CHINNOR
PARISH COUNCIL
Minutes of a meeting of the
above Council held on Monday 7th
January 2008.
PRESENT: Cllrs. Andrews
(D/Cllr), Ambridge, Dix (in the chair), Kirk, Marfleet, North, Pickard, Pullen,
Also present: C/Cllr Wilmshurst
1. APOLOGIES: Cllr Haywood (holiday),
Mantle (working), Wills (illness)
2. DECLARATION OF INTERESTS: Cllr Dix
payment on additional bills DX Projects
3. MINUTES: The minutes of the last
monthly meeting dated Monday 10th December 07 were approved and
signed by Cllr Dix.
4. MATTERS ARISING: from those minutes:
Re 6.1.2 No quotes
have been submitted yet for the rabbit problems so the Clerk will follow up.
Re 6.3.1 The
Clerk confirmed a bell has been placed down the stairs for the Parish Council office.
5. CORRESPONDENCE
5.1. Correspondence already
discussed by Committees: None
5.2. Correspondence not presented
to Committees
5.2.1 Letter of thanks
from a young resident re the new basket ball rings was noted.
5.2.2 ORCC Changes
to the post office network in Oxfordshire meeting of 14th Feb was
noted.
5.2.3 Copy of letter
sent to OCC from Boris Johnson re youth service. Noted
Cllr Scarborough arrived at the meeting
6. REPORTS: The enclosed
Committee reports to be adopted.
6. 1. Environment
dated 17th December 07 was signed by Cllr Dix.
6. 2. Planning Liaison
dated 17th December 07 was signed by Cllr Dix
Re PC.1 The letter had
been circulated to all councillors and was on the agenda for next Monday.
6. 3. F&GP dated 17th
December 07 was signed by Cllr Pullen.
The Clerk advised the Budget update sheets had been emailed and
circulated to all for approval.
6.3.2. Additional Bills were
approved for payment:
John K Lawrence
garden maintenance 50.00
S.O.D.C recycle bags 80.01
R Folley WFCH
cleaning
73.00
T Hipkin
expenses
80.77
Chiltern Woodlands
Project G Andrews conference 25.00
Helpful Hirings 9.17
Grundon Waste
Management TOE Award 1321.92
OCC Superannuation
Fund 1019.90
Post Office Ltd 1151.03
Mr C J Malinowski
Mrs E Folley Wages 3512.36
Mrs J Wills
Mr T Hipkin
Viscount Alarms
machinery store 94.00
British Gas
Business 542.63
Specialist Fire
Products extinguisher checks 70.50
G&S Roofing
Sports and Social Club 2580.00
DX Projects web
site 29.38
British Gas
Business 55.44
Danwood Group
photo copier 9.55
Turner Groundscare
equipment 14.81
The Consortium
stationery 58.51
S.O.D.C election
fees 85.50
RBS Software
Solutions accounts package 176.25
Kevin Moore WFCH 240.00
Freeman Dawson and
Co. Ltd Windmill grant 284.00
Geo Browns
equipment
5.76
RK Prior
Christmas tree electrician 78.84
Village Centre
Christmas lunch 153.00
The Clerk advised the two invoices for CPFMC made them go over their
annual budget.
Cllr Wright proposed these payments were approved, seconded by Cllr
Andrews.
The Clerk to advise Lyn Mumford of the situation.
7. REPORTS FROM DISTRICT AND
C/Cllr Wilmshurst reported on a Full Council meeting to meet this week
to discuss the waste treatment process. Target for works to be in place is
2012. Looking at generating energy from general waste.
C/Cllr Wilmshurst reported on discussions for future budgets being held
at present specific grants will be increased by 2%.
C/Cllr Wilmshurst reported don the
C/Cllr Wilmshurst reported on the next NAG meeting to be held this
coming week. Chinnor will be discussed and C/Cllr Wilmshurst will be pushing
for another representative to sit on the committee from Chinnor, so the
community can be more actively involved.
C/Cllr Wilmshurst reported that he had received the letter from Chinnor
Parish Council regarding the Youth Service and Chinnor Youth Club and will be
looking at discussing all structures of the youth service team.
D/Cllr Andrews reported that District Council strata again on Tuesday 8th
January following Christmas and so nothing to yet report.
8. OUTSIDE REPORTS FROM PARISH COUNCILLORS
Cllr Ambridge reported on
the Windmill A structural engineer will submit a report soon.
Also a chemical treatment assessment will be carried out and Marsh
Plant to meet this week regarding quoting for works. Prices of materials will
be costed for the next stage to be completed and then Cllr Ambridge will report
back.
Cllr Pickard reported on the
CPFMC A fund raising raffle is being organised. The next meeting will be
Wednesday 9th January 08.
Cllr Dix reported on the
Youth Club A successful volunteer meeting was held before Christmas.
Interviews for the new youth leader had been completed. Lisa Amos
status has been increased along with a pay increase and
Hopefully now the Youth Club can move forward.
Concerns over the fire alarm were expressed by Cllr Dix does not
appear to be working. Cllr Ambridge to look at the system on Tuesday 8 Jan.
Cllr Dix had spoken with an electrician who cannot commence works for atleast a
week. The Youth Club to be relocated to the Village Centre until the situation
resolved. Also the Clerk to advise CYFC and all users that they cannot use the
building until the fire alarm operates properly.
Cllr Dix and Cllr Pullen thanked the MUGA committee for their very
successful grant application to TOE.
9. OPEN FORUM:
Question from the member of the public present regarding the Cement
works application D/Cllr Andrews confirmed that the application had not yet
been set a committee date at SODC and had not been withdrawn.
Cllr Dix closed the meeting and thanked all for attending.
CHAIRMAN
CHINNOR PARISH COUNCIL
Minutes of a meeting of the above council held on Monday
4th February 2008.
PRESENT: Cllrs. Ambridge,
Dix (in the chair), Haywood, Kirk, Marfleet, North, Pickard, Pullen and Wills. Also present: C/Cllr Wilmshurst
2. APOLOGIES: Wright (personal) Andrews
(D/Cllr) (SODC meeting), Mantle (illness),
2. DECLARATION OF INTERESTS: Cllr Dix
additional bills DX Projects
3. MINUTES: The minutes of the last
monthly meeting dated 7th January 2008 were approved and signed by
Cllr Dix.
4. MATTERS ARISING: from those minutes:
6.3.1 The panic alarm
has been fitted in the Village Centre for the Parish Council office.
5. CORRESPONDENCE
5.1. Correspondence already
discussed by Committees: None
5.3. Correspondence not presented
to Committees
5.2.1 Financial Risk
Assessment to be approved at the next F&GP committee. The Clerk to obtain
Fidelity Insurance quotes from Lloyds Plc, also the Imprest account to be checked
quarterly.
5.2.2 Letter from
Chinnor resident re
6. REPORTS: The enclosed
Committee reports to be adopted.
6. 1. Environment
dated 14th January 08 was signed by Cllr Wills:
6.1.1 Re PI.8 quotes
for fencing to be obtained.
6.1.2 Re PA.1 Playdale
to inspect swings soon and report back.
6. 2. Planning Liaison
dated 14th January signed by Cllr Dix. 28th January
signed by Cllr Haywood:
6.2.1 Cllr Pullen
asked about The SODC Planning Policy team address and questioned the
sustainable test for Chinnor Cllr Dix confirmed this had been questioned and
argued.
6.2.2 Cllr Dix
confirmed the fire alarm at WFCH was now fully functioning
6.2.3 Cllr Haywood
asked about Mr Dodds address re waste disposal and incineration C/Cllr
Wilmshurst reported that OCC had met and agreed to obtain quotes for energy
from waste disposal (incineration method) as it was the preferred method. SODC
were obtaining various quotes before a decision is reached.
6. 3. F&GP dated
28th January 08 was signed by Cllr Dix:
6.3.1 Re FP.6 The
Clerk advised the plans had been forwarded to J Vousden, architect.
6.3.2 Re FP. 8
C/Cllr Wilmshurst reported on the recent NAG meeting and confirmed that Nick
Carter will act as a substitute. More pressure is being applied for by C/Cllr
Wilmshurst to get a member of Chinnor Parish Council or neighbourhood watch to
be invited to attend the meetings.
6.3.3 Re FP.6 Cllr Dix
confirmed the suggested new office premises had now received a reduced rental
figure, of £3000.00 per annum less than the original quote. Cllr Dix and
Ambridge assessed the offices for electrical problems. On the planning
committee dated 25th February the Parish Council offices and full
implications to be discussed.
6.3.2. Additional Bills
for approval: Proposed for accepting additional bills by Cllr Haywood, seconded
by Cllr Kirk.
O.C.C. Youth Club funding £ 767.19
Chinnor Pump £ 132.00
Chiltern Society membership £ 25.00
Blanchfords equipment £ 2.17
Turner Groundscare £ 6.65
Helpful Hiring £ 103.13
Kevin Moore WFCH and offices £ 191.50
Consortium stationery £ 47.94
DX Projects web site updates £ 29.38
T Hipkins expenses £ 84.50
J Wills expenses £ 31.22
Free Spirit Judo Club £ 500.00
Thame C.A.B £ 900.00
Victim Support £
200.00
South and Vale Carers £ 200.00
Friends of Meadowcroft £ 200.00
Mill Lane School £1000.00
10. REPORTS
FROM DISTRICT AND
D/Cllr Andrews was not present at the meeting.
C/Cllr Wilmshurst thanked the Parish Council office of advising the
information on the chimney.
C/Cllr Wilmshurst reported on the rubbish collection of Siareys Close.
The road is un-adopted and the rubbish collection cannot proceed until this is
adopted. Brian Short of OCC Highways to meet with Fred Thompson-Brown of SODC
regarding this issue to try and resolve the problem.
Cllr Dix advised he had written to the developers and had heard
residents mention they would go to the press with the problems they have faced.
C/Cllr Wilmshurst reported on access issues for the proposed cement
works developments he suggested Mr Brian Short of OCC Highways and the
development control team be invited to full council meeting and address the
committee. Suggested dates 3rd March 08 to be confirmed.
C/Cllr Wilmshurst reported on a consultation in progress to continue
education for children with special needs past 16 years old.
C/Cllr Wilmshurst reported on a
recent community action programme for year 8 at
The Clerk suggested a youth page on the web site and a youth forum.
11. OUTSIDE
REPORTS FROM PARISH COUNCILLORS
Cllr Ambridge reported on the windmill chemical treatment to commence
Wednesday 6th Feb.
The crane will cost £2000.00 but complications will occur over the hard
standing required.
Trada to check the pillar / post at a cost of £1600.00, it was agreed
this is required before major works proceed. New timber is required, proving a
problem.
Cllr Pickard reported that CPFMC have a meeting Wednesday 6th
Feb. 08.
Cllr Dix reported on the recent
youth club meeting all the volunteers met Kevin Brophy, Lisa Amos and Sharon
Casse. Very good, optimistic meeting.
9. OPEN FORUM: No public were present.
CHAIRMAN
CHINNOR PARISH COUNCIL
Minutes of a meeting of the above council held on
Monday 3rd March 2008
PRESENT: Cllrs. Andrews (D/Cllr), Ambridge, Dix (in the chair), Haywood, Kirk,
Mantle, Marfleet, Pickard, Pullen,
Also present: C/Cllr Wilmshurst
3. APOLOGIES: Cllr North (sickness)
4. DECLARATION
OF INTERESTS: Cllr Pullen:
5.2.1 Allotment holder Cllr Dix
additional bills DX Projects sons business
3. MINUTES: The minutes of the last monthly meeting
dated 4th February 2008 were approved and signed by Cllr Dix.
4. MATTERS
ARISING: from those minutes:
6.2.1 Cllr Dix advised that the form had not yet been submitted. Cllr Andrews
to arrange a meeting with the sub-committee to finalise the reply.
8. Cllr
Dix advised that the first Monday night session of the youth club was cancelled
due to sickness but the volunteers were not all informed so some arrived and
waited a considerable time, concerns were raised over this happening.
The Clerk advised
that the Monday night session have now begun with a small group but this to be
built upon by Sharon Casse.
5. CORRESPONDENCE
5.1. Correspondence already discussed by Committees: None
Cllr Scarborough
arrived at the meeting
5.4. Correspondence not presented to Committees
5.2.1 Letter from Chinnor Allotment and Garden Association regarding fencing
and possible barbed wire on the fence was discussed. Cllr Dix and Haywood to
meet with the allotment society and suggest non drying paint to be used as a
deterrent until the planning decision has been decided by SODC on the new,
higher fence. Cllr Wills asked about the gorse bushes planted by the allotment
society around the inside of the perimeter of the fence it was answered by
Cllr Dix that the allotment society are to maintain these bushes at all times.
The Clerk to arrange for a skip to be delivered to the allotment area for a general
tidy-up.
6. REPORTS: The enclosed Committee reports to be
adopted.
6. 1. Environment dated 11th February 08 was signed by Cllr Wills
6.1.1 re PA.1 Cllr Wills, Haywood
and the Clerk met in Conigre play area with Playdale last week to discuss the
possibility of new play equipment aimed at disabled children: a quote and
drawings will be submitted soon. A new nest swing, cradle swing and round-about
were mentioned which can be used by both able bodied and disabled children.
6.1.2 re PI.1 Trevor to speak to the garden centre re flower tubs.
6.1.3 re PI.2 The flower show and CPFMC have expressed interest in
the marquee for bank holiday weekend events.
6. 2. Planning Liaison dated 11th February 2008 was signed by
Cllr Haywood
25th
February 2008 was signed by Cllr Wright:
6.2.1 Cllr Ambridge to speak to Mrs Clark and obtain details of a
professional fund raiser.
Cllr Pickard
reported on a recent CPFMC meeting where it was agreed to look at professional
fund raisers and prepare a business plan.
Clerks report: The Clerk to follow up Tim Wilde on the
6. 3. F&GP dated 25th February 2008 was signed by Cllr
Pullen.
6.3.1 GP.4 NOT ADOPTED AND RATIFIED.
Wording to be
altered to:
Parish
Remuneration panel report: To adopt only the travelling allowances as set out
in the Parish Remuneration Panel report. Vote to waive councillors personal
allowances: all in favour.
6.3.2 re I.1 Cllr Pullen to circulate the ORCC re OCC review of primary school provision
again, to be added to next weeks planning agenda.
6.3.3 The Parish Council offices were discussed. A small sub-committee to
meet and progress the discussions: Cllr Dix, Wills, Mantle and Ambridge.
6.3.4. Additional Bills were approved for payment:
Alan John Printing newsletter £160.00
D.P Slatter WFCH Fire alarm £297.23
APC Pest
control £300.00
Turner Groundscare service £328.30
J. Vousden plans £385.00
SLCC 15-4-08
course £110.00
OALC 9-4-08
course £141.00
DX Projects re-issue cheque £ 58.75
12. REPORTS FROM DISTRICT AND
District Councillor Andrews reported:
Siareys Close
refuse collection issues continue. OCC legal department are now dealing with
the situation. C/Cllr Wilmshurst continued to say that it could take up to a
year to legally adopt the road. Cllr Dix has not received a reply from the
developers to date. D/Cllr Andrews to speak to SODC more and increase pressure.
Council tax SODC
raising rate by 3.5%.
Council tax OCC
raising rate by 3.875%
A329 Bridge
closure over the M40 junction 7 from late September for 6 months. C/Cllr
Wilmshurst to attend the meeting and express concerns over traffic congestion
for this time.
Childrens and
Young People and Family Committee C/Cllr Wilmshurst attended a meeting as a
substitute regarding unaccompanied asylum seekers, children in Oxfordshire.
Presently 124 in this area being funded fully. Funding lasts until they are 18
or if in full time education from 18 to 24. A case study was given to explain
what some children endure.
CPC meeting a
meeting date is being arranged for Brian Short and a representative of the
Development Control team to address the committee re the Cement Works site.
Cllr Pullen asked
C/Cllr Wilmshurst a question relating to Council pension scheme. C/Cllr
Wilmshurst assured the council tax raise was not due to the County Council
pension scheme.
13. OUTSIDE REPORTS FROM PARISH
COUNCILLORS
Cllr Ambridge reported on the windmill structural engineers report has been
received and being worked through.
Cllr Ambridge reported on the allotments rats have been noticed going into
adjacent gardens form the allotment area.
Cllr Pickard reported on the CPFMC meeting as stated earlier in the meeting
regarding professional fund raisers and business plans.
Cllr Dix reported that Ben Morgan will commence works on WFCH next week.
9. OPEN FORUM: No public present.
CHAIRMAN
CHINNOR
PARISH COUNCIL
Minutes of a meeting of the above council held on
Monday 7th April 2008
PRESENT: Cllrs. Ambridge, Dix (in the chair), Haywood, Kirk, Mantle, North,
Pickard, Pullen, Wills and Wright. Also present: C/Cllr Wilmshurst
5. APOLOGIES: Cllr
2. DECLARATION
OF INTERESTS: None
Cllr Dix opened
the meeting by welcoming everyone and thanking all for attending.
C/Cllr Wilmshurst
introduced Tracey Dow, Group Manager Transport Strategy and Development Control
and Huw Jones Principal Engineer for OCC.
Huw spoke first on
the OCC Traffic Survey carried out by a colleague in November 2007 in
conjunction with the Cement Works proposed development application; the main
points of the survey were highlighted:
Proposed 160
houses plus office space would mean an extra 2 vehicles per minute at the
junction to the site.
Station Road and
Following speed
checks at present the 85th percentile shows an average speed of
44mph so reduction in speeds would be priority VAS signs, better signage etc
would be considered for the area.
The emergency
access onto the site can take vehicles if need be.
Improvements to
public transport in Chinnor would be requested plus cycle routes from
development to primary schools would also be funded from developers.
Tracey added that
the application was refused due to 6 reasons from SODC and to date no appeal
has been lodged. The appeal must be lodged by 8th May 2008.
A question from
Cllr Dix on how the cycle route would be improved unsure how this would be
achieved but funds would be sought from the developers.
A question from
Cllr Ambridge on how parking would be improved on
Cllr Pullen made
an observation that parking on
Cllr Ambridge also
asked about the construction vehicles entering the site and the disruption this
will cause it was confirmed a Construction Travel Plan would be requested
which would include times to avoid vehicles entering the village i.e. school
run times and rush hour etc.
A member of the
public asked why
A member of the
public asked if the survey took into account the new Siareys Yard development
of 30+ houses it was confirmed that all new applications and approvals are
taken into account.
A member of the
public asked about the parking area for the railway the plan was shown with
the new parking available for railways users.
It was also
confirmed by Tracey that Chinnor will be on the liaison lists for traffic
issues on surrounding area developments in Buckinghamshire and Oxfordshire.
Assessments to be checked and figures to be obtained of traffic flow expected
in the village. Tracey to advise of these.
Cllr Dix advised
that the village feels it is being chocked by all the development plans
members of the public agreed. C/Cllr
Wilmshurst advised that the South East Plan shows how many developments are
needed in the South East by the assembly this is being fought to keep the
volume of houses down. Tracey also confirmed that all is being done to fight
the amount of developments suggested.
Cllr Wright
observed that the roads in Chinnor suffer a lot from smaller developments as we
have an increased number of smaller developments which all add up.
Infrastructure
needs to be improved.
A member of the
public asked about the weight on the railways bridge the weight capacity to
be checked by the bridge engineers.
Cllr Dix closed
the discussion and thanked Huw and Tracey for speaking and answering questions.
The members of the
public all left the meeting.
3. MINUTES: The minutes of the last meeting dated 3rd
March were approved and signed by Cllr Dix.
4. MATTERS
ARISING: from those minutes:
Re 4 6.2.1 Cllr Dix confirmed the form had not yet been returned.
Re 5 5.2.1 The meeting between Cllr Dix, Haywood and the
Allotment society is still to be arranged.
Re 6 6.2.1 Cllr Pickard confirmed that CPFMC have a meeting
towards end of April and will discuss the possibility of a professional fund
raiser again.
5. CORRESPONDENCE
5.1. Correspondence already discussed by Committees: None
5.5. Correspondence not presented to Committees
5.2.1 Leaders letter to Chairmen of Town and Parish Councils was discussed.
The Clerk to draft a reply to the letter regarding the Primary School funding
in the village. Copy reply letter to the schools.
6. REPORTS: The enclosed Committee reports to be
adopted.
6. 1. Environment dated 10th March 2008 signed by Cllr Wills.
Re PA.1 The Springer horse to be looked at.
Re PI.1 The Clerk to follow up with Tim Wilde re
Re OM.6 The Clerk to write and support Chilterns Conservation Board
6. 2. Planning Liaison dated 10th March was signed by Cllr Dix
and 31st March was signed by Cllr Wright.
6. 3. F&GP dated 31st March 2008 was signed by Cllr Pullen.
Re FPM.8 A quote from Purcells for the new bus shelter of £2100.00 incl
delivery and assembly was proposed for approval by Cllr Wills, seconded by Cllr
Haywood. Written confirmation of quote to be obtained.
Re GP.7 The MUGA to be discussed at the next meeting.
6.3.1
6.3.2. Additional Bills were approved:
OCC Superannuation
- 1106.49
The Post Office
CIR 1128.56
T. Hipkin
Expenses/Fuel
115.60
Safe & Sound - Park Gate 1271.35
SODC Bldg
Control 264.38
Upfield
Developments Village Hall 5804.50
April Salaries
direct transfer 25.04.08 3696.76
14. REPORTS FROM DISTRICT AND
C/Cllr Wilmshurst
reported on the new Chairmen Cllr Tony Crab Conservative member for Benson.
C/Cllr Wilmshurst
reported on a meeting to be held in the Village Centre on 13th May
re Youth Service Cllr Marfleet to attend Cllr Haywood could also attend if
required.
C/Cllr Wilmshurst
reported on a major reduction in capital grant for road repairs - £13m less
over the next 3 years. Funding roads budget has decreased from £24m to £18m.
Maintenance programme has decreased from £46m to £39m.
Cllr Dix thanked
C/Cllr Wilmshurst for arranging the meeting today re the cement works proposed
development and traffic issues.
15. OUTSIDE REPORTS FROM PARISH
COUNCILLORS:
Cllr Ambridge reported on the Windmill drawings for quotes being
obtained.
Trada to look into
structure waiting for contracts bearing surfaces to be put into place.
Cllr Mantle reported that she has contacted the Patient
Participation Group to join the committee.
Cllr Mantle reported that she is to attend the Flu Pandemic
course.
Cllr Wright reported on the SODC workshop on revised design guide
no reference back to local plan final version due.
Cllr Dix reported that the building works in WFCH are progressing well.
Cllr Dix reported on the meeting between himself, Cllr Wills and Tony Parkins
of Chiltern Railways re new offices an email of the full discussion will be
circulated but in essence a very positive meeting. For the F&GP.
CHAIRMAN
CHINNOR
PARISH COUNCIL
Minutes
of STATUTORY ANNUAL MEETING of the above Council held on
Monday 12th May 2008
Present: Cllrs. Dix (in
the chair), Haywood, Kirk, Marfleet, North, Pickard, Pullen,
APOLOGIES: Cllr Wright
(personal), Mantle (personal), Ambridge (personal), Andrews
DECLARATIONS
OF INTEREST: Cllr Dix re additional payments DX
Projects.
The Clerk opened the meeting by welcoming all.
1. ELECTION OF PARISH COUNCIL CHAIRMAN: Cllr
Wills nominated Cllr Dix, seconded by Cllr North. All in favour.
2. ELECTION OF PARISH COUNCIL VICE-CHAIRMAN: Cllr Pullen nominated Cllr North,
seconded by Cllr Pickard. All in favour.
Cllr Dix took the chair to continue the
meeting.
Proposal to suspend standing orders for the
following item by Cllr Haywood, seconded by Cllr North. Vote showed all in
favour.
3. COMMITTEES: Presently all members of the
Parish Council are members. Noted.
ELECTION
OF COMMITTEE CHAIRMEN:
Planning Committee: Proposal
by Cllr Haywood for Cllr Wright.
Seconded by Cllr Pickard.
Environment Committee:
Proposal by Cllr Kirk for Cllr Wills.
Seconded by Cllr North.
F&GP Committee: Proposal
by Cllr Haywood for Cllr Pullen.
Seconded by Cllr North.
ELECTION
OF COMMITTEE VICE-CHAIRMEN:
Planning Committee: Proposal
by Cllr North for Cllr Haywood.
Seconded by Cllr Pickard.
Environment Committee: Proposal
by Cllr North for Cllr Mantle.
Seconded by Cllr Kirk.
F&GP Committee: Proposal
by Cllr Marfleet for Cllr Ambridge
Seconded by Cllr Pickard.
4. REPRESENTATIVES ON OUTSIDE BODIES:
Playing Fields Management
Com. - Cllr Pickard
Village Hall Committee - Cllr Andrews,
Reading Room Committee - Mr. J. Gordon and
Mr. J. Nixey
Mill Lane Joint User Hall - Cllr Wright
Allotment Managers - Cllr Pickard,
OALC - Cllr
Marfleet
Thame CAB -
Cllrs Mantle, Marfleet
Chinnor Scouts -
Cllr Ambridge
Old British Schools - Cllr Wright
Rural Transport Liaison
Officer - Cllr North
ORCC - Cllr
Marfleet
St. Andrews Association - Cllr Wright
Windmill -
Cllr Ambridge
5. REPRESENTATIVES ON SUB-COMMITTEES :
Security (F & GP) - Cllr Pullen, Dix,
Mantle,
Trees (Environ) - Cllr Dix,
Wills
Playgrounds (Environ) - Cllr Haywood, Pickard,
Kirk, Wills
Footpaths (Environ) - Mr Clive Bray (Co-option)
Local Transport (Planning) - Cllr North, Mantle
Highways (Planning) - Cllr Haywood, Mantle, North,
Pullen
Chinnor Youth Club (F &
GP) - Cllr Dix, Marfleet
Site Allocation (Planning) - Cllr Dix, Haywood, Mantle,
Pullen, Wills, Wright
I.T (F&GP) - Cllr
Kirk,
*Grants
- Cllr Haywood, Mantle, Wright, Pullen and Dix
*Policies and Procedures - Cllr Wright, Haywood, Pullen and Dix
*Christmas Lights - Cllr Mantle and Dix
*Office Sub-Committee - Cllr Pullen, Kirk, Wills,
Dix,
Ambridge (Jo
Wills and Liz Folley)
(* as minuted at the F&GP / Environment
Committee dated Monday 19th May 2008)
6. REVIEW OF SPENDING LIMITS
(SO 57)
At present: A - £5,000 and B - £20,000.
Proposal to increase above
values, to amounts shown, by Cllr Pullen, Seconded by Cllr Kirk. Vote: all in
favour. The Clerk to confirm this is acceptable.
7. REVIEW OF ALLOTMENT RENTS
Allotments rent to remain:
£505.00 per annum (including Insurance and Rent).
Proposed by Cllr Haywood,
seconded by Cllr North.
Vote showed 7 in favour, 1
abstained.
|
8.CONFIRMATION OF DIVISION OF PARISH FOR REGULAR INSPECTION: Each area to be reviewed monthly prior to
the Environment Committee and any problems or issues to be reported back to
The Clerk. |
||||
|
Area |
Cllr Responsible |
Area to Inspect |
||
|
1 |
Cllr Wright |
Station Road from the Crown to rail
bridge, |
||
|
2 |
Cllr Wills |
Rectory Meadow, Musgrave Rd, The Avenue, Keens Lane, Hill Farm Court, High St, Doveleat, Grafton Orchard, Benton Drive |
||
|
3 |
Cllr Mantle |
Station Road from the Crown to the Bird
in Hand, Van Diemens Close, |
||
|
4 |
Cllr Marfleet |
Springfield Gardens, Malyns Close, Leyburne Gardens, Lower Icknield Way, The lane, Holland Close and Elderdene |
||
|
5 |
Cllr Andrews |
Glynswood, Druids Walk, Wheeler End,
Ravensmead, |
||
|
6 |
Cllr Pullen |
|
||
|
7 |
Cllr Kirk |
|
||
|
8 |
Cllr |
Riders Way, Hunters Point, Fox Cover, Hillwerke, Benwells; through footpath to Lacemakers, Penley Close and Flint Hollow |
||
|
9 |
Cllr Dix |
Oakley Lane, Cowleaze, Ashridge, Conigre, Robins Platt, Millers Turn, Cleavers, Estover Way, Hedgerley, Hailey Croft, Foresters, Middle Way. |
||
|
10 |
Cllr Ambridge |
Emmington and |
||
|
11 |
Cllr Haywood |
Chinnor Hill, |
||
|
12 |
Cllr North |
Henton and Wainhill |
||
|
13 |
Cllr Pickard |
|
||
9. MINUTES of Main Meeting
dated 7th April 2008 were approved and then signed by the Chairman
of that meeting: Cllr Dix.
