CHINNOR
PARISH COUNCIL
Minutes of a meeting of the
above Council held on Monday 15th January 2007
PRESENT: Cllrs. Andrews,
Cameron, Dix, Haywood, Marfleet, Mumford, North,
Pullen (in the Chair), Wills and Wright.
Also present: C/Cllr Wilmshurst
1. APOLOGIES: Cllrs Gibbons
(family reasons), Mantle
2. DECLARATION OF INTERESTS: None
Report from PCSO Jacky Madden that from the 1st January she
has had new powers which include: to detain a person for 30 minutes until an
officer arrives, obtain names and addresses, and issue penalty warnings.
There is a public Neighbourhood Policing meeting on Thursday evening
where communities are encouraged to attend and take part; this should result in
the Chinnor group obtaining one extra PCSO.
Jacky informed the meeting that the police are well aware of the
situation of youths congregating at the
Jacky suggested that the council consider bidding for the SODC roving
CCTV which is loaned to communities on a three month basis.
Cllr Marfleet arrived at the meeting
3. MINUTES: The minutes of the last
monthly meeting dated 11th December 2006 to be approved and signed
by Cllr Pullen.
4. MATTERS ARISING:
4.1 Clerk to fill in
Questionnaire from SODC re Big Funding for play provision requesting a MUGA.
5. CORRESPONDENCE
5.1. Correspondence
already discussed by Committees. Noted
5.2. Correspondence not presented
to Committees
Letter from Keith Mitchell, Leader of the OCC
concerning a possible bid to become a unitary council. To be referred
to the next F&GP committee.
6. REPORTS: The enclosed
Committee reports were adopted.
6. 1. Environment
dated 18th December 2006 signed by Cllr Andrews
6. 2. Planning Liaison
dated 18th December 2006 signed by Cllr Dix and 8th
January 2007 signed by Cllr Wright.
6.2.1 With regard to
O.M.5 it was noted that C/Cllr Wilmshurst has a
meeting with county to make sure that any day care money is used in Chinnor and not Thame.
6. 3. F&GP dated 8th
January 2007 signed by Cllr Mumford
6.3.1 Additional Bills
for approval:
Currys Digital Camera £129.00
Kevin Moore WFCH Repairs £ 70.00
Total
T. Hipkin Fuel £ 44.00
G. Giles- Wood for Windmil £387.79
J. Wills Office Reference Books £ 49.90
Alan John Printing £160.00
Turner Groundscare Bin Liners £ 23.50
Reading Room Room Hire £256.00
Browns H&S Signs £ 24.40
7. REPORTS FROM DISTRICT AND
C/Cllr Wilmshurst reported that
timetables for the Lewknor Taxi bus had now been
widely distributed. A meeting has been
set with Inspector Stewart Dunbar concerning the concerns over policing in Chinnor.
The neighbourhood policing has been tried and is reported to be
successful but it is believed it may be discontinued due to funding if not in
place by the end of March.
The Authority performance had received a pleasing and encouraging audit
report. This should place them in Category 3 classified as excellent.
The council tax will be set at 4% increase which is lower than
expected.
Waste disposal costs could rice to 2.9 million next year, with learning
disabilities rising 25%. Discussion over contribution to Government final salary pension
scheme.
The White Paper gives an option for re-organisation all members
present voted for an enhanced 2 tier system. There will be improved partnership
working Oxfordshire Public Service Board to strengthen joint working with
TVP, NHS, Learning Skills, Education etc.
District Cllr Haywood reported that she had attended a
meeting at the cement works and met the demolition team who are hoping to
commence work within the next few weeks.
8. OUTSIDE REPORTS FROM PARISH COUNCILLORS
Cllr Haywood reported that she
had attended the Drug Awareness Training for youth workers and was extremely
impressed with the presentation. She had also met Sharon, our new youth worker
who will be a great asset to the Youth Club.
Cllr Dix reported that the
PFMC called a meeting of all the people who are affected by the gathering of
young people in the Station Road Surgery area, and that they would like the
Council to discuss a ban on the consumption of alcohol and a dispersal order in
this area.
Cllr Mumford reported from the
Village Hall Committee. The Plans had now been passed but they had some
problems with the building regs.
9. OPEN FORUM:
Several residents of the
The public were also concerned that the proposed new developments will
add more strain to an already sub-standard drainage system. There are also
worries over the water supply if extra pressure is added it may lead to the
inadequate pipeline bursting.
With the demolition of the cement works due to start, the question of
removal of asbestos was raised. It is though that the bulk of the material is
fibre cement which is at the low end of the hazardous range. All the necessary
audits/assessments will be in place and guidelines adhered to. A member of the public asked how likely it
was that developments would take place in the recently identified areas. It was
reported that a working group is looking at sites and sustainability up to the
year 2026. More information should be
available by August 08.
The chairman thanked all for attending and closed the meeting.
CHAIRMAN
CHINNOR
PARISH COUNCIL
Minutes of a
meeting of the above Council on Monday 12th February 2007
PRESENT: Cllrs. Cameron, Dix,
Haywood, Mantle, Marfleet, North, Pullen (in the
Chair), and Wright.
Also present: C/Cllr Wilmshurst
2. APOLOGIES: Cllr Wills (family commitments), Gibbons
(holiday), Mumford (other meeting)
2. DECLARATION OF INTERESTS: None
3. MINUTES: The minutes of the last
monthly meeting dated 15th January 2007 were approved and signed by
Cllr Pullen.
Cllr Marfleet arrived at the meeting
4. MATTERS ARISING:
5. CORRESPONDENCE
5.1. Correspondence already
discussed by Committees: Noted
5.1.1 Invitation from
The Chairman of OCC for a reception at County Hall. Cllrs. Pullen and Cameron to
attend.
5.3. Correspondence not presented
to Committees: None
6. REPORTS: The enclosed
Committee reports were adopted.
6. 1. Environment
dated 22nd January 2007 signed by Cllr Wright
6. 2. Planning Liaison
dated 22nd January 2007 and 5th February 2007 signed by
Cllr Wright
Cllr Haywood arrived at the meeting
6.2.1 PO7/E0063 To replace brick
and panel garden wall with close board fencing at
20 Hailey Croft. No Objection
6. 3. F&GP dated 5th
February 2007 signed by Cllr Pullen
6.3.1 Conigre play area re Playdale
Works: It was agreed that this work should be approved by Jayne Bolton (SODC)
before payment of invoice.
6.3.2 Additional Bills approved:
MOTEC Machinery
Service £ 185.95
Machinery Repair £ 25.85
K. Wales WFCH
Cleaning £ 192.92
Junior Citizens Donation £ 50.00
Chiltern Society Membership
£ 25.00
Chinnor Pump Newsletter £ 66.00
Lamps & Tubes Xmas
Lights £3525.00
Grundon Waste Removal £ 325.36
T Hipkin Mileage
/ Fuel £ 100.76
9. REPORTS FROM DISTRICT AND
C/Cllr Wilmshurst
reported
that he had attended a meeting with Inspector Dunbar and feels re-assured that
police are doing everything they can to solve the ongoing problems at the car park in Station Road.
Council members are very concerned about S106 payments and lack of
consultations with Parish/towns. Cllr Wilmshurst is
to attend a meeting to look at the strategy
Cllr Pullen reported that he
is drafting a letter to Mr Duffield SODC regarding the need for more playing
fields in the village and for inclusion in the planning brief.
He also reported that he had attended a meeting concerning highways
with Peter Ronald and Robert Rossiter and is now
waiting for the consultation report. County Hall has been made well aware of
our concerns.
10. OUTSIDE
REPORTS FROM PARISH COUNCILLORS
Cllr Dix reported from the
CPFMC that the plans for the new building were submitted to SODC on 21st
December. The clerk is looking at the electric bill as it is thought that the
social club are also paying by direct debit.
Cllr Dix also reported from the Parish Plan Committee that their work
is ongoing as they monitor progress in relation to their findings. An email to
Martin Reed from John Cotton
(Cabinet Minister) was read out regarding the statement that the PC
will receive £1000 per house built on the cement works site. Cllrs were concerned that this sort of communication was
not directed through the PC office.
Cllr Pullen has had an
informal meeting with Chinnor Youth regarding tenure
on Whites Field and the possibility of new pitches. They are going to form a
sub-committee and Maurice is happy to be a PC representative.
OPEN FORUM: There were no members of the public in
attendance.
The chairman thanked all for attending and closed the meeting
CHINNOR
PARISH COUNCIL
Minutes of the meeting of
the above Council held on 12th March 2007.
PRESENT: Cllrs. Andrews,
Cameron, Haywood, Mantle, Marfleet, Mumford, North,
Pullen (in the Chair), Wills and Wright.
Also to be present: C/Cllr Wilmshurst
3. APOLOGIES: Dix (unwell), Gibbons (family commitments)
2. DECLARATION OF INTERESTS: None
3. MINUTES: The minutes of the last
monthly meeting dated 12th February 2007 were approved and signed by
Cllr Pullen.
4. MATTERS ARISING: No matters arising.
5. CORRESPONDENCE as follows was noted:
5.1. Correspondence already
discussed by Committees:
5.4. Correspondence not presented
to Committees: None to present.
6. REPORTS: The enclosed
Committee reports to be adopted.
6. 1. Environment
dated 19th February 2007 signed by Cllr Andrews.
6. 2. Planning Liaison
dated 19th February and 5th March 2007 signed by Cllr
Wright.
6.2.1 Email from
Sydenham Parish Council re VAS signs was noted. The Clerk to
email Sydenham PC to approve the installation of a VAS sign.
6. 3. F&GP dated 5th
March 2007-03-07 signed by Cllr Mumford.
Re GP.3 Newsletter was
approved for publishing.
Re Old mower: Proposal from
Cllr Wright and seconded by Cllr Mumford to accept the offer of £200.00 for the
old mower.
6.3.1 Pro-Forma invoice
for Chinnor Youth Workers: final invoice received and
in additional bills for approval.
6.3.2 Additional Bills
for approval:
1.
2. BG Hutton
3. SLCC Clerk Training £ 195.00
4. British Gas Equipment store £ 52.89
5. British Gas Mill Lane £ 178.89
6. British Gas S&SC outstanding £ 50.00
7. Turner Groundscare £ 12.03
8. OCC Youth Club assistants £1535.86
9. John Lawrence £ 50.00
10. Browns mower £4931.24
11. REPORTS
FROM DISTRICT AND
C/Cllr Wilmshurst
reported
the OCC are now rated as an excellent performing authority.
C/Cllr Wilmshurst reported recent
concerns over the state of the Autistic Unit in Chinnor.
OCC have agreed to fund a refurbishment to get the unit back to a decent level.
C/Cllr Wilmshurst reported on
plans due soon for
C/Cllr Wilmshurst reported on a
meeting re S106 agreements. The authority has agreed to put money into Chinnor Day Centre, not part of the S106 agreement. OCC and
CPC are not part of the statutory consultees for S106
discussion. S106 contribution to local infrastructure can change depending on
volume of affordable housing.
C/Cllr Wilmshurst reported on the
recent proposal to introduce a new type of S106 in the form of a tax on land
government take 70% of which 30% goes to strategic infrastructure and of that
amount 30% is for local infrastructure.
C/Cllr Wilmshurst brought the
Minerals and Waste Document for information.
C/Cllr Wilmshurst
reported
on
Cllr Haywood reported on a
recent LDF meeting (Local Development Framework)
New policies will be introduced by 2009 meaning members should have
more input before the planning process.
12. OUTSIDE
REPORTS FROM PARISH COUNCILLORS
Cllr Haywood reported on the
Community Safety Group as the Neighbourhood Action Group is being introduced
the CSG has ceased.
Cllr Pullen reported on Chinnor football meeting with the ladies teams. Boris
Johnston has promised to offer support in obtaining pitch spaces in the cement
works development.
Cllr Pullen reported on a
recent meeting with C/Cllr Wilmshurst, OCC Highways
and Taylor Woodrow re road modifications and traffic control in Chinnor. It is recognised that there is a speed problem,
issues with
An indication was given by Taylor Woodrow that demolish could commence
soon.
Cllr Pullen reminded all of
the pending election on 3rd May 2007.
9. OPEN FORUM:
A member of the public followed up a question from a previous meeting
about Public of Freedom Act re Mill Lane Estate drainage. The Clerk assured him
the matter would be followed up as soon as possible.
A question was asked as to where the money goes from the S106
agreements. Cllr Pullen answered to state the CPC have no input into
contributions on an S106 agreement. SODC decide on infrastructure required
CPC can only make them aware of our requirement which has been done.
A question of who is responsible for the speed bumps and pot holes in
lower
The members of the public present were annoyed that the Police
Community Action Group had been cancelled and re-scheduled by TVP without their
knowledge. Cllr Pullen gave a brief report on how the meeting had gone
outlining the three main issues which were raised: Youth, speed and parking in
the village.
A member of the public reported on an accident he had nearly been
involved in along
The Chairman thanked all for attending and closed the meeting.
CHAIRMAN
CHINNOR
PARISH COUNCIL
Minutes of the meeting of
the above Council held on 16th April 2007
PRESENT: Cllrs. Andrews, Dix,
Gibbons, Haywood, Mantle, Marfleet, Mumford, North,
Pullen (in the Chair), Wills and Wright.
1. APOLOGIES: C/Cllr Wilmshurst
(holiday), Cameron (holiday)
2. DECLARATION OF INTERESTS: Cllr Dix -
Additional Bills DX Projects 6.3.2
3. MINUTES: The minutes of the last
monthly meeting dated 12th March 2007 was approved and signed by
Cllr Pullen.
