Tube Connection (Lewknor Taxibus) letter from OCC re service to re-commence in 2007. Cllr Dix suggested more advertising be done. Cllr Mumford confirmed it is to be in the Pump.

HM.2 Email from C/Cllr Wilmshurst re portable speed warning signs. Noted.

 

OTHER MATTERS

OM.1 Agenda of Standards Committee on 5th December 2006. Noted

OM.2 Cllr Haywood reported of a problem with the small pathway by no. 2 Orchard Way, the Clerk is to contact neighbours and ask that garden refuse is not dumped by this fence.

OM.3 Sub-committee for S106 agreements to be Cllr Andrews, Haywood, North and Pullen.

OM.4 Street parking in the Village to be added to the newsletter.

 

 

CLERKS REPORT

CR.1 Report as attached.

 

 

 

 

CHAIRMAN

CHINNOR PARISH COUNCIL

Minutes of the Planning Liaison Committee  held on

Monday 20th November 2006

 

Present: Cllrs. Andrews, Cameron, Dix, Haywood, Mantle, Mumford, North, and Wright (in the Chair).

 

APOLOGIES:  Cllr Brooks (holiday), Gibbons (prior commitments), Pullen (holiday), Wills (holiday), Marfleet

DECLARATION OF INTERESTS: None

 

Innes Grey, Consensus Planning and Peter Mason, Taylor Woodrow addressed the committee regarding development at the Cement works site prior to the public meeting that will be taking place 5th December.

 

PLANNING APPLICATIONS

PO5/E1062 Demolition of existing porch and erection of two storey front extension at 38 Hedgerley for Mr and Mrs Earnshaw. No Objection

Observations Required.

PO6/E0954 Amended Details. Single storey extension to rear of property, front garden converted to hard standing and kerb dropped to allow increased access to hard standing at 35 Greenwood Avenue for Mrs Whitworth. No Objection

PO6/E0964 For information Only. Two amendments to plans for 6 Lime Grove. No Objection

PO6/E1082 First floor extension and additional acoustic fencing at 2 Chinnor Hill for Mr Harvey. No Objection

PO6/E1131 Two storey extension to front and rear elevations. New roof to garage at 58 Beech Road for Mrs Pritchard-Carpenter. No Objection

 

 

PLANNING DECISIONS: Approvals as follows were noted:

PO6/E0903 Proposed double garage ad addition of door and windows in existing store at the Sanderum Centre, Oakley Road.

PO6/E0910 Erection of a detached garage at 59 Lower Icknield Way.

PO6/E0918 Widen existing access by 1.2m approx at 34 Lower Icknield Way.

PO6/E0931 Erection of a new attached dwelling at 2 Benwells.

PO6/E0964 Erection of two storey side extension and conservatory to dwelling ( as amended by drawing 001B and 002B and email from agent dated 31st Oct 06) at 6 Lime Grove.

PO6/E0973 Erection of entrance porch and first floor extension at Hempton Field Nursing Home, 36 Lower Icknield Way.

PO6/E0977 Removal of existing PRC house and garage and construction of new 3 bed house at

29 Glimbers Grove.

PO6/E0978 Two storey side extension and single storey rear extension at 62 Oakley Road

 

 

PLANNING CORRESPONDENCE

PC.1 PO6/E0893/O Demolition of school buildings and erection of residential development at Land at St Andrews School. Application has been withdrawn. Noted

PC.2 Letter of presentation re Part Stopping Up Bridleway No.12. Noted

PC.3 CYFC request for tenure of WFCH. – still waiting for response from the football club.

PC.4 Letter from Robert Rossitor re Transport Appraisal for Cement Works. Noted

PC.5 P06E1063 Application at 19 Lower Road withdrawn. Noted

 

 

 

 

HIGHWAY MATTERS

HM.1 Following report from Mr John Wood a letter from OCC re review of subsidised Bus Services and request for suggestion and comments. Copies to be distributed to all councillors and put on the next agenda.

HM.2 Confirmation from OCC of Order for Disabled Parking Place at Estover Way. Noted

HM.3 Temporary Road Closure at Oakley Road has now been cancelled. Noted

 

 

OTHER MATTERS

OM.1 St. Andrews School trustees - Cllr. Andrews informed the meeting that the diocese have located papers showing trustees that were set up many years ago and are still in place. A meeting is taking place on Wednesday 22nd November.