9.1 Matters arising from these minutes:
9.1.1 re Item 4: 6.2.1 The form has not yet been returned advised by
Cllr Dix
10. CORRESPONDENCE:
10.1
Correspondence already discussed by Committees: None
10.2 Correspondence not presented to Committees:
10.2.1 OCC Consultation
on Bus Strategy: Cllr North to review and report back.
10.2.2 OCC Consultation
on Primary School Education: Cllrs to review email. On F&GP
10.2.3
Letter from CYFC re their concerns over MUGA issues
on Whites Field. The Councillors followed the letter by a discussion on
positioning and it was agreed on the original sitting as per previous
discussions. Cllr Ambridge is drawing up the plans at present. Surfaces were an
issue and site visits to be arranged. Lighting issues were discussed and at a
later date more modern flood lighting could be looked at. A formal agreement for Whites Field to be
discussed at the June Environment agenda. The Clerk to reply in a courtesy
letter to explain we are looking into the issues.
10.2.4
Terms and Conditions for the Big Lottery Fund for
the MUGA passed to Cllr Haywood for review. The Clerk to speak to Jeff
Duncalf of SODC re time scales.
10.2.5
Bus Shelter on
11. REPORTS: The following
Committee reports were approved and adopted:
11.1 Planning Liaison dated 14th April 2008 and 21st
April 2008 signed by Cllr Haywood.
11.2 F&GP dated 21st April 2008
signed by Cllr Pullen.
11.2.1 Proposal from
Cllr Wills, seconded by Cllr Kirk to give formal notice on lease at
The Village Centre as at 13th
May 2008. Vote: all in favour.
11.3
Environment
14th April 2008 signed by Cllr
Re PI.11 The disabled parking location to be outside
the Butchers shop in Chinnor.
Re OM.1 Andrew Cameron to draw up the new office
lease. Cllr Pullen to follow up
Re PI.10 Cllr
Scarborough questioned about the lighting in
Re Play area disabled use equipment 3 quotes have
been obtained. Cllr Haywood to review the 3 quotes. To be reviewed on next
Environment agenda.
11.4 Additional
Bills were approved
Complete Trees
Helpful Hiring
maintenance sundries 2.82
SODC Recycling
sacks 80.01
OALC membership 1011.01
OALC Finance
Training 141.00
DX Projects
Website update 63.44
Derby & Joan
Grant
500.00
OCC Superannuation
May contributions 1107.06
Browns
maintenance sundries 30.84
ORCC
subscription 20.00
J Wills
Stationery/sundries 69.64
SODC Dog Bin
Emptying 271.93
The Village Centre
Youth Club Room Hire 14.40
The Village Centre
Room Hire, Annual Assembly 22.50
Danwood
photocopying 16.27
R Folley WFCH
cleaning 105.00
SODC Allotment
Planning Permission 75.00
May Salaries for
CPC employees to be paid 25.05.2008 £3962.06
No District Council was present.
13. OUTSIDE REPORTS FROM
PARISH COUNCIL:
Cllr Pullen reported on the meeting held with
Cllr Dix, Wills and Andrew Cameron and Tony Parken re new offices.
Cllr Dix reported on the recent Youth Club meeting Cllr Marfleet to discuss issues with OCC at the meeting this week. Members of staff have not had correspondence from OCC re new work roles taken on.
14. OPEN FORUM: No public were present.
CHINNOR PARISH COUNCIL
Minutes
of meeting dated 2nd June 2008 in the Reading Room.
PRESENT: Cllrs. Ambridge, Dix (in the chair), Haywood, Mantle, Marfleet, North,
Pickard, Pullen,
Also present: C/Cllr Wilmshurst
PC Staff: Liz Folley and Jo Wills in attendance
6. APOLOGIES: Cllr Andrews (D/Cllr) SODC meeting, Cllr
Kirk
2. DECLARATION
OF INTERESTS: None
Address from Mr Martin Briggs (Chairman) and Mr Tom
Fox (Manager) of Thame and District Citizens Advice Bureau. Mr Briggs gave thanks for the financial
support given by Chinnor Parish Council over the years. This is an opportunity
to increase dialogue between Thame CAB and the Parish Council.
At present the service is growing about 10% a year from the number of
people helped, also hours will increase to be able to support more people. They have 35 trained advisors in Thame, all
of whom are volunteers. The advice is truly independent, a very important
aspect. Mr Fox spoke on the important feedback required from public. The
resources and needs are well balanced at present. April / May 2008 saw 10
benefit cases, 1 consumer, 6 debt cases, 5 employment, 1 health, 1 house, 3
relationship, 2 tax and 1 travel issues being dealt with from Thame CAB. 1 in
18 households in Chinnor and1 in 15 households in Thame have been in touch to
use the services this number could increase if resources and information is
more available. More vulnerable people may need help, how can perceptions be
changed? This year has an aim to talk to as many groups in Chinnor to raise
awareness a request for information about these groups Cllr Mantle and
Pullen explained the Chinnor Guide will have a lot of information in it also
the CAB to be included. The Pump is another option. It is an ongoing
conversation to progress forward and introduce CAB to the local community. Cllr
Pullen asked about location and if people feel easier coming to an out of
town facility. Mr Fox explained there is a large stigma attached to CAB advice
so people do prefer outreach work and at present Doctors surgeries are being
asked about CAB session inside the surgeries.
Mr Briggs thanked all for the time and asked for conversations to be kept
open and contacts remain strong. Cllr Dix thanked Mr Briggs and Mr Fox for the
informative talk.
3. MINUTES: The minutes of the statutory annual meeting
dated 12th May 2008 were approved and signed by Cllr Dix.
4. MATTERS ARISING: from those minutes:
4.1 Cllr Dix asked about information on the MUGA visits
Cllr Haywood explained that Cllr Marfleet should be on a visit next Thursday
to
5. CORRESPONDENCE
5.1. Correspondence already discussed by Committees: None
5.6. Correspondence not presented to Committees: None
6. REPORTS: The enclosed Committee reports to be
adopted.
Cllr Marfleet arrived at the meeting.
6. 1. Environment dated 19th May (not April) 2008 was signed by
Cllr Wills.
6.1.1 Re PI.3 Estover Way drainage area the fencing has
now been ordered and landscaping still to take place C/Cllr Wilmshurst has
been progressing issues.
6.1.2 Re Henton village green the area
concerned does appear to be part of the village green as per a definitive map
sent by SODC lately. The Clerk advised a decision needs to be made by the
council on actions to be taken. The Clerk to contact OALC representative re
legality of issues. The Clerk to then advise owner of the advice.
6.1.3 Re PI.11 An update was given by The Clerk on the
rabbit fencing additional costs of £325.00 plus V.A.T The Clerk to contact in
writing and advise that as safety issues the work needs to be repaired, at no
extra cost, to make the area safe and tidy. Also the tennis courts side of the
fencing needs works and this has not been mentioned needs to be completed and
tidied up.
6. 2. Planning Liaison dated 19th May 2008 was signed by Cllr
Wright
6.2.1 Re PC.4 Cllr Wright has read the information and
passed to Cllr Wills for completion.
6.2.2 PO8/E0481 Amendment of planning application for Pheasant Cottage, Red
Lane.
Proposed two
storey and single storey extension, new garage and alterations to access. (As
amended by drawing no., P003A and letter dated 21 May 2008) No Objection.
6. 3. F&GP dated 19th May 2008 was signed by Cllr Pullen
6.3.1 Re FP.2 New play area gate in Conigre Cllr Dix
has been requested by some individuals to have a latch attached to the gate as
young children can get out easily the council to log the requests and speak
to RoSPA about their advice on the issue.
6.3.2 Re GP.1 Should read
6.3.3 Re GP.3 Cllr Dix reported that neighbours of the Wheatsheaf
were happy and the public house had not been allowed all they were asked for
an official reply has not been received
6.3.4 To approve a structural survey for the new office premises; approx costing
of £700.00.
Cllr Pullen
explained the asbestos survey showed nothing to be alarmed of. Structural
survey was proposed by Cllr Mantle, seconded by Cllr Wright all in favour.
6.3.5 Approval of accounts for financial year ending 31st March
2008. Proposed by Cllr Wright, seconded
by Cllr Haywood all in favour.
6.3.6 Approval of the annual governance statement for financial year ending
31st March 2008, Proposed by Cllr Mantle, Seconded by Cllr Wills
all in favour.
6.3.7 Additional Bills for approval:
R Folley WFCH
Cleaning 75.00
Chinnor Village
Hall Wheatsheaf Meeting 12.00
Consortium
Stationery 54.93
British Gas WFCH 175.93
Turner Groundscare
Moss Kill 13.47
OCC Superannuation
June 1107.00
Post Office CIR
June 1285.73
Alan John
Newsletter 160.00
BT internet
service
140.96
Jardine Lloyd
Thompson Insurance 5511.64
RBS Software
Solutions financial year end
459.89
Jardine Insurance
Fidelity Insurance increase
246.75
Set up Monthly
Direct Debit to AA & D Parkins Rent for Brunel House 666.66
June Salaries for
CPC employees to be paid 25.06.2008 3821.71
Proposed by Cllr
Haywood, seconded by Cllr North
16. REPORTS FROM DISTRICT AND
C/Cllr
Wilmshurst reported on the Youth service provision in the south as a result a
meeting had been arranged. Reps from Chinnor, Chalgrove, Watlington and Thame
met. It was felt the meeting was excellent. Cllr Marfleet attended the meeting
and reported that the new Chinnor youth leaders had not been contacted by OCC for
several months. This was assured would be changed. Cllr Dix asked if the
contract issues had been resolved to their knowledge they had resolved the
issue. A further meeting to be in September. A new position has been filled as
a part time post sounds like a good member of the team. Additional meetings
have been arranged and all looks more positive now.
C/Cllr Wilmshurst reported on the Primary School review a meeting he
had attended in County Hall. Originally the review to be taken over 18 months
the Government reduced time and only gave 6 weeks so County made it a tabletop
exercise. Concerns were raised over buildings, health and urban areas.
C/Cllr Wilmshurst reported on the NAG meeting- two new members of the NAG
committee now, a youth representative and a local landlady both from Chinnor.
Chinnor has police actively targeting areas on under-age drinking and licensing
issues. S&SC have invited youths into the club, to serve soft drinks etc.
Sergeant
Speeding issues
were also discussed additional signs to be used on
17. OUTSIDE REPORTS FROM PARISH
COUNCILLORS
C/Cllr Marfleet
asked for a representative for the youth committee It was proposed Cllr Marfleet
to continue with the committee.
Cllr Ambridge reported on the Windmill Trada to start work soon,
scaffolding has been installed.
Cllr Ambridge reported on the traffic engineer, Mr Malcolm Bowler, a good
meeting and approx 90% of the signs will be renewed and replaced. The High
Street and
Cllr Ambridge asked about the
Cllr Mantle spoke of the flu pandemic meeting a follow meeting on 19th
June and then a sub-committee will be formed.
Cllr Pullen attended an OALC seminar with Kevin Avery. Cllr Pullen
attended the play seminar which gave information on MUGA and facilities etc. A
positive seminar. A CD of training to be sent.
9. OPEN FORUM:
Members of the
public from Henton asked about the state of Henton. Questions why the grass has
not been cut The Clerk advised this would be done this week. The Henton
village green was discussed and it was advised that Cllr Wills and Mantle to
attend a meeting this week with OCC and Walters bus company to try and solve
the issues. Cllr Dix made the public aware that the Parish Council is doing as
much as possible with getting quotes for boulders etc.
The green is
disappearing due to parked cars etc that ruins the look of the village.
A report also of
trees planted a few years ago over the top of the main sewage pipes in Henton,
which, in time, will cause major issues this to be kept in mind and looked
into. John Robertson mentioned he was aware of this volunteer group who planted
the trees on the Parish Council land forming part of the village green.
A member of the
public mentioned the workmanship being so bad on the rabbit fence in Conigre
play area he was amazed at the bad condition of the fencing and asked for it
to be repaired / replaced.
A member of the
public reported on the speed issues in Chinnor a request for more traffic
calming is required. The speed humps on
John Robertson mentioned the 30/50mph signs being turned around all of
these have been reported to SODC.
CHINNOR
PARISH COUNCIL
Minutes of meeting dated 7th July 2008 in
the Reading Room
PRESENT: Cllrs. Andrews
(D/Cllr), Ambridge, Haywood, Kirk, Mantle, Marfleet, Pickard, Pullen,
PC Staff: Clerk, Liz
Folley in attendance
7. APOLOGIES: Cllr Dix (personal), Cllr
North (personal), C/Cllr Wilmshurst (personal)
In the absence of the Chairman and Vice-chairman Cllr Wills proposed
Cllr. Pullen to chair the meeting and Cllr Ambridge seconded.
2. DECLARATION OF INTERESTS:
Cllr. Wills 6.3.2 family member
3. MINUTES: The minutes of the last meeting
dated 2nd June 2008 were approved and signed by Cllr Pullen.
4. MATTERS ARISING: from those minutes: None
5. CORRESPONDENCE
5.1. Correspondence already
discussed by Committees: None
5.7. Correspondence not presented
to Committees
Copy of the office lease and SDLT form has been received also a copy of
the office structural survey. It was agreed that these documents should be
signed if appropriate at the committee meeting scheduled for 14th
July Proposed by Cllr. Wills, seconded by Cllr. Haywood.
Quote for office signage (composite material) & noticeboard
accepted proposed by Cllr. Wright, seconded by Cllr. Mantle.
5.2.2 Representative
required for the Childrens Centre, Thame Cllr Mantle to take this position.
5.2.3 Letter of
resignation from Kevin Kirk as Parish Councillor Cllr Pullen accepted the
resignation & thanked Kevin for his commitment. Clerk to put official
notice on boards and to advertise for co-option.
6. REPORTS: The enclosed
Committee reports to be adopted.
6. 1. Environment
dated 9th June 08 was signed by Cllr Wills
6. 2. Planning Liaison
dated 9th June 08 and 23rd June 08 was signed by Cllr
Wright
6. 3. F&GP dated
23rd June 08 was signed by Cllr. Pullen
Cllr. Mantle stated that the review for financial management was not detrimental
to the staff but to ensure a secure, workable system for the council and
staff.
6..3. GP 6 it would appear
that the PC has no power to undertake this work, it was therefore agreed not to
proceed.
6.3.1 Cheque for £4244
received from SODC Grants Officer re refurbishment at WFCH. It was noted that a
disabled alarm should be fitted in the WC.
6.3.2. Additional Bills
for approval:
Turner Groundscare oil £ 4.69
J. Wills expenses Iveco
fuel and plants £ 148.89
M. Dix expenses WFCH keys
cut £ 50.94
SODC recycling Sacks £ 40.00
Hunts Office Furniture
deposit £ 568.70
Danwood Photocopies £ 9.34
OCC Superannuation £1107.00
Post Office Inland Revenue £1166.19
Blanchfords WFCH
decorating materials £ 301.90
British Gas Sports &
Social Club £ 356.97
AVV Solutions Graffitti
protection & War Memorial Restoration £2261.88
British Gas Workshop
electricity £
93.81
T. Hipkin Expences £ 66.00
July Salaries for CPC
employees to be paid 25.07.08 (Blk Payment) £3857.98
CPRE membership - Direct
Debit
£ 28.00
18. REPORTS
FROM DISTRICT COUNCIL D/Cllr. Andrews reported that Planning Permission at
Cllr Andrews will be
attending a meeting with the TVP Chief Constable PC would like to put forward
concern about policing in rural areas and the need of a visible presence. The
NAG a talking shop! Improved communication with TVP & PC.
19. OUTSIDE
REPORTS FROM PARISH COUNCILLORS
Cllr Wills reported that
OCC have been working at Henton, clearing ditches and concern was raised about
a culvert across the green. Clerk to investigate.
A resident had expressed concern about bollards at Henton and the
ongoing maintenance. Quotes are being obtained for large stones.
Cllr Pickard attended a
meeting at the Sports & social club with SODC Licensing & TVP who have
been concerned with underage drinking and anti social behaviour within the
vicinity. It was agreed that there should always be 2 bar staff on duty and no
under 18s to be permitted after 7.30pm. Comprehensive notes should be
available from this meeting.
It was agreed that A meeting with the community police team &
PC to be set up.
The social club have a meeting to discuss funding aspects on Thursday.
Cllr. Marfleet attended a youth
services meeting with reps from Watlington & Chalgrove.. It is being
suggested that the 3 Parishs may like to consider funding a youth worker to
cover supervision. To be discussed at next F&GP.
Chinnor Youth Football club have now visited MUGA sites. It was noted
that there were some problems with the MUGA planning application
Cllr Mantle is putting a sub
committee together to put in place an emergency procedure.
9. OPEN FORUM: There were 6
members of the public present.
Henton Green - The public present showed support for the boulders,
although concerned that people will still park further down. Problems noted
with parking at The Peacock when functions were being held. Despite a meeting
with the County Council and the Bus Company it is reported that the school Bus
is still parking up & waiting causing obstruction. Request for No Parking
signs on the green.
Request for the triangle of grass at
Notice of restricted parking have been placed in the High Street
clerk to request the plans.
CHAIRMAN
CHINNOR
PARISH COUNCIL
Minutes of the meeting dated
4th August 2008
SUMMONED TO BE PRESENT: Cllrs. Andrews
(D/Cllr), Ambridge, Dix (in the chair), Marfleet, North, Pickard, Pullen, Wills
and Wright.
Also present: C/Cllr
Wilmshurst
8. APOLOGIES: Cllr Haywood (illness),
Mantle (illness),
2. DECLARATION OF INTERESTS: None
3. MINUTES: The minutes of the full
council meeting dated 7th July 2008 were approved and signed by Cllr
Pullen.
4. MATTERS ARISING:
4.1 An application
for co-option was read out and then discussed Mr Steven Bird.
Cllr Ambridge proposed to accept the application, seconded by Cllr
Andrews. All in favour.
4.2 Cllr Pullen
reported on a meeting held with Mr Gordon hunt of OCC Highways where the Henton
issues were mentioned. The ditch which has been dug along the Henton green by
OCC Highways is needed for drainage issues and Mr Hunt feels there is no Health
and Safety risk to the public with this in place. Cllr North questioned how
easy it would be to mow around this ditch and the Clerk to contact OCC to
confirm their opinion on Health and Safety.
5. CORRESPONDENCE
5.1. Correspondence already
discussed by Committees: None
5.1.1 Update on Have
your Say Thames Valley Police consultation evening.
Nothing to report as event was not attended.
5.8. Correspondence not presented
to Committees:
5.2.1 Quotes for hand
dryers for WFCH were discussed The Clerk to look into various price
structures and obtain more quotes.
6. REPORTS: The enclosed
Committee reports to be adopted.
6. 1. Environment
dated 14th July 2008 signed by Cllr Wright
6.1.1 Re PI.6 Cllr
Dix has signed the MUGA agreement
6. 2. Planning Liaison
dated 14th July 2008 and 28th July 2008 signed by Cllr
Wright.
6.2.1 Re PCSO report
on 28-7-08 Cllr Pullen can volunteer in September and Cllr Dix in October.
6. 3. F&GP dated
28th July 2008 signed by Cllr Pullen
6.3.1 Cllr Dix can
open and close the new office on Sunday 10th August for the final
decorating.
6.3.2 New office
update:
Cllr Wills proposed to accept the quote from Commercial Carpet
Solutions for the new office area carpet tiles at a rate of £1795.00 plus
V.A.T. Seconded by Cllr Pullen. All in favour.
Cllr Ambridge reported that he had spoken with BT re phone lines and
communications. The Parish Council would change from Talk Talk to BT very soon
and then BT will transfer over the existing line and prepare all cables and
lines in the new building. LCC Communications account had been cancelled by The
Clerk.
The move date was confirmed as Friday 5th September and the
opening day as Monday 8th September. Committee meetings will be held
in the office and the main meeting in the Reading Room once a month. The Clerk
to advise the Reading Room Committee.
6.3.3 Cllr Wills and
The Clerk advised that the rabbit fence works will be completed next week and
then the original invoice can be approved and posted once works complete, with
no extra costs.
6.3.2. Additional Bills were
approved:
Proposed for approval by Cllr Wright, seconded by Cllr North.
20. REPORTS
FROM DISTRICT AND
D/Cllr Andrews reported on a letter, due soon, re linking up with SODC
and Vale of White Horse District Council.
C/Cllr Wilmshurst reported on a recent NAG meeting. The meeting
involved details of the new Pub Watch scheme in Chinnor which has proving to be
successful. The Spa, Co-op and other shops are being invited to join along with
local taxi companies.
C/Cllr Wilmshurst reported on recent concerns from residents in
C/Cllr Wilmshurst reported that OCC have now been awarded the Corporate
Charter Mark and are now working towards the next step.
C/Cllr Wilmshurst reported on a letter sent to Kevin Brophy re youth
service waiting a reply.
21. OUTSIDE
REPORTS FROM PARISH COUNCILLORS
Cllr Wills reported on the good use of the new play equipment very
pleased with the outcome.
Cllr Ambridge reported on the meeting at
Cllr Ambridge reported on the Windmill new timbers are in the process
of being sought.
Cllr Pickard and Pullen reported on the CPFMC meeting Consultancy
quotes have been discussed and also August Bank holiday events are being
organised.
9. OPEN FORUM:
One member of the public was present.
A question about the fencing around the
The Cement works security has been tightened up and now 5 members of a
security team are on site.
CHAIRMAN
CHINNOR
PARISH COUNCIL
Minutes of the Full Council meeting of Chinnor Parish
Council held on Monday 1st September 2008
PRESENT: Cllrs. Ambridge,
Bird, Dix (in the chair), Haywood, Marfleet, North, Pickard, Pullen,
Also present: C/Cllr
Wilmshurst
9. APOLOGIES: Clerk Liz Folley, Cllr
Andrews (SODC meeting), Cllr Mantle (Personal)
10. DECLARATION
OF INTERESTS: Cllr Bird Muga (CYFC and local resident),
Cllr Dix DX Projects (sons business), Cllr Marfleet Additional
Bills (expenses cheque),
Cllr Wills PHS quote (Customer)
The meeting commenced at 7.15pm with an introduction from the new
Chairman of
Chinnor Youth Football Club Mr Terry Devine. A letter was read out
from CYFC detailing the objections towards the proposed MUGA on Whites Field.
The main objections are towards the chosen surface, concerns over drainage and
location of the MUGA.
Cllr Dix explained that Cllr Marfleet had recently visited a location
in
Cllr Haywood explained the location decision was due to planning
reasons.
Cllr Bird asked when work would commence if planning permission was
granted. Cllr Haywood explained that funding was in place so work could commence
as soon as possible.
Cllr Pullen and Haywood explained that Whites Field is a community
field and so to be used by the community for all sports, not just football
alone, the MUGA would enable this to happen.
Several member of the public joined the meeting: Cllr Dix welcomed all
to the meeting and gave a brief explanation of what had already been discussed.
A question form one member of the public as to how the MUGA is to be
funded.
Cllr Haywood and Cllr Dix explained that it has been match funded by
the Big lottery / SODC and also T.O.E. The Parish council have allocated
£35000.00 from the proposed skate park fund towards the MUGA.
A request for a full consultation before work commences was heard and
Cllr Dix explained that the planning process is a full consultation period and
was in process now.
Several members of the public raised concerns over the surface and
location and potential damage and vandalism to the MUGA, when built. Members of
CYFC raised concerns over the loss of the practice and training pitch and Cllr
Dix explained a possibility of this being re-located in another area of the
field and costs of moving the flood lighting would be investigated and
discussed.
The members of the public present were worried about the effects of the
MUGA.
Cllr Dix closed the discussion at 8.15pm and thanked all for attending.
3. MINUTES: Minutes of the full council meeting
dated 4th August 08 were approved and signed by Cllr Dix.
4. MATTERS ARISING: from those minutes: None
5. CORRESPONDENCE
5.1. Correspondence already
discussed by Committees: None
5.9. Correspondence not presented
to Committees:
5.2.1 Letter of thanks
from Jack and
5.2.2 Email from a
local resident on questions of land being acquired by residents without
permission (alley ways and verges). Cllr Pullen and Cllr Dix had looked into
this email.
This to be investigated by Cllr Andrews and SODC planning
authority.
6. REPORTS: The enclosed
Committee reports to be adopted.
6. 1. Environment
dated 11th August 2008 signed by Cllr Wills
6.1.1 Re PI.1 Cllr
Mantle to obtain the written quotes in September for planting.
6.1.2 Cllr Wills and
Cllr Dix to look at boulders in Henton this week.
6.1.3 The Clerk to
speak to SODC and ask about planning permission.
6. 2. Planning Liaison
dated 11th August 2008 and 18th August 2008 signed by
Cllr Wright.
6. 3. F&GP dated
18th August 2008 signed by Cllr Pullen.
6.3.1 C/Cllr
Wilmshurst to speak to enquire about the youth work funding.
6.3.2 Quotes re WFCH
hand dryers and sanitary disposal from PHS and Ben Morgan were discussed. Cllr
Haywood proposed to accept the PHS quotes on a maintenance basis for 5 hand
dryers and also sanitary disposal. Cllr Wright seconded. All in favour.
6.3.3 New office
update Cllr Dix confirmed the move will be Friday 5th September
and Cllr Ambridge to chase BT and push for connection the following week. Cllr
Pullen reported that the Lease had been signed and an attached letter sent to
Andrew Cameron, Solicitor.
6.3.4 Additional Bills were
approved:
22. REPORTS
FROM DISTRICT AND
C/Cllr Wilmshurst reported that the application for no waiting lines
had received some objections so will be discussed at committee on 2nd
October 08, C/Cllr Wilmshurst will support the application.
C/Cllr Wilmshurst reported on the recent NAG meeting. Watlington have
completed a consultation process and Chinnor to start this process soon. C/Cllr
Wilmshurst is concerned about the content of the questionnaire consultation as
some of the issues fall under Parish Council remit.
On 28th November 08 a Neighbourhood Police event will take
place at County Hall.
C/Cllr Wilmshurst reported the final South East Plan recommendation had
been received an increase of 15% to 2026 from original plan had been noted.
A review on green belt in
23. OUTSIDE
REPORTS FROM PARISH COUNCILLORS
Cllr Pullen reported on the CPFMC meeting consultant session on
thinking and focus on aims. Very intensive course but productive. 12 attended.
Report form consultants due and then next step decided.
Cllr Dix reported on a recent
meeting with PCSO Madden who reported a very pleasing and dramatic crime
reduction over the summer period.
9. OPEN FORUM:
All members of the public had left the meeting after the MUGA
discussion.
CHAIRMAN
CHINNOR
PARISH COUNCIL
Minutes of the Full Council meeting of 6th
October 2008
PRESENT: Cllrs. Andrews
(D/Cllr), Ambridge, Bird, Haywood, Mantle, Marfleet, North (in the chair),
Pickard, Wills and Wright.
Also present: C/Cllr
Wilmshurst
11. APOLOGIES: Cllr Pullen
(personal), Dix (personal),
2. DECLARATION OF INTERESTS: None
3. MINUTES: The minutes of the full
council meeting dated 1st September were approved and signed by Cllr
North.