4. MATTERS ARISING:
4.1 Cllr Gibbons was
given clarification on 6.2.1 as he was absent during that meeting.
4.2 Cllr Haywood
requested a letter be written to Adrian Duffield, John Cotton and OCC Chief
Exec re sports field requirements in the village: Cllr Pullen agreed this
should be discussed and a draft letter written when the sub-committee had a
meeting.
5. CORRESPONDENCE
5.1. Correspondence already
discussed by Committees: None
5.1.1 Lloyds TSB
Online for Business application was proposed for approval by Cllr Pullen and
seconded by Cllr Gibbons. A formal procedure to be agreed
with passwords and access.
5.5. Correspondence not presented
to Committees:
5.2.1 Letter and photo
re Henton green to be reviews at the next Environment
committee
5.2.2 The Clerk to
contact PCSO Jacky Madden and Sergeant Todd re
6. REPORTS: The enclosed
Committee reports to be adopted.
6. 1. Environment
dated 19th March 2007 signed by Cllr Wills.
6. 2. Planning Liaison
dated 19th March 2007 and 2nd April 2007 signed by Cllr
Dix.
6. 3. F&GP dated 2nd
April 2007 signed by Cllr Mumford.
6.3.1 Re GP.6 Cllr Marfleet and Haywood confirmed the letter has been sent.
6.3.2 Re GP.7 Cllr
Haywood asked if dates had been confirmed yet for the meeting with the Parish
Plan and OCC Highways Parish Plan are aware and will advise dates soon.
6.3.3 Cllr Dix has
quotes for the building works and this is progressing slowly.
6.3.4 Cllr Gibbons
proposed we agree in principal to the new quote for leasing Christmas lights
over a 3 year agreement. A letter to be written to Chinnor Garden Centre re donation of small trees for shop
decorations. Also confirmation from the Festive
Lighting Company of the paperwork agreements and call out times needed. Seconded by Cllr Haywood.
6.3.5 Additional Bills were
approved:
DX Projects £ 88.13
Kevin Moore £ 52.50
Risborough Electrical £ 25.31
Helpful Hirings £
24.99
T Hipkin fuel £
70.00
John Lawrence £ 50.00
OPFA Membership £ 50.00
Katie Wales £220.00
The Post Office £166.53
Cllr Marfleet
arrived at the meeting
13. REPORTS
FROM DISTRICT AND
C/Cllr Wilmshurst was absent so no report
given.
Nothing to report from District Councillor Haywood.
14. OUTSIDE
REPORTS FROM PARISH COUNCILLORS
Cllr Dix reported on the
Tree warden Scheme meeting. Tree Wardens are wanted for each area to be
appointed within the community. They would help with instigating tree planting
etc. A suggestion was made that when the new council is formed an advert be put
into the Pump for a tree warden which is a volunteer position.
Cllr Marfleet reported on the
Youth Club management committee. It was advised that a bank account was being
opened within Lloyds TSB, signatories and treasurer have been identified as
Lisa and Mike Dix. The Grand Opening is in the planning for 20th May
at WFCH. The youth club to move to WFCH on Monday 23rd
April 2007.
The grand opening to be advertised by leaflets which are being produced
by Cllr Marfleet soon for door to door drops and bus
route flyers.
A letter to be sent to OCC Youth cabinet member and head of department
along with C/Cllr David Wilmshurst as no knowledge of
who is now responsible for the youth club as Gerald has not been introduced to
anyone following Kevin Brophys move.
9. OPEN FORUM:
Three members of the community were present to observe the meeting; no
questions or comments were made or asked.
CHAIRMAN: Cllr Maurice
Pullen
CHINNOR
PARISH COUNCIL
Minutes of a meeting of the
above Council held on Monday 11th June 2007
PRESENT: Cllrs. Ambridge, Dix
(in the Chair), Haywood, Kirk, Mantle, Marfleet,
North, Pickard, Pullen,
1. APOLOGIES: Cllr Wills-
2. DECLARATION OF INTERESTS: Cllr Ambridge
St. Andrews School Development family
Cllr Marfleet arrived at meeting
3. MINUTES: The minutes of the last
monthly meeting dated 14/05/07 were approved and signed by Cllr Dix.
4. MATTERS ARISING: None
5. CORRESPONDENCE
5.1. Correspondence already
discussed by Committees: Co-options all in favour of Nigel Ambridge, Mark
Scarborough and Kevin Kirk joining the council. The newly elected councillors
completed their Declaration of Acceptance and returned to the Clerk they then
joined the table.
5.6. Correspondence not presented
to Committees: None
6. REPORTS: The enclosed
Committee reports were adopted.
6. 1. Environment
dated 21/05/07 signed by Cllr Mantle
Allotment situation to be reviewed at the next
meeting.
6. 2. Planning Liaison
dated 21/05/07 and 04/06/07 signed by Cllr Wright. Clerk to contact Consensus
Planning and Taylor Woodrow regarding meeting to discuss sports field.
Clerk to contact SODC with regard to planning permission for
development at
It was noted that TRY homes may be in breach of their conditions for
starting the new development before finishing the first one.
6. 3. F&GP dated
04/06/07 signed by Cllr Mantle
Full Resolution from F&GP committee - Cllr Haywood proposed that
the mandatory provisions in the Model Code of Conduct be adopted as Chinnor Parish Council Code of Conduct, to be effective
from 1 July 2007. Seconded by Cllr Wright. All in
favour
Football Foundation funding may be available to PC clerk to agenda at
next meeting.
6.3.1 To approve
contractor for allotment fencing repair Cllr Haywood proposed that Paul Spittles be asked to carry out the work, seconded by Cllr.
North. All in favour.
6.3.2 Additional Bills
for approval:
Blanchfords WFCH £ 11.59
Kevin Moore New
Sign erection and
Replace Guttering
@ WFCH £ 248.00
British Gas
Electricity @ Equipment Store £
55.81
DE & BE
Phillips Spraying £ 599.25
Chinnor Motors Ltd Village Mini bus £
13.81
Drummond Heating
CPFMC £ 722.82
J Trafford CPFMC £ 169.88
R Carr CPFMC £ 141.00
B Hutton
Security £1000.00
David
Wright Ass. Risk
Assessments £ 452.38
R Folley -
WFCH cleaning £ 50.00
T. Hipkin Expenses / Fuel £
115.22
15. REPORTS
FROM DISTRICT AND
No district councillor present.
C/Cllr. Wilmshurst
reported
that OCC are arranging for emergency fencing to be placed around the
Cllr Wilmshurst has made contact with Monica Hanaway,
Head of the Youth Service, her assistant Ruth Ashwell
attended the Chinnor Open Day. Nicola Francis who is
fairly new in post will make contact with Gerald within the next few weeks, and
a meeting will be set up with the PC and Youth Club Management. Cllr Marfleet stated that Gerald felt more supported by the
voluntary youth group than his own employers.
New bus service to
Highways are going to organise a speed check in the village. Still
waiting for a date for OCC officers to attend and discuss the TA report with PC
and Village Plan committee.
Peter Ronald would be the appropriate officer to deal with parking
issues.
16. OUTSIDE
REPORTS FROM PARISH COUNCILLORS
Highways Group to meet on
Thursday with the aim of putting an agenda together and arranging a meeting
with the OCC Officers.
CPFMC Cllr Pickard
reported that a copy of the plans are now in the
Parish Office. There is an open meeting on Friday 6pm 7pm.
NAG Cllr Mantle
attended this meeting at Thame Police Station where
applications to join the group were distributed. There will be a community
specialist officer who will supervise the PCSOs.
Member groups such as Schools, Clubs etc will be involves as and when
necessary.
SODC Funding Cllrs. Haywood and Marfleet attended a meeting between the youth and OCC to
ascertain the needs of young people and to support the PC in their bid for a
multi use games area.
17. OPEN
FORUM:
Maxine Pickard wanted to show her thanks to Jackie our PCSO for her
help with an incident at the Hill Road Recreation Ground over the weekend.
The chairman thanked all for attending and closed the meeting
CHAIRMAN
CHINNOR
PARISH COUNCIL
Minutes of the meeting of
the above Council held on Monday 9th July 2007
PRESENT: Cllrs. Ambridge, Dix
(in the chair), Haywood, Kirk, Mantle, Marfleet,
North, Pickard, Pullen,
4. APOLOGIES: D/Cllr Andrews (SODC
meeting), C/Cllr Wilmshurst (holiday) D/Cllr Hood
2. DECLARATION OF INTERESTS: None
3. MINUTES: The minutes of the last
monthly meeting dated 11th June 2007 were approved and signed by
Cllr Dix.
4. MATTERS ARISING:
6.2 The Clerk
confirmed she had contacted Consensus Planning and waiting reply
6.3.1 Spittles had been contacted but no works start date has
been set yet
Cllr Marfleet
arrives
5. CORRESPONDENCE
5.1. Correspondence already
discussed by Committees: None
5.7. Correspondence not presented
to Committees: None
6. REPORTS: The enclosed
Committee reports were adopted.
6. 1. Environment
dated 18th June 07 signed by Cllr Wills
6.1.1 Date on minutes
corrected and initialled.
6.1.2 Re PP.1 Barry
Hutton to be asked to quote for new public notice board in Henton
6.1.3 Re PI.3 Molly
Franklin, judge for the BKFG competition to look at short list and choose
finalists on Monday 16th July 2007.
6. 2. Planning Liaison
dated 18th June 07 and 2nd July 07 signed by Cllr Wright
6.2.1 Re Clerk Report
18 June: A new blower has been purchased
for John Malinowski
6.2.2 Re OM.2 2 July:
The Clerk reported that SODC has not yet submitted plans for the cement works
development.
6.2.3 Re OM.3 2 July: Cllrs Haywood, Pullen and Wright have drafted a letter to
SODC re site allocation plan which was approved, with a couple of amendments,
to be posted.
6.2.4 Cllr Dix advised
the council that he would like to send letters soon to all amenities and
facilities in parish of Chinnor to ask for volume
numbers to see how close to capacity they are.
6. 3. F&GP dated 2nd
July 07 signed by Cllr Pullen.
6.3.1 Re FP.3 the
quote from Pindar graphics was for a black and white copy, as per draft the
council saw on 2 July. Quote approved and Cllr Mantle to contact them to
complete the work.
6.3.2 Re GP.1 The
Youth Club Management committee proposed date Tuesday 31 July 2007, date
approved by Gerald. Cllr Haywood advised she would be unable to attend that
date. Waiting confirmation from Nicola Francis and Lisa Amos.
Meeting to be in Whites Field Community Hall.
6.3.3 Re FP.7
Provisional date to meet 23 July for the sub-committee
6.3.4 Re GP.4 Cllr
Scarborough advised the CYFC mentioned using the MUGA for parking area on large
events, this was discussed and felt not ideal within the new MUGA.
6.3.5 The Clerk read
through the statements for approval on the audit form, Cllr Wright proposed to approve the statement of accounts and
statement of assurance of the annual return for the year ended 31st
March 2007, seconded by Cllr Haywood. Unanimous vote.
6.3.2. Additional Bills
for approval:
Helpful Hirings Flail mower £ 58.75
Motec Tractor puncture repair £ 17.63
T. Hipkin expenses £ 130.26
Motec mini bus grant £ 74.02
Turner Groundscare equioment £ 62.32
D&P Luxury Toilets August B/H £ 763.75
Village Centre mini bus hire for youth club £ 30.25
Viscount Alarms repair store alarm £ 128.07
B G Hutton CPFMA new signs for field £ 244.00
OCC Pension £ 26.69
Lamps and Tubes settlement £1000.00
18. REPORTS
FROM DISTRICT AND
7.1 Emailed update
report from D/Cllr Andrews as attached.
19. OUTSIDE
REPORTS FROM PARISH COUNCILLORS
8.1 Cllr Kirk
reported hedge over grown on
8.2 Cllr Scarborough
reported kerb stones in bad condition or missing on
8.3 Cllr Ambridge
attended the Scout meeting: asked if they can use corner of play fields at 8am
on 29th July: CPFMC to be asked and neighbours to be advised by the
Scout unit.
A new Judo being formed, awaiting affiliation and then more information
will be advertised.
8.4 Cllr Pullen
reported on a CPFMC meeting: only 4 attended the meeting. Next
meeting 25 July.
3 issues to be resolved from the meeting: 1) Application plans: a
meeting with SODC planners to be set up and finalise the draft plans for
approval by CPC and then submission to SODC. 2) Insurance CPFMC to organise
own insurance: liability of committee and trustee insurance. 3) Works needed on
roof repairs, quotes to be obtained for repair works before the winter.
8.5 Cllr Dix reported
on a recent incident by the car park area of the Doctors and library: a
neighbour of this area had been broken into and childrens toys stolen from the
garden and destroyed out on the parking area: The police did not attend the
scene when reported but are taking it very seriously. PCSO Jacky Madden spoke
with Cllr Dix and assured him tasking was being put in place for the area,
finger prints were being taken and regular patrols would begin. Cllr Dix asked
Cllr Pullen to recommend a barrier at the entrance to the S&SC at the next
CPFMC meeting.
New PCSO for Thame in
training with Jacky Madden at the moment.
8.6 Cllr Dix reported
he had written to Mr Peter Redfurn, chief executive
of Taylor Wimpey Group re pitch space allocation in the cement works area.