OM.2 Chinnor Bowls Club – Thank the council for their grant, and ask permission for their project to be sited at Whites Field. The council agreed that this site would not be appropriate. They feel that integration on the playing fields to offer both inside and outside facilities should be the way forward. Cllr Dix confirmed that plans for the new development are scheduled for submitting before the end of the year.

OM.3 Preparation for future 106 Agreements due to time constraints and absentees it was agreed to re-schedule this discussion to the next planning meeting.

 

 

CLERKS REPORT

CR.1 Report

1. Trevor would like to pass on his thanks for the bonus awarded for his help at the Bank Holiday Event.

2. Four Seasons cannot remove the Willow tree until 11th December.

3.Colin Grenville passed on his thanks on to the Councillors for their kind donations to the Brownies and The Lavender Trust.  This brings the total raised in memory of Karen to nearly £2300.  The Brownies will be going on a trip together with some of their donations, and The Lavender Trust provides ongoing essential support to young women with breast cancer and their families.

 

 

 

 

 

 

 

 

CHAIRMAN

 

 

 CHINNOR PARISH COUNCIL

Minutes of a meeting of the above Council held on Monday 11th December 2006.

 

PRESENT: Cllrs. Andrews, Brooks, Dix, Haywood, Mantle, North, Pullen (in the Chair), Wills and Wright.

Also present: C/Cllr Wilmshurst

 

4.   APOLOGIES:  Cllr’s Cameron, Gibbons, Marfleet, Mumford,

2.  DECLARATION OF INTERESTS: Cllr Dix re additional payments: DX Projects

 

3.  MINUTES: The minutes of the last monthly meeting dated 13th November 2006 were approved and signed by Cllr Pullen.

 

4.  MATTERS ARISING FROM THESE MINUTES:

C/Cllr Wilmshurst reported that the planning application from OCC for housing on St Andrews School site had been withdrawn, not the re-developments application.

 

5. CORRESPONDENCE

5.1. Correspondence already discussed by Committees. Noted.

5.4. Correspondence not presented to Committees:

5.2.1 Letter from Chinnor Short Mat Bowls Club with reference to new site location was noted. Members of the Chinnor Short Mat Bowls Club were present and were asked to speak directly to the CPFMC and Village Hall regarding the preferred site to save any further confusion.

5.2.2 Letter from residents on Station Road regarding the anti-social behaviour problems by Wellington House surgery and the S&SC club was noted. The residents directly affected by these problems were present and asked what could be done to help eliminate this problem.

Cllr Dix advised that the CPFMC are looking into a gate to close off the S&SC area.

C/Cllr Wilmshurst advised of a new Community police initiative meeting which is to be attended by himself, Cllr Haywood, Cllr Dix and Cllr Mantle – this could be a new approach to solving the problem. Cllr Haywood is to speak to Environmental Health about the noise throughout the night. The residents were advised to call the non-emergency Police number on each night when problems occurred to get a positive response from the Police.

Cllr Pullen advised that he had forwarded the residents letter to Thame Police Station so they were aware and PCSO Jacky Madden was also aware of the problems.

 

6. REPORTS: The enclosed Committee reports were adopted.

6. 1. Environment dated 20th November 2006 signed by Cllr Wright.

6.1.1 with reference to Proposal PI.2 and PI.3 both approved. 7 for approval and 1 against.

6.1.2 It was approved for the Clerk to purchase 12 keys, in advance, for Whites Field gate.

6. 2. Planning dated 20th November signed by Cllr Pullen and 4th December signed by Cllr Dix

6. 3. F&GP dated 4th December 2006 signed by Cllr Dix

6.3.1 Additional Bills for approval:

Chinnor Pump                          £    66.00

Browns                                    £      6.63

T. Hipkin – Fuel                       £    50.00

Kevin Moore – WFCH            £  105.00

Village Centre grant                  £7583.43

Consortium                               £      4.99

DX Projects                             £    29.38

Blanchfords                              £    22.45

 

 

14. REPORTS FROM DISTRICT AND COUNTY COUNCILLORS

C/Cllr Wilmshurst reported on the recent Cement Works meeting held at the Village Hall.