4. MATTERS ARISING: from those minutes: None
5. CORRESPONDENCE
5.1. Correspondence already
discussed by Committees: None
5.10. Correspondence not presented
to Committees
5.2.1 Letter of thanks
from OAB. Noted.
5.2.2 Letter of thanks
from Home Start. Noted.
5.2.3 Letter of thanks
from RCV. Noted.
6. REPORTS: The enclosed
Committee reports to be adopted.
6. 1 Environment
dated 15th September 08 signed by Cllr Wills
6.1.1 PA.2 meeting
taken place waiting for quote.
6. 2 Planning Liaison
dated 15th September 08 signed by Cllr Haywood and 29th
September 08 signed by Cllr Wright.
6.2.1 29th
Sept meeting - CR.3 new planted garden areas look very good so far
6. 3 F&GP dated
29th September 08 signed by Cllr Ambridge.
6.3.1 FPM.2 The Clerk
to open two more accounts to split funds
6.3.2 FPM.3 Quotes for
a new tractor to be obtained.
6.3.3 FPM.5 Trial
period to shut play area
6.3.4 Additional Bills
for approval:
Bulk Payment salary £3834.98
R Folley WFCH cleaning £ 60.00
Motec Iveco MOT £ 56.75
OCC Superannuation £1107.03
Inland Revenue £1091.66
Reading Room Hire £ 176.00
Espo WFCH £ 72.85
RBS Software £ 235.00
DX Projects web site update £ 29.38
Mr Hitchcox Rec pavilion £ 836.49
Iveco fuel
TV License £ 139.50
BT Internet services £ 193.56
S Bird computer bits £ 55.26
24. REPORTS
FROM DISTRICT AND
D/Cllr Andrews reported that he has been in touch with SODC planning
officers regarding the move date and it looks likely to be approved.
C/Cllr Wilmshurst reported that OCC have now taken over the last 3 park
and rides in
C/Cllr Wilmshurst reported on a new directive called Self Directed
Support aimed at the increased ageing population. Aiming to give a budget to
all adult client groups to spend on care as they wish.
The pilot is currently being tested in the north of the county.
C/Cllr Wilmshurst consulted on a dial a ride service suggestions that
it should be a radius system instead of a postal code area so it could include
the two popular Buckinghamshire hospitals.
Cllr Haywood asked how the service would be promoted also mentioned
that hospitals are now scaling back hospital transport.
Cllr Ambridge reported that it was very hard to get a bus from Chinnor
to the JR in
25. OUTSIDE
REPORTS FROM PARISH COUNCILLORS
Cllr Mantle reported that the Chinnor Guide was now being proof read.
Once corrections made copies will be given to all councillors to read.
Cllr Ambridge reported that MUGA drawings were in process and would be
discussed at the next planning committee.
Cllr Pickard reported on the recent allotment meeting with Cllr
Scarborough. A working parking from the allotments has cleared the brambles and
weeds. Also Van Diemens and
A footpath to be formed around the perimeter to be discussed at the
next AGM.
Cllr Pickard and
Cllr Wills reported on a bus he witnessed causing traffic chaos on the
High Street early morning.
26. OPEN
FORUM:
2 members of the public were present no comments made.
CHAIRMAN
CHINNOR
PARISH COUNCIL
Minutes of the Full Council meeting held on 3rd
November 2008
PRESENT: Cllrs. Andrews
(D/Cllr), Ambridge, Bird, Dix (in the chair), Haywood, Mantle, North, Pickard,
12. APOLOGIES: Cllr Wright
(SODC), Pullen (personal), Marfleet
2. DECLARATION OF INTERESTS: Cllr Wills re 5.2.1 and 5.2.2 Family
Liz
Folley and Jo Wills re 5.2.1 and 5.2.2
Cllr
Dix re additional bills DX Projects
3. MINUTES: Minutes of full council meet
dated 6 Oct 08 were approved & signed by Cllr North.
4. MATTERS ARISING:
MA.1 More definitive
sizes required for boulders in Henton.
MA.2 Cllr Dix
reported on Dial a Ride services papers he had read recently.
5. CORRESPONDENCE
5.1. Correspondence already
discussed by Committees: None
5.11. Correspondence not presented
to Committees
5.2.1 OALC Pay
negotiations The Clerk explained the NALC position on pay increases of 2.45%
from 1st April 2008. Cllr Haywood proposed we accept the NALC
guidelines, seconded by Cllr Mantle all in favour.
5.2.2 Staff Christmas
bonus was discussed after the full meeting was completed.
5.2.3 Email from
resident of Henton re bed and breakfast business they have and their suggestion
of accommodation links on our web site. It was agreed to introduce commercial
businesses and accommodation onto the Parish Council web site as a separate
page this to be advertised in the next newsletter as a new service.
Contributions to be collected towards the introduction of a new page and offer
web site links form our web site.
5.2.4 Approval from BDO
Stoy Hayward of annual Audit for the
year ended 31 March 2008: Financial Risk Assessment, Fidelity Guarantee and
Internal Audit to be reviewed at the next F&GP Committee. Cllr Ambridge
proposed the acceptance of the audit, seconded by Cllr Haywood.
All in favour.
5.2.5 MUGA update on
current situation and to approve a sub committee:
Cllr Haywood reported that Lightmain to get lighting details to Cllr
Ambridge for completion of drawings. The Sub Committee of Cllr Haywood, Dix,
Ambridge and Marfleet to meet urgently. Drainage issues were discussed and
C/Cllr Wilmshurst reported on a recent OCC Drainage meeting; to follow up this
meeting and ask the officer for any specific issues which need to be raised.
It was agreed the sub-committee can make a decision to submit the
planning application prior to the Full Council meeting ratification due to the
time limitations.
6. REPORTS: The enclosed
Committee reports to be adopted.
6. 1. Environment
dated 13th October 2008 signed by Cllr Wills.
6.1.1 Re PI.5 noise
pollution and diesel trains on the Chinnor train was noted. C/Cllr Wilmshurst
has been copied in on emails and will keep the Parish Council updated on
progress of meetings.
The Parish Council to write to the two parties and try to arrange a
meeting.
6.1.2 Re OM.8 a
meeting has been arranged re the Youth Club management committee.
6. 2. Planning Liaison
dated 13th October 2008 and 20th October 2008 signed by
Cllr Haywood
6.2.1 Re 13-10-08
Cllr Dix has signed the sewage issues letter
6.2.1.1 Re CR.4 C/Cllr
Wilmshurst reported on
PC Goodenough to be involved and asked to monitor.
6.2.1.2 Re CR.1 Play
Policy course details have now been received: a sub committee to include
Cllr Haywood and Cllr Andrews to look at details and produce
recommendations.
6. 3. F&GP dated
20th October 2008 signed by Cllr Ambridge.
6.3.1 Sow and Sow
quote for
6.3.2 Cllr Dix
reported on papers he had read re Byelaw papers nothing to note.
PCSO Madden to report back on dog mess issues and SODC procedures.
6.3.3 Additional Bills for
approval: Cllr Haywood proposed and Cllr Mantle seconded.
Brian Richardson
Village Hall grant £61100.00
BTCV Mill
Insurance £ 25.00
BTCV Mill
Insurance £ 244.50
The Village Centre
Hall hire £ 49.20
SODC recycling
sacks £ 100.00
A Subocz Reading
Room £ 1025.50
Fire Cover Ltd
new office £ 831.31
SODC Dog Bin
empty £ 543.86
ESPO WFCH Youth
Club £ 419.48
BDO Stoy Hayward
Audit £ 1028.13
Playdale
training and parts £ 132.78
DX Projects web
site updates £ 38.75
Jardine Lloyd
Thompson Insurance £ 13.72
RT Machinery
tractor £ 235.00
Turner Groundscare
equipment £ 12.34
The Consortium
stationery £ 84.90
Kavan Ring
mowing £ 90.00
PHS Group WFCH £ 344.68
RBS training £ 176.25
Ecotricity
British Gas
Business
Alan John Printing
- newsletter £ 160.00
T Hipkin
expenses £ 98.30
OCC Superannuation
Fund £ 1107.03
Post Office CIR £ 1208.62
Bulk Payment
Salaries £ 4067.62
Purcells quote for bus shelter outside Nicholls - £300.00 to remove old
shelter and £450.00 for concrete base.
New shelter approx £2000.00.
Proposed by Cllr Wills, seconded by Cllr Ambridge all in favour.
The Clerk to request work to be completed asap.
A price to be obtained for anti-graffiti paint to be added to new
shelter.
27. REPORTS
FROM DISTRICT AND
D/Cllr Andrews reported on a
recent Scrutiny Committee meeting who has been doing a complete review of One
Stop shops. A suggestion of having an information office from the Parish
Council office. D/Cllr Andrews to arrange a meeting with SODC and Parish
Council.
C/Cllr Wilmshurst reported on OCC
launching a project on 20th October to look at the bus service in
C/Cllr Wilmshurst reported on a
table top exercise on speed limit reviews etc. A new criteria has been set up
and being commented on in December 08. To be updated in January.
C/Cllr Wilmshurst reported on the
bus service from Chinnor to M40. If it is not supported the service will not
continue. The Dial A Ride service comments have been forwarded.
C/Cllr Wilmshurst reported on
Childrens Centres throughout the County plans now to put a centre into Thame
for servicing, Thame, Chinnor and Aston Rowant no information on a target
date yet C/Cllr Wilmshurst to follow up and report back.
28. OUTSIDE
REPORTS FROM PARISH COUNCILLORS
Cllr Pickard reported on Allotment Society meeting good meeting. They
have a waiting list of 23 people and only a few half plots available. No change
in fees. The idea of adding a small path between allotment and fence was
mentioned and was not objected too. A skip not required for the elder bush
works. Elected Chairman was Mr Richard Body and Wendy Harris as Secretary.
Cllr Ambridge attended the Scouts committee meeting they seem
financially secure at present. though have some admin problems to be resolved.
Cllr Ambridge reported on the Chinnor Windmill still waiting quotes
for trusses will report back when quotes obtained. The timber framed building
has plans to use as a standing exhibition.
A suggestion to add regular information into the Pump to get residents
interest and encourage help.
Morale is very high at present in the volunteers the brake wheel has
now been completed.
Cllr Dix reported on Gypsy sites information he has read details to
be completed and to be agreed by the council before posting.
29. OPEN
FORUM: 1 member of the public was
present.
5.2.2 Staff Christmas
bonus was proposed by Cllr Bird of a take home amount of £100.00, seconded by
Cllr Ambridge. All in favour.
CHAIRMAN
CHINNOR
PARISH COUNCIL
Minutes of the meeting dated
1st December 2008
PRESENT: Cllrs. Andrews (D/Cllr), Ambridge, Bird, Dix (in the chair), Haywood,
Mantle, North, Pickard,
Also present: C/Cllr Wilmshurst
13. APOLOGIES: Cllr Pullen (work commitments), Marfleet
2. DECLARATION
OF INTERESTS: None
3. MINUTES: Minutes of the full council meeting dated 3rd
Nov 08 were approved and signed by Cllr Dix.
4. MATTERS
ARISING: from those minutes:
6.1.1 Cllr Pickard reported that no further information had yet been
received.
6.1.2 Cllr Haywood and Cllr Andrews to meet early 2009.
6.1.3 The Clerk to ask Pursell for a quote to completely clad the inside of
the bus shelter.
5. CORRESPONDENCE
5.1. Correspondence already discussed by Committees: None
5.12. Correspondence not presented to Committees: None
Cllr Mantle left the meeting
5.2.1 Chinnor Guide 2009 final changes agreed to be emailed to Jo asap and
a quote for the delivery of guide was discussed; the council agreed to deliver
the guides in their own areas and then the Clerk to ask students if they would
be interested in delivery of the remainder.
The final costings
were discussed and the printers invoice was noted to be approx £2500.00. Final
guide approved for print, proposed by Cllr Haywood and seconded by Cllr
Pickard. All in favour.
5.2.2 A report was given by Ben, a worker on the cement works site re papers
all dated early 1900s found in the cement works development site belonging to
Mr Benton. All papers were left with Cllr Dix on behalf of the council to look
through and then contact Ben directly.
5.2.3 Planning Application officer required for future planning applications
Cllr Wright agreed to take on the role with immediate effect.
6. REPORTS: The enclosed Committee reports were adopted.
6. 1. Environment dated 10th November 08 signed by Cllr Wills.
6.1.1 Safe and Sound Play areas are still in the process of completing the
play area repairs.
6.1.2 A good report was given by Cllr Dix on the open evening.
6.1.3 The Clerk confirmed that OCC have received the report re Emmington.
6. 2. Planning Liaison dated 10th November and 24th
November 08 signed by Cllr Wright.
6.2.1 10 Nov 08 Cllr Wright asked
about the MUGA application; Cllr Ambridge is to complete the drawings soon and
then the application can be submitted. Still waiting for lighting information.
6.2.2 re OM.1 24 Nov 08 The Clerk to respond to the letter to advise that the
council are in agreement, in principal, to the proposal and they can apply for
planning permission and if approved the council will ask the county value to
look at the area and advise a correct price. Cllr North asked if the land would
be advertised on the open market; which was discussed and to be reviewed when
and if planning permission is given by SODC.
Cllr Mantle returned to the meeting
6. 3. F&GP dated 24th November 08 signed by Cllr Ambridge
6.3.1 Cllr Dix spoke to Tony Parkin re the disabled ramp and Cllr Ambridge
to submit the drawings.
6.3.2 Cllr Pickard asked regarding the V.A.T for the village hall a letter
has been written but no reply received yet.
6.3.3 re GP.4 Cllr Wright looked at the papers and no action yet
required.
6.3.4 Tractor for the groundsmen was discussed following several meetings
and looking into various options by The Clerk and Cllr Dix it was recommended
to purchase a Kyboto STV36 with a cab at a net cost of £16493.00, the part
exchange value was £2300.00 for the present tractor.
The Kyboto has a
future facility to add a central mower to the tractor. Cllr Wright proposed to
accept the proposal, seconded by Cllr Ambridge all in favour.
Cllr Wright
proposed to accept the part exchange value, seconded by Cllr Ambridge all in
favour.
6.3.2. Additional Bills were approved:
SODC recycle
bags £ 60.00
LG Kimber
Christmas tree £ 117.50
Sow and Sow
Autumn clear up £ 70.00
D.E and B.E
Phillips play fields £ 587.50
British Gas
Business WFCH £
281.55
R Folley WFCH
cleaning £ 155.00
J Wills fuel £ 57.00
T Hipkin fuel £
25.00
Chiltern Caterers
Open night event £ 37.96
Tesco Club card
credit card £ 148.38
OCC Superfund £1228.95
Post Office CIR £1619.63
K Moore WFCH £ 186.30
Chinnor Pump
newsletters for past year £ 233.50
Bulk Payment for
salaries £4758.00
30. REPORTS FROM DISTRICT AND
D/Cllr Andrews had
nothing to report
C/Cllr Wilmshurst
reported that the budget planning process was under way. A future impact on the
pension fund will take place in the next two years.
C/Cllr Wilmshurst
reported on
C/Cllr Wilmshurst
reported on discussions and concerns over audit processes within Oxfordshire in
relation to baby P situation recently in Haringey.
C/Cllr Wilmshurst
reported on parking situation in
31. OUTSIDE REPORTS FROM PARISH
COUNCILLORS
Cllr Scarborough
reported on the village hall meeting concerns were raised by Cllr Scarborough
over the finances towards phase one of the build. Cllr Andrews also reported on
the meeting to advise that on paper there shows a cash flow problem Cllr
Pullen has been involved with discussions also.
Cllr Pickard
reported that she has tried to be included in the CPFMC meetings but no reply
form emails to advise of meeting dates.
Cllr Ambridge
reported that the timbers for the windmill have been delivered.
Cllr Dix reported
on the youth club management meeting held mid November it was agreed to fund a youth worker for the three villages,
with provisos from Cllr Dix all agreed. The meeting was fairly positive and
both nights are looking more popular.
Cllr Dix reported
on the newsletter it was approved for printing with a few minor changes.
9. OPEN FORUM:
One member of the
public was present and mentioned the village hall build and the heating is now
working following the boiler fire. The
bowls club mentioned they are looking for a new site for the bowls club and
will advise if they find a suitable location.
CHAIRMAN
CHINNOR PARISH COUNCIL
Minutes of MEETING of the Environment Committee held on
Monday 14th
January 2008
Present: Cllrs. Andrews,
Ambridge, Dix, Kirk, Marfleet, North, Pickard, Pullen,
APOLOGIES:
Cllr
Haywood (personal), Mantle (working)
DECLARATION
OF INTERESTS: None
PLAY AREAS
PA.1.Play Area
reports Cllr Dix reported on concerns over the swing seats and especially the
big swings had signs of cracking this to be reported to Trevor and Playdale
to inspect.
Also the top panel on the right of the large slide needs new supports.
PARISH IMPROVEMENTS
PI.1 Tree Preservation
Order 37/2007 on
PI.2 Designation of
area of land for dog patrol: Cllr Andrews to obtain dog warden information.
PI.3 Consideration of
more dog waste bins Mill Lane and Hill Road It was proposed by Cllr Wright
and seconded by Cllr Andrews to purchase two new 60 litre dog waste bins for
siting on Hill Road (on a different location to the existing bin) and Mill Lane
/ Oakley Lane. One of the two bins which are replaced to be sited by the Sports
and Social Club, the other to be advised.
PI.4 Quotes to
consider from
The works quoted include: Hawthorn trees at allotment entrance, grind
stump on
PI.5 Quote to
consider from Mr Voss re urgent ditch works in Henton was discussed. The
Clerk to look at prices of hiring machinery and speak to Trevor about times to
carry out the works required.
PI.6 Quote for new
self closing gate at Conigre play area was proposed by Cllr Kirk to approve,
seconded by Cllr Ambridge. Safe and Sound had quoted for a total cost of new
self closing gate with new fence area and to make good the damaged tarmac is £1050.00
plus V.A.T.
PI.7 Email from CYFC
re Whites Field flooding works on ditched was approved.
PI.8 Henton
temporary fencing around verges as per Cllr North area report The Clerk to
obtain quotes for temporary fencing and wooden posts / logs to stop cars
damaging the verges anymore.
PI.9 Quote from M.R
Collins for replacing damaged fence at Estover way at a cost of £246.00 plus
V.A.T was approved. Proposed by Cllr Kirk, seconded by Cllr Wright. Works to be
carried out as soon as possible.
PI.10 Quote from APC
Environmental Services re rabbit problems on the playing fields Option C was
proposed for approval by Cllr Andrews, seconded by Cllr Ambridge. Ferrets will be used at least 3 times to
remove the rabbits from within their burrows on neighbouring gardens. The Clerk
to also ask APC to look at the perimeter of the playing fields, cricket pitch
and
AREA INSPECTIONS
AI.1 For Parish
Councillors to report back on issues in their area:
Large pot holes on the
OTHER MATTERS
OM.1 LCR Magazine.
Noted
OM.2 Chilterns
Buildings Design Awards 2008 Invitation to nominate schemes. Noted.
OM.3 Village Halls
newsletter Jan 08. Noted
OM.4 Home2School
newsletter was passed to Cllr Kirk.
OM.5 D/Cllr Andrews
mentioned the recent proposals for the Lewknor bus area a suggestion of
compulsory purchasing fields and making a new park and ride car park has been
made.
More information to follow when available.
OM.6 Cllr Ambridge
reported on the meeting on 25th Feb 08 Shirley Clark will be
addressing the committee to discuss fundraising. The meeting to start at
7.15pm, 30 minutes earlier than usual.
CHAIRMAN
CHINNOR PARISH COUNCIL
Minutes of MEETING of the Environment Committee held on
Monday 11th
February 2008
Present: Cllrs. Andrews,
Ambridge, Dix, Haywood, Mantle, Marfleet, North, Pickard,
APOLOGIES:
Cllr
Wright (personal), Pullen (personal), Kirk
DECLARATION
OF INTERESTS: None
PLAY AREAS
PA.1.Conigre Play
Area report was given by Cllr Ambridge Disabled swing was discussed and more
detailed prices and designs to be obtained from Playdale.
PA.2 Update on MUGA
Cllr Haywood reported on a recent meeting with Jeff Duncalf regarding the joint
funding from SODC and the Big lottery fund an amount was confirmed as
£42,000.00. Contracts to be signed. The commencement of the MUGA to be
confirmed.
Cllr Dix asked about liaisons with CYFC committee, it was agreed to
invite CYFC committee to the next F&GP committee for the MUGA to be
discussed in full.
PARISH IMPROVEMENTS
PI.1 Update on flower
tubs Trevor to speak with the garden centre. The tubs will be planted for
spring.
PI.2 August Bank
Holiday marquee to be provisionally booked and an advert will be put in the
Pump to ask organisations if they wish to use the marquee for any events over
the weekend.
PI.3 Reply email from
Jenny Beardmore Rights of Way Field Officer re Upper Icknield Way. Noted.
PI.4 Henton issues
damage to verges and grass areas. The Clerk to meet
VILLAGE INSPECTIONS
VI.1 Any urgent items
to report from Cllrs on their areas of village:
Cllr Wills requested that all areas be inspected and emailed reports to
Jo on a regular basis so that all areas of the village are looked at every
month. Only 3 reports were passed on this month which is not satisfactory.
OTHER MATTERS
OM.1 The Playing Field
newsletter was passed to Cllr Dix
OM.2 Parish Council
surgery: It was agreed to run a council surgery, dates to be confirmed with
availability from the Village Centre (5th April 08 is an outline
date).
Cllr Dix, Mantle and Andrews to attend.
CHAIRMAN.
CHINNOR
PARISH COUNCIL
Minutes of MEETING
of the Environment Committee held on
Monday 10th March 2008
Present: Cllrs. Andrews, Ambridge, Dix, Kirk, Mantle, North, Pickard, Pullen,
Wills (in the
chair)
APOLOGIES: Haywood (sickness), Wright (sickness),
Marfleet
DECLARATION OF INTERESTS: None
PLAY AREAS
PA.1.Play
Area reports: Conigre inspection report from Cllr Kirk was given. Concerns were
expressed over the Springer horse in the junior play area Trevor to look at.
Also Safe and Sound to look at the gate by
AREA ALLOCATIONS
AA.1 Update on Urgent issues on Cllr area reports were noted.
PARISH IMPROVEMENTS
PI.1 Update on
PI.2 Christmas Lights to be discussed with Festive Lighting Company on Wed
12th March at 11am.
PI.3
August bank Holiday to be discussed again on 31st March 08.
PI.4
Village Hall was raised by Cllr Andrews. A request for a new member for the
committee was noted Jo Wills expressed an interest in this. Also Cllr
Ambridge agreed to look at the Village Hall plans for a C.A.D programme.
PI.5
APC Pest Control Rabbit Control on Chinnor Playing Fields was discussed as
the recent ferreting programme was now complete and had been quite successful
although this will never eradicate all the rabbits. The majority of the rabbit
burrows appear to be in the gardens alongside the playing fields, not on the
playing fields or play area. APC gave
two options for the next step a contract for ferreting to be signed, at an
annual cost of £1248.00 or full rabbit fencing to be installed around the
playing area, to stop the rabbits entering the play area and possibly damaging
the play equipment, at a cost of £1113.00. Cllr Dix proposed the rabbit
fencing, in principal, following a full specification being supplied by APC,
seconded by Cllr Kirk, All in favour.
OTHER MATTERS
OM.1
Bucks County Council Minerals and Waste Local Development Framework: Minerals
and Waste Core Strategy Development Plan Document was passed to Cllr Pullen.
OM.2
Friends of Ridgeway newsletter and notice of AGM passed to Cllr Andrews.
OM.3
Chiltern news Magazine passed to Cllr North.
OM.4
Oxfordshire Rural Childrens Centre Project magazine passed to Cllr Dix.
OM.5
Clerks and Councils Direct passed to Cllr Wills.
OM.6
Letter and brochures from Terminal Control North Proposed changes to
airspace. Brochures passed to Cllr Mantle, Ambridge, Andrews and Pullen.
CHAIRMAN
CHINNOR
PARISH COUNCIL
Minutes of MEETING
of the Environment Committee held on
Monday 14th April 2008
Present: Cllrs. Andrews, Ambridge, Dix, Haywood, Kirk, Mantle (in the chair),
Marfleet, North, Pickard, Pullen and Wright.
APOLOGIES: Cllr
DECLARATION OF INTERESTS: None
PLAY AREAS
PA.1.Play
Area reports given by Cllr Pullen. It was agreed to monitor the springer and
ask for Rospa to look at these at the next annual inspection.
AREA ALLOCATIONS
AA.1 Update on Urgent issues on Cllr area reports: M40 sign to be replaced
at the
PARISH IMPROVEMENTS
PI.1 Price change information from SODC for Garden Waste scheme and
Household Bulky Waste: The Clerk to write and say the council feel it is short
sited to change the bulky waste for 3 items minimum at £20.00 cost this could
increase fly tipping in the area.
PI.2
OPFA training details. Noted.
PI.3
Phoenix Trail link update. More information required on the suggested route
before a letter of support can be sent by The Clerk.
PI.4
MUGA Update Cllr Marfleet attended at CYFC meeting and the location of the
Muga was discussed. Still waiting confirmation from SODC planning with regard
for the need for permission. Cllr Marfleet organising a date for viewing
different surfaces. Confirmation
required in writing form a professional on suitable siting of the Muga.
PI.5
Chinnor Guide update: Cllr Marfleet to pass advertising calls to The Clerk to
follow up in the office. The front cover is complete from
PI.6
Letter from The Chiltern Society. Noted.
PI.7
Cllr Pullen proposed, seconded by Cllr Dix to add a new Primary Schools page to
our web site and have links to each local school.
PI.8
Estover Way Drainage area update from Gordon Hunt of OCC Highways the fencing
should be completed mid May, landscaping to be completed at a later date.
PI.9
Cllr Wright proposed, seconded by Cllr Ambridge to purchase the scalpings, as
requested, for the Chinnor Allotment Society at a cost of £235.95. All in
favour.
PI.10
PI.11 A meeting to discuss an official parking bay on Church Road to take
place on Monday 21st April at 9am. Cllr Andrews, Pullen and The
Clerk to attend.
OTHER MATTERS
OM.1 Parish Council offices to be discussed at the next F&GP. The Clerk to contact Andrew Cameron
re time scales.
OM.2Fieldwork
magazine passed to Cllr North
OM.3
News of the Woods passed to Cllr Andrews
OM.4
Special Trees and Woods of the Chilterns passed to Cllr Andrews
OM.5
Countryside Voice passed to Cllr Haywood
OM.6 House and Gardens 2008 passed to Cllr Mantle
OM.7 Chiltern Views. Noted
OM.8 ORCC newsletter passed to Cllr Dix.
CHAIRMAN
CHINNOR PARISH COUNCIL
Minutes of MEETING of the Environment Committee held on
Monday 19th May
2008
Present: Cllrs. Andrews,
Ambridge, Haywood, Kirk, Mantle, Marfleet, North, Pickard, Pullen, Wills (in
the chair), and Wright
APOLOGIES:
Cllr
Dix (personal),
DECLARATION
OF INTERESTS: Cllr Wills PI.5 Owner of the land is a
work colleague
PLAY AREAS
PA.1.Conigre play
area reports to be forwarded by Cllr Scarborough later in the week
AREA ALLOCATIONS
AA.1 Update on Urgent
issues on Cllr area reports: A request from Cllr Wills for all reports to be
completed and details emailed to the office.
Speed issues on
Cllr Haywood reported on recent parked cars issues on
Cllr Wills reported on the flower-bed outside the Chinese Restaurant
looks a mess and needs attention. A request for all councillors to view the 3
flower-beds John Lawrence maintains and report back to the Clerk. The Clerk to
obtain comparative quotes for the maintenance works.
Also quotes to get the Chinese garden edged
in brick or sleepers.