9. OPEN FORUM: No public were present
Chairman
CHINNOR
PARISH COUNCIL
Minutes of the meeting of
the above council held on Monday 6th August 07
PRESENT: Cllrs. Andrews,
Ambridge, Dix (in the chair), Haywood, Kirk, Marfleet,
North, Pickard, Pullen,
5. APOLOGIES: C/Cllr Wilmshurst
(holiday) Mantle
2. DECLARATION OF INTERESTS: None
3. MINUTES: The minutes of the last
monthly meeting dated 09.07.07 were approved and signed.
4. MATTERS ARISING: from those minutes:
4.1.1 Re 6.3.1 No date
yet set from Mr Spittles the Clerk to follow up.
4.1.2 Re 6.1.2 Barry
Hutton has now completed the public notice board in Henton.
4.1.3 Re 6.1.3 the
winner of the BKFG was 20 Van Diemens
5. CORRESPONDENCE
5.1. Correspondence already
discussed by Committees: Noted.
5.8. Correspondence not presented
to Committees:
5.2.1 Email from Tony Lixton re stopping Henton
cutting. The Clerk to write and thank him for all his work in
the cutting. Trevor to take over cutting on a regular
basis.
5.2.2 Letter from Mr
Bird re allotment gate being shut. The Parish Council noted this letter and
asked the Clerk to forward this to the allotment society.
6. REPORTS: The enclosed
Committee reports to be adopted.
6. 1. Environment
dated 16.07.07 was signed by Cllr Wills
6.1.1 Re PA.1 The Clerk confirmed CPC own the fencing in
6.1.2 Re PP.1 Cllr Dix
to chase drawings
6.1.3 Re PI.1 The Clerk left a message for John Lawrence to request a
meeting and discuss the garden by the Chinese restaurant.
6. 2. Planning Liaison
dated 16.07.07 and 30.07.07 signed by Cllr Wright
6.2.1 Report from Cllr
North on OCC review of external transport posts. As attached.
Cllr Marfleet
arrived at the meeting
6.2.2 Re OM.1 16 July
07 Cllr Dix has completed report
6.2.3 Re PO7/E0238/O St
Andrews School development. No
further information has been received so the Clerk to follow up.
6. 3. F&GP dated
30.07.07 sign by Cllr Pullen
6.3.1 Re FP.6 change
wording to recommend for approval.
6.3.2 Re GP.3 change
wording to all committee to attend at that time.
6.3.3 Re Declaration
of Interest confirmation that Cllr Ambridge wife is a member of O.A.B
6.3.2. Additional Bills as
follows were approved:
Rupert Folley £ 115.00
OCC Youth Club funding April to July 07 £1119.56
Mr M DeVal Internal Audit £ 100.00
British Gas S&SC £ 321.96
John Lawrence garden maintenance £ 50.00
Turner Groundscare tractor window £ 117.50
T Hipkin expenses £ 94.30
20. REPORTS
FROM DISTRICT AND
7.1 District Cllr
Andrews reported on the positive workshop meeting he had attended with SODC.
21. OUTSIDE
REPORTS FROM PARISH COUNCILLORS
8.1 Cllr Marfleet, Cllr Dix and Cllr Wills reported on the recent
Youth Club Management meeting held. Cllr Marfleet
felt it was a very positive meeting when Nicola Francis, the area group
coordinator was introduced. Concerns over the CRB form completion were raised
and Nicola Francis to liaise with Gerald to ensure no volunteers or assistants are without CRB checks.
A request for assistance with administration, book keeping and
assisting at the youth club will be put in the newsletter. The following
meetings will be monthly; dates to be confirmed.
8.2 Cllr North
reported on a recent conversation with Peter Ronald following the Highways
meeting on 21st June 07; the report following the meeting is still
to be completed by OCC Highways.
8.3 Cllr Ambridge
raised concerns over sewage and water volumes following future development in
the village Cllr Ambridge would like to open a discussion with the water
boards concerned and speak informally to the technical department about
potential problems.
8.4 Cllr Wright
reported on a meeting with the Bus Stop planning group. 3 members met to
discuss the location of the Arriva bus stops in
A very useful meeting.
8.5 Cllr Dix
reported on the SOH(S) Pony club dressage to be in Henton
this week.
8.6 Cllr Dix
confirmed the final draft of the next newsletter is to be in the Pump end of
August.
8.7 Cllr Dix
confirmed he had no further detail on the availability of land in the cement
works for sport pitches.
8.8 Cllr Dix asked
the Clerk to check on progress of the
9. OPEN FORUM:
Three members of the public were present:
A member of the public asked for any information of the
The remaining un-development land in the Siareys
Yard site was asked about Cllr Wright confirmed no further information has
been received by the Council except for an existing Outline application for
development.
John Robertson requested a public meeting for the cement works
application. Cllr Wright confirmed when the application is re-submitted a
public meeting will be arranged.
.
CHAIRMAN
CHINNOR
PARISH COUNCIL
Minutes of the meeting of
the above Council on Monday 10th
September 2007
PRESENT: Cllrs. Ambridge,
Haywood, Kirk, Mantle, Marfleet, Pickard, Pullen (in the chair),
6. APOLOGIES: Cllrs
Andrews (holiday), Dix (holiday), North (holiday) and Wright (holiday)
2. DECLARATION OF INTERESTS: None
Election of Chairman for
meeting
Cllr Pullen was proposed by Cllr Pickard, seconded by Cllr Ambridge.
Cllr Pullen accepted the chairmanship for the meeting.
3. MINUTES: The minutes of the last
monthly meeting dated 6th August 2007 were approved and signed by
Cllr Pullen.
4. MATTERS ARISING:
4.1 Re 8.4 Bus stop
timetables have still not been erected. New route changes have caused some
confusion in the village.
4.2 Re 8.1 The Clerk
reported on the recent resignation of Gerald Brandes,
Youth Leader.
Nicola Francis from OCC is aware and the resignation has been accepted.
A meeting of the management committee to be held on Tuesday
18th September 2007 at 7.30pm.
5. CORRESPONDENCE
5.1. Correspondence already
discussed by Committees: None.
5.9. Correspondence not presented
to Committees
5.2.1 Letter from a
resident of
5.2.2 The Clerk asked for
Cllr Pullen to sign the bank mandate to remove old signatories. Mandate will be
discussed at F&GP to add new signatories from the current council.
6. REPORTS: The enclosed
Committee reports to be adopted.
6. 1. Environment
dated 13th August 2007 signed by Cllr Wills.
6.1.1 Re OM.1 Cllr
Ambridge has replaced both Cllr Wills and Cllr Dix for the Windmill
6.1.2 Quote from Isis
Accord for various cutting of areas, excluding the privately owned part of
6. 2. Planning Liaison
dated 13th August 2007 and 3rd September 2007 both signed
by Cllr Pullen.
6. 3. F&GP dated 3rd
September 2007 signed by Cllr Pullen.
6.3.1 Re FP.8 Cllr Kirk
proposed the purchase of a new topper, following a costing of £200.00 to repair
the existing machinery. Seconded by Cllr Wills. All in favour.
6.3.2. Additional Bills were
approved for payment:
T. Hipkin expenses including diesel and
mileage £ 131.68
SODC WFCH Building regulations £ 88.13
Playsafety Ltd Rospa
report £ 176.25
Blanchfords equipment £ 287.41
B.G Hutton August Bank
Holiday Security, locking play gate
Re-site
litter bin in Henton and public notice board £1395.00
Briants Stihl
Blower £ 192.01
Helpful Hirings Generator and hedge cutting £ 321.96
22. REPORTS
FROM DISTRICT AND
D/Cllr Hood reported on recent SODC activities including achieving new
standards improving processes in planning schedules, improve public access
via the web site and improve efficiency to keep the council tax rate down.
D/Cllr Hood reported on training courses being organised for planning
keen for as many councillors to attend as possible.
D/Cllr Hood reported that SODC are trying to improve housing for
affordable housing units. Cllr Haywood asked about affordable housing for the
elderly as this was a large issue in Chinnor this
to be added to a planning committee to put request to SODC formally.
D/Cllr Hood urged all to access the SODC web site and have your say on
the refuse collections all views can be expressed online. Cllr Pullen
mentioned limitations due to being on the verge of the county to be taken
into consideration by SODC.
C/Cllr Wilmshurst reported on the recent news
of the youth leader resigning if help is needed to liaise with OCC contact
C/Cllr Wilmshurst for assistance.
C/Cllr Wilmshurst reported on the
C/Cllr Wilmshurst reported on the recent NAG
meeting he attended it was the first meeting of the new committee and he had
been asked to be a representative of the community. This to be added to the
F&GP agenda.
C/Cllr Wilmshurst reported on a Full Council
meeting he is due to have to discuss new approach on government working with
community and more effectively with partners over the next 30 years. 16
stretched targets will need to be achieved, if so financial rewards will be
available.
C/Cllr Wilmshurst reported on current PCSO
funding which is due to expire in 2009. This to be added to
the next F&GP committee.
23. OUTSIDE
REPORTS FROM PARISH COUNCILLORS
8.1 Cllr Haywood and
Cllr Marfleet attended a meeting at
8.2 Cllr Ambridge
met the Windmill Society and looking at funds available. The Clerk to advise
what grant is allocated to them.
9. OPEN FORUM: No members of the public were present
CHAIRMEN
CHINNOR
PARISH COUNCIL
Monday 8th
October 2007 in the Reading Room,
PRESENT: Cllrs. Andrews,
Ambridge, Dix (in the chair), Haywood, Kirk, Marfleet,
Pickard,
Also present: C/Cllr Wilmshurst, D/Cllr Andrews
7. APOLOGIES: Cllr Pullen (holiday),
Cllr North (holiday), Cllr Mantle (holiday)
2. DECLARATION OF INTERESTS: Cllr Dix
Additional Bills DX Projects
PCSO Jacky Madden and PCSO Paula Cherry attended the meeting
PCSO Madden introduced the new PCSO Cherry who has been independent
now for one month. An update sheet was given as in minutes file.
The main issue in the village at present is parking and how parking fines
are being issued by both PCSOs along with warnings
to try and prevent pathways being blocked by vehicles.
Also police activity will increase over Halloween and Bonfire night due
to last years large group problem. A large group was broken up by police on
Saturday night in the Conigre play area apart from
that little youth problem has been reported recently.
Cllr Dix thanked the PCSOs for attending the
meeting and giving update reports.
3. MINUTES: The minutes of the last
monthly meeting dated 10th September 2007 were approved and signed by Cllr
Haywood.
4. MATTERS ARISING: from those minutes: None
5. CORRESPONDENCE
5.1. Correspondence already
discussed by Committees:
5.1.1 Confirmation of
PA Spittles quotes re allotment fencing. It was
proposed by Cllr Wright to accept the quote totalling £2258.87 plus V.A.T.
Seconded by Cllr Haywood. All in favour.
5.10. Correspondence not presented
to Committees
5.2.1 SODC letter to advise of committee date being 10th October 2007
for PO7/E0632
6. REPORTS: The enclosed
Committee reports were adopted.
6. 1. Environment
dated 17th September 2007 signed by Cllr Wills.
6.1.1 The play area
inspection rota to be emailed again to all councillors.
6. 2. Planning Liaison
dated 17th September 2007 and 1st October 2007 signed by
Cllr Wright.
6.2.1 Cllr Dix
confirmed that he had again spoken to Mr Moore of SODC who confirmed he has
been in contact with Linden Homes regarding amendments to the planning
permission PO5/E1145.
6. 3 F&GP dated 1st
October 2007 signed by Cllr Dix
6.3.1 Re FP.5 Cllr
Dix confirmed the letter had been sent to Kemp and Kemp and Mr Moore of SODC re
S106 requirements as in minutes file.
6.3.2. Additional Bills
for approval:
DX Projects Web site updates and improvements £
310.19
OALC Risk Assessment course £ 94.00
OALC Freedom of Information course £ 23.50
Trevor Hipkin Fuel and mileage £ 122.06
Helpful Hirings gloves £ 15.26
Liz Folley expenses £ 43.46
RBS Software accounts package £1136.21
R Folley WFCH cleaning £ 100.00
24. REPORTS
FROM DISTRICT AND
C/Cllr Wilmshurst reported on sustainable
community strategy a meeting had been held at the Kassam
Stadium to discuss key issues. These issues are over the next 30 years.
Recommendations to be made to County and then the Government initiative
will be linked with funding after key targets are met.
C/Cllr Wilmshurst reported that the
Government Formula Grant Scheme had now been replaced with a 4 Block model
updates will be reported as and when.
C/Cllr Wilmshurst reported that flood damage
in Oxfordshire totalled £2.6m, following payments from government leaving a
shortfall of £1.8m.
C/Cllr Wilmshurst reported that he had
forwarded concerns of traffic volumes to the officers in charge of planning
applications regarding Chinnor Cement works
development and Siareys Yard development. An officer to attend a meeting and report to the council.
C/Cllr Wilmshurst reported on a recent
traffic survey in Chinnor:
Outside Nicholls hardware shop average speed 22mph north and south
bound
Outside Shapers fitness shop average speed 29mph north and south
bound
Another meeting to be set up with Peter Ronald to
discuss these implications.
C/Cllr Wilmshurst reported on the speed bump
issue off of
D/Cllr Andrews reported on ongoing waste disposal consultations. SODC,
Vale and
25. OUTSIDE
REPORTS FROM PARISH COUNCILLORS
Cllr Wright and Cllr Dix reported on the Planning Training they had
attended in
Cllr Pickard reported on a CPFMC meeting to be held on Tuesday 9th
Oct and asked Cllr Dix to attend as Cllr Pullen will be on holiday.