Station Road traffic is a big concern and OCC have involved a Highways Officer who will be investigating. Peter Ronald is also happy to be involved. C/Cllr Wilmshurst to ask an officer to attend a meeting of the Parish Council to discuss this.

C/Cllr Wilmshurst reported on the 3 month trial of the Lewknor Taxi Bus. A lot of advertising is needed to encourage users.

C/Cllr Wilmhurst reported on the S106 developments. Nick Welch could attend a meeting of the Parish Council if thought a good idea.

C/Cllr Wilmshurst reported that the budget for County Council will be lower than last year.

 

Cllr Haywood had nothing at present to report from District Council.

 

 

15. OUTSIDE REPORTS FROM PARISH COUNCILLORS

Cllr Mantle reported on the Community Safety Group meeting. Outlined a new philosophy of policing and a meeting on 20 December 2006 regarding this idea.

Cllr Haywood Re-enforced on the CSG meeting although was unable to attend. The new idea has worked well in Wallingford.

Cllr Brooks reported on the Village Hall meeting. Ann Gordon has agreed to help with the grant applications but nothing else has moved forward yet.

Cllr Wright reported on the cement works meeting. Along with traffic, drainage could be a big issue. Cllr Pullen to put a letter together.

Cllr Pullen reported on the newsletter. Minor alterations to be made. Proposed by Cllr Dix and seconded by Cllr Brooks. Unanimous vote.

 

9. OPEN FORUM: 

A member of the public reported that he had heard that the fields in Crowell were still owned by Cemex, so when development of the Cement Works commences that area should not be developed.

A question was asked about the tip area in Bledlow Ridge. C/Cllr Wilmshurst reported that a list of all allowed in is at the Parish Council office. The Clerk to put these details in the pump. Item to be added to the next Environment agenda.

 

The Chairman thanked all for attending and closed the meeting.

 

 

 

 

 

 

CHAIRMAN

CHINNOR PARISH COUNCIL

Minutes of MEETING of the Environment Committee held on

Monday 18th December 2006

 

Present: Cllrs. Andrews (in the chair), Cameron, Dix, Gibbons, Haywood, Marfleet, Mumford, North, Pullen and Wills.

APOLOGIES: Cllr Mantle and Wright

DECLARATION OF INTERESTS: None

Notice of resignation from Cllr Brooks was noted and thanks were given for all her work.

Cllr Andrews was proposed as Chairman and Tony Wills was proposed as vice-chairman.

 

PLAY AREAS

PA.1 Play Area report: Playdale have been instructed to carry out the works on the frame, as agreed. Waiting a date for the works to commence. Trevor has almost completed the works on the slide.

 

PARISH IMPROVEMENTS

PI.1 The Clerk to speak to the forestry department re replacement trees in the village.

PI.2 Proposal by Cllr Dix to accept proposals re boundary fences. Seconded by Cllr Gibbons:

1) That the Parish Council writes formally to the occupier of No 10 Willow Road pointing out that the Council's consent should have been obtained before the concrete post and chain link fence bordering the allotments was removed.

2) That the Parish Council publicises this by means of the next edition of the Pump and/or the Council Newsletter, and makes it clear that Council property, including boundary fences and hedges, must not be removed or altered without the express consent of the Council.

PI.3 Siting of new dog bin in Glimbers grove to be looked at before a new bin is purchased.

PI.4 Complaint from a resident of Henton re Thames Water vehicles using Henton road and village green. The Clerk to contact Thames Water and complain about the vehicles driving over the green and front gardens.

 

COUNTY AND DISTRICT COUNCILS

CD.1 Notice of important Consultation of County Council review of primary School Provision was passed to Cllr Gibbons.

 

LITTER

L.1 C/Cllr Wilmshurst sent an email regarding Bledlow Ridge waste disposal site. Oxford County Council have confirmed that an agreement has been set up for the continued use.

 

OTHER MATTERS

OM.1 Cllr Wills to check on Christmas Tree on Christmas Eve.

OM.2 Fieldwork magazine passed to Cllr Gibbons.