PARISH IMPROVEMENTS
PI.1 Update on Bus
Shelter on
PI.2 Update on new
Disabled use play area equipment comparison quotes received from Playdale,
SMP and Wicksteed to be discussed. Cllr Haywood reported on the quotes and as
agreed with The Clerk; Playdale come out as favourite quote at £11,000.00. Cllr
Haywood to speak to Maureen Dyroff re consultation works. Proposal to accept the
Playdale quote Cllr Kirk, seconded Cllr Pickard. Cllr Haywood and The Clerk to
look into grants.
PI.3 Update on
PI.4 Two quotes for
Henton village green for 8 wooden bollards either side of the green and several
letters from local residents following consultation were discussed and noted. A
preferred option from many residents would be to install large boulders instead
of bollards. A strong feeling from residents that the school bus causes a lot
of the problems was noted. The Clerk to contact OCC re the school bus issues.
Cllr Wills to advise of a boulder supplier.
PI.5 Henton access
issues and tidy works on village green to gain access to field letter from a
field owner was read out and discussed. The Clerk to look into council records
for village green areas and report back.
PI.6 Letter from a
resident in
PI.7 Letter from a
resident in Van Diemens re the war memorial gardens and suggestion of roses to
be planted. Also light on the alley from
PI.8 Quote and photos
for additional Christmas lights for Chinnor 2008 in the shops vicinity quotes
for the shop parade were submitted. Plus other lights in the village to be
discussed. Also light timers could be included, with additional costs.
Sub-Committee to include Cllr Dix and Cllr Mantle. Papers handed to Cllr Mantle
for review and reporting back.
PI.9 Schedule for
Community Waste sites for Chinnor area. (Refuse lorry in
PI.10 Update on
PI.11 Rabbit Fencing
issues on Conigre play area were discussed. Following a site visit on Friday
between APC, Cllr Wills, Haywood and The Clerk; The supplier to tidy the
fencing up where problems had occurred with sharp edges being visible and to
add timber to the sides and top to tidy and make safer.
PI.12 Update on
Chinnor guide was given by Jo Wills. The time scale to get the guide distributed
is now early Autumn 2008. A request for all editorial to be sent out asap for
proof reading. Jo advised that she aimed to get everything onto Publisher and
send out a proof guide for reading through as soon as possible.
PI.13 Cllr Ambridge asked questions for the MUGA as he is drawing plans for
planning permission requests. Cllr Haywood confirmed it was a double MUGA
having two courts inside. Siting of the MUGA was questioned the middle of the
area was noted for the siting. Cllr Haywood and Cllr Ambridge to discuss after
the meeting.
CHAIRMEN
CHINNOR PARISH COUNCIL
Minutes of MEETING of the Environment Committee held on
Monday 9th June
2008
Present: Cllrs. Ambridge,
Dix, Haywood, Kirk, Mantle, Marfleet, North, Pickard,
APOLOGIES:
Cllr
Andrews (SODC meeting), Pullen (personal)
DECLARATION
OF INTERESTS: Cllr Wills PI.8 Owner a customer.
PLAY AREAS
PA.1.Play Area
reports given by Cllr Wright
Conigre play area Ongoing rabbit wire, sharp edges need attention.
Swings and under north tower need cleaning.
AREA ALLOCATIONS
AA.1 Update on urgent
issues on Cllr area reports pavements need attention. Station Road potholes
and fragmenting. Pothole in
Kerb edging with weeds on Foresters / Millers Turn / Golden Hills,
Wykeham Rise needs weed killing. The Clerk to look into Community Service group
to look at weed reduction on
PARISH IMPROVEMENTS
PI.1 Whites Field
formal agreement. Cllr Ambridge
requested the field by surveyed by a professional before the discussions can
move forward with a formal agreement, survey to include drainage areas. Cllr
Ambridge to look into a survey.
PI.2 Whites Field
Community Hall was updated by Cllr Dix. All works have been completed in the
building, a couple of final pieces to be finished in the toilets including hand
dryers, the Clerk to look into options and obtain quotes. Now furniture,
carpets etc to be purchased under the youth club grant. A quote to be obtained
for decorating. The Clerk to purchase a hoover.
PI.3 MUGA update
Cllr Marfleet has not yet had the site visit still to be arranged. The
planning application has now been submitted. Grants to be followed up. Surfaces
to be agreed when planning is granted.
PI.4 Bus shelter on
PI.5 Shrub boarder
quotation with sleepers for outside the Mayflower Chinese restaurant quote
from Paul Spittles has been received. Another quote to be obtained using
telegraph poles from MR Collins and then the quotes be compared. A discussion
on re-doing the bedding area with stones and shingles, removing all the
planting and starting again. Quotes to be obtained for new works.
Cllr Kirk proposed to cancel Mr Lawrence Landscapes contract for all
works in the village, seconded by Cllr Ambridge, all in favour.
PI.6 Chinnor Guide 08
Update from Cllr Mantle the guide is nearly ready for publication. A black
and white cover to include the childrens drawing. A PDF version to be done.
3000 copies to be printed.
PI.7
PI.8 Henton issues
Henton village green is registered and was registered in 1975. The official
entry does not show any rights of way, they are shown on each owners set of
deeds. The Clerk to write to the landowner and to state that they understand
grass creed would be a good idea and a agreeable with the council, works to be
done at the owners own expense.
Cllr Wills and Cllr Mantle visited Henton last week, with OCC Transport
officers to meet Walters Bus Company regarding the issues and damage caused by
the bus on the green. A very good meeting and boulders were discussed to stop
the damage being caused, positioned at certain areas so the bus could still
manoeuvre easily. Walters and local residents seemed happy with this
suggestion.
Also cars being parked on the green by dog walkers etc PCSOs to be
requested to visit Henton first. Boulders will cost approx £100.00 per boulder
delivered on site. Cllr Wills to pace out the village green so we can see how
many boulders required.
The Clerk also mentioned a tree issue in Henton Cllr Dix and Cllr
North cannot see a problem with the tree after recent inspection, which was
planted by a neighbour but on council land. The Clerk to call the resident who
has a problem with the tree to explain we do not have a problem with this tree.
PI.9 Update on new
offices by Cllr Dix. The office has been cleared out of all old shelving and
counters. New carpet to be quoted for, along with new signage and a new notice
board.
New furniture to be purchased, including a boardroom table with chairs
for committee meetings.
Cllr Wright requested for all ideas to be put
onto paper, with drawings, Cllr Dix to action. Quotes for a disabled ramp and
decorating the building to be obtained. The structural survey will be completed
this week. It was advised by SODC that change of use by planning application to
be submitted as soon as possible. The rates were discussed as an invoice has
been received credits to be actioned as the offices are empty until August
time.
OTHER MATTERS
OM.1 Windmill Cllr
Ambridge reported that Trada have carried out the survey, results have not yet
been submitted. The scaffolding is still in place until no longer required by
the windmill group, at no more expense. Report from Trada due soon. Following
the report being received a meeting of the Windmill group will decide the next
step.
OM.2 August Bank
Holiday The Clerk gave the timetable for all events over the weekend. Council
volunteers required on the rota for generator movements etc. Cllr Dix, Ambridge
and Cllr Wills volunteered to help. The marquee, toilets have been confirmed.
The generator request has just been submitted. Over night security to be looked
into, the Clerk to ask if the event organisers can arrange security after their
event, if not the council to look into.
OM.3 Best Kept Front
Garden Competition not to be held this year. Proposed by Cllr Kirk for this to
be reviewed again next year, seconded by Cllr Mantle. All in favour.
OM.4 Fieldwork
magazine. Noted.
CHAIRMAN
CHINNOR PARISH COUNCIL
Minutes of MEETING of the Environment Committee held on
Monday 14th July
2008
Present: Cllrs. Andrews,
Ambridge, Haywood, Marfleet, North, Pickard, Pullen,
APOLOGIES: Cllr Dix
(personal), Cllr Mantle (personal), Wills (illness)
DECLARATION OF INTERESTS: None
PLAY AREAS
PA.1.Play Area
reports given by Cllr. Wills all problems which had been seen had been dealt
with by Trevor at Conigre play area. Cllr Haywood mentioned the bad condition
of the benches and trees following the weed killing, underneath the benches is
now all wet mud and looks dreadful and the trees have brown rings around the
base. The Clerk to discuss with Trevor.
AREA ALLOCATIONS
AA.1 Update on Urgent
issues on Cllr area reports were noted.
Only a few reports received so another reminder to all councillors to
do their areas.
Cllr Scarborough offered to look at Kevin Kirks old area whilst
co-option process takes place.
PARISH IMPROVEMENTS
PI.1 Conigre Play
Area - work commenced on
installation of new equipment. Noted.
PI.2 Gardens Quote for work on the flower beds by
Sow and Sow was discussed. A one-off tidy of all the beds in question at a rate
of £2160.00 was proposed for acceptance by Cllr Wright. Seconded by Cllr
Quote for retention of flower bed in front of Chinese Restaurant by M.R
Collins was proposed for acceptance by Cllr Ambridge, seconded by Cllr Haywood.
All in favour.
PI.3 Estover Way
Drainage Pond an update was given by the Clerk. Fence posts are being erected
and some landscaping has been done. Concerns were raised again over maintenance
of this area.
PI.4 Letter from
Oakley Lane Resident regarding verge cutting was noted. The Clerk to contact
OCC Highways about suggestions of improvements to this area.
PI.5 New Office
report on the structural survey was given by Cllr Pullen. Concerns over
schedule 3 to be discussed with Tony Parkin. Also paragraph re planning
application to be discussed. The lease cannot be approved until after these
discussions. A delay in the move date was agreed a new date to be confirmed
after the decorating and carpets are complete.
PI.6 MUGA update on
SODC agreement and planning situation has been submitted and now waiting for
confirmation of all the papers being correct before the process begins. The
agreement cannot be completed until the application has been accepted.
PI.7 Request from
Chinnor Athletics to do some renovation work to the pavilion at The Rec was
approved in principal at an approx cost of £1500.00. Costs of works and plans
to be requested in writing before a final decision can be made.
OTHER MATTERS
OM.1 Oxfordshire
Partnership consultation (survey available at www.oxfordshirepartnership.org.uk)
passed to Cllr Pullen and Cllr Haywood.
OM.2 Childrens
Centres Suggestions for Name was noted.
OM.3 The Ridgeway & Thames Path policing to be
forwarded to PCSO Madden.
OM.4 CPRE Countryside
Voice & Bulletin passed to Cllr Ambridge.
OM.5 NALC newsletter
passed to Cllr Wright.
OM.6 Clerk &
Councils Direct passed to Cllr Wright.
OM.7 OCC Countryside
Service Annual Report passed to Cllr Ambridge.
OM.8 Chilterns AONB
Management Plan 2008 - 2013 Consultation Draft passed to Cllr Andrews.
OM.9 South
Oxfordshire Partnership Stakeholder Consultation passed to Cllr Haywood.
CHAIRMAN
CHINNOR PARISH COUNCIL
Minutes of MEETING of the Environment Committee held on
Present: Cllrs. Andrews,
Ambridge, Dix, Haywood, Mantle, Pickard,
APOLOGIES: Cllr North
(personal), Marfleet, Pullen (personal)
DECLARATION
OF INTERESTS: None
PLAY AREAS
PA.1.Play Area
reports given by Cllr Wills play equipment all in good working order.
A comment about the area where the
The holes in the grass area could be filled and grass cut to avoid the
trip hazard.
AREA ALLOCATIONS
AA.1 Update on Urgent
issues on Cllr area reports Cllr Dix to take on the area of
PARISH IMPROVEMENTS
PI.1
PI.2 Letter from a
resident of
It was agreed that Cllr Scarborough and Pickard would complete a full
survey of the perimeter to highlight any fencing problems
PI.3 Henton update on
boulders along village green edge Cllr Wills and Cllr Dix to measure up the
area to be able to order boulders for the green edge.
PI.4 Quote from
Complete Tree Services re Leylandii in gardens of The Old British School,
PI.5 The Big Tidy Up
from the Oxfordshire Waste Partnership local area tidy ups and also free kits
for waste collection include tabards and badges etc are available. The Clerk to
forward details to the local schools & Clubs etc.
PI.6 Letter from
local resident re alley between Van Diemens and
PI.7 Youth Shelter -
Whites Field was a suggested area by PCSO Madden. Cllr Dix suggested we apply
for the grant at a rate of £7500.00 then request for fuller quotes with more
details.
A site visit would follow soon to agree a location.
OTHER MATTERS
OM.1 Letter from OCC
creating a play policy to be attended by Cllr Haywood and Cllr Andrews on
Wednesday 8th October 10am to 3pm. Jo Wills to attend also.
OM.2 Playdale after
sales service inspection training to be given onsite at a rate of £95.00 for
Trevor and John. Cllr Wills and Ambridge to also attend..
OM.3 The Tree Guardian
passed to Cllr Scarborough.
OM.4 News of the
Woods passed to Cllr Scarborough.
OM.5 The Playing
Field passed to Cllr Dix.
OM.6 August Bank
Holiday - overnight security was discussed as the Flower Show sets up Sunday
evening it was stated that the council are not going to provide over night
security for any of the events.
CHAIRMAN
CHINNOR PARISH COUNCIL
Minutes of MEETING of the Environment Committee held on
Monday 15th September
2008
Present: Cllrs. Ambridge,
Bird, Dix, Haywood Mantle, Marfleet, North, Pickard and
Wills (in the chair),
APOLOGIES: Wright (personal), Pullen (personal),
DECLARATION
OF INTERESTS: None
PLAY AREAS
PA.1.Play Area
reports given by Cllr Ambridge a few items to be looked at by Trevor.
PA.2 Update on RoSPA
report 2008 The Clerk to ask Playsafety to look into a few items which need
attention.
AREA ALLOCATIONS
AA.1 Update on Urgent
issues on Cllr area reports all area reports received.
PARISH IMPROVEMENTS
PI.1 Allotment update
Cllr Pickard and
PI.2 Henton boulders
update report from Cllr Dix and Wills that approx 12 are required Cllr Dix
and Cllr Wills to obtain prices for the purchase of them and an idea of how to
secure them into location.
PI.3 Required repairs
to mesh ball wall at Whites Field car park (quote of £200.00 plus labour) to
be observed over the next few weeks.
PI.4 Purchasing of
Neighbourhood Watch signs for Chinnor 10 x £3.50 each was proposed for
approval by Cllr Haywood and seconded by Cllr Ambridge. All in favour.
PI.5 Update on youth
worker provision Cllr Marfleet to attend a meeting in September and then
report back.
PI.6 Update on
OTHER MATTERS
OM.1 Pandemic consultation
meeting to take place in October.
OM.2 The Chiltern
Society membership details passed to Cllr Marfleet.
OM.3 ORCC New
Children centres and update info. Noted.
OM.4 Playdale after
sales service training and consultation course to be week commencing 6th
October 08. Cllr Wills and Ambridge and John Malinowski to attend.
OM.5 Fieldwork
magazine passed to Cllr North.
OM.6 Chilterns News
passed to Cllr North.
OM.7 Clerks and Councils Direct passed to Cllr Haywood.
OM.8 LCR passed to
Cllr Marfleet.
CHAIRMAN
CHINNOR PARISH COUNCIL
Minutes of MEETING of the Environment Committee held on
Monday 13th
October 2008
Present: Cllrs. Andrews,
Ambridge, Haywood, Kirk, Mantle, Marfleet, North, Pickard, Pullen, Wills (in
the chair), and Wright
APOLOGIES:
Cllr
Pullen (personal), Dix (personal),
DECLARATION
OF INTERESTS: Cllr Bird MUGA discussion
Mr Terry Devine from CYFC attended the meeting regarding the MUGA
application.
Cllr Bird and Mr Devine reported that following a CYFC meeting a
financial donation (amount to be confirmed) has been agreed towards the MUGA
surface from CYFC.
Cllr Marfleet reported on a meeting with Lightmain additional
lighting was discussed and lighting specs to be forwarded and drainage diagrams
(the current lighting cannot be used). Once papers have been received by
Lightmains a team to get together and complete drawings before re-submission.
Cllr Marfleet, Cllr Haywood, Cllr Bird, Cllr Ambridge and Mr Devine to
get together and complete the application.
PLAY AREAS
PA.1.Play Area
reports to be given by: Cllr
Scarborough
Cllr
Wills and Cllr Ambridge Conigre play area had a thorough training session by
Playdale. It was highlighted we lack equipment to carry out minor repairs.
We need to upgrade instruction sheets for regular inspections. Swings
were removed as deemed dangerous until the rubber is replaced a quote for
this has been requested by Safe and Sound.
AREA ALLOCATIONS
AA.1 Update on Urgent
issues on Cllr area reports a few more area reports due a requested to have
them emailed asap. A suggestion to have a general note to have hedges trimmed
in the newsletter.
PARISH IMPROVEMENTS
PI.1 Update on Henton
boulders Cllr Wills reported that approx cost would be £2000.00 (12 boulders
plus tool hire and extra costs for labour) Labour quotes to be requested and
final costs to be discussed at the next Environment committee.
PI.2 Update on
Estover Way drainage pond Cllr Mantle and Cllr Ambridge reported that Chinnor
Garden Centre have failed to respond to the quote request so Sow and Sow
Gardens have now been asked to price up the plants and quote for works.
PI.3 Update on
PI.4 Allotment area
use of skip and / or shredder were discussed. A shredder can be used but not
suitable for root balls 2 day hire between £80.00 and £230.00 depending on
which shredder is required plus £10.00 delivery each way. A skip is approx
£160.00.
Cllr Pickard to discuss with Allotment Society and report back.
PI.5 Email re steam
railway issues from a resident in Greenwood Meadow concerns over steam diesel
trains early in the weekends being started up causing noise and steam. The
railway has been contacted by these residents who have been very polite but
nothing has yet changed. It was agreed that the Parish Council cannot help
directly The Clerk to reply to the email and suggest they speak more with the
railway society and if an agreement cannot be agreed stronger action can be
advised. The Clerk to also write to the
railways Society and explain residents concerns.
OTHER MATTERS
OM.1 Village Centre
Christmas lunch meal Friday 19th December 08 anyone wishing to
attend to advise The Clerk.
OM.2 2008 Chilterns
Annual Forum 12th Nov 08 10am to 2.15pm Cllr Andrews to attend.
OM.3 Oxfordshire Fire
and Rescue Service one hour seminar re fire safety regulations which have
changed. The Clerk to attend on 15th
October 08 in
OM.4 Chiltern Views newsletter passed to Cllr North.
OM.5 Chalk and Trees
newsletter passed to Cllr North.
OM.6 OPFA AGM notice
and information. Noted.
OM.7 CPRE circular re
Light Pollution passed to Cllr Bird.
OM.8 Youth Club
update The Clerk advised that
OM.9 Cllr Pickard
reported on dog Control Orders overview from Clean Neighbourhood and
Environment Act The Clerk advised that PCSO Madden is waiting for SODC to
type up controls and then she can patrol and process offenders. Cllr Pickard
suggested we had more signs and containers which keep plastic bags for use for
dog waste. The Clerk to speak to PCSO Madden and discuss again at the next
Environment committee.
CHAIRMAN
CHINNOR PARISH COUNCIL
Minutes of MEETING of the Environment Committee held on
Monday 10th
November 2008
Present: Cllrs. Andrews,
Ambridge, Dix, Haywood, Kirk, Mantle, Marfleet, Pickard, Pullen,
Wills (in the chair), and Wright
APOLOGIES:
Cllr
DECLARATION
OF INTERESTS:
PLAY AREAS
PA.1.Play Area
reports report given by Cllr Wills and The Clerk confirmed that Trevor and
John have done a lot of repair work to small parts and Safe and Sound due in
end of November to do the final repairs of some equipment as per the RoSPA
report.
Cllr Mantle asked about height restrictions on swing height it was
discussed but decided that it could be more dangerous to put buffer stoppers on
swings.
AREA ALLOCATIONS
AA.1 Update on urgent
issues on Cllr area reports Cllr Ambridge reported on sewage drainage to
Emmington the road is eroded nearby the manhole cover and when large vehicles
go over eventually the manhole cover will be damaged and removed causing
major problems.
To be reported to OCC Highways and C/Cllr Wilmshurst.
PARISH IMPROVEMENTS
PI.1 Letter from John
Howell MP re sewage issues in
Emmington and Sydenham. A letter has
been sent to Chief Exec of Thames Water.
PI.2 Joining the Dots
SODC Climate Change Communities Event. Noted.
PI.3 Details from
SODC re Tree Preservation Order 29/2008 for
PI.4 Update on Henton
boulders labour quotes and boulder quotes requested but not received back.
Barry Hutton has quoted £160.00 plus materials.
Cllr Wills and Cllr Dix to look at other boulders and prices and report
back at next Env meeting.
PI.5 A report was
given by The Clerk re Dog Control Orders fines can be given aslong as a
witness gives a statement and photo evidence can be produced still waiting
for details from PCSO Madden. Cllr Andrews reported that SODC are training PCSO
re dog fouling orders early 2009.
The Clerk to contact SODC legal department about designated areas.
PI.6 Update on
Cllr Mantle has been in touch with RSPB who will supply nesting boxes
and advise on birds.
PI.7 Update on open
evening 27 November 08 given by the Clerk. All invites have now been sent and
cheese and wine estimate £193.00 plus £55.00 sundries including plates, glasses
etc.
Proposed by Cllr Dix and seconded by Cllr Mantle. All in favour. John
Howell MP to be present 6pm to 8pm and include an official speech and opening
at the beginning of the evening.
PI.8 Christmas Meal
19th December 08 in the Village Centre to be cancelled.
OTHER MATTERS
OM.1 Countryside
Voice. Noted.
OM.2 The Playing
Field passed to Cllr Pickard and Cllr Pullen.
CHAIRMAN
CHINNOR PARISH COUNCIL
Minutes of the Environment Committee held on Monday 8th
December 2008
Present: Cllrs. Andrews,
Ambridge, Dix, Haywood, Kirk, Mantle (in the chair), Marfleet, North, Pickard,
Pullen, and Wright
APOLOGIES:
Cllrs.
Wills (family) and
DECLARATION
OF INTERESTS: None
PLAY AREAS
PA.1.Play Area
reports repair works have now been completed. Items reported to be given
attention.
PA.2 Conigre play area
old willow stump gap to be filled estimate to be sought for the wooden mushrooms.
AREA ALLOCATIONS
AA.1 Update on Urgent
issues on Cllr area reports items reported to be added to OCC list.
PARISH IMPROVEMENTS
PI.1 Chilterns
Conservation Board Management Plan 2008-2013 passed to Cllr Bird
Cllr Marfleet arrived at Meeting
PI.2 CPRE Info on
Stop the Drop litter and fly tipping. Passed to Cllr. Dix.
PI.3 Update from Cllr
Mantle on
PI.4 WFCH Decorating
the probationary team will be doing this work 21st December and 4th
January. Clerk to obtain necessary materials.
OTHER MATTERS
OM.1 Friends of
Ridgeway - passed to Cllr. Ambridge
OM.2 News of the
Woods passed to Cllr. Haywood
OM.3 Special Trees and Woods of the Chilterns passed
to Cllr Ambridge
OM.4 Chiltern News
passed to Cllr Pickard
OM.5 CPRE Oxfordshire
Bulletin - noted
OM.6 Fieldwork
Magazine passed to Cllr. Pickard
OM.7 Status report
from Cllr Mantle on pandemic procedures. F&GP to consider the financial
implications and consider adding to the budget.
OM.8 August Bank
Holiday weekend 2009 requests have been received from The Village Centre,
Steve Bird, and Barry Hutton to run evening events alongside the traditional
users The Church and the Flower Show. Cllr Mantle proposed that a Marquee,
toilets and generator are booked. Seconded by Cllr Haywood. All in favour
Clerk to get a price for a cycle rack at Conigre and additional Bins at
several places and report to F&GP
CHAIRMAN
CHINNOR
PARISH COUNCIL
Minutes of MEETING of the Finance and General Purposes Committee held on
Monday 28th
January 2008
Present: Cllrs. Andrews, Ambridge, Dix, Haywood,
Mantle (in the chair), Marfleet, North, Pickard and Wills.
APOLOGIES:
Cllr
Wright (personal), Cllr Scarborough (personal), Pullen (Chinnor Players),
Cllr Kirk (working)
DECLARATION
OF INTERESTS: Cllr Dix DX Projects payment number 1
FINANCIAL
AND POLICY MATTERS.
FP.1 Budget Update
for month 10: Proposed for approval by Cllr Andrews, seconded by Cllr North.
FP.2 Quote from Ben
Morgan for additional works on WFCH at a rate of £6500.00 plus V.A.T was
proposed for approval by Cllr North, seconded by Cllr Haywood.
FP.3 Henton: Quote
from Mr Voss re ditch clearing works and also prices for hiring equipment: It
was agreed fro Trevor and John to hire the equipment and complete the job themselves.
FP.4 Letter of thanks
for the agreed grant from the United Parish of Chinnor, Sydenham, Aston Rowant
and Crowell. Noted.
FP.5 Update on the
Chinnor Guide and costings breakdown with advertising rates was discussed. It
was advised by Cllr Mantle that advertising rates had been set, they doubt a
profit will be made on the guide but any losses may be covered by selling tea
towels etc.
FP.6 Update on the
Chinnor Parish Council offices: Cllr Dix advised that architect Mr John Vousden
had inspected the offices in the Village Centre and would produce some drawings
and ideas of how the office space could be changed with rough costings.
FP.7 Update on
Wellington House surgery response to Chinnors increasing population. Cllr
Andrews to follow up with Dr Knightly.
FP.8 Update
information on the NAG meeting. C/Cllr Wilmshurst to advise asap.
FP.9 Allotment Rent to
be invoiced at the agreed rate of £505.00.
FP.10 To discuss
grants and donations to the following organisations who have requested
financial support from Chinnor Parish Council:
1)
2) Friends of Meadowcroft £ 200.00
3) Victim Support Oxfordshire and Buckinghamshire £
200.00
4) South and Vale Carers £ 200.00
5) Reading Room
Grant for 08/09 as previously agreed of £2100.00 per annum
6) Thame C.A.B £ 900.00
7) Free Spirit Judo Club £ 500.00
The above grants and donations were proposed for approval by Cllr North
and seconded by Cllr Haywood. All in favour.
GENERAL PURPOSES
GP.1 Youth Club Update:
Building works to commence end Feb 08. A meeting has been arranged for the
volunteers and new youth club leaders on Wednesday 30 Jan at WFCH.
GP.2 Consultation on
orders and regulations relating to the conduct of local authority members in
GP.3 Consultation on
draft community safety strategy from CSP. Noted.
INFORMATION Items issued by County or District Councils
I.1 The Insolvency
Service News: noted.
ACCOUNTS FOR PAYMENT
The following accounts were proposed for approval by Cllr Andrews and
seconded by Cllr North approved for payment.
1. DX Projects - Website update 177.50
2. Specialist Fire
Products CPFMC 5.88
3. T Hipkin - Fuel 50.98
4. OCC
Superannuation Contributions 1019.90
5. The Post
Office - CIR 1215.64
6. J Wills Salary )
7. T Hipkin Salary )
8. C J Malinowski
Salary
)
9.
10. Blanchfords
Maintenance Supplies 46.61
11. Pindar Graphics
Chinnor Guide map 1680.25
12. British Gas
Electricity for Sports pavilion (CPFMC grant) 50.00
CHAIRMAN
CHINNOR
PARISH COUNCIL
Minutes of MEETING of the Finance and General Purposes Committee held on
Monday 25th
February 2008
Present: Cllrs. Andrews, Ambridge, Dix, Haywood,
Kirk, Marfleet, North, Pickard, Pullen (in the chair), Scarborough Wills and
Wright
APOLOGIES:
Mantle
(sickness)
DECLARATION
OF INTERESTS: Cllr Dix re payment no. 15 DX Projects - family
FINANCIAL
AND POLICY MATTERS.