Cllr Dix reported on the newsletter and asked for any details to be
emailed to him.
9. OPEN FORUM:
There were 4 members of the public present:
John Robertson asked D/Cllr Andrews further questions on waste disposal
and concerns over the food waste idea.
John Robertson suggested the Village Sign be discussed again to be
added to the Environment agenda the sign is in the Parish office.
John Robertson asked about the 2008 diary and when the new meeting
schedules will be introduced The Clerk assured him this would be well
advertised.
John
Robertson asked about S106 contributions C/Cllr Wilmshurst to get the OCC formula.
The Clerk explained we had had conversations with Alan Pope already.
Cllr Marfleet re-iterated that we need a formula similar
to WDC so we can explain to residents how it is decided.
CHAIRMAN
CHINNOR PARISH COUNCIL
Minutes of the meeting held on Monday 12th
November 2007:
PRESENT: Cllrs. Andrews (D/Cllr), Ambridge, Dix (in the chair),
Haywood, Mantle, Marfleet, North, Pickard, Pullen,
Also present: C/Cllr Wilmshurst
8. APOLOGIES: Cllr Kirk (family)
2. DECLARATION OF INTERESTS: Cllr Dix re additional Bills DX
Projects
The meeting was
opened by Cllr Dix introducing Mr Peter Ronald from OCC.
10 members of the
public were present.
Mr Ronald
explained that he was unable to discuss any issues relating to the proposed
Cement Works application. It was too early in the planning process for OCC to
comment on the application. OCC had certain reservations on the previous
application and may have similar reservations with this application.
Question from
member of the public on timetable of application The Clerk advised of a
planned open meeting in the Village Centre on 1st December.
Question
from the pubic about single access to proposed site being inadequate. Cllr Dix explained that all comments and
suggestions must be directed to SODC. A member of the public
stated Bucks County Council regulations and similar size developments having
2.5 or 3 access points.
Question from
public to ask if a new traffic assessment would be done soon as it is needed.
Cllr Dix and Cllr
Pullen advised again that Mr Ronald could not comment.
Cllr Dix asked Mr
Ronald to give a brief report on the other traffic issues and findings in Chinnor:
Mr Ronald opened
the report by talking about funding and the way his budgets have been reduced
and withdrawn though various budgets can be used for the right projects.
Following the walk
about Mr Ronald had earlier in the summer with a number of Parish Councillors
he reported as below:
High Street parking bays on existing grass verges were not
thought a good idea
L.I.W /
Lower Road /
Station Road Speed survey carried out 13-19 Sept showed under 30mph was the average so no speed issue to be
concerned with. He stated it was a perceived problem, not an actual problem.
Cherry
Mr Ronald stated
he needs full support from Parish Council before the yellow lines can be
processed and he is waiting for support to be put into writing before this
action if pushed forward to next years budget.
Cllr Dix thanked
Mr Ronald for attending the meeting.
3. MINUTES: Minutes of the last Full Council dated 8th
October 2007 were approved and signed.
4. MATTERS
ARISING: from those minutes: None
5. CORRESPONDENCE
5.1. Correspondence already discussed by Committees: None
5.11. Correspondence not presented to Committees:
5.2.1 Revised Housing Allocation Policy was handed to Cllr Haywood for a
report to be given on 3rd December Planning meeting
5.2.2 Quote from Street Design ref Q5422; £1220.00 plus V.A.T for repair and
replacing goal posts at
The Clerk to ask
for works to be done asap.
6. REPORTS: The enclosed Committee reports were
adopted.
6. 1. Environment dated 15th October 2007 was signed by Cllr
Mantle
6.1.1 Cllr Dix
advised re PI.3 that works were in progress on the
6.1.2 Cllr Mantle
advised that £460.00 was raised from the coffee morning.
6. 2. Planning Liaison dated 15th October 2007 and 29th
October 2007 signed by Cllr Wright
6.2.1
Cllr Dix and C/Cllr Wilmshurst to speak with R.B.L re
parade and police presence.
6.2.2
Cllr Pullen and Cllr Pickard to attend CPFMC meeting re application for
S&SC.
Cllr Dix had
spoken with Kevin Avery regarding the Parish Council objections.
6. 3. F&GP dated 29th October 2007 signed by Cllr Pullen
6.3.1
Cllr Dix and C/Cllr Wilmshurst to liaise regarding
the Youth Club. New
Youth Leader to be interviewed for soon. 6 volunteers to date have applied to
help.
6.3.2. Additional Bills for approval:
Cllr Wright and Pullen signed the cheques
Helpful Hirings - equipment £ 48.47
Alan John
newsletter £ 160.00
Royal British
Legion Poppy wreath £ 25.00
E. Folley flowers £ 37.99
Blanchfords equipment £ 36.22
Browns equipment £ 8.89
Mr Giles W/Mill
fund £ 164.97
Festive Lighting
Christmas £4794.01
DX Projects
Website updates £ 117.50
T. Hipkin fuel and mileage £ 89.52
B.G Hutton 3 x
jobs £ 181.40
Danwood Group copier usage £ 5.83
Grundon Waste 2 waste wheelers £ 356.37
BDO Stoy Hayward audit £1057.50
26. REPORTS FROM DISTRICT AND
D/Cllr Andrews
reported that the 2008/2009 budgets were now being discussed and decided on.
D/Cllr Andrews
reported on Community Payback - info on Environment agenda for an update.
A
meeting to be arranged for the team to address the Parish Council.
C/Cllr Wilmshurst reported on some funds being found for soldiers
returning from
C/Cllr Wilmshurst reported on allocation of bus subsidy Cllr Dix
to attend a meeting with C/Cllr Wilmshurst regarding
this.
C/Cllr Wilmshurst reported that more money could be spent on weeds
next financial year.
27. OUTSIDE REPORTS FROM PARISH
COUNCILLORS
Cllr Dix reported
on a meeting with Kemp and Kemp, the planning agents for the Cement Works
development. Discussed were village projects such as the Village Hall, S&SC
which need funding. Taylor Wimpey to be included in
discussion in future.
C/Cllr Wilmshurst was asked by Cllr Marfleet
on S106 formula updates C/Cllr Wilmshurst to speak
with Cllr Dix regarding this and taking this onwards. Also D/Cllr Andrews to
look into S106 and report back.
9. OPEN FORUM:
A member of the
public asked about the 1st December open meeting at the Village
Centre and requested an open meeting with the developers a discussion
followed on wanting to encourage the public to comment on the Cement Works
application.
A meeting will be
held by the Parish Council for all councillors to view the application plans
and decide on next step forward.
CHAIRMAN
CHINNOR
PARISH COUNCIL
Minutes of the meeting held on Monday 10th
December 2007
PRESENT: Cllrs. Andrews
(D/Cllr), Ambridge, Dix (in the chair), Haywood, Kirk, Marfleet,
North, Pickard, Wills and Wright.
Also present: C/Cllr Wilmshurst
1. APOLOGIES: Cllr Mantle
(ill), Pickard (ill), Pullen (work),
2. DECLARATION OF INTERESTS: None
3. MINUTES: The minutes of
the last full Council dated 12th November 2007 were approved and
signed.
4. MATTERS ARISING: from
those minutes: None
5. CORRESPONDENCE
Correspondence already discussed by Committees: None
Correspondence not presented to Committees:
Annual Return 2006/07 as audited by BDO Stoy
Hayward approve accounts proposed by Cllr Wills and seconded by Cllr Andrews.
Two issues arising from the audit are Risk Assessment and Fidelity Guarantee.
Staff and members had attended a R/A course and papers
were now being prepared for Council to consider. Clerk to get quotes from
insurance company to increase the fidelity guarantee and report back to
F&GP for a decision.
Cllr Marfleet arrived at the meeting.
6. REPORTS: The enclosed
Committee reports to be adopted.
6. 1. Environment
dated 19th November 2007was signed by Cllr Wills
6.1.1 Estover Way Drainage Pond letters
will be written to residents surrounding this area if the dropping of litter
and garden waste persists.
6.1.2 Re OM.8 Pest Controller advised that we may need to
look at a monthly maintenance programme as it is impossible to kill all the
rabbits but we should be able to keep them under control. Waiting
for a meeting to confirm best procedure.
6.1.3 It was reported that the planting at the garden in front of the
Chinese Restaurant has been completed. It looks much approved and it was agreed
not to use bark chippings.
6.1.4 Re PI.9 Clerk will write to allotments concerning the problem of
rats.
6.1.5 Cllr Andrews has arranged for the community payback team to address
PC in February.
6. 2. Planning Liaison
dated 19th November and 3rd December 2007 was signed by
Cllr. Wright.
6.2.1 Re OM1 Cllr Dix reported that we were unlikely to see the Chinnor Post Office at risk.
6.2.2 Re HM1 letter to highways approved.
6.2.3 Cement Works Development - Cllr North suggested the council read
the response from the OCC Transport Director on the SODC website. Clerk will
copy for Cllrs (at request) unable to download
6.2.4 Drainage/Flooding A meeting had been
held with Gordon Hunt, OCC and work has been done on the B4009 and blocked
drains at Henton. Residents are concerned about a
ditch/drainage that runs behind their houses on
6. 3. F&GP dated 3rd
December 2007 was signed by Cllr Dix.
6.3.1 PC Office - it was agreed that we should look at all the options
that are available including renovation of the current office and report back
to the January meeting. Members are concerned that a Fire Risk Assessment
should take place and a panic alarm fitted.
6.3.2. Additional Bills
for approval: Cllr Wright and Dix signed the cheques
BG Hutton
Merlin Signs £ 215.44
RK Prior Christmas Lights £ 28.86
T Hipkin - expenses £ 89.40
Helpful Hiring £ 28.49
Blanchfords equipment £ 24.71
John Lawrence planting £ 80.00
Turner Groundscare £ 32.75
Village Centre Grant £8000.00
PA Spittles
Allotment
Fencing £5000.66
7. REPORTS FROM DISTRICT AND
D/ Cllr. Andrews had attended a meeting concerning the Rent Service and
a report will be available in early January. Leaflets were passed to the clerk
offering Free community websites to groups in the SODC
area. Cllr Andrews has a Your Place Your Future document he will obtain
further copies and it was agreed that Cllrs Dix,
Haywood, Wright and Kirk would get together to analyse.
C/Cllr Wilmshurst stated that the County
Council had agreed the Council Tax for 08/09. It is a 3 year settlement and the
increase would be 2% increase in the first year with 1.75% and 1.5% in the
following years. There are a number of directly funded grants and it was noted
that Highways would lose 6.5million on roads. 70% of County Council costs are
sourced from government.
C/Cllr Wilmshurst will be meeting with the
Education officer to clarify primary school figures with regard to future
developments. The primary school review is not likely to affect Chinnor. Cllr Wilmshurst and Dix
attended a meeting on Future Strategy for bus subsidy which was well
represented from the rural area.
.
8. OUTSIDE REPORTS FROM
PARISH COUNCILLORS
Cllr Marfleet reported that she had attended
the OALC AGM. A 2.5% increase on subscriptions had been agreed
9. OPEN FORUM:
A member of the public is concerned about the traffic coming through
the village with the parking on
It was reported that there was an abandoned car at
Thanks were given for the informative meeting concerning the Cement
Works redevelopment.
CHAIRMAN
CHINNOR PARISH COUNCIL
Minutes of MEETING of the Environment Committee held on
Monday 22nd January 2007
Present: Cllrs. Andrews (in the Chair), Cameron, Dix, Haywood,
Mantle, Marfleet, Mumford, North, Wills and Wright.
APOLOGIES:
Cllr
Pullen (prior commitment) Cllr Gibbons
(prior engagement)
DECLARATION
OF INTERESTS: None
PLAY AREAS
PA.1 Play Area
report: Nothing to report and Trevor is continuing to repair the slide, weather
permitting.
PARISH IMPROVEMENTS
PI.1 The Clerk to obtain 3 quotes to purchase two new
Village Notice Boards.
FOOTPATHS AND OPEN SPACES
FOP.1 To consider an
alcohol ban and a dispersal order in the area of Station Road/Social club with
regard to the regular anti-social behaviour. The Clerk
to look into further information about the un-adopted OCC road and designated
drinking area.
FOP.2 Lendrums Amusements
dates for 2007 in Whites Field are confirmed to be Sunday 15th April
until Sunday 29th April and then August 19th until
September 1st.
COUNTY AND DISTRICT COUNCILS
CDC.1 Proposal to
simplify bus fares on supported services passed to Cllr North.
CDC.2 School Travel
Survey passed to Cllr Mantle.
CDC.3 Mineral and Waste
Development Framework passed to Cllr Pullen.
CDC.4 Distribution of
Travel Tokens to now be done by NTTL directly from
April 07.
CDC.5 Home 2 School
Newsletter passed to Cllr Mantle.
CDC.6 More details to
be obtained of time and locations for Invitation
to attend Community Safety Scrutiny committee 05.02.07
OTHER MATTERS
OM.1 Report from Cllr
Wills following the first Parish Council Surgery: one appointment was made
regarding the High Street verges and parking, the resident who raised the
issues attended the meeting and to be involved with the Highways Committee. 6
residents also attended the surgery raising issues such as Drains, pavements, Estover Way Drainage Pond, over grown hedges, parking and
congestion.
Cllr Wills to type a brief report to be put into the Pump.