OM.3 Providing Homes for rural Communities passed to Cllr Gibbons.

OM.4 News of the Woods passed to Cllr Andrews.

OM.5 Special Trees and Woods of the Chilterns passed to Cllr Andrews and Mantle.

OM.6 Chiltern News passed to Cllr Gibbons.

OM.7 CPFMC have written to all groups associated with the Anti-Social behaviour in the Surgery car park. A good response so far and the meeting to be held early January.  It was agreed that the Clerk would ask John Malinowski to keep the area tidy and litter pick over the Christmas period and then from January 2007 the Parish Council will report all litter and glass to the County Council as they are responsible for the area.

 

 

CHAIRMAN

CHINNOR PARISH COUNCIL

Minutes of MEETING of the Planning Liaison Committee held on

Monday 18th December 2006

 

Present: Cllrs. Andrews, Cameron, Dix (in the Chair), Gibbons, Haywood, Mantle, Mumford, North, Pullen and Wills.

 

APOLOGIES:  Cllr Marfleet and Wright

DECLARATION OF INTERESTS:            PO6/E1202      Cllr Mantle – friend,

PO6/E1202      Cllr Gibbons – Associate, 

PO6/E1201      Cllr Dix – Family adjacent to site,  PO6/E1201 Cllr Haywood - friend

 

PLANNING APPLICATIONS

PO6/E0390 Amendment. Proposed loose boxes and machinery storage and hay/tack rooms at Westdown House, Chinnor Hill for Mr Redwood. No Objections.

PO6/E0492  Erection of single storey rear extension and conversion of existing stable to gym / sauna and steam room at Westdown house, Chinnor Hill for Mr Redwood.  No Objections.

PO6/E1201 Erection of 8 dwellings and associated garages, car parking and access at land at rear of no. 7, 9 and 11 Oakley Road for Try Homes. Two letters of objection from neighbour to consider. Trevor Faulkner from Try Homes addressed the committee regarding the application. Two members of the public also addressed the committee with their objections.

Objection: Additional traffic discharging onto Oakley Road which has an already busy roundabout.

Height of property – setting an unfair precedent with 3 storey dwellings with dormer windows.

Form of back land filling. Overdevelopment of overall site. Car parking issues – inadequate car parking spaces allocated. Chinnor has low employment opportunities and poor public transport so most residents have cars. In practical terms the cars will have to park on the road.

PO6/E1202 Change of use from A1 (retail) to A2 (professional and financial services) at Unit 2 Robert House, 19 Station Road for Mr Major. No Objection.

PO6/E1213 Demolition of existing garage and store, new single storey extension to side and rear at 11 Druids Walk for Mr Thomas. No Objection.

PO6/E1228 Erection of two dwellings for land adjacent to Hernes Oak, Lower Icknield Way for Dr and Prof Husband. Letter of objection from neighbour to consider.

Objection: Overdevelopment of site.

 

PLANNING DECISIONS: Approvals as follows were noted.

PO4/E0787/RET Erection of 1.8m high fence (as amended by drawings and application dated 22 May 06) at 1 Rectory Meadow.

 

PLANNING DECISIONS: Appeal Decision as follows were noted.

APP/Q3115/A/06/2019212 With reference to PO6/E0301 The Pound House, 70 High Street, Chinnor. Appeal is allowed and planning permission granted.

 

PLANNING CORRESPONDENCE

PC.1 Letter re representations for Part Stopping Up Bridleway No. 12 Trelawney. Noted.

PC.2 Letter to Consensus Planning re Cement Works to be amended by Cllr Pullen and re-circulated before sending.

 

OTHER MATTERS

OM.1 Youth Club update – two new volunteers to help with the youth club. A date for the next management meeting to be arranged for January.

OM.2 Pavilion Plans were looked at and approved for submission to SODC. A clock tower to be mentioned at the next CPFMC for the planning process.

 

 

 

CLERKS REPORT

CR.1 The keys have been obtained for the new lock on Whites Field gate. CYFC have requested one and Mill Lane School have requested one. These to be distributed asap. Locking of the gate to be added to the next agenda.

 

 

 

 

 

 

CHAIRMAN