FP.1 Muga update and
discussion: Cllr Haywood opened the subject by giving a brief explanation of
the history of this MUGA. The location was discussed and measurements to be
checked for moving the MUGA around slightly costings for more flood lights
need to be obtained.
Discussion on the specific surface required for CYFC. The current plans
for surface do not include the finished surface required by CYFC so It was
agreed that Cllr Haywood and Cllr Marfleet would go with a representative of
CYFC to
FP.2 Budget Update
for month 11 was proposed for approval by Cllr Wright, seconded by Cllr
Haywood.
FP.3
Proposal
from the Clerk: As of 1st April 08 all staff to be paid current
month, payment will be 25th day of every month and paid directly
into their bank accounts by the Banks Bulk Payment Service. Payments to be made
will be presented to Council for approval with all other payments for that
month. Proposed for approval by Cllr Dix, seconded by Cllr Kirk. Vote: all in
favour.
FP.4 Letter of thanks
from
FP.5 Letter of thanks
from Friends of Meadowcroft was noted.
FP.6 Letter of thanks
from South and vale Carers was noted.
FP.7 OALC information
on a one day course on 9 April 08 10am to 3pm for Clerks and councillors.
Noted.
FP.8 Update on the
Grants policy was given by Cllr Haywood. A new form has been designed and the
sub committee to meet every four months, commencing August 08 to agree on the
grants and donations for specific organisations who have requested them, then
agreed finally at F&GP
two stages for grants of
£500.00 and below and £500.00 plus. This grant limit to be agreed annually at
the AGM. The Clerk to look into grants
and donations for individuals and the form to be modified for new organisations
just starting up.
Policy proposed for approval
in principle: Cllr Wills, seconded by Cllr Andrews. Vote: all in favour.
FP.9 Financial Risk
Assessment: The current insurers are unable to increase the level of Fidelity
Insurance. The Clerk has been unable to source a stand alone single policy to
accompany this.
The whole Insurance package
will be looked at in June with the renewal. The Parish Council are aware and
accept that the current Fidelity Insurance limit is £250,000.00 and not unduly
concerned.
Proposed by Cllr Wight,
seconded by Cllr Haywood.
GENERAL PURPOSES
GP.1 Letter from
GP.2 Community
Payback Whites Field Community Hall could be a good requirement for decorating
after the building works are complete.
GP.3 Parish Council
offices were discussed. Rough costs for works at the Village Centre were noted
with plans from Mr John Vousden. Cllr Ambridge had worked out some costings for
moving to new premises at the Old Barclays Bank site which were considered. All
various options were discussed and financial gains and losses were also
discussed to various organisations in the village which the move could affect.
Cllr Dix asked all to go away and think about the future of the Parish Council
and how they wish to see the council in 10 years after a lot of the proposed
developments have been completed.
To be an agenda item for next weeks Full Council meeting.
GP.4 Parish
Remuneration panel report was considered. Cllr North proposed it be waived
except the mileage allowance section which can still be claimed. Seconded by
Cllr Wright.
Vote: all in favour of waiving the report.
INFORMATION Items issued by County or District Councils
I.1 Letter from ORCC
re Oxfordshire County Council review of primary school provision to be
scanned and emailed to all councillors by Cllr Pullen.
ACCOUNTS FOR PAYMENT
The following accounts were approved for payment. £. p
1. Osbornes Insurance vehicle insurance 669.56
2. British Telecom Internet services 140.96
3. Total
4. S.O.D.C dog waste bin empty 784.16
5. O.C.C Superannuation fund 1019.90
6. Post Office C.I.R 1057.10
7. Mr C.J Malinowski
8. Mrs E Folley wages 3474.69
9. Mrs J Wills
10. Mr T Hipkin
11. The Consortium stationery 48.33
12. Glasdon UK Ltd 572.00
13. Freeman Dawson and Co. Ltd Windmill 693.47
14. The Village Centre Youth club 14.40
15. DX Projects web site 29.38
16. M.R Collins 289.05
17. Blanchfords equipment 9.57
18. Grundon Waste Management 356.37
19. John Lawrence Landscaping 50.00
20. Motec oil and service 246.75
21. British Gas Gas WFCH 236.94
GP.4 NOT ADOPTED
Wording to be
altered to:
Parish
Remuneration panel report: To adopt only the travelling allowances as set out
in the Parish Remuneration Panel report. Vote to waive councillors personal
allowances: all in favour.
CHAIRMAN
CHINNOR
PARISH COUNCIL
Minutes of MEETING of the Finance and General Purposes Committee held on
Monday 31st March
2008
Present: Cllrs. Ambridge, Dix, Haywood, Kirk,
Marfleet, North, Pickard, Pullen (in the chair), Scarborough Wills and Wright
APOLOGIES:
Cllr.
Andrews (SODC Business), Mantle
DECLARATION OF INTERESTS: Dix re DX
Projects payment. Wills FPM 3 and FPM 2 - brothers business. Scarborough & Ambridge FPM 10
FPM10
was discussed prior to Cllr.
FINANCIAL
AND POLICY MATTERS.
FPM.
1 Quotation
from Playdale for disabled / able bodied play equipment was discussed. The
Clerk to obtain 2 more quotes from Wicksteed + another.
FPM.
2 Quotation:
removal of graffiti and protective coating to bus & youth shelter at a cost
of £985.00 plus V.A.T. Proposed by Cllr Kirk, seconded by Cllr Wright.
FPM.
3
Quotation: cleaning of war memorials at Henton and Chinnor with repair works as
required to Henton at a cost of £615.00 plus V.A.T proposed by Cllr Haywood and seconded by
Cllr Ambridge. Grants to be sourced.
FPM.
4 Watlington
CIC (Watlington and Chinnor to Lewknor Bus Service) request to distribute
timetable to residents. To be put in newsletter.
FPM.
5
Bowls club youth section grant form to be sent if required.
Cllr Kirk left the meeting
FPM.
6 Quotation
re: rabbit fencing and specification of fencing. Proposed from Cllr Dix to get
works done, seconded by Cllr Wills. Cost agreed at last main meeting was
£1113.00 plus V.A.T.
FPM.
7 Budget
Update for month 12: agreed. Proposed by Cllr Haywood. Seconded by Cllr Wright.
FPM.
8 Quotes
for Bus Shelter at
FPM.
9 To
approve a 4.1% Pay increase from 1st April 2008 for manual workers as
in line with SODC. Proposed by Cllr Haywood seconded by Cllr Dix.
FPM.
10 Request
for grant from
Cllr Wright suggested this
be an agenda item on the next Full Council meeting.
FPM.
11 Investment
Account To continue for further 2 months at interest rate 4.77%.
GENERAL PURPOSES
GP. 1 13th
May Meeting with the OCC regarding area youth provision. Cllr Marfleet to
attend.
GP. 2 August Bank
Holiday; Advert in the Pump again and also Jo to ask Jack & Jill re Sunday
afternoon session, all others spaces have been reserved.
GP. 3 Thank you letter
from Free Spirit Judo Club was noted
GP. 4 Parish Council
Offices Spreadsheets were distributed. Term of notice at Village Centre to be
established. Look at other PC overheads. Wallingford etc. Justify the increase
in cost, size, contact OALC re business rates. Concern regarding 4 year lease.
Mike and Tony to re-negotiate if possible.
GP. 5 Update from
meeting with Primary Schools the letter to be amended as agreed by Maurice and
forwarded by the Clerk.
GP. 6 Invitation to
Youth Opportunity Fund and Youth Capital Fund Celebration Event 3rd
April 4pm -8pm at County Hall was noted
GP. 7 MUGA Cllr Haywood and Marfleet in process of
arranging a meeting to look at the surfaces to be put on Environment agenda
for update.
INFORMATION Items issued by County or District Councils
I.1 Town and Parish
Standard Newsletter passed to Cllr Dix.
I.2 CPRE AGM 29th
April. Noted.
I.3 NAG newsletter.
Noted
I.4 SODC Homechoice
passed to Cllr Ambridge
ACCOUNTS FOR PAYMENT The following
accounts were approved for payment.
End of Year Payments
2008/09
CHAIRMAN
CHINNOR PARISH COUNCIL
Minutes of the Finance
and General Purposes Committee held on
Monday 21st April 2008
Present: Cllrs. Andrews, Ambridge, Haywood, Kirk, Mantle, Marfleet, North,
Pickard, Pullen (in the chair),
Staff: Liz Folley
APOLOGIES: Cllr. Wills (family commitments), Dix,
DECLARATION OF INTERESTS: Ambridge FPM
4 -
FINANCIAL AND POLICY MATTERS.
FPM 1. Budget Update Mth 1 agreed. Proposed by
Cllr Mantle, seconded by Cllr. Haywood.
Chairman to look at the budget figures and re-forecast
as necessary.
FPM 2. To review Standing Orders (circulated to
all Cllrs via email) Cllrs Haywood, Wright, Pullen and Clerk to have a sub
committee meeting and report back to the June meeting.
FPM 3. To review Asset Register - to be emailed to all Cllrs.
FPM 4. Grant Applications - St Andrews C of E School funding for new
chlorinator Cllr Mantle proposed £2000
and was seconded by Cllr Kirk. All in favour
Darby & Joan Club Cllr Mantle proposed £500 and
was seconded by Cllr Kirk. All in favour
FPM 5. Request to support the bus shelters at
Lewknor Donation £80 proposed by Cllr Ambridge and seconded by
Cllr Scarborough. All in favour
FPM 6. IT equipment Laptop & hard drive .
Wright proposed that a laptop and external hard drive be purchased. Cllr
Ambridge seconded. Sub committee to look at the acquisition of new equipment
and update current equipment - Cllrs Kirk
and
FPM 7. Bus Shelter At Thame Road waiting for
further quote due to the discovery that the base is crumbling and needing
attention.
FPM. 8. NALC The Parish Council are not covered
by the Financial Services Compensation Scheme. Noted
GENERAL PURPOSES
GP 1. Office Cllr Wright confirmed that the Village Centre would require a
years notice. Rates are currently £2259 as a small business user. Application
can be made for up to 80% reduction. Cllr Andrews proposed that the Council
should proceed and instruct Solicitor to draw up a Lease for the new office
premises at
Cllr Amridge
Proposed that the Parish Council give
official notice to the village centre . Seconded by Cllr Pickard. All in
favour.
GP 2. Windmill Trada agreement to
be signed so that progress may be made proposed
by Cllr Ambridge and seconded by Cllr
Haywood.
GP 3. NALC conference 20 22 May. Noted
INFORMATION Items issued by County or District Councils
I 1.
OCC Pension Fund Valuation 2007 noted
ACCOUNTS FOR PAYMENT
The following
accounts were approved for payment.
£. p
Chairman
CHINNOR PARISH COUNCIL
Minutes of MEETING of the Finance and General Purposes Committee held on
Monday 19th May
2008
Present: Cllrs. Andrews,
Ambridge, Haywood, Kirk, Mantle, Marfleet, North, Pickard, Pullen (in the
chair), Wills and Wright
APOLOGIES:
Cllr
Dix (Personal),
DECLARATION
OF INTERESTS:
FINANCIAL
AND POLICY MATTERS.
FP.1
Update
of Budget for month 2 was approved. Proposal to accept by Cllr Wright, seconded
by Cllr Kirk Cllr Pullen advised the budget would be re-forecast soon to
include the new offices expenditure.
FP.2 Quotation from
Safe and Sound for new gate by
FP.3 National joint
Council for local Government (NJC) Car allowances 2008-2009. Noted
GENERAL PURPOSES
GP.1 Letter from OCC
re Review of Primary Education in Chinnor was passed to Cllr Pullen for a draft
holding response. The Clerk to follow up and ask if a Parish Councillor can
be included in the Board of Governors for the school.
GP.2 Letter from SODC
re Cllr Wright appointment as parish Representative on the councils Standards
Committee. Noted.
GP.3 Copy letter of
complaint from neighbour re Wheatsheaf Public House application.
Cllr Andrews can speak on behalf of the ward and he confirmed will do
so on the 29th May 2008. The Parish Council are powerless on the
issue which is a potential problem and The Clerk to contact SODC and copy to
our MP about the issue that the Parish Council does not have input and to
advise the notice was put into an Oxfordshire paper, not the local Thame paper.
GP.4 Two volunteers
to attend the Parish Council surgery on 14th June at Whites Field;
Cllrs Pullen and Ambridge and Cllr Andrews also as D/Cllr.
GP.5 Grants
Sub-Committee: Cllrs Haywood, Mantle, Wright, Pullen and Dix
GP.6 Policies and
Procedures Sub-Committee: Cllrs Wright, Haywood, Pullen and Dix
GP.7 Office
Sub-Committee: Cllrs Pullen, Kirk, Wills, Dix,
GP.8 Proposal from
Cllr Wills, seconded by Cllr Wright to agree the lease for the new office
premises on Station Road in principal following another meeting to be arranged
with Andrew Cameron late May / early June.
It was agreed to view the survey which Tony Parkin has had completed two
years ago and then decide if the Parish Council should go ahead with searches
with Turbervilles at a cost of £500.00. The Clerk to request Turbervilles to
complete the searches and request the past survey from Tony Parkin. Proposal
for the cost of £500.00 from Cllr Wills and seconded by Cllr Ambridge. Official
notice (one year) to the Village Centre has been given on 13th May
2008. Planning permission for change of use to be applied for by The Clerk.
INFORMATION Items issued by County or District Councils
I.1 Minutes of the
Standards Committee dated 29 April 08. Passed to Cllr Wright.
ACCOUNTS FOR PAYMENT were
approved for payment:
CHAIRMEN
CHINNOR
PARISH COUNCIL
Minutes of MEETING of the Finance and General Purposes Committee held on
Monday 23rd June
2008
Present: Cllrs. Ambridge, Dix, Haywood, Mantle,
North, Pullen (in the chair),
Staff present: Clerk - Liz
Folley, Assistant Clerk - Jo Wills
APOLOGIES:
Cllr,
Andrews (illness), Cllr Marfleet (council business), Cllr Pickard (personal),
Cllr Kirk (unknown)
DECLARATION
OF INTERESTS:
Cllr Dix payment no. 8
family member
Cllr Wills GP.6 and
payment no. 15 family member
Cllr Wills FPM.5 family
member
Cllr Haywood Payment no.
11 Church warden
FINANCIAL
AND POLICY MATTERS
FPM. 1 Cllr Dix proposed
to approve the budget update for month 3. Seconded by Cllr Mantle
all in favour.
FPM. 2 The bank
reconciliation was discussed. Cllr Pullen to look at all figures and bank
statements with The Clerk. The Clerk to email all details monthly to all
councillors and then to be signed off by Cllr Pullen and Cllr Dix every month.
This new system to be reviewed in 3 months.
FPM. 3 Grants committee
meeting was arranged for end of July 2008.
FPM. 4 To approve increase
to standing order from deposit to current account. From £4000 to £15000. Proposed by Cllr Wright, seconded by
Cllr Ambridge all in favour.
Cllr Wills left the meeting room for the next item
FPM. 5 Salary payments
by the Bulk Payment method were discussed. The Clerk advised that following the
financial training session given it was advised that internet banking was
unlawful at present. The Clerk to obtain more information from OALC and
information on the BACS payment method with costs. To be discussed again at the
next F&GP committee.
Cllr Wills returned to the meeting room
GENERAL PURPOSES
GP.1 Quotes for
decorating at the new office premises and Whites Field Community Hall were
discussed. The works to be completed by the probation service along with the
WFCH decorating.
GP.2 Chilterns
Conservation Board Public notice of accounts and launch of Chilterns AONB
Parishes Fund. Noted.
GP.3 Update on Rabbit
fencing report from Cllr Wills and Cllr Haywood that the quality is still not
acceptable and a site visit to be arranged for 4th July 2008. The
cheque to still not be paid.
GP.4 Office Update
was given by Cllr Dix office furniture to be looked into, carpet quotes due,
disabled ramp quotes due. Committee meeting structure to be thought about in
full before notice is given to The Reading Room.
GP.5 Report on
Financial training attended by Cllr Dix and Liz Folley as attached in
minutes.
GP.6 Quote from A V V
Solutions for anti-graffiti works - £285.00 plus V.A.T was discussed. Guidance
to be sort from OALC re legalities of working on a residents wall which is also
on an alley way, with the owners permission.
ACCOUNTS FOR PAYMENT The following
accounts were approved for payment.
1. Ben E Morgan WFCH final stage payment 14205.75
2. Reading Room Youth Group 16.00
3. Reading Room Council meetings 208.00
4. Turner Groundscare Repair of mower 468.01
5.
6. Turner Groundscare equipment 47.00
7. Browns equipment 6.36
8. DX Projects web site updates 58.75
9. SLCC Membership renewal 145.00
10. Kevin Moore Works at WFCH 257.76
11. Surmans St Andrews Churchyard works 4288.75
12. Helpful Hirings equipment 6.99
13. Helpful Hirings equipment 31.58
14. Motec tractor repairs 60.82
15. J Wills expenses 55.03
16.
CHAIRMAN
CHINNOR
PARISH COUNCIL
Minutes of the Finance and General Purposes Committee
to be held on
Monday 28th July
2008
Summoned to be Present: Cllrs. Andrews, Ambridge, Dix, Haywood,
Mantle, Marfleet, North, Pickard, Pullen (in the chair), Scarborough Wills and
Wright
APOLOGIES:
Cllr
Wills (personal), Scarborough & Mantle
DECLARATION
OF INTERESTS:
Cllr
Dix accounts for payment no 3 (family member)
Cllr
Ambridge - FPM7 (Wife benefits from OAB)
FINANCIAL
AND POLICY MATTERS.
FPM 1. Budget update
proposed by Cllr Wright seconded by Cllr Ambridge
FPM 2. Bank
reconciliation, proposed by Cllr Dix, seconded by Cllr. Haywood.
FPM.3. Business rates
there is no provision for the PC to receive reduced payments. Clerk to find out
about charity trustees would it affect our vat status. Standing Order to be
signed at next meeting.
FPM.4. To Discuss
garden maintenance quote at £80.00 per day, fortnightly to be discussed at a
later day and look at the possibility of using volunteers.
Sow and Sow are to carry out gardening works on 5 beds in Chinnor
commencing 14th September at
a cost of £1160.00. proposed by Cllr Haywood and seconded by Cllr. Pickard. 6in
favour 2 opposed 1 abstain so motion carried.
FPM.5. Big Lottery Fund
and SODC funding agreement for the MUGA to be signed proposed by Cllr. Wright
and seconded by Cllr. Ambridge - all in
favour
FPM.6. Grass verge
maintenance grant details Grant for 2008 is £2988
FPM.7 Update from
grants Sub- committee meeting recommended the following payments
Homestart £ 200.00
Ryder /
Oxfordshire Association of the Blind £250.00
Cllr Pickard proposed Cllr North seconded all in favour
FPB.8 Quote for renovation work at the Pavilion,
Hill Road Rec. from Chinnor Athletic Football Club at a rate of £2470.00
(letter dated 28-07-08). Proposed Cllr
Wright, seconded by Cllr Dix.
All in favour.
GENERAL PURPOSES
GP.1 Youth Services
update clerk to ask for indication of what we are going to pay for our
current commitment and to clarify that we still have a 0.5 person in place
without further input from the PC. September 23rd is the next
meeting Cllr Marfleet to attend.
GP.2 New office
update:
Lease amendments to
schedule 3 is being looked at by Solicitor
Carpet quotes - sub
committee to look at and put recommendations to Council
Update on decorators
clerk to ring & check on progress
GP.3 OCC details on a
forthcoming Housing Needs Survey. Noted
GP.4 South
Oxfordshire CSP Safer and Stronger Communities Fund 2008-09 Youth Shelter/seating
at Whites Field was suggested.
GP.5. August Bank
Holiday Events: The CPFMC to make their own arrangements for overnight
security.
Volunteers required for generator works
GP.6. Written report
from Cllr Wills on rabbit fence update was read. It was agreed to ask APC to
dismantle and dispose of the fence leaving no sharp edges, clerk to confirm
that this work will be done at no extra cost.
GP.7 Copies of crime
figures from Cllr Andrews for Chinnor area it was suggested that a
representative from the NAG group is invited to explain.
ACCOUNTS FOR PAYMENT
The following accounts are to be approved for payment. £. p
1. OPFA Membership 50.00
2. Playdale Conigre area new equipment 6551.80
3. DX Projects web site updates 34.06
4. LCC Communications new office phone lines 112.74
5. D.E and B.E Phillips playfields spray 599.25
6. British gas S&SC 356.97
7.
8. Absolute Scaffolding Ltd Windmill 235.00
9. Trada Windmill 1974.00
10. E Folley expenses Norton Anti Virus update 94.98
11. Motec parts 28.20
12. SODC recycle sacks 80.01
13. Kavan Ring mowing at
14. J Wills expenses plants and post office 42.83
15. A Suboxc Reading Room Grant 1500.00
16. Homestart - Parish Grant 200.00
17. Ryder /
18. Oxfordshire Association of the Blind Parish Grant 250.00
19. T Hipkin Expenses 52.80
20. Blanchfords Decorating Materials 7.80
Proposed Cllr Wright, seconded by Cllr Andrews
Chairman
CHINNOR
PARISH COUNCIL
Minutes of the Finance and General Purposes Committee
held on
Monday 18th
August 2008
Present: Cllrs. Ambridge, Dix, Mantle, North,
Pickard, Pullen (in the chair), and Wright
APOLOGIES:
Cllrs
Andrews (SODC Business), Haywood (personal), Marfleet (personal),
DECLARATION
OF INTERESTS:
Cllr Dix accounts for
payment item No 4 - family member
FINANCIAL
AND POLICY MATTERS.
FPM 1. To approve the budget update proposed by
Cllr Ambridge, seconded by Cllr Mantle
FPM 2. To approve the bank reconciliation proposed
by Cllr Wright, seconded by Cllr Mantle
FPM 3. To review
financial investments: the clerk to re-invest (£151757.67) on 29th
August in a 6month account if the interest is higher than the 3 month account.
Proposed by Cllr. Dix and seconded by Cllr. Ambridge
GENERAL PURPOSES
GP 1. Chinnor Guide
update and publish process. 1. Type Set
2.
Proof read
3.
Galley copies
4.
Final copy
GP 2. Proposed changes
to the draft Regional Spatial Strategy. Noted
GP 3. Youth Work no
response with regard to our financial commitment.
GP 4.
ACCOUNTS FOR PAYMENT
The following accounts are to be approved for payment. £. p
1.
2. Grundon Waste
Wheelers 399.14
3. Blanchfords
WFCH new lock 14.96
4. DX Projects
update website 58.76
5. MOTEC
6. BT broadband 140.96
7. The Village
Centre Office Rent 1211.00
Chairman
CHINNOR
PARISH COUNCIL
Minutes of MEETING of the Finance and General Purposes Committee held on
Monday 29th
September 2008
Present: Cllrs. Andrews, Ambridge (in the chair),
Dix, Haywood, Mantle, Marfleet, North, Pickard,
APOLOGIES:
Pullen
(personal)
DECLARATION
OF INTERESTS: Cllr Wills payment no. 14 family member
FINANCIAL
AND POLICY MATTERS.
FPM 1 The budget update for month 6 was proposed for
approval by Cllr Wright, seconded by
Cllr Mantle. All in favour.
FPM 2 The bank reconciliation as at 31st
August 08 was proposed for approval by Cllr Wright and seconded by Cllr Mantle.
It was agreed for the Clerk to look into splitting funds between the main high
street banks in mind of the recent unsettled financial climate.
FPM.3 Quote for repair of tractor It was agreed
to obtain two more quotes and then review them with the idea to purchase a new
tractor as soon as possible.
FPM.4 Information from OALC re Business Rates for
the new offices was noted.
FPM.5 St Andrews play area locking up and security
is currently £4000.00 per annum. It was reported by Jo Wills that Jacky madden
PCSO had been consulted and the police would be happy to hold a key in the
police house and if trouble was reported in the area the gate could be locked
by the police officers on duty. It was
proposed by Cllr Dix to thank Mr Hutton very much for locking the gate for the
past few years but to end the contract at the end of November. Seconded by Cllr
Haywood. All in favour.
FPM.6 Windmill was discussed. Quote had been
obtained for the required Oak at a total cost of £3224.00 plus V.A.T. Other
quotes to be obtained by Cllr Ambridge.
GENERAL PURPOSES
GP.2 Quotes for hedge
cutting costs in the village were discussed. Total quote from Mr Kavan Ring is
£1050.00. Proposed for approval by Cllr Wills, seconded by Cllr Wright. All in
favour.
INFORMATION Items issued by County or District Councils
I.1 SODC Standards
Committee minutes of the July meeting. Noted.
ACCOUNTS FOR PAYMENT
The following accounts were proposed for payment by Cllr Wright,
seconded by Cllr Dix.
All in favour.
1. British Gas Business Equipment Store 47.16
2. British Gas Business Sports Pavilion 322.01
3. British Telecom 353267 one-off charges
40.56
4. British Telecom 353500 Rental of line 50.24
5. LCC Communications Final invoice 56.38
6. Festive Lighting 2nd year hire and instalment of
Christmas lights 4794.01
7. ESPO Youth Club items for WFCH 156.55
8. Martin King Neighbourhood Watch signs 35.00
9. British Gas Business New offices 160.93
10.
11. Kavan Ring mowing 105.00
12. B G Hutton repair height restriction gate at Whites Field
67.40
13. B G Hutton St Andrews Park 2000.00
14. J Wills new office expenses 457.67
15.
16. Blanchford equipment 9.07
17. Helpful Hirings equipment 341.16
18. Motec tractor repairs 65.84
19. Kevin Moore Work at WFCH 81.50
20. Robertsons of Risborough new office sign and notice board 1457.00
21. Blanchfords fence posts 29.72
CHAIRMAN
CHINNOR
PARISH COUNCIL
Minutes of MEETING of the Finance and General Purposes Committee held on
Monday 20th
October 2008
Present: Cllrs. Ambridge (in the chair), Haywood, Mantle,
Marfleet, North, Pickard,
APOLOGIES:
Cllr
Pullen (personal), Wills (work), Dix (personal), Andrews (SODC), Bird (work)
DECLARATION
OF INTERESTS:
Cllr Wright - GP.6
associated with
Cllr Haywood GP.6
associated with
FINANCIAL
AND POLICY MATTERS.
FPM 1 The budget
update was proposed for approval by Cllr Pickard, Seconded by Cllr Wright.
FPM 2 The bank
reconciliation was proposed for approval by Cllr North, Seconded by Cllr Wright.
FPM 3 Letter of thanks
and donation cheque for the August Bank Holiday marquee from
FPM 4 Letter of thanks
and donation cheque for the August Bank Holiday marquee from Chinnor Flower and
Produce Show was noted.
FPM 5 Quote from Safe
and Sound playground repair quote for Conigre play area equipment and damaged
areas as identified by the RoSPA report July 08 £1417.00 was the total quote
excluding the new bench which was discussed for the old willow area. Proposed for
approval by Cllr Wright, Seconded by Cllr Ambridge. All in favour.
FPM 6 Quote from Safe
and Sound playground repair quote for St Andrews play area as identified by
Cllr Pickard and the RoSPA report July 08 £1149.00 to repair and replace the
platform on the climbing frame. Proposed for approval by Cllr Pickard, Seconded
by Cllr Ambridge. All in favour.
GENERAL PURPOSES
GP.1 Youth Club
meeting update from Cllr Marfleet September meeting was to discuss the staff
issues and roles of the staff when maternity leave ends in Thame. 0.5 post will
remain the same for the Chinnor area. A job share will be introduced. Kevin
Brophy suggested we fund a 0.3 post for the area - £2000.00 each per year per
council we would get one session per week from this (100 hours per year).
C/Cllr Wilmshurst to be joined in the communication process.
GP.2 Communities in
Control: Byelaw papers update from Cllr Dix to be added to next F&GP.
GP.3 Consolidation of
traffic regulation orders for
GP.4 Memorandum of
understanding for partial funding of PCSO. Contract and 2 year review which
needs to be approved and signed the document to be handed to Cllr Pullen on
his return to read.