OM.2 Chinnor & PR Railway
Company passed to Cllr Mantle.
OM.3 Chilterns
Wildlife Conference. Noted.
OM.4 Chilterns
Conservation Board. Noted.
OM.5 The Playing Field
Ass. Newsletter passed to Cllr Mumford.
OM.6 FWAG membership
application passed to Cllr Wills. To be added to the next F&GP agenda for
payment discussion.
OM.7 DEFRA
consultations on waste controls. Noted.
OM.8 Community Safety
Stakeholders Event passed to Cllr Mantle.
CHAIRMAN
CHINNOR
PARISH COUNCIL
Minutes of MEETING of the Environment Committee held on
Monday 19th
February 2007
Present: Cllrs. Andrews (in the
Chair), Cameron, Dix, Haywood, Mumford, North, Wills and Wright
APOLOGIES: Cllr Gibbons, Mantle (work commitments), Marfleet, Pullen (holiday)
DECLARATION OF INTERESTS: None
PLAY AREAS
PA.1 Play Area
report: No problems were reported on the play area and it was confirmed that
Trevor is still to complete the wet pour on both play areas.
PARISH IMPROVEMENTS
PI.1 Additions to the
garden waste service from SODC including a new smaller size wheelie bin for
garden refuse and biodegradable sacks. Noted
FOOTPATHS AND OPEN SPACES
FOP.1 Email from CYFC
re Whites Field and the works which need to be done to the play fields for
maintenance was approved. CYFC to liaise with David Deval closely regarding the Fun Day in June and also Lendrums Fair. Cllr Dix confirmed that electrics
into the new storeroom for CYFC cold be organised when the works are being done
in the hall.
PRESS INFORMATION - COUNTY
AND DISTRICT COUNCILS
PI.1 Oxfordshire
Minerals and Waste Development Framework Consultation papers from OCC for
February 2007 was passed to Cllr Wright.
PI.2 Imagine the
Future Part 4: BCC Consultation on the Preferred Options Site Allocations DPD
and Proposed Pre-Examination Changes To The Core Strategy.
Booklets and Pre-Submission leaflets in the office
for referral. Noted.
OTHER MATTERS
OM.1 Enjoy
OM.2 The Oxfordshire Bulletin. Noted.
OM.3 Letter of
resignation from Katie Wales for WFCH: The Clerk to advertise the post for 2
hours per week in the Pump and notice boards.
OM.4 OALC County
Circular to be passed to Cllr Marfleet.
OM.5 Friends of the
Ridgeway Winter Newsletter passed to Cllr Andrews.
CHAIRMAN
CHINNOR
PARISH COUNCIL
Minutes of MEETING of the Environment Committee held on
Monday 19th March 2007
Present: Cllrs. Dix, Mantle, Marfleet, North, Pullen, Wills (in the Chair)
APOLOGIES: Cllr Andrews, Cameron, Gibbons (family
commitments), Haywood, Mumford, Wright (prior commitments)
DECLARATION
OF INTERESTS: None
PLAY AREAS
PA.1 Play Area report
nothing to report. Wet pour still to be completed when the
weather improves.
PARISH IMPROVEMENTS
PI.1 Invitation to a
meeting on Tuesday 27th March 2007 at Crowmarsh
re Tree Warden Scheme. Cllr Dix and Wills to attend.
PI.2 Verge
improvements on the High Street The Clerk to contact OCC and ask their
opinion and permission to have small wooden bollards along the verge edge to
stop drivers parking and driving over the verges.
PRESS INFORMATION - COUNTY
AND DISTRICT COUNCILS
PICD.1 OCC Oxfordshire
Minerals and Waste Local Development Framework Waste Sites Proposals and
Policies Development Plan Document Issues and Options Consultation in February
07. Passed to Cllr Pullen.
PICD.2 OCC Rural
Childrens Centre Project Consultation Feedback Meeting to be attend by Cllr Marfleet and
possibly Cllr Wills. The Clerk to copy letter to Jack and
Jill and Windmill nursery.
OTHER MATTERS
OM.1 Chiltern News
magazine passed to Cllr North.
OM.2 Whats on in Spring 2007 from OCC passed to Cllr North.
OM.3 Countryside
Voice passed to Cllr North.
OM.4 Fieldwork
Magazine passed to Cllr North.
OM.5 Thames Valley
Police Community Policing Awards PCSO Jacky Madden to be nominated by CPC.
OM.6 Campaign to
Protect Rural England AGM
passed to Cllr Pullen.
OM.7 Request for Chinnor youth to erect signboards to promote 6aside
tournament was approved. The Clerk to speak with Trevor and
tell him not to remove the signs.
CHAIRMAN.
CHINNOR
PARISH COUNCIL
Minutes of MEETING of the Environment Committee held on
Monday 30th April
2007
Present: Cllrs. Andrews (in the Chair), Cameron, Dix, Haywood,
Mantle, Mumford, North, Pullen, Wills and Wright.
APOLOGIES:
Cllr
Gibbons (family commitments) Marfleet
DECLARATION
OF INTERESTS: None
PLAY AREAS
PA.1 Play Area report
Wet pour repairs were carried out on Friday.
The Clerk to obtain quotes from professional bodies
to look at and remove the rabbit problems in the playing fields and childrens
play area.
PARISH IMPROVEMENTS
PI.1 Email from local
resident re traffic problems in Chinnor and the
suggestion to install more speed humps along
PI.2 Email from ORCC
re the cancellation of
PI.3 Sports and
Social Club anti-social behaviour: Cllr Dix reported on recent events over the
weekend when police were called by a local resident to the S&SC area due to
loud music, large volume of youths and suspected drug issues. Cllr Dix has
contacted Sergeant Todd to request the area be set as tasking again and the
Clerk to also email the same request for tasking from the Parish Council, copy
to Inspector Dunbar and Jacky Madden, PCSO.
PRESS INFORMATION - COUNTY
AND DISTRICT COUNCILS
PICD.1 CPRE Oxfordshire
Branch Events for members and information passed to Cllr Mumford.
PICD.2 Confirmation of
OPFA membership until April 08. Noted.
PICD.3 Oxford Minerals
and Waste Local Development Framework papers were passed to Cllr Pullen.
OTHER MATTERS
OM.1 Letter from CYFC
re funding for CH Grounds Maintenance Ltd works to pitches was not approved.
OM.2 The Playing
Field OPFA newsletter was passed to Cllr Dix.
OM.3 Whats in the
Chilterns was passed to Cllr Andrews.
OM.4 Chalk and Trees
Chilterns Conservation Board newsletter was passed to Cllr Andrews.
OM.5 CAG Oxfordshire
Community Action Group newsletter was passed to Cllr Dix.
OM.6 News of the
Woods Chilterns Woodlands Project was passed to Cllr North.
OM.7 Special Trees
and Woods of the Chilterns was passed to Cllr North.
CHAIRMAN
CHINNOR PARISH COUNCIL
Minutes of MEETING of the Environment Committee held on
Monday 21st May
2007
Present: Cllrs. Dix, Haywood,
Mantle, North, Pickard, Wills and Wright
APOLOGIES:
Cllr
Andrews (District Council training), Marfleet, Pullen
(holiday)
DECLARATION
OF INTERESTS: None
Election of Chairman for
Environment Committee:
Email from Cllr Andrews was considered. Cllr Tony Wills was proposed by Cllr Andrews and seconded by Cllr
Wright. All in favour.
Election of Vice-Chairman
for Environment Committee:
Cllr Haywood proposed Cllr Fiona
Mantle. Seconded by Cllr Dix. All
in favour.
PLAY AREAS
PA.1.Play Area
reports: The Clerk reported on the ongoing issue of the slide in Conigre and the rabbits burrowing.
PARISH PROPERTY
PP.1 Development of
Whites Field Hall for youth club and Youth Club update: Cllr Dix reported on
the three quotes for the building works. Ben Morgan and Kevin Moore had
submitted written quoted and Barry Hutton had submitted a verbal quote. Cllr
Dix to contact Ben Morgan and ask what date he could start, as works needs to
commence asap.
PP.2 Cleaning at WFCH:
The Clerk reported that Rupert Folley has been asked
by Maurice Pullen to clean the WFCH on a trial basis with an immediate start.
PARISH IMPROVEMENTS
PI.1 Councillors
specific area reports in the Parish: each parish councillor reported on major
issues in their area, a list will be compiled by Jo Wills and submitted to OCC
Highways for action.
PI.2 Email from Cllr
Dix re lane at the end of Holland Close: The Clerk to find out ownership of the
land. An idea was raised to put a pathway through the middle of the lane.
PI.3 Protection of
verges, High Street: all details passed to the Highways Sub-committee.
PI.4 Two quotes for
the allotment fencing were discussed. Mark Brewster to do the works on the
tennis court fence as quoted £220.00. The Clerk to contact for more allotment
quotes.
PI.5 C/Cllr Wilmshurst emailed re
OTHER MATTERS
OM.1 August Bank
Holiday weekend: The council agreed to hire the marquee for Friday to Monday
and open up to other organisations to run activities. The
Clerk to write to all organisations.
OM.2 Best Kept Front
Garden Competition to go ahead this year but a new judge to be found.
OM.3 Home2School
newsletter 2007 passed to Cllr Mantle.
OM.4 Friends of the
Ridgeway newsletter passed to Cllr North.
OM.5 Rural Touring 2007-08 noted.
OM.6 News from OCC
passed to Cllr Dix
OM.7 Chilterns
Commons Network Spring 2007 passed to Cllr North
OM.8 Chiltern News
passed to Cllr North.
CHAIRMAN
CHINNOR
PARISH COUNCIL
Minutes of MEETING of the Environment Committee held on
Monday 16th June
2007
Present: Cllrs. Andrews,
Ambridge, Dix, Haywood, Kirk, Mantle, North, Pickard, Pullen,
APOLOGIES:
Marfleet
DECLARATION
OF INTERESTS: Cllr Wills PI.2 family member
PLAY AREAS
PA.1. The Clerk reported the pest control were now in the playing
fields to reduce the rabbits.
PA.2.Gates at Conigre Play Area were discussed.
The Clerk to speak with RoSPA before they begin their
report in July and ask them to advise on the gates.
PA.3 Letter from
Maureen Dyroff re play equipment for children with
physical disabilities was discussed. The Clerk to speak with RoSPA before they begin their report in July and ask them
to advise on any equipment they recommend.
PARISH PROPERTY
PP.1 Request from
resident at Henton to supply a Village Notice Board
for local people use was approved. The Clerk to obtain quotes for a standard
metal frame board for public use and then report back for a final decision and
location ideas.
PP.2 Allotments
Fencing and Residents concerns to be passed to the allotment society.
PP.3 Request parking
once a week for mobile bike repair van was approved. Ideas for a Saturday are the
Village Centre or S&SC. The applicant to contact both
organisations and liaise direct.
PARISH IMPROVEMENTS
PI.1 Councillors
specific area report in the Parish & review allocation
for new councillors were discussed. The Clerk is forming a new
allocation of areas to reduce the area size for each councillor. The areas to be viewed each month and reported back at the
environment committee. Cllr Wills reported on a few issues of weeds and
grass by email which the Clerk will speak with Trevor about.
PI.2 Quotation for
the removal of chewing gum was not approved.
PI.3. The Clerk to
contact the flower show and ask if they can recommend anyone to judge the Best Kept Front Garden Competition. The Clerk to draw up the area allocation for gardens to be viewed.
HIGHWAYS MANAGEMENT
HM.1 Update from
Highways sub-committee meeting for the meeting on Thurs 21st June
with OCC; suggesting yellow lines in various locations in the village. As
attached in the minutes file.
PRESS INFORMATION - COUNTY
AND DISTRICT COUNCILS
PI.1 News from OCC
passed to Cllr Dix.
PI.2 Mineral and
Waste Local Development Framework change to consultation arrangements passed
to Cllr Pullen.
OTHER MATTERS
OM.1 August Bank
Holiday update was given by the Clerk. An advert has been sent to the Pump
advising what events are on when and asking for hosts for Thursday night and
Sunday afternoon.
OM.2 CPRE Fieldwork
passed to Cllr North.
OM.3 ORCC Review
passed to Cllr Ambridge
OM.4 CPRE Oxfordshire
Bulletin passed to Cllr Haywood.
CHAIRMAN
CHINNOR PARISH COUNCIL
Minutes of MEETING of the Environment Committee held on
Monday 16th July
2007
Present: Cllrs. Andrews,
Ambridge, Dix, Haywood, Kirk, Mantle, North, Pickard, Pullen,
APOLOGIES:
Cllr
Marfleet
DECLARATION
OF INTERESTS:
PLAY AREAS
PA.1.Play Area
reports: the fence on Upperfields play area needs
repairing: The Clerk to contact SOHA re fencing ownership.
PARISH PROPERTY
PP.1 Whites Field
Community Hall: The Clerk reported she had purchased a new hoover
for the cleaner in the hall. Cllr Dix reported that the drawings for building
regulations would cost between £250.00-£300.00 this
was approved.
Cllr Dix also reported that Ben Morgan could begin work as soon as
possible so it was agreed to give him the approval to commence works when he
was able too.
PARISH IMPROVEMENTS
PI.1 Review works
carried out by John K Lawrence garden maintenance on 3 areas: The Clerk to
contact and ask for planting suggestions to improve the look of the post office
area garden and the other two areas to be improved with new planting.