GP.5 The Clerk has
intended a one hour course on Fire Safety and was reassured to the domestic
assessments which are suitable. Training course from Vale Training Health and
Safety information on one day course was noted. The Clerk to look into
attending.
GP.6 Letter from St
Andrews Educational Charity re Dr Knightly continuing as a Trustee. Proposed by
Cllr Scarborough, seconded by Cllr North. All in favour.
ACCOUNTS FOR PAYMENT
The following accounts were approved for payment. £. P
1. Espo Youth Club equipment 172.73
2. Aerial Solutions Ltd WFCH aerial 193.88
3. DX Projects web site updates 29.38
4.
5. British Telecom 01844 353267 223.62
6.
7. E Folley expenses office hoover 46.50
8. Sow and Sow village garden works 1670.01
Cllr Ambridge explained about the BT bills and what is due to be paid
following numerous conversations with BT regarding payments due.
Sow and Sow were commended for the excellent works with the village
garden and flower beds and the Clerk to request a regular maintenance be
started when required.
Sow and Sow to be asked to quote for the Millennium garden for
maintenance works.
Each councillor to look at gardens during regular area reports and if
works required ask Sow and Sow to do the works as needed.
CHAIRMAN
CHINNOR
PARISH COUNCIL
Minutes of MEETING of the Finance and General Purposes Committee held on
Monday 24th
November 2008
Present: Cllrs. Andrews, Ambridge, Dix, Haywood,
Mantle, Marfleet, North, Pickard, Pullen (in the chair),
APOLOGIES:
Cllr
Haywood (personal), Bird (work commitment)
DECLARATION
OF INTERESTS: Cllr Ambridge
FPM.13 family member.
Cllr Dix - payment number 2 family member
FINANCIAL
AND POLICY MATTERS.
FPM.1 Cllr Ambridge
proposed to approve the budget update, seconded by Cllr Wright. In favour.
FPM.2 Cllr Pullen
proposed to approve the bank reconciliation, seconded by Cllr Dix. In favour.
FPM.3 Budget committee
met to set the precept for 2009-2010. Cllr Pullen reported on the meeting. Cllr
Wright proposed to keep the precept numerically flat for the financial year
09-10 (£222115), seconded by Cllr Wills. All in favour. Cllr Pullen to produce
a forecast for this financial year and a budget plan for the next financial
year along with an outline plan.
FPM.4 Plan of Action
to address the three Issues arising from audit completed by BDO Stoy Hayward
for the year ending 31-03-08: Financial risk assessment inadequate
councillors to study the current mode, compare with the model from OALC and
report back. Fidelity Insurance has been increased and should be adequate.
Effectiveness of Internal audit clerk to discuss with the auditor the
suggested testing method as recommended by OALC and to ask the auditor for a
more comprehensive report.
FPM.5 Acknowledgment
of £100,000.00 grant from Rugby Benevolent Fund, funds paid to the Parish
Council for the use of Chinnor Village Hall. Clerk to check whether VAT is recoverable on payments
made with this funding.
FPM.6 Village Hall
development was discussed. Further grant allocation was also discussed;
a requirement of £50,000.00 from the Parish Council is required. It was
noted that there is no money left to allocate to the Village Hall from the
current budget if more money is required they need to request as per the
usual procedure.
FPM.7 Donation to
Royal British Legion for Poppy wreath Cllr North proposed £90.00, seconded by
Cllr Scarborough all in favour.
FPM.8 Title
Information and copy of Lease for
The Clerk to show Mr Parkin the plans for the new disabled ramp we
require before submitting the plans. The Clerk reported that Trevor had looked
into the car park drains and cleared a little.
FPM.9 Grants
sub-committee to arrange a meeting and report back.
FPM.10 Update from Cllr
Mantle on Chinnor First Responders more equipment has been ordered and a
total of 64 call outs in Chinnor over the past year. 98% of all call outs have
been responded too by the Responders. A new responder in Sydenham has eased the
pressure of night calls.
A nurse in Chinnor wishes to join the team in 2009 along with another
volunteer from Sydenham.
FPM.11 Quote from M.R
Collins re Henton Green boulders complete works total £470.00. Proposed to
accept quote from Cllr Wills, seconded by Cllr Ambridge. In favour.
FPM.12 Letter from SODC
re Grant Aid for Conigre Recreation area extension.
The grant request was not successful.
FPM.13 Letter from
Gillian Ambridge; Chair of Governors at St Andrews School re swimming pool and
a grant request for pool liner which is needed for the pool to open. Donation request to go to the grant
sub-committee for discussion. Cllr Ambridge reported that the school build
should commence in the near future as funds have now been approved to start the
build prior to the land being sold to developers.
FPM.14 Letter from
FPM.15 PC's willingness to help finance full time
youth worker was discussed. Cllr Dix reported that the cost of a full time post
is between £18-20,000.00 pro rata per annum between 3 villages. Half the costs will be funded by OCC.
Dependant on the amount in the chill-out fund a request for a grant from the
three villages is required.
Cllr Wright
proposed we accept to a maximum of £2600.00 with the proviso that the youth
worker is not used in other areas to cover for illness cover or holiday cover
etc seconded by Cllr Ambridge. 10 in favour, 1 abstained.
FPM.16 Website members area on the current web page was again discussed.
Councillors to review all areas of the website and make suggestion for
updating.
To be discussed
again early in 2009 for further views and ideas.
FPM.17 Tractor quotes
have been obtained The Clerk and Cllr Dix to review other councils equipment
along with a full review of what equipment we currently have to use. Trevor has
reported that the current tractor is showing signs of clutch problems. Cllr
Wright proposed the item is put on the agenda for the next Full Council meeting
for a decision to be made.
GENERAL PURPOSES
GP.1 Cllr Mantle
reported that the Chinnor Guide 2009 is now complete and a copy to be handed
out to all councillors for reading through proof reading has been completed
and now only minor changes to be done. To be added to the full council meeting
for final approval.
GP.2 Letter from
Helen Fowler re Remembrance Day Parade and concerns over the lack of police
presence and road closures suggestions to speak to the RBL were passed on.
GP.3 Update from Cllr
Wright on Code of Conduct a different version is due out soon: the main
change is there will be one code of conduct for all users. The code of conduct
applies when a councillor acts as a represent of the council. More guidance is
due. All should treat each other with respect have regard for the finance
officer and monitor officer give reasons as required as per statutory rulings
i.e. if a planning applications is refused planning reasons must be given.
A councillor should not disclose confidential information along with a
number of other rules. Personal interest
is anything you register on the register interest forms anything which
effects your well being or one of your family and business interest. Prejudicial interest is one which a member of
the public would feel your interests were such that it could affect your
ability to make a decision, or make financial gain from a decision you must
leave the meeting if you have a prejudicial interest as you are thought to be a
member of the public during this subject.
All register of interest forms must be updated regularly if you join
organisations etc.
GP.4 Code of Conduct
for local authority members a consultation passed to Cllr Wright.
GP.5 Communities in
Control: Byelaw papers update given by Cllr Dix. The Clerk reported that PCSO
Madden is waiting on SODC training and dog fouling tickets and then she can
begin to issue. CPFMC to be written too re dog fouling designated areas.
GP.6 Oxfordshire
Pension Fund Forum Friday 5th Dec 08 Cllr Pullen will try to
attend.
GP.7 Consolidation of
traffic regulation orders for
ACCOUNTS FOR PAYMENT The following
accounts were approved for payment:
1.
2. DX Projects web site updates 29.38
3. OCC L Amos and K Goustas youth club 916.80
4. Grundon Waste empty 2 x waste wheelers
399.14
5. Total
6. Festive Lighting Co. Christmas lights 1028.13
7. Gopak tables for village centre 527.19
8. Sow and Sow Millennium garden tidy 48.00
9. Helpful Hirings equipment 8.15
10. Playdale cap covers for equipment 21.15
11. B.G Richardson Village Hall 99875.00
CHAIRMAN
CHINNOR
PARISH COUNCIL
Minutes of MEETING of the Finance and General Purposes Committee held on
Monday 15th
December 2008
Present: Cllrs. Andrews, Ambridge, Dix, Haywood,
Mantle, Marfleet, North, Pickard,
Pullen (in the
chair),
APOLOGIES:
Cllr
Wright (work), Bird (work)
DECLARATION
OF INTERESTS: Cllr Pullen FPM.4 - trustee of Village Hall
Cllr Haywood FPM.3
Church warden
FINANCIAL
AND POLICY MATTERS.
FPM.1 The budget
update was proposed for approval by Cllr Dix, Seconded by Cllr Mantle.
All in favour.
FPM.2 The bank
reconciliation was proposed for approval by Cllr North, Seconded by Cllr
Ambridge. All in favour.
FPM.3 Update and
report from Cllr Pullen re Grants Sub-committee meeting; as attached in the
minutes file; who met early December 2008. A number of requests were discussed
for this year grants and also local group requests for next year. A number of
cheques are being raised to support the organisations as agreed.
Cllr Pullen and Cllr Haywood reported on the parish burial ground at
Cllr Pullen agreed in principal to look into financial support
following clarification of figures.
Cllr Ambridge took the chair
and Cllr Pullen stood down for item FPM.4
FPM.4 Village Hall:
Cllr Pullen was requested by Cllr Ambridge to report on the financial situation
meeting recently held with Village Hall committee; details of confirmed grants
of a total of £450,000.00 and potential grants of £66,000.00 were discussed
along with ongoing expenses with the build. The Village Hall committee
requested a loan from the Parish Council to see them through until remaining
grants were received (an additional grant request of £50,000.00 plus
underwriting a loan of up to £45,000.00) Cllr Pullen proposed that the council
need to establish in principal setting up of appeal of funding for phase 2 of
the village hall extension. Cllr Wills proposed to accept the £50,000.00 grant
request in principal, subject to validation of figures and to discuss again the
loan request at the next F&GP committee when The Clerk and Cllr Pullen have
emailed the definitive figures requested by Cllr Dix. Cllr Dix requested that
both issues be discussed at the next meeting in January once the accounts have
been looked at in detail.
Vote: 7 in favour to delay a decision until after the figures are
provided to confirm the money is available for the additional grant.
FPM.5 Parish Council
Financial Situation was discussed and The Clerk, Cllr Ambridge and Cllr Pullen
were requested by Cllr Dix to clarify the current financial situation for this
financial year.
The VAT element was also discussed following The Clerk looking into VAT
ruling.
Cllr Pullen took the chair
again
GENERAL PURPOSES
GP.1 The costings of
the following were discussed in full: 1 dog waste bin for Playing Fields:
£150.00, 1 post mounted litter bin for the area by The Spa and Green grocers:
£140.00, 1 litter bin with liner: £385.00 for Hill Road Rec, 1 traditional
cycle rack for 6 cycles: £215.00 Conigre,
1 cycle rack for 3 cycles: £42.00 Office. Proposed by Cllr Mantle,
seconded by Cllr Ambridge.
All in favour.
GP.2 Chinnor Guide
update final proof now received - 3000 copies approved to be printed for mid
Jan 09. A distribution schedule to be agreed.
GP.3 The model
publication Scheme was proposed by Cllr Dix and seconded by Cllr Pickard for
adoption. The publication scheme has been emailed by all councillors for
information.
GP.4 Request to
pressure wash Tennis Courts was discussed. This item to be referred to the
CPFMC to make the decision.
GP.5 Discussion with
regard to the papers found at Cement Works was discussed. Cllr Dix reported
that he has looked though all papers and mostly commercial invoices and
commercial papers.
Cllr Pullen proposed not to purchase the papers and suggest Ben
approaches the railway society.
The Council will record the details of the offer in the minutes for
future reference, Cllr Wills seconded. All in favour.
ACCOUNTS FOR PAYMENT
The following accounts were proposed for approval by Cllr Dix, seconded
by Cllr Haywood.
1. Safe and Sound playgrounds Conigre and
2. B G Hutton
3. T Donofrio Christmas tree 102.00
4. Espo mobile pin board 146.88
5. Syzygy Leisure S&SC engagement fee for funding applications 3933.00
To note - the Christmas tree purchased was discussed and comments were
made about the look of the tree as it appeared a lot of money for the size of
the tree to some councillors.
CHAIRMAN
CHINNOR PARISH COUNCIL
Minutes of MEETING of the Planning Liaison Committee held on
Monday 14th
January 2008
Present: Cllrs. Andrews,
Ambridge, Dix, Kirk, Marfleet, North, Pickard, Pullen, Scarborough Wills and
Wright (in the chair)
APOLOGIES: Haywood (personal), Mantle (working)
DECLARATION OF
INTERESTS: None
Mr Dodds Cabinet member responsible for SODC Waste Management addressed
the committee.
It was explained to the Council that the Grundon contract was due to
expire in April 2009 and changes were being discussed for future waste
collections. If targets are not hit for recycling then £150.00 per tonne will
be charged by the Government.
SODC will be working together with the Oxfordshire Waste Partnership.
Total now of recycling is 39%; this figure needs to increase to 55%
over the next 5 years.
The guide lines for future collections cannot be precise but are being
discussed as:
Weekly food collections in sealed container with a kitchen caddy
being supplied by SODC
Weekly or fortnightly recycling (to be confirmed) co-mingled collection
with glass also being collected either in a separate box or with the co-mingled
items.
Residual collection being made fortnightly.
Garden waste collection to continue as it is at present.
Bulky Waste collection to continue as it is at present.
SODC are looking into a joint contract with Vale of Whitehorse and
The main aim is to reduce the amount of residual which goes to landfill
sites and to save on the government fines.
Question was asked of incinerating studies show little effect on
environment if an incinerator was used looks likely the residual would be
incinerated.
Question was asked of plastics more education is needed for the
public to explain what can and cannot be recycled. All plastics can be recycled
apart from cling film.
Question was asked about the amount of bins suggested space is an
issue for some properties so each area would be evaluated and sent bins
accordingly. The Parish Council explained we do not want wheelie bins left on
the pavement areas. A full examination of the area will be made by SODC before
the bins are agreed.
Question of food waste this would not be incinerated; only the
residual would be.
Question of final deadline date Autumn 08 to agree a contract.
Cllr Wright thanked Mr Dodds for his time and informative address.
PLANNING APPLICATIONS
PO7/E1450 Amendment. Change
of use of existing properties, 1 unit wholly residential, 1 unit live work, 1
unit wholly B1 (office), an amendment to approved permission PO5/E0461.
Detailed alteration to design, modification to projection rear of Unit
1 at The Old Bakery,
PO7/E1596 Demolition of
existing conservatory, erection of single storey rear garden room / kitchen and
infill of passageway linking to the existing garage to the house, re-roof of
existing garage at
PO7/E1616 Mixed use
development of 32 residential dwellings and 3 business units with associated
access and parking at Siareys Yard,
Objection: Inadequate
parking
PO7/E1648 Demolition of
existing single storey side element of house. New two storey side extension to
replace at
PLANNING DECISIONS:
Approvals as follows were noted.
PO7/E1305 Rear conservatory
at
PO7/E1329 Erection of a
two storey extension to create additional office space and disabled facilities
at
PO7/E1339 Single storey
rear extension at Hill Foot Cottage, 2 Chinnor Hill
PO7/E1361 Two storey rear
extension, single storey rear extension and reconstruction of garage at
PO7/E1459 Single storey
extension to rear of property and alterations to interior at
PLANNING CORRESPONDENCE
PC.1 Email from SODC
re new numbering of house numbers at Hernes Oak to be numbers 1 to 8. Approved.
PC.2 Email from SODC
re validation of planning applications Consultation (1APP) was noted.
PC.3 Consultation
referral of planning applications to planning committee form to be completed
to state the Parish Council support the proposal.
PC.4 Copy letter from
Chinnor and Thame F.O.E re Chinnor Cement Works plan. Noted.
PC.5 The revised
letter (as circulated to members by email) to SODC in response to the Site
Allocations Planning process was approved for posting. Information to be
circulated again to publicise the process via the newsletter.
PC.6 Sub-Committee
meeting to be arranged re Your Time, Your Place: Cllr Andrews and Dix to meet
on Thursday 17th January for an initial discussion on the response.
PC.7 Letter from SODC
re recommendation to apply for retrospective planning permission for erection
of 8ft fence around Chinnor allotments was approved. Cllr Pickard mentioned the
fence may be damaged The Clerk to investigate.
CLERKS REPORT:
Cllr Ambridge reported on the bus shelter by Nicholls, the Clerk had
asked him to inspect. Works are needed
to improve the shelter new felt and new back boards are required The Clerk
to ask Kevin Moore to quote.
WFCH Fire alarm is still not working but a technician has been asked to
repair as soon as possible.
Police Surgery at Chinnor Police Station Tues 15 Jan 08.
Youth Club meeting has been cancelled to be re-arranged at a later
date.
The next planning committee will be the S&SC planning application
or the playing fields and new building to be advertised in the pump before
the planning meeting.
CHAIRMAN
CHINNOR
PARISH COUNCIL
Minutes of MEETING
of the Planning Liaison Committee
held on
Monday 28th January 2008
Present: Cllrs. Andrews, Ambridge, Dix, Haywood (in the chair), Mantle,
Marfleet, North, Pickard and Wills
APOLOGIES: Cllr Wright (personal), Cllr Scarborough (personal), Pullen (Chinnor
Players),
Cllr Kirk (working)
DECLARATION OF INTERESTS: None
Gill Oliver and John Waite from SODC Planning Policy
Team addressed the
committee regarding the Core Strategy issues and Options.
It is a spatial
vision of how we see the district in 20 years time. A two tier plan includes
the Local Development and Framework and South East Plan. More community
involvement from the outset.
This will include
strategic objectives, special strategy and core policies.
Some of the issues
this will include are the ageing population, emissions, affordable housing and
housing density.
The South East
Plan requires 10950 houses; need to find land for 5850 houses as a large
quantity have been allocated for Didcot. The SE Plan shows an additional 4000
houses south of
Chinnor points
high on sustainable tests for village.
The Core Strategy
replies for comments is 1st Feb 08, the sub-committee to meet and
formulate answers for submitting. Cllr
Haywood thanked Gill and John for attending the meeting.
Notes and copies
of the presentation sheets in the minuets file for reference.
Mr Mike Fowler
from Michael Fowler Architects addressed the committee regarding PO7/E1671 and PO8/E0086. Mr Fowler assured the council
that Chinnor Homes Ltd are not at all linked with Michael Shanley Homes PLC. Mr
Fowler explained that the two Chinnor Homes Ltd developments are either side of
the Michael Shanley Homes development and are separate entities.
The 3 house
development will be more in-keeping with the new application.
Cllr Haywood
thanked Mr Fowler for his time.
PLANNING APPLICATIONS
PO7/E1450 Change of use of existing properties: one unit wholly
residential, one unit live work, one unit wholly B1 (office), an amendment to
approved planning permission PO5/E0461. Detailed alteration to design,
modification to projection at rear of unit 1 and additional parking spaces (as
amended by drawing no. 6359/P1A accompanying letter from agent dated 10 Jan 08)
at The Old Bakery, 5-7 Lower Icknield Way by Holly Grove Homes. No
Objection.
PO7/E1647 Demolition of existing sports and social club and replacement with new
building with covered shelter for football pitch at The Playing Field Sports
and Social Club,
PO7/E1667 Construction of two storey extension to side of existing house at 53
PO7/E1671 Erection of 3 dwellings with
alterations to the existing vehicular access at Land to west of Hernes
Oak, Lower Icknield Way from Chinnor
Homes Ltd. Letter from neighbour to consider.
For your Information: Application PO8/E0086 has been received today for
consideration in February 08 for demolition of existing dwelling and replace
with 8 new homes at Wheatfield, 64 Lower Icknield Way for Chinnor Homes Ltd. Objection: Windows overlooking property
next door, not in-keeping with the area, un-neighbourly and over development.
Cllr North did speak to the council and advise his
belief that Michael Shanley Homes and Chinnor Homes Ltd are linked in a financial way, they are not
separate entities as far as he is aware.
Cllr Dix also advised that he had been told the same.
PO7/E1676 To convert existing garage into rooms and single rear extension at
PO8/E0005 Two storey / single storey front and rear extensions
at Batir Cottage 46 Lower Road for Mr Rahman. Objection: Over development
PO8/E0008 Dormer window in rear slope of main roof at
No Objection
PO8/E0009 Proposed extended orangery link to provide covered access to the
replacement swimming pool at Chinnor Hill Manor for Sir Howard Stringer. No Objection
P08/E1616 Amendment mixed use development of 32 residential dwellings and
3 business units with associated access and parking at Siareys
No Strong Views: Comments to make are concerns over
trees - not too many to be felled.
If minded to approve the application please add a
condition that all trade vehicles park on site during all the development
stages.
PLANNING DECISIONS: Approvals as follows were noted
PO7/E1192/LD Grant certificate of lawful use or development at land
at Spencers Gate,
PO7/E1417 Single storey extension to the side and rear of
existing dwelling at 37 The Avenue.
PO7/E1481 Single storey front extension including raising height of gable, front
dormer and two storey / part single storey rear extension including 2 dormers
at 10 Grafton Orchard.
PLANNING CORRESPONDENCE
PC.1 OCC Wildlife and Countryside Act 1981 section 53(3)a Definitive Map and
Statement of Public Rights of Way: Annual Legal Event Modification Order Jan
08. Noted.
HIGHWAYS MATTERS
HM.1 Off Street Car Park Order 2008 from SODC. Increase to pay and display
parks of 10p. Noted.
HM.2 Letter from Peter Ronald re traffic issues in Chinnor was discussed.
The Clerk has replied to advise yellow lines are required.
HM.3 Letter from Rachel Nixon, OCC Snr. Transport Planner re Traffic issues
in Chinnor. The Clerk to reply and ask if future developments in the area, aswell
as the Cement works, has been taken into account.
HM.4
HM.4
Cllr Andrews updated re the entrance to village flower tubs Trevor to liaise
with the garden centre in Chinnor to discuss requirements for the tubs.
OTHER MATTERS
OM.1 Your Place, Your Future Core Strategy sub committee meeting to be
arranged; Cllr Andrews and Dix to meet and formalise a reply.
CLERKS REPORT:
CR.1
Parking on grass verges and Van Diemens notices will be put on cars asking
for them not to park on grass areas.
CR.2
Parking on
CR.3
Tuesday 29 Jan 08 will be the first day of the rabbit control in Conigre and
the playing fields.
CHAIRMAN
CHINNOR
PARISH COUNCIL
Minutes of MEETING
of the Planning Liaison Committee
held on
Monday 25th February 2008
Present: Cllrs. Andrews, Ambridge, Dix, Haywood, Kirk, Marfleet, North, Pickard,
Pullen, Scarborough Wills and Wright (in the chair)
APOLOGIES: Mantle (sickness)
DECLARATION OF INTERESTS: None
The meeting was
opened by Cllr Wright introducing Mrs Shirley Clark; Director of Operations at
the
Mrs Clark
explained her background and gave a brief report on the best ways to Fundraise.
It was explained
that the energy for fundraising should be put towards major gifts and
networking to obtain major gifts. The 90-10% rule 90% major gifts and 10%
local fundraising including fairs, fetes and organised events.
Pre-planning is
essential committee to be organised, the vision for the future, who has
charisma for the direct contact, feasibility studies and communications.
The pit falls
often discovered are rushing in with campaigns not thought through fully.
Mrs Clark asked if
anyone had any questions from the parish Council or public present.
Cllr Wright
thanked Mrs Clark for attending and taking her time to talk about Fundraising.
PLANNING APPLICATIONS
PO7/E1616 Mixed use development of 32 residential dwellings and
3 business units with associated access and parking. (as amended by plans
accompanying letter from agent dated 21 Jan 08 and by plans accompanying letter
from agent dated 6 Feb 08) at Siareys Yard,
No Strong Views
PLANNING DECISIONS: Approvals as follows was noted.
PO7/E1647 Demolition of existing sports and social club and
replacement with new building with covered shelter for football pitch.
Extension to implement shed and erection of flood lighting to tennis courts and
1st team football pitch at The Playing Field Sports and Social club,
PLANNING CORRESPONDENCE
PC.1 SODC letter re new house numbers:
1-8 Hernes Oak. Noted.
OTHER MATTERS
OM.1 Minutes of the standards committee held on 6 Feb 08. Noted
OM.2
SLCC Regional One Day Conference Tuesday 15th April 10am to 3.45pm
in Binfield Clerk and Assistant Clerk to attend.
OM.3
OCC Draft report of Childcare Market Assessment. Noted.
CLERKS REPORT:
The Clerk reported
on a recent meeting with PS Hazell and PCSO Madden. PS Hazell would like to
assure that TVP are in the Chinnor area a lot and crime figures are low for
this area. Targeting recent burglaries has been top priority and 2 suspects
have now been charged.
Police have an
ongoing presence in the village and are focusing on hot spots they feel could
cause alarm such as the S&SC area and Whites Field. Andy De-Fue is now on
the NAG group along with C/Cllr Wilmshurst.
The Clerk reported
on
The Clerk reported
on a leaving card for the hairdressers on the parade of shops in Chinnor if
anyone would like to sign t#he card please do so.
CHAIRMAN
CHINNOR
PARISH COUNCIL
Minutes of MEETING
of the Planning Liaison Committee
held on
Monday 11th February 2008
Present: Cllrs. Andrews, Ambridge, Dix, Haywood (in the chair), Mantle,
Marfleet, North, Pickard,
APOLOGIES: Cllr Wright (personal), Pullen
(personal), Kirk
DECLARATION OF INTERESTS: None
Address from Julia
Spargo and Adam, both Placement managers from the Oxfordshire Probation
Service. The service offers community service work for offenders. The
offenders are not considered a danger to the community; the types of crimes
include fraud, benefit fraud, drink driving, domestic violence etc. The
offenders can be sentenced to between 40-300 hours within a 12 month period,
minimum of 6 hours a week to be spent from date of sentence.
1 supervisor is on
site per a 6 person team. They are driven to site in a mini bus and are always
in site of the supervisor.
Types of work
being carried out at present include
It is an
alternative to a custodial sentence and is very strict. Health and Safety
measures must be followed so no works can be carried out on plumbing, building,
electrics and no higher than 3 steps on a ladder.
Projects are being
sort after to keep the scheme busy. These will include community centres,
schools, churches, mosques, scout huts.
All the scheme
needs once a project has been approved is somewhere for break time, dry and
warm, with coffee making facilities; storage of tools for the duration of the
project and public liability insurance to cover up to £2 million.
All projects are
risk assessed before being agreed upon.
Question from the
council what would the council provide? Only the materials for the project
and tea and coffee.
Question from the
council Would kerb stone work be of interest as we have a lot of broken kerb
stones which need re-cementing? All projects would be considered and risk
assessed not an ideal location but would be considered.
Question from the
council How long do you have to wait for works to begin once a project is
agreed? Weekend work can be carried out within 2 weeks, week work can be a wait
for approx 8 weeks.
Cllr Haywood
thanked Julia and Adam for their time and informative address.
Cllr Haywood asked
the representative of Michael Fowler Architects to address the committee, as
requested, to talk about planning application:
PO8/E0086 Demolition of existing dwelling and replace with eight
new homes at Wheatfield,
Questions were
asked about the drainage, access to the site for refuse lorries and also the
volume of properties being built in the same area.
PLANNING APPLICATIONS
PO4/E0991 Amendment Erection of a two storey extension at Marlow Wood,
Chinnor Hill for Mr and Mrs Duck. No
Objection
PO7/E1339 Amendment Single storey rear extension at Hill Foot Cottage, 2
Chinnor Hill.
No Objection
PO7/E1609 Demolish existing extension and erect two storey
extension at the Thatched Cottage, Wainhill for Mr White. No Objection
PO7/E1641 Rear conservatory at plot 2, 24 Siareys Close for Mr and Mrs Bishop.
No Strong Views. Permitted Development Rights to be
investigated by The Clerk.
PO8/E0034 Demolition and rebuild of garage and store at Home
Farm House, Henton for Mr Micklem.
No Objection.
PO8/E0073 Conservatory to rear at 22 Siareys Close for Mr Kelly. No Strong Views. Permitted Development
Rights to be investigated by The Clerk.
PO8/E0086 Demolition of existing dwelling and replace with eight
new homes at Wheatfield, 64 Lower Icknield Way for Chinnor Homes Ltd. Objection: Over development, Not in
keeping with the area, unsafe pedestrian access and inadequate pedestrian
pathways in the area, No consultation with tree experts, Creeping development;
Parish Council most concerned that 3 neighbouring sites with minor developments
will turn into a major development with no thought or commitment to the added
pressure on the current infra-structure, no affordable housing or S106
agreement, concerns over refuse collection. Inadequate foul drainage system.
PO8/E0100 Single storey rear extension at Orchard Cottage, Henton for Mrs
Corrin. No Objection.
PO8/E0103/LB (
The council voted on the applications for Orchard
Cottage, Henton. 5 had No Objection, 4 Objected to the application and 1 no
strong views.
PLANNING DECISIONS: Approvals as follows were noted.
PO7/E1450 Change of use of existing properties, one unit wholly
residential, one unit live work, one unit wholly B1 office, as amended to
approved permission PO5/E0461 at The Old Bakery, 5-7 Lower Icknield Way.
PO7/E1596 Demolition of existing conservatory, erection of single storey rear
garden room / kitchen and infill of passageway linking the existing garage to
the house, re-roofing of existing garage at
PLANNING DECISIONS: Refusals as follows were noted.
PO7/E1279/O Employment area for B1 use at former Chinnor Cement
Works
PO7/E1280 Erection of 160 dwellings with associated landscaping and access works
at former Chinnor Cement Works.
HIGHWAYS MATTERS
OM.1 Oxfordshire public transport guide December 2007. Noted
OM.2
Letter from OCC re Disabled Persons Parking Places outside
OTHER MATTERS
OM.1 Homechoice South Oxfordshire choice based lettings was passed to Cllr
Pickard.
OM.2
Parish Council office was discussed. It was agreed to look into alternative locations
and draw up a list of available offices with pros and cons. All financial
comparisons to be looked at and to be discussed at the next F&GP agenda on
25th February.
CLERKS REPORT: Nothing to report.
Cllr Haywood
reported on a recent cyclist being knocked off their bike on
CHAIRMAN
CHINNOR
PARISH COUNCIL
Minutes of MEETING
of the Planning Liaison Committee
held on
Monday 10th March 2008
Present: Cllrs. Andrews, Ambridge, Dix (in the chair), Kirk, Mantle, North,
Pickard, Pullen,
APOLOGIES: Haywood (sickness), Wright
(sickness), Marfleet
DECLARATION OF INTERESTS: None
Update report from
Jacky Madden, PCSO for Chinnor as attached.
PLANNING APPLICATIONS
PO7/E1616 Amendment. For Info Only
Mixed use development of 31 residential
dwellings and 3 business units with associated access and parking at Siareys
Yard,
PO7/E1671 Amended Details Erection of 3 dwellings with alterations to the
existing vehicular access (as amended by drawing number 071007-01 received 20
Feb 08) at land to west of Hernes Oak, Lower Icknield Way. No Strong Views due to notification of refusal of application by
SODC dated and received March 08. See below item PO7/E1671.
PO8/E0086 Amendment. Demolition of existing dwelling and replace with
eight new homes. (As amended by drawing number 071008-01B, 071008-04A,
071008-05A, 071008-06A and tree reference plan, tree and landscape report,
arboricultural methods statement, arboricultural implications assessment and
energy statement accompanying Agents letter dated 4th March 08 at
Wheatfield, 64 Lower Icknield Way for Chinnor Homes. Objection:
Over development, Not in keeping with the area, unsafe pedestrian access and
inadequate pedestrian pathways in the area, No consultation with tree experts,
Creeping development; Parish Council most concerned that 3 neighbouring sites
with minor developments will turn into a major development with no thought or
commitment to the added pressure on the current infra-structure, no affordable
housing or S106 agreement, concerns over refuse collection. Inadequate foul
drainage system.
PO8/E0238 Erection of first floor side and rear extensions at Bumble Cottage, 10
The Green, Henton for Mrs Moran. No
Objection.
PO8/E0242 Single storey flat roof extension to rear forming store at The Chinnor
Indian Restaurant,
PLANNING DECISIONS: Approvals as follows were noted.
PO7/E1648 Demolition of existing single storey side element of
house. New two storey side extension to replace at
PO7/E1667 Construction of two storey extension to side of
existing house at 53
PO7/E1676 Conversion and alteration of existing garage into rooms and single
storey rear extension at
PO8/E0005 2 storey / single storey front and rear extensions at Batir Cottage,
46 Lower Road.
PLANNING DECISIONS: Refusal as follows was noted.
PO7/E1671 Erection of 3 dwellings with alterations to the existing vehicular
access (as amended by drawing number 071007-01 received by 20 Feb. 08) at Land
to west of Hernes Oak, Lower Icknield Way.
NOTIFICATION OF COMMITTEE DATE AND RECOMMENDATION was
noted.
PO7/E1609 Demolish existing extension and erect two storey
extension at The Thatched Cottage Wainhill. The committee will consider the
application on 12th March 2008. The committee will be recommended to
Refuse Planning Permission.
OTHER MATTERS
OM.1 ORCC re OCC review of primary school provision The Clerk to contact
OM.2 Email letter from resident re House building in Chinnor was discussed.
Cllr Dix to draft a reply as soon as possible.
OM.3 Update on South Oxfordshire Design Guide Review was noted. Discs were
distributed to councillors for review.
CLERKS REPORT:
CR.1
2008 Annual Assembly was discussed. It will commence at 8pm on Monday 28th
April at the Village Centre. A request from Cllr Dix for all chairmen of
committees to produce their written reports as soon as possible. The Clerk to
invite speakers from Sports and Social Club and the Village Hall to give
updates, along with First Responders, PCSOs and District / County Council.
CR.2
A letter from the Royal British Legion was read out. A request to not remove
the Poppy Wreaths until late September was noted.
CR.3
Community policing Awards 2008 was discussed. PCSO Jacky Madden to be nominated
by the Parish Council.
CHAIRMAN
CHINNOR PARISH COUNCIL
Minutes of MEETING of the Planning Liaison Committee held on
Monday 31st March
2008
Present: Cllrs. Ambridge,
Dix, Haywood, Kirk, Marfleet, North, Pickard, Pullen, Scarborough Wills and
Wright (in the chair)
APOLOGIES: Cllr Andrews (SODC Business), Cllr Mantle
DECLARATION OF INTERESTS: Cllrs. Wright,
Haywood, Ambridge re plan P08/E0302/O
Address from: Gillian Ambridge
Chair of Governors at
Originally built in the late 60s housed in excess of 400 pupils. At
the moment 270 pupil attend there is therefore a lot of surplus space. There is
therefore a cost of maintenance and heating. 330 pupils can be housed in the
new build which will be in the one building. The autistic unit (max 13 pupils)
will also be incorporated in the new building.
700K public funding and 1.4m from sale of land. The
318k estimate to repair the
Logistically the 2 buildings are causing problems. Immense changes in
education have now made this building unsuitable. Classified unsuitable for
purpose.
Invitation to the council to attend the school and see how bad the
Pre-school provision was questioned. Extended school will come in 2010
and various options will need to be looked at.
Cllr Marfleet arrived at the meeting
The school already have permission to sell the land.
Letter from resident concerned about the numbers of future pupils that
have been specified.
GC is confident that CC will pay to extend the new building with
another classroom if ever needed in the future if development pushes up the
numbers.
The Manser building has had about half the windows replaced from the
capital fund.
General repairs and maintenance 6-7k per year. 7 8k on more
structural repair. Running costs 6k for oil. 12k this year on oil.
Autistic Unit county wide facility therefore should be provided by
the county. Classed as a service and is attached to the school so that they can
get some education. Unit staff are not on the school payroll. Funding for
resources is met through special needs. 2 classrooms will be provided for the
unit.
Planning notices it was pointed out that the application notice has
not been displayed.
Question asked regarding parents knowledge of application.
PLANNING APPLICATIONS
At this stage Cllrs Haywood, Ambridge, and
Wright left the meeting.
Concern were shown that the application form
had not been displayed.
P08/E0302/O Demolition of
school building and erection of 11 dwellings as part of residential
redevelopment of the site at St Andrews C of E School Station Road for
Oxfordshire County Council. Letters from neighbour were considered.
Observation to be made that
application has not been posted on the highway to date.
Objection Traffic congestion
Rectory Meadow & Church Road / over development / out of keeping street
scene. /
Cllrs Wright, Haywood, Ambridge returned to the meeting
P08/E0255 Two storey rear
extension at Hill Foot Cottage 2 Chinnor Hill for Mr Harvey
No Objection
P08/E0284 Demolition of 2
storage buildings, 2 x 1 bedroom flat extension & 3 bedroom detached
dwelling at
Objection Overlooking
neighbouring property. Obtrusive.
P08/E0285/CA Demolition of
two storage building at
No Objection
PLANNING DECISIONS:
Approvals as follows were noted
P08/E0008 dormer window in
rear slope of main roof at
P08/E009 extended orangery
link to provide covered access to the replacement swimming pool at Chinnor Hill
Manor
P07/E1616 mixed use
development of 31 residential dwelling and 3 business units with associated
access and parking at Siareys Yard,
P07/E1641 rear
conservatory at plot 4 24 Siareys Close
P08/E0034 Demolition and
re-build of garage and store at Home Farm House Henton
P08/E0073 Conservatory to
rear at 22 Siareys Close
PLANNING DECISIONS: Refusals
as follows were noted
P07/E1671 erection of 3
dwellings with alterations to the existing vehicular access at land to west of
P08/E0100 single storey
rear extension at Orchard Cottage Henton
P08/E0103/LB demolition of
existing 1950s extension to rear of original dwelling and construction of
proposed extension at Orchard Cottage Henton
PLANNING CORRESPONDENCE
PC. 1 P07/E1609 The Thatched Cottage Wainhill -
application withdrawn. Noted.
PC. 2 Courtesy copy of
plans from Jeffrey Emmett for proposed erection of two storey side extension at
Wildwood, Chinnor Hill for Madame Fawzia Al Hassawi. Noted.
CLERKS REPORT:
Mike Dickenson
(OCC Highways Inspector) has put in a request for the bottom of the High Street
to be resurfaced.
He has spoken to
the developers on
Light at
CHAIRMAN
CHINNOR PARISH COUNCIL
Minutes of the Planning Liaison Committee meeting held
on
Monday 21st April
2008
Present: Cllrs. Andrews,
Ambridge, Haywood, Mantle, Marfleet, North, Pickard, Pullen,
Staff: Liz Folley
APOLOGIES: Cllr Wills (family commitments), Dix
DECLARATION OF INTERESTS:
PLANNING APPLICATIONS
P08/E0333 erection of 2
storey special needs wing (side extension) together with annex accommodation
for carer at Wild Wood, Chinnor Hill for Mdme. Fawzia Al Hassawi. No Objection
PLANNING CORRESPONDENCE
PC 1. Naming of the
Roads at the Siareys Yard Development,
The council recommended that the residential road be known as
Cllr Kirk arrived at meeting
PC 2. MUGA - letter received from SODC confirming that
planning permission is required. Clerk to organise and ask Cllr Dix to assist
with the site plan. Cllr Marfleet is organising site visits for Chinnor Youth
to look at surface.
PC 3. Planning Portal
Cllr. Wright & clerk to complete survey. Clerk to write Letter to SODC re
the communication methods for planning consultation.
HIGHWAYS MATTERS
HM 1. Update on
OTHER MATTERS
OM.1 Chilterns AONB
Newsletters Cllr Andrews
CLERKS REPORT:
CR 1. A guide to the
powers of PCSOs - Leaflets
available
CR 2. Rabbit Fencing work should commence 28th/29th
April
Chairman
CHINNOR PARISH COUNCIL
Minutes of MEETING of the Planning Liaison Committee held on
Monday 14th April
2008
Present: Cllrs. Andrews,
Ambridge, Dix, Haywood, Kirk, Mantle, Marfleet, North, Pickard, Pullen and
Wright (in the chair)
APOLOGIES: Cllr
DECLARATION OF INTERESTS: None
PLANNING APPLICATIONS
PO8/E0238 For Info Only. Proposed
extensions to Bumble Cottage, 10 The Green, Henton. Noted.
PO8/E0398 Proposed
extension and alterations to existing cottage with change of use from paddock
to amenity space at 1 Upper Farm Cottages, Henton. No Objection.
PLANNING CORRESPONDENCE
PC.1 Regional Housing
Strategy 2008-2011 was passed to Cllr Wright.
PC.2 Letter from SODC
re Referral of planning applications to planning committee: Cllr Wright was
passed the report to read, no representative to attend the meeting.
OTHER MATTERS
OM.1 Concessionary
fares update was noted. New passes begin on 1st April 08, apologies
noted for some residents having had delays in the distribution of passes.
CLERKS REPORT:
CR.1 Quotes have been
received for the proposed bollards at Henton. Comparative quotes to be
obtained. Also it was agreed that all neighbours of the area under question to
be consulted.
CR.2 The Clerk
advised that the Contract Monitoring Officer has been asked to visit
CHAIRMAN
CHINNOR
PARISH COUNCIL
Minutes of MEETING
of the Planning Liaison Committee
held on
Monday 19TH May 2008 commencing at 7.45pm
Present: Cllrs. Andrews, Ambridge, Haywood, Kirk, Mantle, Marfleet, North,
Pickard, Pullen, Wills and Wright (in the chair)
APOLOGIES: Cllr Dix (personal)
DECLARATION OF INTERESTS: PO8/E0481 Cllr Haywood
involved in last application
PO8/E0345 Cllr Wills - neighbour
PLANNING APPLICATIONS
PO8/E0285/CA Amended Demolition of two storage buildings at
PO8/E0302/O Additional Information from Mouchel re
PO8/E0345 Change of use from garage to self contained annex with
insertion of dormer windows in roof at 11 Lime Grove for Mr Orpin. The
Clerk to confirm the neighbours are aware. No Objection.
PO8/E0398 For Info Proposed extension and alterations to existing cottage
at 1 Upper Farm Bungalow, Henton. No Objection
PO8/E0446 New conservatory to rear at
PO8/E0451/LD Lawful Development Certificate for formation of room in roof
space with rear dormer extension at 3 The Avenue for Mr and Mrs Shaw. No
Objection
PO8/E0465 Demolition of existing single storey annex. Erection of new single
storey linked annex at Wainhill Cottage, Wainhill for Mr Scott. No
Objection
PO8/E0472 Proposed two storey side extension at 5 Emmington for Mr Edlington. No
Objection
PO8/E0475 Temporary placement of mobile home on grassed area at
No
Objection. Comment a 5-year limit required.
PO8/E0481 Proposed two storey extension, new garage and alterations to access at
Pheasant Cottage,
PO8/E0502 Single storey lean to shelter to rear elevation at The Kings Head,
PO8/E0553/RET Retrospective conversion of garage and installation
of velux window in store at first floor at
PLANNING DECISIONS: Approvals as follows were noted
PO8/E0238 Erection of first floor side and rear extensions at
Bumble Cottage, Henton.
PO8/E0242 Single storey flat roof extension to rear forming store at The Chinnor
Indian Restaurant
PO8/E0255 Two storey rear extension at Hill Foot Cottage, 2 Chinnor Hill.
PO8/E0257 Erection of single storey rear extension at Villa
Rosa,
PLANNING CORRESPONDENCE
PC.1 Letter from The Village Centre re Village Centre planned extension of
the conservatory and re-organisation of the downstairs area when the Parish
Council offices are re-located. A plan was handed out to give a demonstration
of the proposed extension. In principal the council agree to the plans.
PC.2
Chilterns Planning Training for Parish Councils Monday 23rd June
7-9pm. Noted.
PC.3 Letter from SODC re Referral of Planning applications to planning
committee. SODC decision to not change the current system. Noted.
PC.4 Letter from SODC re Open Space Sport and Recreation Study (Planning
policy guide 17) Consultation to 6th June 2008 Cllr Wright to read
through and report back.
PC.5
New road name:
PC.6
Courtesy copies of amended plans for PO8/E0333
proposed erection of two storey special needs wing (side extension) at
Wildwood, Chinnor Hill. Noted.
HIGHWAYS MATTERS
HM.1 Home2School newsletter. Passed to Cllr Pickard and Pullen.
OTHER MATTERS
OM.1 Clerks and Council Direct magazine. Passed to Cllr Wright.
CLERKS REPORT:
CR.1 Report from Andy De Feu re outreach work
in Chinnor. The Combined churches are looking into employing an outreach worker
to engage with youths. Cllr Haywood reported that a meeting has been arranged
with the churches to discuss this issue.
CR.2 The accountant is due into the office to
sort end of year accounts for 2007-2008.
CHAIRMEN
CHINNOR PARISH COUNCIL
Minutes of MEETING of the Planning Liaison Committee held on
Monday 9th June
2008
Present: Cllrs. Ambridge,
Dix, Haywood, Kirk, Mantle, Marfleet, North, Pickard,
APOLOGIES: Cllr Andrews
(SODC meeting), Pullen (personal)
DECLARATION OF INTERESTS: None
PLANNING APPLICATIONS
PO8/E0333 For Info Only
Amendment. Proposed erection of two storey special needs wing (side extension) to
include disabled bedroom, therapy and exercise area, together with annexe
accommodation for a full time disabled carer at Wildwood, Chinnor Hill for
Madame Fawzia Al Hassawi. Noted
PO8/E0507 Replacement
dwelling, ancillary buildings and alterations to vehicular access at Remarkable
Farm,
PO8/E0577 New window to
first floor of north elevation with frosted glass at
PLANNING DECISIONS:
Approvals as follows were noted
PO8/E0398 Erection of
single storey side extension to existing cottage with change of use of part of
adjoining paddock to amenity space at 1 Upper Farm Cottages, Henton.
PO8/E0333 Proposed
erection of 2 storey special needs wing (side extension) together with annex
accommodation for carer at Wild Wood, Chinnor Hill.
PLANNING CORRESPONDENCE
PC.1 PO8/E0345 Change of use
from garage to self contained annex with insertion of dormer windows in roof at
11 Lime Grove. The application has been withdrawn by the applicant. Noted.
PC.2 Letter from OCC
re Planning Application Consultation County Council Planning Matters. Noted.
PC.3 Review of
Sub-Regional allocation of primary land won aggregates in the South East was
passed to Cllr Dix.
OTHER MATTERS
OM.1 CPRE AGM Agenda.
Noted.
OM.2 Chiltern News was
passed to Cllr Haywood.
OM.3 Oxfordshire
Minerals and Waste Plan newsletter May 08 was passed to Cllr Dix.
CLERKS REPORT:
CR.1 The Clerk to chase up OCC re the Cement Works developer on the
minerals and waste procedure.
CHINNOR PARISH COUNCIL
Minutes of MEETING of the Planning Liaison Committee held on
Monday 23rd June
2008
Present: Cllrs. Ambridge,
Dix, Haywood, Mantle, North, Pullen,
Wright (in the chair)
Staff present: Clerk - Liz
Folley, Assistant Clerk - Jo Wills
APOLOGIES: Cllr, Andrews (illness), Cllr Marfleet
(council business), Cllr Pickard (personal), Cllr Kirk (unknown)
DECLARATION OF INTERESTS: PO8/E0684 Cllr
North - neighbour
PLANNING APPLICATIONS
PO8/E0611 Roof conversion
with dormer windows at 43 Elderdene for Mr Hannah.
No Objection
PO8/E0622/RET Retention of
1.83m wooden close boarded boundary fence with matching wooden gate at Old
School House,
PO8/E0633 First floor
extension at
PO8/E0683 Demolition and
re-build of garage and store at Home Farm House, Henton for Mr Micklem. No Objection
PO8/E0684 Two storey rear
extension and re-roofing of existing conservatory at
PLANNING DECISIONS:
Approvals as follows were noted.
PO8/E0302/O Demolition of
school building and erection of 11 dwellings as part of residential
redevelopment of the site at Land at St Andrews C of E School.
PO8/E0446 New conservatory
to rear at
PO8/E0451/LD Certificate of
lawful use or development at land at 3 The Avenue, Chinnor.
PO8/E0465 Demolition of
existing single storey annex. Erection of new single storey linked annex at
Wainhill Cottage, Wainhill.
PO8/E0481 Proposed two
storey and single storey extension, new garage and alterations to access at
Pheasant Cottage,
PO8/E0502 Single storey
lean to shelter to rear elevation at The Kings Head,
PLANNING DECISIONS: Refusals
as follows were noted.
PO8/E0475/RET Retention of
static caravan on grassed area at
PLANNING CORRESPONDENCE
PC.1 PO7/E1671 Erection of 3
dwellings with alterations to the existing vehicular access at land at west of
Hernes Oak for Chinnor Homes Ltd. Appeal has been lodged. Noted.
PC.2 Request for
temporary road closure Carnival parade of walking children on 12th July 08.
No objections to the road closure request.
OTHER MATTERS
OM.1 Letter from
Thames Valley Police Special Constabulary & Volunteer Support Team request.
Noted.
OM.2 Letter from
OM.3 Letter from
OM.4 Concerns from
resident of
CLERKS REPORT:
Childrens Centre to be opened in Thame to do outreach work in
Chinnor.
Sports and Social Club to have a meeting with SODC licensing department
Cllr Dix and Pickard to attend the meeting.
The new play equipment from Playdale will be fitted in July, the
deposit cheque to be posted following the grant application being submitted to
SODC.
CHAIRMAN
CHINNOR PARISH COUNCIL
Minutes of MEETING of the Planning Liaison Committee held on
Monday 14th July
2008
Present: Cllrs. Andrews,
Ambridge, Haywood, Marfleet, North, Pickard, Pullen,
APOLOGIES: Cllr Dix
(personal), Cllr Mantle (personal), Wills (illness)
DECLARATION OF INTERESTS: None
PLANNING APPLICATIONS
P08/E0689 Single storey
front extension and conversion of existing integral garage into living
accommodation at
P08/E0747 Single storey
rear extension. Conversion of integral garage to study with new pitched roof.
First floor extension to front at 5
P08/E0762 Single storey
flat roof extension to rear, forming store. (Revision to previous planning
approval P08/E0242 to raise flat roof by 450mm) at
No Objection
PLANNING DECISIONS:
Approvals as follows were noted
P08/E0472 two storey side
extension at 5 Emmington
P08/E0553/RET conversion of
garage and installation of velux window in store at first floor
P08/E0577 new window to first
floor of north elevation with frosted glass at
HIGHWAYS
H.1 OCC Annual Report
was passed to Cllr North
H.2 OCC notice of
prohibition of waiting order
TRANSPORT
T.1 OCC Review of
Dial-a-Ride Service Provision. Noted.
OTHER MATTERS
OM.1 Windmill update
was given by Cllr Ambridge. Trada report has been received and it has condemned
part of the structure. Cllr Wright proposed to support the continued build of
the windmill at the discussed costs, over the next 18 months of approx another
£5000.00.
The final windmill would be a working replica of the old windmill.
A basic cost projection was requested before a final decision is made.
Also grants to be obtained from the lottery fund and other
organisations.
An article to be written for the pump to update villagers of the
ongoing project.
OM.2 Cement works
security is the responsibility of the owner of the land.
CLERKS REPORT:
The PCSOs have recently visited the office to discuss the new Pub
Watch scheme which has been launched in the village. A business watch scheme is
already currently in operation.
The SODC funding consultation to happen this week with Veronica Taylor.
The new play equipment is now being installed.
CHAIRMAN
CHINNOR
PARISH COUNCIL
Minutes of the Planning
Liaison Committee held on
Monday 28th July 2008 commencing at 7.45pm
Present: Cllrs. Andrews, Ambridge, Dix, Haywood, Mantle, Marfleet, North,
Pickard, Pullen, Scarborough Wills and Wright (in the chair)
APOLOGIES: Cllr Wills (personal),
DECLARATION OF INTERESTS: E0725 Cllr Wright knows applicant
PLANNING APPLICATIONS
PO8/E0086 Additional Information for the Chinnor Homes development at
PO8/E0718 Proposed two storey extensions to front and rear, and raising of
existing roof space to create chalet style dwelling at Two Chestnuts, Emmington
for Mr and Mrs Hall. No Objections
PO8/E0725 Two storey side extension at 36A
Cllr Marfleet
arrived at the meeting.
PO8/E0747 Change of Description Only. Single storey rear extension. Conversion
of integral garage to study with new pitched roof. First floor extension to
front at 5
PO8/E0778/LD Certificate of Lawful Development
Certificate of
Lawful Development for proposed single storey side extension at 19 The Avenue.
No information
PLANNING DECISIONS: Approvals
PO8/E0507 Replacement dwelling, ancillary buildings and
alterations to vehicular access at Remarkable Farm,
PO8/E0611 Roof conversion with dormer windows at 43 Elderdene.
PLANNING CORRESPONDENCE
PC.1 Adoption of Wycombe Development Framework Core Strategy. Noted
PC.2
Partial Review of RPG9 and the Draft South East Plan. Noted
PC.3
Sustainable Development Strategy Summary 2007-2010 - Cllr Pullen to read
CLERKS REPORT:
CR.1 Complaints regarding goalposts near to the Grafton Orchard gate at the
Playing Fields. Football Club & Kevin Avery informed. CPFMC to be
encouraged to work with the local residents.
CR.2 Nuisance Bonfires article has been placed in the July Pump. Clerk to
send a copy of article to persistent offenders.
CR.3
CR.4 Additional Play Equipment has now been installed at Conigre Play area
and is being well used
Pubwatch has been
launched in Chinnor. All the pubs and shops selling alcohol in the village have
shown their commitment. Catherine Clark (Kings Head) is chairman.
Underage Drinking
in public places is an on going initiative, TVP are delivering the message to
the community regarding the consequences of excessive and underage drinking
which are associated with ASB and public order offences.
Community Funding
Jacky suggested Seating facility / Youth Shelter at Whites Field
Neighborhood team
are putting out 500 surveys in the Chinnor area. 12 16 trustworthy
volunteers are needed by 20th August. To be conducted
September/October Pat Haywood.
PCSO Paula Cherry
is leaving on the 31st July to join TVP as a Police Constable.
Sgt Goodenough is
the area officer for Chinnor & will visit a PC meeting in the near future.
Clerk will write
to PC Hazel regarding a replacement for Paula.
CHAIRMAN
CHINNOR PARISH COUNCIL
Minutes of the Planning Liaison Committee held on
Monday 18th
August 2008
Present: Cllrs. Ambridge,
Dix, Mantle, North, Pickard, Pullen, and Wright (in the chair)
APOLOGIES: Cllrs Andrews
(SODC Business), Haywood (personal), Marfleet (personal),
DECLARATION OF INTERESTS: None
PLANNING APPLICATIONS
P08/E0933 Rear single
storey extension and new front porch at
P08/E0724 Installation of
multi use games area at Whites Field,
P08/E0832 Three new
dwellings together with alteration to existing vehicular access at Land
adjacent to Hernes Oak, Lower Icknield for Chinnor Homes Ltd. Objection:
overdevelopment, un-neighbourly/overlooking, no affordable housing, not in
keeping
P08/E0826 demolition of
existing dwelling house and the erection of a replacement dwelling house with
basement area at The Bluff for Mr Alastair Holberton. No strong views.