PI.2 Whites Field
Bottle Bank and litter bins were discussed. Cllr Andrews agreed to speak to
Environment officer at SODC about suggestions on different bins and how to make
the area easier to maintain.
PI.3 Parish
Councillors area reports were noted and reported. All listed in the monthly
reports log book for regular review.
PI.4 Cllr Andrews
asked about footpaths and alleyways, especially behind Conigre
and Cowleaze: The council agreed any disputes would
be of a civil matter and the Parish Council should and could not get involved
as private land.
OTHER MATTERS
OM.1 Letter from ORCC
re Migrant workers in rural communities in Oxfordshire the role of the Parish
Council was noted.
OM.2 Christmas trees
were discussed. Cllr Haywood to purchase 15 real trees for the shops, Festive
Lighting Company to install the trees and lights at a quote of £50.00 each
tree. This was approved.
OM.3 News of the
Woods was passed to Cllr North.
OM.4 The Playing
Field newsletter was passed to Cllr Pullen.
CHAIRMAN
CHINNOR PARISH COUNCIL
Minutes of MEETING
of the Environment Committee held on
Monday 13th August 2007
PRESENT: Cllrs. Andrews, Ambridge, Dix, Haywood, Marfleet,
North, Pickard, Pullen,
APOLOGIES: Cllr Kirk (work) Cllr Mantle (working)
DECLARATION OF INTERESTS: None
PLAY AREAS
PA.1.Play
Area reports: Cllr Pickard reported that the basket ball post is wobbly in the
The gates to the
play area, according to RoSPA are adequate for the
play ground and do not cause a hazard. Cllr Dix to put an article in the next
newsletter to report back RoSPA findings.
PARISH PROPERTY
PP.1 Update on Whites Field Community Hall: Cllr Dix reported that the
drawings are still in hand and no works has yet started on the building.
PARISH IMPROVEMENTS
PI.1 Update from Cllr Andrews on the recycle area on
PI.2
Welcome to Chinnor signs or planting in the
entrance to the village was discussed. Cllr Pullen to report back in the
November Environment meeting on ideas of all councillors.
PI.3
Chinnor flower beds updates and improvements. The
Clerk reported she has tried to contact John Lawrence to speak with about the
Chinese restaurant garden area but thinks he may be on holiday. The Clerk will report
back next Environment meeting.
PI.4
Letter from The Peacock, Henton was noted. The Clerk and Cllr Wills to go and meet the new owners and look at
the problems in this area with drainage and grass.
PI.5
Free Tree Scheme from SODC was noted. The Councillors to look
at possible areas for new trees to be planted and report back.
PI.6
Update on
PI.7
Councillor reports of allocated areas were reported to
the Clerk for adding into the log book and actioning
via OCC, SODC or our groundsmen.
PI.8
Muga update Cllr Haywood reported that she had met
with SODC regarding the application and it all looked promising. SODC are
applying for planning permission and sending details to the Big Lottery fund
for approval, along with 7 other bids. We should hear by beginning of
December. CYFC had raised concerns over
the MUGA and Cllr Haywood and Marfleet to keep
communication with Bernie Braun regarding updates. The Clerk
to write to the CYFC management committee to formally inform them of our
intentions and to offer a presentation at a committee meeting.
PI.9
SODC will be asked by The Clerk to move the bin from Conigre
play area to
OTHER MATTERS
OM.1 Windmill: Cllr Wills to be replaced by Cllr Ambridge as the Windmill
representative.
OM.2
August Bank Holiday update on events and sort out
the rota: Cllr Wills, Trevor and Cllr Pullen to help with the generator and
toilets setting up for the weekend. Overnight security was approved at a cost
of £14.00 per hour from Midnight to 6am.
OM.3
SODC door stepping campaign was noted.
OM.4 Grundon newsletter was passed to Cllr Ambridge
OM.5 News from OCC was passed to Cllr Dix.
CHAIRMAN
CHINNOR
PARISH COUNCIL
Notice of MEETING
of the Environment Committee to be
held on
Monday 17th September 2007
Summoned to be Present: Cllrs. Andrews, Ambridge, Dix, Haywood, Kirk, Marfleet, Pickard, Pullen,
APOLOGIES: Cllr North (
DECLARATION OF INTERESTS: None
PLAY AREAS
PA.1.Play
Area reports from Rospa had good comments which were
noted. A few medium / low risk problems to be correct including levels to be
built up to avoid trip hazards and bolt covers to be fitted. All
in all a good report.
PA.2
Play Area inspection rota for Conigre to include Cllrs Kirk, Dix, Ambridge, Wright, Pullen,
PARISH IMPROVEMENTS
PI.1 Specific Area reports Issues were advised by email and will be
reported to the relevant bodies.
PI.1 Entrances to the village Isis Accord have been instructed to do
cutting. The Clerk to look into costings for planting
tubs. Cllr Andrews to speak with
PI.2
Update on flower beds in Chinnor
PI.3
Dog fouling issue were reported by the Clerk. Signs to be
made and laminated to attach to litter bins to advise where the nearest dog
fouling bin is located. Cllr Pullen reported on CPFMC finding this a
large issue and his research into dog fouling laws. Cllr Pullen proposed we ask
SODC to designate our open sauces within the dog fouling act so offenders could
be prosecuted.
Cllr Andrews to
speak to SODC regarding the procedure to do this.
PI.4
Quotes from PA Spittles re:
Chain Link fencing
at 8ft with anti climb paint at £990.00 plus V.A.T was proposed for approval by
Cllr Wright, seconded by Cllr Andrews. All in favour.
Timber Way wall to
be repaired without balls at a cost if £165.00 plus V.A.T was proposed for
approval by Cllr Pullen, seconded by Cllr Dix. All in favour.
The Clerk to write to residents to advise of works
which will be carried out.
PRESS INFORMATION - COUNTY AND DISTRICT COUNCILS
PIC.1 Home2School newsletter: Autumn 2007 was passed
to Cllr Kirk.
OTHER MATTERS
OM.1 Bonfires were investigated by Cllr Pullen. He spoke to My Harris of the
allotment society and was advised of their rule no. 14 on bonfires. A polite notice to be put on the allotment society notice board
asking people to be respectful of others when lighting bonfires.
To be discussed
again at a later meeting.
OM.2
Letter from OCC re Oxfordshire Minerals and Waste Local Development Framework
Update on timetable for Core Strategy, Waste Sites and Mineral Sites was passed
to Cllr Pullen.
OM.3 OPFA AGM on Monday 1st October invitation. Noted.
OM.4 ORCC AGM Wednesday 3rd October invitation. Noted.
OM.5
Bucks County Council Minerals and Waste was passed to Cllr Pullen.
OM.6
Update on Wheeler End was given by Cllr Andrews: a meeting with Cllr Andrews,
SOHA and Thames Valley Police had been set for Tuesday 18th
September.
OM.7 Chiltern News was passed to Cllr Andrews.
OM.8 Chilterns Conservation Board was passed to Cllr Andrews.
OM.9 Friends of the Ridgeway newsletter was passed to Cllr Andrews.
OM.10 News from OCC was passed to Cllr Dix.
OM.11 Clerks and Councils Direct was passed to Cllr Wright.
CHAIRMAN
CHINNOR PARISH COUNCIL
Minutes of MEETING of the Environment Committee held on
Monday 15th
October 2007
Summoned to be Present: Cllrs. Andrews, Dix,
Haywood, Mantle (in the chair), Marfleet, North,
Pickard,
APOLOGIES:
Cllrs
Wills (holiday), Kirk (working), Ambridge (holiday), Pullen (holiday)
DECLARATION
OF INTERESTS: None
PLAY AREAS
PA.1.Play Area
reports Cllr Kirk has completed Conigre play area
report and will email to the office.
Concern regarding the amount of rabbits on the
playing field and playground. Clerk to investigate other sources for
determination.
PARISH IMPROVEMENTS
PI.1 Lack of light for
the footpath between
PI.2 Letter from SODC
re Waste Analysis a survey will be taking place for 1 month commencing from
15th October.
PI.3 Update on
PI.4 Update from Cllr
Andrews re welcome to village planted pots and sponsorship of these It was
agreed to purchase 3 barrels which will be placed at Thame
Road, Crowell Road and Lower Road, the Chinnor Garden
Centre will plant them up twice a year. Cllr Mantle kindly offered to sponsor
the purchase of 2 of the barrels.
OTHER MATTERS
OM.1 The Playing Field
magazine was passed to Cllr. Dix
OM.2 SOHA annual
report was passed to Cllr
OM.3 Ways to tackle climate change booklet. Noted
OM.4 The Chilterns
Conservation Board Newsletters were passed to Cllr Andrews
OM.5 The Chiltern
Society community newsletter. Noted
OM.6 CAG Newsletter. Noted
Cllr. Mantle informed the meeting that Daphne Folley
was organising a Coffee morning on 3rd November at the Parish Hall
to raise funds for the First Responders.
Details about the closure of M40 bridge to be emailed to the pump.
Chairman
CHINNOR PARISH COUNCIL
Notice of MEETING of the Environment Committee to be held on
Monday 19th
November 2007
Summoned to be Present: Cllrs. Ambridge, Dix,
Haywood, Kirk, Mantle, Marfleet, North, Pickard,
Wills (in the chair) and Wright
APOLOGIES: Cllr Andrews
(SODC meeting), Pullen (Holiday),
DECLARATION
OF INTERESTS: None
PLAY AREAS
PA.1.Play Area Conigre play area was checked by Cllr Ambridge a few items
were highlighted as problem areas Trevor to measure up a new gate and to fix
the single Springer plus a few other jobs to be completed asap.
PARISH IMPROVEMENTS
PI.1 Update from Cllr
Pullen and the allotment society on Bonfire issues in the village - Cllr Pullen
was absent from the meeting but the Clerk advised the fencing would be done
next week.
Cllr Haywood reported on bonfires being controlled more lately.
PI.2 The Special
Trees and Woods Annual Conference noted.
PI.3 Email re public
footpaths was noted. Clive Bray to be invited to a Parish
Council meeting to discuss footpath issues he knows of.
PI.4 Joint approach
to policing the Ridgeway National Trail was passed to Cllr Mantle.
PI.5 Copies for each
councillor of the
PI.6 Update on
Community Payback a representative of the team will be invited to attend a
meeting in January to address the committee.
PI.7 Update on John
Lawrence works The Clerk reported the flower bed has been worked on by the
Chinese Restaurant but is not looking good, poor quality. Cllr Pickard to
contact John Lawrence and ask to meet him to discuss improvements.
PI.8 SODC
confirmation of Tree Preservation Order 32/2007 at Middle Farm House was noted.
PI.9 Cllr Ambridge
reported rats at the allotment area which backs onto
OTHER MATTERS
OM.1 CPRE Oxfordshire
Bulletin will be passed to Cllr Andrews
OM.2 LCR NALC
Magazine was passed to Cllr Wright.
OM.3 Countryside Voice was passed to Cllr Wills
OM.4 Clerks and
Councils Direct was passed to Cllr Wright
OM.5 Sports and Play
Construction Exhibition and seminar details was passed to Cllr Haywood.
OM.6
OM.7 Cllr Wills asked
all to email The Clerk area reports each month, even if little or nothing to
report so we know each area has been looked at.
OM.8 Large issue with
rabbits on the playing fields and Whites Field. The Clerk
to get pest control in to monitor and quote.
CHAIRMAN
CHINNOR PARISH COUNCIL
Minutes of MEETING of the Environment Committee held on
Monday 17th
December 2007
Present: Cllrs. Andrews,
Ambridge, Dix, Haywood (in the chair), Mantle, Marfleet,
North, Pickard, Pullen, Wills and Wright
APOLOGIES: Cllr Wright (prior engagement), Kirk (work),
DECLARATION OF INTERESTS: None
PLAY AREAS
PA.1.Play Area
reports Cllr Wright reported by email as absent from meeting
A few items to be looked at:
Conigre play area: Gate near
Trevor and John to be asked to look at these items.
PARISH IMPROVEMENTS
PI.1 Dog waste bins
spreadsheet of bins in Chinnor was noted. The bins at
PI.2 Complete Tree
Services quote for various tree works was discussed. Similar quotes to be
obtained from Isis Accord also to compare prices.
PI.3 Update on each
councillor area reports was noted a few areas were not reported on to be
looked at asap.
PI.4 Update on
flooding issues Chinnor area. The Clerk has asked
Bill Major, Clerk of works at OCC Highways to contact the landowners and ask
them to clear ditches and gullies and explain this is their responsibility.
Cllr Dix to add this item to the newsletter also.
OTHER MATTERS
OM.1 Chiltern News
was passed to Cllr North.
OM.2 News of the woods was passed to Cllr Andrews.
OM.3 Special trees
and woods of the Chilterns was passed to Cllr Andrews,
OM.4 Friends of the
Ridgeway newsletter was passed to Cllr North.
OM.5 The Clerk
confirmed that we are waiting for pest control quotes for relieving the rabbit
problems in the playing fields. A full survey has been carried out and options
will be detailed.
CHAIRMAN
CHINNOR
PARISH COUNCIL
Minutes of MEETING of the Finance and General Purposes Committee held on
Monday 8th
January 2007
Present: Cllrs. Andrews,
Cameron, Dix, Gibbons, Mantle, Marfleet, Mumford (In
the chair), North, Pullen, Wills and Wright.
APOLOGIES:
Cllr
Haywood Drugs awareness training for youth group
DECLARATION
OF INTERESTS: Cllr Dix: payment no. 24 family interest
FINANCIAL
AND POLICY MATTERS.