PLANNING DECISIONS:
Approvals as follows were noted
P08/E0762 Single storey
flat roof extension to rear, forming store (revision to previous planning
approval P08/E0242 to raise flat roof by 450mm) at
P08/E0633 First floor
extension at
PLANNING DECISIONS: Refusals
as follows were noted
P08/E0622/RET Retention of
1.83m wooden close boarded boundary fence with matching gate at Old School
House,
PLANNING CORRESPONDENCE
PC1. P07/E1096/LB Notice of appeal
demolition of extensions & outbuildings and replacement extension -at
Orchard Cottage, Henton. Noted
OTHER MATTERS
OM1. Bank Holiday
Events the Scouts have cancelled their Bingo evening therefore the Marquee
will be un-used on Thursday. Schedule for councillors to help with the
generator passed to Cllrs. Pullen, Dix and Ambridge
OM2. Chilterns
Conservation Board 2007/08 Annual Review
passed to Cllr Mantle
OM3. The Ridgeway Friend passed to Cllr Mantle
CLERKS REPORT:
CR 1 Office carpet has
now been laid, new furniture to be delivered 21st August. BT is
taking over the phone lines and will install the broadband. Moving date: 5th
September with office open for business Monday 8th September.
CR 2
Chairman
CHINNOR PARISH COUNCIL
Minutes of MEETING of the Planning Liaison Committee held on
Monday 11th
August 2008
Present: Cllrs. Andrews,
Ambridge, Dix, Haywood, Mantle, Marfleet, Pickard, Pullen,
APOLOGIES: Cllr North (personal), Marfleet, Pullen
(personal)
DECLARATION OF INTERESTS:
PLANNING APPLICATIONS
PO8/E0717 Erection of
conservatory to side of the property at
PO8/E0799 Loft conversion
that includes a dormer window to the rear elevation and a front porch extension
at 8a
Vote: 5 approved the application, 3 had objections.
PO8/E0874 Proposed rear
conservatory at
PO8/E0880 Single storey
front and side extension at 1 Manor Farm Cottages, Chinnor Hill for
Mr Daniels. No Objections.
PLANNING DECISIONS:
Approvals as follows were noted
PO8/E0683 Demolition and
re-build of garage and store at Home Farm House, Henton.
PO8/E0684 Two storey rear
extension and re-roofing of existing conservatory at
PO8/E0689 Single storey
front extension and conversion of existing integral garage into living
accommodation at
PLANNING CORRESPONDENCE
PC.1 Letter from SODC
re Proposed erection of signage and notice board at Chinnor Parish Council
offices,
PC.2 Letter from SODC
re alleged breach at Pond Farm, Spriggs Alley. PO8/E0764/DA Enforcement appeal
has been lodged following the serving of an enforcement notice by the council.
PC.3 Letter from OCC
re electronic consultation services for all new planning applications to begin
in September 2008. Noted.
OTHER MATTERS
OM.1 Letter from CSP
re Safer and Stronger Communities Fund 2008-09. To be discussed at the
Environment committee of the same date re youth shelter funding.
OM.2 South
Oxfordshire Design Guide Adoption folder of details held in the Parish
Council office for viewing. Also available online for viewing.
CLERKS REPORT:
Nothing to report
Cllr Andrews reported that he had spoken to SODC re waste collection,
as the
CHAIRMAN
CHINNOR PARISH COUNCIL
Minutes of MEETING of the Planning Liaison Committee held on
Monday 15th
December 2008
Present: Cllrs. Andrews,
Ambridge, Dix, Haywood (in the chair), Mantle, North, Pickard, Pullen,
APOLOGIES: Cllr Wright (work), Bird (work),
DECLARATION OF INTERESTS: None
PLANNING APPLICATIONS
None
PLANNING DECISIONS:
Approvals as follows were noted.
PO8/E1060 Widen driveway to
provide parking for additional vehicle at 11 Siareys Close.
PO8/E1195 Infill existing
porch. Construct a new porch at
PLANNING DECISIONS: Refusals
None
PLANNING CORRESPONDENCE
None
OTHER MATTERS
None
Cllr Marfleet arrived at the
meeting
CLERKS REPORT
Henton Green The Clerk
reported that a local resident had recently rung to complain about the number
of cars parking on the green is increasing and asked if a sign could be put up
to say that parking is prohibited on the village green; this request was
discussed and Jacky Madden to patrol the area more; the Clerk to speak to Jan
Gosling of OALC about the legal issues with village greens.
The boulders work on Henton Green will commence this week. Cllr Wills
to mark the locations of the new boulders.
Whites Field Community Hall The Clerk
reported that the probation team will begin the decorating on Sunday; a request
for anyone available to open up Sunday. Also The Clerk reported and Cllr
Haywood explained that CYFC have now started works on the bank by the pavilion
at Whites Field in preparation of moving pitch number 3.
Barry Hutton is filling the hole at the entrance to the car park this
week.
Office A planning
officer has looked and approved the proposed plans; planning application is not
required but building regulations are needed so will be applied for soon; an
electric front door will be required. The toilets are not suitable to change
for disabled use at present. A disabled car park space outside the front of the
office is also required and will be looked into.
CHAIRMAN
CHINNOR PARISH COUNCIL
Minutes of MEETING of the Planning Liaison Committee held on
Monday 15th
September 2008
Present: Cllrs. Ambridge,
Bird, Dix, Haywood (in the chair), Mantle, Marfleet, North, Pickard and Wills
APOLOGIES: Wright (personal), Pullen (personal),
DECLARATION OF INTERESTS: Cllr Haywood PO8/E0969
acquaintance
Cllr
Bird PC.1 CYFC member
PLANNING APPLICATIONS
PO8/E0826 Amended Plan.
The Bluff, Chinnor Hill. No Objection.
PO8/E0932/O Outline Erection of single dwelling in garden of
PO8/E0953 Change of use
from tour operators and retail travel agent (A1) to class B1 offices at Brunel
House, 36 Station Road for Chinnor Parish Council. No Objection.
PO8/E0969 Construction of
detached home office at The Poplars,
PLANNING DECISIONS:
Approvals as follows were noted
PO8/E0284 Demolition of 2
storage buildings and erection of 2x1 bedroom flat extension and 2 bedroom
detached dwelling at
PO8/E0285/CA Conservation
Area Consent. Demolition of 2 storage buildings at
PO8/E0717 Erection of
conservatory to side of property at
PO8/E0725 Two storey side
extension at 36A
PO8/E0747 Single storey
rear extension. Conversion of integral garage to study with new pitched roof.
First floor extension to front at 5
PO8/E0778/LD Certificate of
Lawful Development. Land at 19 The Avenue.
PO8/E0874 Proposed rear
conservatory at
PLANNING DECISIONS: Refusal
as follows was noted
PO8/E0718 Proposed two
storey extensions to front and rear, and raising of existing roof space to
create chalet style dwelling at Two Chestnuts, Emmington.
PLANNING CORRESPONDENCE
PC.1 Multi Use Games
Area application was discussed Cllr Dix proposed the application be
withdrawn. Seconded by Cllr North. Vote 7 in agreement with proposal, 2
abstained. The Clerk to withdraw the application from SODC and the website be
updated with these details.
Cllr Dix proposed the application be re-submitted in October 08
following alterations to the original application drawings and plans for the MUGA
location on Whites Field. Seconded by Cllr Ambridge. Vote 6 in agreement with
proposal, 2 against proposal, 1 abstained.
Cllr Dix to send a reply to the Thame Gazette following the recent
article regarding the MUGA.
PC.2 Whites Field
drainage issues to be discussed at the next planning committee following The
Clerk speaking to Gordon Hunt from OCC drainage for advise.
PC.3 The Chilterns
Conservation Board guidance on the planning system for Parish Councils were
passed around to each councillor present.
PC.4 Partial Review
of the South East Plan: Gypsy and Traveller Accommodation needs passed to Cllr
Ambridge and Dix.
PC.5 Letter from SODC
re Tree Preservation Order 29/2008: Yew tree and Blue cedar tree at
OTHER MATTERS
OM.1 Home 2 School -
autumn 2008 passed to Cllr Haywood.
OM.2 Office move was
discussed it was agreed to postpone the office move until SODC has submitted
decision to the planning application for the change of use which has been
delayed.
The move to be week commencing 20th October 08.
CLERKS REPORT:
CR.1 Invitation to
Andy De Fue to join the Slum Survivor in Whites Field in October.
CR.2 The Clerk
confirmed Trevor is currently on holiday and a contractor asked to mow the
playing areas in Chinnor.
CHAIRMAN
CHINNOR PARISH COUNCIL
Minutes of MEETING of the Planning Liaison Committee held on
Monday 29th
September 2008
Present: Cllrs. Andrews,
Ambridge, Bird, Dix, Haywood, Mantle, Marfleet, North, Pickard, Scarborough
Wills and Wright (in the chair)
APOLOGIES: Pullen (personal)
DECLARATION OF INTERESTS: Cllr Bird re
Muga discussion associated with CYFC
Multi Use Games Area (MUGA)
The new plans and drawings were shown to all present at the meeting. Alterations
to the original drawings and location were discussed. More detailed plans are
required; Cllr Marfleet to look into lighting and report back. Also drainage
issues to be looked into.
The Clerk to clarify the required start time of the build and report
back to council.
To be discussed again on the next planning agenda.
Letter from
Whites Field drainage issues
The Clerk confirmed she had spoken to Gordon Hunt from OCC Highways re
drainage issues.
He confirmed that the school receives a grant from OCC to take
responsibility for drains on the school property. Cllr Dix to speak to C/Cllr
Wilmshurst to progress this situation further.
Mr Hunt from OCC recommended the council visit Whites Field during the
wet weather to witness the problem areas.
PLANNING APPLICATIONS
PO8/E1024/LB (
PLANNING DECISION: Approvals
as follows were noted.
PO8/E0933 Rear single
storey extension and new front porch at
PLANNING CORRESPONDENCE
PC.1 PO8/E0724 Original
Application Withdrawn. Whites Field MUGA. Noted.
PC.2 PO8/E0799 Application Withdrawn.
8a
PC.3 PO8/E0880 Application
Withdrawn. 1 Manor Farm Cottages, Chinnor Hill. Noted.
PC.4 PO8/E0086 Notice of Appeal
The appeal follows the failure SODC to determine a planning application
within the time allowed. Demolition of existing dwelling and replace with eight
new homes at Wheatfield,
A copy of the original written representations to be sent from Chinnor
Parish Council.
PC.5 SODC letter re
Changes to permitted Development Rights was noted. Details can be found on the
SODC web site as to the new development rights.
OTHER MATTERS
OM.1 Office Update
the move date has been provisionally set for Wednesday 8th October
08.
OM.2 Invitation to
2008 AGM of ORCC Wednesday 8 October 7pm. Noted.
OM.3 Letter re
planning for gypsys, Travellers and Travelling Show people Accommodation needs
details on exhibition on SEERA website.
OM.4 Communities in
Control: The making and enforcement of byelaws. Consultation papers given to
Cllr Dix for reading.
CLERKS REPORT:
CR.1 Youth Club The
Clerk reported that the lounge has now been painted and now waiting for carpet
tiles to be fitted. Items for the youth club have been ordered to be paid for
out of Chill Out fund these include a TV, white boards, games etc. The TV
aerial has been quoted for, a license to be sought. Concerns were expressed
over the Monday night session and the low attendance The Clerk to contact OCC
re pushing this forward. Cllr Dix to speak to C/Cllr Wilmshurst.
CR.2 Christmas Lights
The Clerk confirmed that small Christmas trees would not purchased this year
for any of the shops the main parade of shops would have a single line of
large white bulbs, 2 of the lamp post decorations to be moved to nearer the
Village Centre to make more of a central display. The Clerk to write to all the
shops to explain the changes and look into more lights for Shapers area and
also the Fish and Chip shop area.
CR.3 The Clerk
confirmed that Sow and Sow had completed the War memorial garden and Chinese
restaurant garden and now started on the Crown garden and
CR.4 The Clerk
reported that the rabbit fencing had been damaged again, Trevor to repair.
CR.5 Chinnor Guide
a final draft copy had been produced and was going to be copied so one copy can
be handed to Cllr Mantle for proof reading.
CHAIRMAN
CHINNOR PARISH COUNCIL
Minutes of MEETING of the Planning Liaison Committee held on
Monday 20th October
2008
Present: Cllrs. Ambridge,
Haywood, Mantle, Marfleet, North, Pickard,
Wright (in the chair)
APOLOGIES: Pullen (personal), Wills (work), Dix
(personal), Andrews (SODC), Bird (work)
DECLARATION OF INTERESTS: E1090 Cllr Haywood
neighbour
E1155 Cllr Wright
- acquaintance
E1136 Cllr Wright
associated with village centre
PCSO Madden, PC Goodeneough and PC Hazell were welcomed to the meeting
and discussed how they are developing the neighbourhood approach.
PCSO Madden gave an update on the local Pub Watch scheme, which has
been running for 3 months, it promotes safe drinking and has been very
successful local pubs and shops are involved.
PCSO Madden updated on the anti-social behaviour which has
significantly decreased around the S&SC area a great improvement has been
noticed. The neighbourhood action group identified this as an issue which has
been focused on with help from the S&SC and other local organisations.
PC Hazell explained that higher standards have been set and are
expected to be followed now.
PCSO Madden updated on the safer roads promotion by SODC during half
term week helmet watch will be actioned PCSO Madden can give away goody bags
for children 5-11 seen wearing helmets to promote and encourage safety. Cllr
Ambridge asked what the law was with cyclists without lights a number of
youngsters have been noticed without lights on their bikes which is a concern.
PC Hazell explained it is against the law and penalty tickets can be issued, by
discretion of the officer. PCSO Madden will speak with the schools to ask for
cycle safety to be addressed and need for lights to be re-enforced.
PCSO Madden reported that Thame branch now have the use of a SID a
programme of hot spots will be identified and the SID can be used to show areas
with speed problems.
PC Hazell reported on Halloween and Bonfire night; focus of patrol and
higher profile during these evenings any poor behaviour will be tackled. PCSO
Madden has visited the local schools.
PC Hazell reported on the consolation role out volunteers have
surveys to ask the community their thoughts and concerns the neighbourhood
action group have begun this consultation work to identify issues in the
community (it is made up of a structure of people including professional
bodies and local people and residents). Parish Councils will be consulted
during the process if issues are relevant to the parish.
PC Hazell and the team are working to build a better rapport with the
youth. Communications and links are being built during a social enterprise day
at the local schools to improve respect and understanding of the force. Also
internet awareness for 12+ age group is being included at the schools.
PC Hazell reported on Country Watch a development of communication
and links and engagement with farmers in the neighbourhood. Circular signs to
be put up to deter from problems. A crime reduction initiative to be started
early 2009.
PC Hazel reported on neighbourhood surgeries a monthly surgery to be
attended by the neighbourhood officers to encourage communication with the
public.
PC Hazell reported on a PCSO for Chinnor along with PCSO Madden a new
PCSO to begin training in December and start in January to be tutored by PCSO
Madden.
Cllr Wright thanked the officers for their time in attending the
meeting.
PLANNING APPLICATIONS
PO8/E1060 Widen driveway to
provide parking for additional vehicle at 11 Siareys Close for Mr Ludlow. No Objection
PO8/E1090 Demolish and
replace single dwelling house, detached double garage and associated
hardstanding at
PO8/E1108 Single storey
front and side extension at 1 Manor Farm Cottages, Chinnor Hill for Mr Daniels No Objection
PO8/E1120/A (Advertisement
Consent) Two external illuminated fascia signs and two non illuminated fascia
signs, plus one internally illuminated wall sign and one non illuminated wall
sign at
PO8/E1136 Extension to
existing conservatory, new steps and replacement of existing window with new
door and glazed panel at The Village Centre, High Street. No Objection
PO8/E1155 Demolish single
storey extension and two chimneys. Replace with two storey rear extension and
new chimney. Add three dormer windows to the north east elevation at Spencers
gate, Red lane for Mr D Nixey. No
Objection
PLANNING DECISIONS: Approval
as follows were noted
PO8/E0953 Change of use
from tour operators and retail travel agent (A1) to class B1 offices for Chinnor
Parish Council.
PLANNING DECISIONS: Appeal
as follows was noted
APP/Q3115/A/08/2 076593 PO8/E0255 2 Storey rear extension at
Hill Foot Cottage, 2 Chinnor Hill.
Decision from inspector: I dismiss the appeal.
PLANNING CORRESPONDENCE
PC.1 Request for
temporary road closure
9 November 08 for the Remembrance Parade. The official road block was
discussed and the Clerk to discuss this The Royal British Legion. No Objections
were noted.
PC.2 SODC letter re
BT adopt a kiosk scheme The Clerk to look into the financial implications and
to be discussed again at a later meeting.
CLERKS REPORT:
CR.1 A meeting with
the land owners at
CR.2
CR.3 The newsletter
has been emailed to Alan John Printers and to note the open evening on 27th
November 2008 6pm to 8pm by MP John Howell.
CHAIRMAN
CHINNOR PARISH COUNCIL
Minutes of MEETING of the Planning Liaison Committee held on
Monday 13th
October 2008
Present: Cllrs. Andrews,
Ambridge, Bird, Haywood, Mantle, Marfleet, North, Pickard, Wills and
Wright (in the chair)
APOLOGIES: Pullen (personal), Dix (personal),
DECLARATION OF INTERESTS: None
Cllr Wright introduced Mr Beechey from Aston Rowant Parish Council and
Mr Stancliffe from Sydenham Parish Council.
Mr Beechey explained the concerns of the Parish Council over drainage
and sewage spills in Emmington and surrounding villages. It has been suggested
to send a letter to the MP explaining the issues.
Mr Stancliffe described how the sewage system works. It was installed
in 1973 and not updated since.
In their opinion it has never worked properly. The problems affect all
surrounding parishes.
Support from SODC has also been requested by Mr Stancliffe and Mr
Beechey but no help is yet to be seen. Cllr Wills to speak to Thames Water and
ask which sites are being surveyed at the moment.
All Parish Councillors present were in agreement to ask Cllr Dix to
sign their letter soon and then forward to Cllr Gibbons of Aston Rowant Parish
Council who will then forward to the MP.
PLANNING APPLICATIONS
PO8/E1083 Loft conversion
that includes a dormer window to the rear and two story front extension to
enlarge hall and study at 8a Church Lane for Mr Guard. No Objection.
PO8/E1131/LD Certificate of
lawful development for a single storey side extension at 19 The Avenue,
Chinnor. Observations required. No
Objection.
Cllr Marfleet arrived at the
meeting.
PLANNING DECISIONS:
Approvals as follows were noted
PO8/E0826 The demolition of
existing dwelling house and the erection of a replacement dwelling house with
basement area at The Bluff, Chinnor.
PO8/E0969 Construction of
a detached home office at The Poplars,
PLANNING DECISIONS: Refusals
as follows were noted
PO8/E0832 Three new dwellings
together with alteration to exiting vehicular access at land adjacent to Hernes
Oak,
PLANNING CORRESPONDENCE
PC.1 Notice under
article 6 of the town and country planning act Village Centre conservatory.
Noted.
PC.2 PO8/E0932/O Erection of
single dwelling in garden of
PC.3 Notice of new
office lease exchange on 7-10-08 and invoice was approved for payment. Proposed
by Cllr Haywood, seconded by Cllr Ambridge all in favour.
CLERKS REPORT:
CR.1 Cllr Haywood
reported on a recent Play policy course she attended. A document to be sent by
email soon from the course trainer to be looked at by a small sub-committee.
CR.2 The Clerk thanked
all for help during the office move each councillor has a correspondence tray
to collect any papers. Car parking spaces for neighbouring garage was
discussed. The Clerk to negotiate.
CR.3 War Memorial to
be viewed by each councillor to determine if any more works are required before
Remembrance Sunday 9th November 08 parade 10.30am meeting at
Nicholls.. To report back if any more works are required.
CR.4 An email has
been received by a resident of
CR.5 Oxfordshire PCT
have sent a letter regarding local seminars no one to attend as we are under
Buckinghamshire PCT area.
CR.6 Newsletter a
request for articles to be written this week and forwarded Liz and Jo.
CR.7 The Clerk is to
attend accounts training on Tuesday 14 October and so will not be in the
office.
CHAIRMAN
CHINNOR PARISH COUNCIL
Minutes of MEETING of the Planning Liaison Committee held on
Monday 24th
November commencing at 7.45pm
Present: Cllrs. Andrews,
Ambridge, Dix, Mantle, Marfleet, North, Pickard, Pullen,
APOLOGIES: Cllr Haywood (personal), Bird (work)
DECLARATION OF INTERESTS: Cllr Dix OM.1 -
prejudicial interest as family member
PLANNING APPLICATIONS: None
PLANNING DECISIONS:
Approvals as follows were noted.
PO8/E1024/LB Listed Building
Consent. Rebuilding of flank wall to
outbuilding at The Old Forge,
PO8/E1083 Loft conversion
that includes a dormer window to the rear and two storey front extension to
enlarge hall and study at 8A
PO8/E1108 Single storey
front and side extension at 1 Manor Farm Cottages, Chinnor Hill.
PO8/E1136 Extension to
existing conservatory, new steps and replacement of existing window with new
door and glazed panel at The Village Centre, High Street.
PLANNING DECISIONS:
Refusals: None
PLANNING CORRESPONDENCE
PC.1 Update from Cllr
Pullen on Sustainable Development Strategy a summary of effects Chinnor
identified as a large town within the report. Papers in the office for future
reference.
PC.2 Update from Cllr
Andrews re Cement Works development. Cllr Andrews to meet SODC this week to
discuss further developments at the cement works site including more sports
facilities within the site. More hardcore has been removed recently from the
site. A further update to be given at the next planning committee.
Cllr Dix left the meeting for OM.1 to be discussed
Cllr Marfleet arrived at the meeting
OTHER MATTERS
OM.1 Letter from Core
Surgical Ltd re Parish Council owned site in
Cllr Pullen asked about access which is owned by SOHA. The usage would
be for surgical equipment to be assembled on site so it would not be used for
heavy duty works with only one or two vehicle deliveries per day on site.
Proposal from Cllr Wright to accept the application in basic principal and to
investigate further details when required.
10 in favour, 1 abstained.
Cllr Dix returned to the meeting
OM.2 Update on MUGA
was given by Cllr Ambridge the drawings are ready to be submitted to SODC. A
letter from CYFC to agree to support the application is outstanding. More Funds
will need to be sources for the lighting and extra floodlights. Cllr Pullen
reported that the contract signed by himself and Cllr Dix stated that the grant
was only payable if the MUGA was for public use not sole use Cllr Dix
assured that the MUGA would be for all the community to use.
CHAIRMAN
CHINNOR PARISH COUNCIL
Minutes of MEETING of the Planning Liaison Committee held on
Monday 10th
November 2008
Present: Cllrs. Andrews,
Ambridge, Bird, Dix, Haywood, Mantle, Pickard, Pullen, Wills and Wright (in the
chair)
APOLOGIES: Cllr
DECLARATION OF INTERESTS: None
PLANNING APPLICATIONS
PO8/E1083 Amendment For
information only Loft conversion at 8a
PO8/E1149 Front storm porch
and external flue for wood burner at
Mr Parslow. No Objections
PO8/E1155 Additional
Information For information only - regarding the pond at Spencers Gate,
PO8/E1195 Infill existing
porch. Construct a new porch and front facing boundary wall at
No Objection
PLANNING DECISIONS:
Approvals
None noted.
PLANNING DECISIONS: Refusals
None noted.
PLANNING CORRESPONDENCE
None noted.
OTHER MATTERS
OM.1 The Clerk
reported on the disabled ramp for the front of the office sketches have been
sent to various builders for quotes to be obtained Cllr Dix suggested we
build a few temporary steps on the back door to make entrance easier, also a
bell to be put on the back door. All agreed.
Planning permission will then be sought, on advice from a planning
officer once a quote has been agreed. The Clerk to also follow up the Disabled
Organisation to discuss the plans with them to ensure we have a correct ramp
style.
CLERKS REPORT:
CR.1 The Clerk
reported on a meeting Jo Wills and herself had attended in Thame Town Council
re Working in Partnership. A good and successful meeting. The follow up to be
in January to look forward and discuss relevant issues in surrounding villages
and parishes.
Cllr Dix to arrange a Chairmans meeting with surrounding villages and
Parishes to work together.
CR.2 The bus shelter
outside Nicholls has been removed and the concrete base completed the new
shelter to be put up later in the week.
CR.3 Youth Club
management meeting to be mid week to discuss the future of Monday and Thursday
night sessions.
CHAIRMAN
CHINNOR PARISH COUNCIL
Minutes of the Planning Liaison Committee held on
Monday 8th December 2008
Present: Cllrs. Andrews,
Ambridge, Bird, Dix, Haywood, Mantle, North, Pickard, Pullen and Wright (in the
chair)
APOLOGIES: Cllrs.Wills (family), &
DECLARATION OF INTERESTS:
P08/1267 - Cllr. North neighbour
Cllr Bird acquaintance
P08/1268 Cllr. Ambridge - acquaintance
PLANNING APPLICATIONS
PO8/E1261 Single storey
front and rear extension and conversion of garage to living space at 4 Benwells
for Mr Orkney. No Strong Views
PO8/E1267 Wildlife pond
located within the existing paddock at The Old Dairy, 39A High Street for Mr
Smythe. No Objection.
PO8/E1268 Rear
conservatory at
PLANNING DECISIONS:
Approvals as follows were noted.
PO8/E1120/A Consent to
display advertisements at
PO8/E1155 Demolish single
storey extension and two chimneys. Replace with two storey rear extension and
new chimney. Add three dormer windows to the north east elevation at Spencers
Gate,
PLANNING DECISIONS:
Certificate of Lawful Use or Development. Noted.
PO8/E1131/LD Land at 19 The
Avenue. The construction of a single storey side extension.
PLANNING CORRESPONDENCE
PC.1PO8/E1090 Demolish and
replace single dwelling house, detached double garage and associated hard
standing at
PC.2 PO8/E0086 Demolition of
existing dwelling and replace with eight new homes at Wheatfield,
OTHER MATTERS
OM.1 OCC Letter and
OM.2 Minutes of the
Standards Committee held on 3 November 08. Noted
CLERKS REPORT:
Village Hall Postcards depicting the
new build are available from the PC office for 30p each.
WF Car Park Barry Hutton has
been instructed to commence work on the large pot hole.
Moss on paths the county
inspector will be in the area to look at the situation but is doubtful whether
anything can be done due to there being no budget for weed killing.
CHAIRMAN
CHINNOR PARISH COUNCIL
Minutes of MEETING of the Planning Liaison Committee held on
Monday 15th
December 2008
Present: Cllrs. Andrews,
Ambridge, Dix, Haywood (in the chair), Mantle, North, Pickard, Pullen,
APOLOGIES: Cllr Wright (work), Bird (work),
DECLARATION OF INTERESTS: None
PLANNING APPLICATIONS
None
PLANNING DECISIONS:
Approvals as follows were noted.
PO8/E1060 Widen driveway to
provide parking for additional vehicle at 11 Siareys Close.
PO8/E1195 Infill existing
porch. Construct a new porch at
PLANNING DECISIONS: Refusals
None
PLANNING CORRESPONDENCE
None
OTHER MATTERS
None
Cllr Marfleet arrived at the
meeting
CLERKS REPORT
Henton Green The Clerk
reported that a local resident had recently rung to complain about the number
of cars parking on the green is increasing and asked if a sign could be put up
to say that parking is prohibited on the village green; this request was
discussed and Jacky Madden to patrol the area more; the Clerk to speak to Jan
Gosling of OALC about the legal issues with village greens.
The boulders work on Henton Green will commence this week. Cllr Wills
to mark the locations of the new boulders.
Whites Field Community Hall The Clerk
reported that the probation team will begin the decorating on Sunday; a request
for anyone available to open up Sunday. Also The Clerk reported and Cllr
Haywood explained that CYFC have now started works on the bank by the pavilion
at Whites Field in preparation of moving pitch number 3.
Barry Hutton is filling the hole at the entrance to the car park this
week.
Office A planning
officer has looked and approved the proposed plans; planning application is not
required but building regulations are needed so will be applied for soon; an
electric front door will be required. The toilets are not suitable to change
for disabled use at present. A disabled car park space outside the front of the
office is also required and will be looked into.
CHAIRMAN