FP.1 Budget Update
for December 2006 was approved.
FP.2 Letter from SODC
re Big Funding for play Provision to be added to the Full Council meeting.
FP.3 Christmas bonus
for John and Trevor was approved at £50.00 net.
GENERAL PURPOSES
GP.1 Another meeting for the Youth Club Management Team to
be set up for January: date to be confirmed. The Clerk reported that two new
female volunteers were due to start work. Cllr Dix agreed to obtain some
outline quotes for the works required at Whites Field Community Hall.
GP.2 The Insolvency
Service magazine was passed to Cllr Wills.
ACCOUNTS FOR PAYMENT The following
accounts are to be approved for payment.
1. Mrs J Wills
2. Mr T Hipkin Wages 3170.40
3. Mrs E Folley
4. Mr C.J Malinowski
5. British Gas
V.A.T due on Playing Fields invoice 143.49
6. OCC
Superannuation fund 617.35
7. Post Office
Counters Inland Revenue 986.91
8. Reading Room
grant 737.01
9. Browns propane 24.65
10. Blanchfords supplies 76.19
11. J K
12. H.C Slinsgby removable bollards 493.50
13. H.C Slingsby padlock 40.54
14. Mrs E Folley WF gate keys 84.00
15. B.G Hutton
locking
16. The Consortium
stationery 21.33
17. Turner Groundscare supplies 7.68
18. Four Seasons Tree
Care
19. Bucks County
Council Liz Folley course 90.00
20.
21. Viscount Alarms
service machinery store alarm 91.65
22. T Hipkin travel expenses 43.46
23. Helpful Hire
supplies 25.79
24. DX Projects website updates 88.13
CHAIRMAN
CHINNOR PARISH COUNCIL
Minutes of MEETING of the Finance and General Purposes Committee held on
Monday 5th
February 2007
Present: Cllrs. Andrews,
Cameron, Dix, Gibbons, Haywood, Mantle, Marfleet,
Mumford (In the chair), North, Pullen, Wills and Wright.
APOLOGIES:
DECLARATION
OF INTERESTS: Cllr Dix: Accounts for Payment Item 1 Family interest.
FINANCIAL
AND POLICY MATTERS.
FP.1 Budget Update
for January 2007 was approved
FP.2 FWAG membership
application: £42.00 per annum the committee decided that this was not
applicable.
FP.3 The Chiltern Society membership renewal: £25.00 approved
FP.4 Quotes for 2 new
Parish Council notice board cabinets: change of location? Agreed to purchase at
cost of £944 each
FP.5 Quotes for a new
walk behind mower: Browns and Turner Groundscare
agreed to purchase from Browns £4196.80
FP.6 Oxfordshire
Carers Forum Not applicable
FP.7 Cllr. Gibbons
proposed we make a £50 donation to Junior Citizens Trust for Oxfordshire but
request that we ask for feedback regarding their visit to Chinnor
Schools. Seconded by Cllr Wright. All
in favour.
FP.8 Confirmation
letter from SODC re Budgets and Precepts 2007/2008 :
noted
FP.9 Precept Note for
inclusion with Council Tax Bills approved
FP.10 Lamps & Tubes
Invoice Due to the problems with this company Cllr Gibbons proposed that we
pay £3000.00 + VAT with a letter detailing the reasons why. Seconded
by Cllr Wright. All in favour
GENERAL PURPOSES
GP.1 Youth Club Update
management meeting to take place 15th February. Kevin Brophy will be interviewing the 2 new youth workers prior to
the meeting. Cath Mason (OAYP) to be invited to
attend.
GP.2 Off Street Car
Park Order 2007 from SODC - noted
GP.3 August Bank
Holiday plans it was agreed to make provisional bookings for the marquee and
toilets.
GP.4 Request from
Sydenham P/C to part fund a New Speed warning Sign on
GP.5 Article from
Local review May 2006 re new approach for Annual Parish meeting to be
reviewed for the 2008 meeting and allow 6months preparation.
GP.6 Chinnor Parish Council election pack approved for
distribution.
INFORMATION Items issued by County or
District Councils
ICD.1 Letter from OCC
re Possible bid to reorganise Oxfordshires Council.-
document to be copied for Cllrs Dix; Pullen; Haywood
and Marfleet
ACCOUNTS FOR PAYMENT The following
accounts approved for payment.
1. DX Projects web site updates 58.75
2. Kevin Moore work at Whites Field for window 126.50
3.
4. H.C Slingsby replacement high vis jackets 109.86
5. Playdale - completion of
activity net works 1116.25 Not approved. Cllr Haywood
reported that the work was not satisfactory. Cllr Pullen to inspect.
6. Turner Groundscare parts 17.63
7. Mr C.J Malinoswki
8. Mr T. Hipkin
9. Mrs J Wills Wages 3477.63
10. Mrs E Folley
11. OCC Superannuation fund 731.54
12. Post Office Inland Revenue 1192.86
13. Turner Groundscare Chain Saw Oil 7.23
14.Briants Chainsaw safety clothing 196.30
15. Helpful Hirings Jockey Clamp 6.99
16. Brilliant Signs PFMC 84.60
17 BG Hutton Security Gate at WFCH & work @ Machinery Store 1330.00
CHAIRMAN
CHINNOR
PARISH COUNCIL
Minutes of MEETING of the Finance and General Purposes Committee held on
Monday 5th March
2007
Present: Cllrs. Andrews,
Cameron, Dix, Gibbons, Mantle, Mumford (In the chair), North, Pullen, Wills and
Wright.
APOLOGIES: Haywood (prior engagement), Marfleet,
DECLARATION
OF INTERESTS: Cllr Dix payment no. 25 - relative
FINANCIAL
AND POLICY MATTERS.
FP.1 Budget Update
was all approved.
FP.2 Email from
Bentley Productions, Pinewood Studios re Midsomer
Murders. Noted.
FP.3 Letter from
Signs of the Times re higher price structure for frame to accommodate header
panel on the Chinnor notice board. Amended cost
approved for both notice boards was total of £1756.50 plus delivery charge
which is to be confirmed.
FP.4 The Festive
Light Company re Christmas Lights for 2007 to be discussed following election
so the new council can approve.
FP.5 Letter from SODC
re Big Lottery Funding for Play provision update was noted.
FP.6 Letter from SODC
re Chinnor Recreation Ground grant payment was noted.
FP.7 Grant request
from The Parish of Chinnor, Sydenham, Aston Rowant and Crowell for repair works on the wall. Cllr
Gibbons proposed £2000.00 and Cllr Wills seconded.
All in favour.
FP.8 Letter of thanks
from OCC Junior Citizens Safety Education Programme. Noted.
FP.9 Purchase of a new
chainsaw was approved at a cost of £312.00
FP.10 Working with
your council Training application was approved for this course at £195.00 for
Mrs Liz Folley to attend.
GENERAL PURPOSES
GP.1 Youth Club Update:
Thursday night has been advertised as all ages now. More leaflets have been
sent to Gerald. A date to be made for the move to WFCH.
GP.2 Quote from Kevin
Moore for works to be done at WFCH. Noted.
GP.3 To consider
initial draft of CPC Newsletter no. 11: Cllr Pullen to make a few adjustments
and add in the Annual Assembly.
GP.4 Report from
Community Police Meeting re Neighbourhood Action Group given by Cllr Pullen. As
attached in file.
INFORMATION Items issued by County or
District Councils
IF.1 The Oxfordshire
Three Unitary Council Proposal was given to Cllr Andrews.
IF.2 A revised model
code of conduct for local authority members was passed to Cllr Wright for
reading.
IF.3 Letter from
Audit Commission of acceptance of BDO Stoy Hayward as
auditor for Chinnor. Noted.
IF.4 OCC Newsletter. Noted.
ACCOUNTS FOR PAYMENT: The following
accounts were approved for payment.
CHINNOR
PARISH COUNCIL
Minutes of MEETING of the Finance and General Purposes Committee held on
Monday 2nd April
2007
Present: Cllrs. Andrews,
Cameron, Dix, Gibbons, Haywood, Mantle, Marfleet,
Mumford (In the chair), North, Pullen, Wills and Wright.
APOLOGIES:
None
DECLARATION
OF INTERESTS: None
FINANCIAL
AND POLICY MATTERS.
FP.1 Budget Update
for March 2007 was noted
FP.2 Lloyds TSB
Online for Business application to be discussed at the Full Council meeting on
16th April 2007.
FP.3 Letter from OCC
re protection of verges in Chinnor and use of wooden
posts to prevent cars parking and driving on the verges in the High Street was
discussed. The Clerk to speak with SODC about planning
permission and the item to be added to the next agenda for Environment
committee in the new Parish Council.
FP.4 Letter of thanks
from The Parish of Chinnor churches. Noted.
FP.5 Letter from
Lamps and Tubes Illuminations was noted.
GENERAL PURPOSES
GP.1 Youth Club Update:
Youth Club Open Day date 20th May 2007.
Meeting date for Management Committee to be 12th
April 2007. Cllr Dix still waiting for quotes for building works.
GP.2 Letters from
Thames Water and Boris Johnson M.P re Mill Lane Estate drainage issues were
noted.
GP.3 The Clerk to
contact SODC and OCC and give a two week deadline to get works completed and
wall and gate repaired on the
C/Cllr Wilmshurst also to be contacted to advise of actions being taken.
GP.4 Email from Andy
du Feu re August Bank Holiday weekend was noted.
GP.5 Oxfordshire War
Memorial competition and OALC information for 2007/2008. The
Clerk to enter both Chinnor and Henton
War Memorial.
GP.6 Children / Young
People plan project to be dealt with by Cllr Haywood and Marfleet.
GP.7 Parish Plan
committee to be invited to a Parish Council meeting along with OCC Highways who
will be asked to give a report on the traffic survey for the cement works site
GP.8 Henton Green to be cut asap by a contractor in Trevor absence, at a cost of
no more than £200.00.
GP.9 OCC agreement to
empower Chinnor Parish Council to remove unauthorised
signs; agreements to be read by Andrew Cameron and reported back to Chinnor Parish Council.
GP.10 OCC agreement
with Chinnor Parish Council to provide a grass
cutting service. Agreements to be read by Andrew Cameron and reported back to Chinnor Parish Council
GP.11 Lewknor bus link is to be withdrawn as the service is not
used regularly.
Cllr Pullen to speak with Watlington about a
possible combined service.
INFORMATION Items issued by County or
District Councils
INF.1 Newsletter from
OCC handed by Cllr Dix.
INF.2 Newsletter from
the Oxfordshire Carers Forum handed to Cllr Marfleet.
ACCOUNTS FOR PAYMENT The following
accounts were approved for payment.
1. OALC Membership subscription 959.42
2. Mrs J Wills
3. Mr T Hipkin Wages 3305.99
4. Mr C Malinowski
5. Mrs Folley
6. OCC Superannuation fund 931.87
7. Post Office Counters Inland Revenue 1067.78
8. The Vale Training 129.25
9. Alan John Printing 160.00
10. SODC refuse sacks 100.00
11. Mrs J Wills expenses 61.54
12. Reading Room Youth club hire 32.00
13. Mr T Hipkin expenses 40.00
14. Blanchfords 39.44
CHAIRMAN
CHINNOR
PARISH COUNCIL
Minutes of MEETING of the Finance and General Purposes Committee held on
Monday 30th April
2007
Present: Cllrs. Andrews,
Cameron, Dix, Haywood, Mantle, Mumford (In the chair), North, Pullen, Wills and
Wright.
APOLOGIES:
Cllr
Gibbons (family commitments) Marfleet
DECLARATION
OF INTERESTS: Cllr Dix re Pay number 9: family
FINANCIAL
AND POLICY MATTERS.
FP.1 Budget Update
for April 07 was approved.
FP.2 Letter re Fund
Raising from Victim Support Oxfordshire and Buckinghamshire to be discussed by
the new council at the next F&GP.
FP.3 OCC Highway
Management Agreements for Grass Cutting and Removal of Signs and Posters have
been read by Andrew Cameron and approved. Cllr Wright proposed they are signed
at the next Full Council meeting, seconded by Cllr Dix. A few points were
mentioned and discussed re the wording of the contract as attached. The Clerk to write to Andrew Cameron and thank him for reporting on
the two contracts.
FP.4 Letter from Chinnor Allotment Society re rent. Noted.
Trevor to look at the allotment area and the rubbish left alongside the fence
which needs to be removed. The Council to meet at the allotment site soon, date
to be arranged, and look at fencing issues in this area. A formal letter to be
written to ask neighbouring houses not to leave refuse in the allotment areas
adjacent to their gardens and advise of the Parish Council ownership of the
perimeter fence in the allotment site.
FP.5 Quote from Mr
Ridgley for replacement stock fencing, as per specification, was approved at
£480.00 plus V.A.T
FP.6 Letter from St
Andrews C of E School re Life Education Mobile classroom funding: £500.00 was
proposed by Cllr Wright, seconded by Cllr Haywood and approved as a donation.
GENERAL PURPOSES
GP.1 Youth Club Update:
Cllr Dix has two completed quotes now for the WFCH works, the next meeting date
is confirmed as 9th May 2007 at WFCH. The Clerk to write to CYFC and
confirm the tables which are stacked in a changing room can be disposed of as
they do not belong to them.
GP.2 The Local
Authorities (model code of conduct) Order 2007. Noted.
GP.3 Letter from OCC
re Review of subsidised bus services Wheatley, Thame
and Watlington June 2007 to be compared with old
and current schedules.
GP.4 Cllr Pullen has
written a list of outstanding issues for each committee for this Parish
Council. Any additions or amendments to be sent to Cllr
Pullen.
INFORMATION Items issued by
County or District Councils
I.1 Agenda from SODC
for the Standards Committee. Noted.
ACCOUNTS FOR PAYMENT
The following accounts were approved for payment. £. P
1.
2. Mrs J Wills padlock for Hill Rd Rec £ 71.39
3. The Consortium stationery £ 160.81
4. The Village Centre Chinnor Youth Club
hall and bus hire £ 350.75
5. Wise Steelwork WFCH window grills £ 188.00
6. British Gas Cricket pavilion £ 80.77
7. Signs of the Times new notice boards £2152.02
8. Mr T Hipkin travel expenses £ 80.36
9. DX Projects Web site updates £ 29.38
10. Turner Groundscare £ 10.72
11. ORCC Membership £ 20.00
12.
13. Blanchfords supplies £ 18.40
CHAIRMAN
CHINNOR
PARISH COUNCIL
Minutes of MEETING
of the Finance and General Purposes
Committee held on
Monday 4th June 2007
Present: Cllrs. Andrews, Dix, Haywood, Mantle, Marfleet,
North, Pickard and Wright
APOLOGIES: Cllr Pullen (holiday) Cllr Wills (holiday)
Assistant Clerk (holiday)
DECLARATION OF INTERESTS: Cllr Dix - Accounts for Payment - item 7 & FP.5 :
family
Election of Chairman for F&GP Committee:
Cllr. Wright
proposed Cllr Pullen and was seconded by Cllr Haywood. All in favour
Election of Vice-Chairman for F&GP Committee:
Cllr Wright proposed Cllr Mantle and was
seconded by Cllr North
FINANCIAL AND POLICY MATTERS.
FP.1
Budget Update approved
FP.2
Letter of thanks from St Andrews C of E School noted.
FP.3 August Bank Holiday The provisional bookings
for the Marquee (£2985), Toilets (£650), and the generator were approved. Clerk to also book emergency lighting units for Marquee exits.
The cricket club will run a function on the Friday evening and the CPFMC
Saturday. Church Service on Sunday and Flower Show on Monday. Group required to organise
Bingo on Thursday and childrens entertainment on
Sunday afternoon. Users to be asked if they can give any assistance with
overnight security and reminded that they are responsible for their own
insurance and risk assessments. Trevor is not willing to cover the whole
weekend therefore volunteers from the council will be needed to deal with the
generator etc.
FP.4 Letter from Victim Support Oxfordshire and
Buckinghamshire re Fund Raising 2007-2008 clerk to write asking for specific
information relating to Chinnor.
FP.5
Email from Andrew Dix re website changes and updates ideas for improvements.
Councillors to think about what improvements they would like to see and discuss
at the next F&GP meeting
FP.6It
was agreed to accept the insurance quote with Jardine
Lloyd Thompson at the premium of £5447.55
GENERAL PURPOSES
GP.1 Youth Club Update date for next management committee meeting to be
arranged. Cllr Dix informed the council that building regs.
were required for the planned building modifications.
GP.2 Appointment of a representative on the Playing Fields
Management Committee.
Cllr Pullen has agreed to stand for this position and Cllr Pickard has been
elected on as a member of the public.
GP.3
Appointment of a representative on sub-committee for Security request for more
information to be deferred until the next meeting
GP.4
Formal request for response from Thames Valley Police for updates and reports
agreed that the clerk should write.
GP.5
Letter and information from Turbervilles re Whites
Field. It was noted that this issue is rather more complex than expected and
will need careful consideration before entering into any agreements. Clerk to
inform Turbervilles of progress.
GP.6
Information from David Wright Associates re Risk Assessments. It was agreed that
the recommendations should be carried out. The necessary work at Whites Field
to be completed at the time of planned modifications.
GP.7
Letter from Thames Valley Police re invite to Stakeholder Forum 5th
June noted
GP.8
Letter from the Standards Board for
GP.9 Resolution for adoption by the Parish Council of the revised code of
conduct for councillors was proposed by Cllr Haywood and seconded by Cllr
Wright. All in favour.
GP.10 Letter from SODC re Standards Committee. Cllr Haywood expressed an interest in becoming
a representative of this committee.
GP.11 Chinnor Parish Council surgery during
Village Centre Fun Day 16th June 2007. Cllrs Andrews, Mantle and Dix to
attend.
GP.12 OALC Annual General Meeting 11th June
Agenda and Annual Report.
Passed to Cllr Marfleet
GP.13 Request from The Reading Room for funding to purchase replacement
chairs. Cllr Haywood suggested that the committee should apply for funding to
the SODC small grants. Clerk to write to John Gordon for more clarification.
GP.14 Request from Chinnor First
Responders for funding to purchase necessary defibrillators/equipment for the
new volunteers. 2 new
defibrillators are required in order for the new volunteers to run efficiently.
Cllr Wright proposed that the parish council fund £1300 to purchase one machine
and that Aston Rowant PC be approached for funding
for the other one. Seconded by Cllr Andrews. All in favour.
INFORMATION
I.1
Minutes for the Standards Committee noted
I.2
Clerks and Councils Direct was passed to Cllr Wright
I.3
News from OCC was passed to Cllr Dix
I.4
LCR magazine was passed to Cllr Wright
I.5
Notice of AGM for OALC was passed to Cllr Marfleet
ACCOUNTS FOR PAYMENT
The following
accounts are to be approved for payment. £.
p
1. OPFA Play
area road show 60.00
2. G. Giles
Windmill 250.51
3. BT 140.96
4. Chinnor Parish Pump newsletter and advert 77.00
5.
6. Reading Room
hire 208.00
7. DX Projects
web site updates 58.75
8. Mrs E Folley screw fix
9.99
9. Turner Groundscare equipment 6.74
10. Mr D Macdonald
computer repairs 25.00
11. Mr C.J
Malinowski
12.
13. J Wills
14. T. Hipkin
15. OCC
Superannuation Fund 955.45
16. Post Office
Ltd C.I.R 1037.61
17. SLCC
Enterprises Ltd conference 47.00
18. Agripower verti-draining
CPFMC 500.00
19. MOTEC 133.27
20.
At this point the member of the public present was asked to leave the
meeting
I.6
Letters of application were discussed for Co-Option to Chinnor
Parish Council. After careful consideration regarding the background, interests
and skills of candidates it was agreed that Nigel Ambridge, Mark Scarborough
and Kevin Kirk should be invited to become councillors.
CONFIDENTIAL ITEMS
As attached
CHAIRMAN
CHINNOR
PARISH COUNCIL
Minutes of MEETING of the Finance and General Purposes Committee held on
Monday 2nd July
2007
Present: Cllrs. Andrews, Ambridge, Dix, Haywood, Kirk, Mantle, Marfleet, North, Pickard, Pullen (in the chair), Scarborough
Wills and Wright
APOLOGIES: Cllr Andrews (SODC meeting)
DECLARATION OF INTERESTS: Cllr Dix Payment no. 13 and GP.3 sons business
Cllr Wills Payment no. 1
wife
FINANCIAL AND POLICY MATTERS.
FP.1 The updated annual Budget for 2007/2008 was approved.
FP.2
The monthly Budget Update for June 2007 was approved.
FP.3
Quote from Pindar Graphics for Chinnor Village Map
was approved in principal. Cllr Mantle to obtain more detailed quotes from
Pindar Graphics for a black and white copy before a final decision is made.
FP.4
Letter of final settlement amount from Lamps and Tubes was discussed. Cllr
Haywood proposed we accept the final settlement of £1000.00, in receipt of our
working lights being returned, seconded by Cllr Wills. Vote: 11 in favour, 1
against the proposal.
FP.5
Update from Victim Support Oxfordshire and Buckinghamshire re Fund-Raising
2007-2008 to be discussed by the granting policy sub-committee when formed.
FP.6
Cllr Pullen proposed the council set up a small working group to review the
Councils financial investment policy and make appropriate recommendations to
the Council.
Cllrs
Dix, Mantle, North and Pullen to form this sub-committee and report back in a
month.
FP.7
Cllr Pullen proposed the council set up a small working group to establish and
formalise a Council Granting policy and make appropriate recommendations to the
Council.
Cllrs
Haywood, Kirk, Mantle and Pullen to form this sub-committee and report back in
a month.
GENERAL PURPOSES
GP.1 Youth Club Management Committee to be held on
Thursday 19th July so Nicola Francis of OCC can attend, approx time
6.30pm at WFCH. To be
confirmed.
GP.2
Memorandum of Understanding for Partial Funding of PCSOs
was passed to Cllr Pullen.
GP.3
The Clerk to meet with Andrew Dix to discuss updating the web site; A hit counter to be included, search facility and members
only area so letters can be scanned and councillors have access to these prior
to a meeting. It was approved to move the web host in July 07 from Gradwell to Fasthosts, which over
time will save the council money.
GP.4
Chinnor MUGA bid was presented by Cllr Haywood and Marfleet. The bid has been submitted and waiting to hear.
Total cost is approx £92,000.00 of which a grant can be requested from SODC and
T.O.E. The MUGA (Multi Use Games Area) will be situated on the training fields
of Whites Field. Bernie Braun has been in discussions with Cllrs Haywood and Marfleet and is in agreement with this application.
Cllr Dix to draw
up outline plans for SODC planning department. Maintenance costs to be obtained
by Cllr Haywood and reported back to the council.
GP.5
GP.6
Festive Lighting Company for our Christmas decorations was approved in
principal. Cllr Haywood can obtain the small trees, approx 20, at an approx
cost of £7.50 each. The Clerk to speak with Festive Lighting
to ask how much it will cost to fit trees and decorate with our lights and then
report back.
GP.7
Thame and District CAB notice of AGM was passed to
Cllr Mantle and Marfleet.
ACCOUNTS FOR PAYMENT The following accounts were approved for payment.
1.
Mrs J
Wills
2.
Mr T Hipkin Wages 3166.87
3.
Mr C J
Malinowski
4.
Mrs E Folley
5.
OCC
Superannuation fund
955.45
6.
Post
Office Ltd C.I.R 943.45
7.
M.
Brewster Tennis court repairs
220.00
8.
Garden
Affairs fencing repairs 564.00
9.
Motec mini-bus grant 244.40
10.
John K
Lawrence - garden work 50.00
11.
Turner
Groundscare general maintenance 5.16
12.
Blanchfords equipment 26.64
13.
DX
Projects web site updates 58.75
14.
Mrs J
Wills Norton Anti-virus and keys cut 81.65
15.
Katie
Wales WFCH cleaning to May 07
84.59
16.
The
Consortium stationery 105.88
17.
Alan
John printing services - newsletter
160.00
CHAIRMAN
CHINNOR
PARISH COUNCIL
Minutes of MEETING of the Finance and General Purposes Committee held on
Monday 30th July
Present: Cllrs. Andrews, Ambridge, Dix, Kirk, Mantle,
North, Pickard, Pullen (in the chair), Scarborough Wills and Wright
APOLOGIES:
Cllr
Haywood (holiday) Cllr Marfleet
DECLARATION
OF INTERESTS: Cllr Ambridge:
FP.5 Wife a member of AOB
Cllr
Dix: Payment 3 and 7 and GP.5 Sons business
Cllr Wills: Payment 13 Wife
FINANCIAL
AND POLICY MATTERS.
FP.1 Budget Update
for July 07 all approved.
FP.2 Cllr Ambridge
proposed the 3.4% (as per SODC) annual salary increase from 1st
April 2007 for employees Mr T.R Hipkin and Mr C.J.
Malinowski. Seconded by Cllr Mantle unanimous.
The Clerk confirmed that the office staff would be advised of the
annual pay rise soon.
FP.3
Grants Policy for the Council, to be discussed in further details by the sub
committee and then reported back to the council at a later date.
FP.4 Letter from
students of
FP.5 Cllr Wright
proposed £100.00 donation to the OAB
(Oxfordshire Association for the Blind). Seconded by Cllr
Mantle unanimous vote.
FP.6
Financial Investment Strategy for the Council, as attached, was proposed for
approval by Cllr Pickard, seconded by Cllr Kirk. Unanimous.
FP.7
Cost structure for Parish Council office in the Village Centre now being
invoiced quarterly in arrears was approved. Proposed by Cllr
Dix, seconded by Cllr Wright. Unanimous vote.
FP.8 Approved signing
of Mr C J Malinowski wages cheque on 30 July 07. Proposed by Cllr Dix, Seconded
by Cllr Kirk, unanimous vote.
GENERAL PURPOSES
GP.1 Youth Club Update
7.30pm Tues 31 July - Management meeting to be attended by Cllr Dix and Cllr
Wills, Nicola Francis, Gerald Brandes and Lisa Amos.
GP.2 Letter from SODC
Legal and Democratic Services re review of polling stations. Noted.
GP.3 The Planning
Committee Meetings to begin at 7.45pm with all council to attend at that time.
The planning applications to be laid out on the tables for easier viewing
GP.4 Update letter re
The
GP.5 Website updates
and proposal for future changes was discussed. It was approved for Andrew Dix
to add a Current Affairs page for regular updating, Website statistic with a
visit counter, Search engine facility for the minutes, and new page for the
village centre as soon as possible.
ACCOUNTS FOR PAYMENT The following accounts were
approved for payment.
1. SLCC -
Annual Membership 135.00
2. Blanchfords Equipment