CHINNOR PARISH COUNCIL

Minutes of the meeting dated 5^th January 2009

PRESENT: Cllrs. Ambridge, Dix (in the chair), Haywood, North, Pullen, Scarborough and Wills. Also present: C/Cllr Wilmshurst

1. APOLOGIES: Cllr Wright (SODC), Cllr Andrews (SODC), Cllr Pickard (Unwell),

Cllr Mantle (Work), Cllr Bird (Work), Cllr Marfleet

2. DECLARATION OF INTERESTS: Cllr Dix – additional bills for payment – DX Projects

3. MINUTES: The minutes of the full council meeting dated 1^st December 08 were approved and signed by Cllr Dix.

4. MATTERS ARISING: from those minutes:

Item 8 – The timbers are due to be delivered for the Windmill

5. CORRESPONDENCE

5.1. Correspondence already discussed by Committees:

5.1.1 A letter from Gilliam Ambridge answering questions relating to the St Andrews swimming pool and access for public use. To be discussed at the next F&GP following the accounts being distributed to all concerned. The Clerk to contact other local schools to ask if they would be interested in using the pool.

5.2. Correspondence not presented to Committees: None

6. REPORTS: The enclosed Committee reports to be adopted.

6. 1. Environment dated 8^th December 08 signed by Cllr Dix.

6.1.1 Re PI.4 The Probation team to meet at WFCH for decorating on Sun 11^th January 09 –

Cllr Dix to open up the hall.

6.1.2 Re PA.2 The Clerk to request sample mushrooms to be viewed before an order is placed.

6.1.3 Re OM.7 To date 9 volunteers have returned the slips offering assistance. Cllr Pullen reported that he had met with Cllr Mantle regarding funding of the pandemic process – a possible emergency support grant of approx £10,000.00 was discussed and noted as a contingency method.

C/Cllr Wilmshurst reported that OCC do have an emergency planning officer who may be willing to address Council; the Clerk to arrange a meeting with them to discuss the issues.

6.1.4 Re PI.3 – OCC to meet with the Clerk to discuss the ongoing maintenance of Estover Way.

6. 2. Planning Liaison dated 8^th December 08 and 15^th December 08 were signed by Cllr Haywood.

6.2.1 Re WF car park – Barry Hutton has started the work – to be completed when the weather warms up a little.

6.2.2 Re Henton Green – The boulders have been completed as approved but cars have been seen parking further down the green – Jan Gosling suggested either new signs prohibiting parking or a defined designated parking area. Cllr Dix to read up on common land laws. To be discussed again at the Environment meeting in February.

6. 3. F&GP dated 15^th December 08 signed by Cllr Pullen.

6.3.1 Cllr Pullen reported on the financial statement summary recently formatted by the sub-committee; this to be updated each month for reviewing at the F&GP committee.

A formalisation of the grants and donations given to be made. Cllr North questioned the figures and these were discussed. The Village Hall grant requests were discussed – Cllr Pullen is waiting for the requested accounts to be reviewed before a further grant is considered by the Parish Council.

The Clerk to also formally request the accounts and explain to them the procedure.

6.3.2 Re GP.4 The Clerk confirmed that she is going to request the tennis club contact CPFMC regarding the courts.

6.3.3 Additional Bills were approved for signing:

Proposed by Cllr Haywood and seconded by Cllr Wills.

Alan John Printing Services – newsletter £ 160.00

R Folley – WFCH cleaning £ 70.00

Motec – puncture repair £ 17.25

DX Projects – web site updates £ 28.75

Viscount Alarms – alarm maintenance at machinery store £ 95.45

BT – internet services £ 156.97

British Gas Business – WFCH £ 40.40

St Andrews School – Life Education Unit donation £ 500.00

Thame CAB – donation £ 1000.00

South and Vale Carers – donation £ 200.00

Air Ambulance – donation £ 1000.00

Victim Support – donation £ 200.00

Thames Water – office £ 17.44

Shell Gas Direct – office £ 43.35

Motec - 1 can oil £ 5.88

Kevin Moore – works at council office £ 92.75

Blanchfords – equipment and materials £ 32.43

SODC – recycle bags £ 60.00

Upfield Developments – works towards S&SC plans £ 5985.45

Espo – equipment £ 238.05

E Folley – expenses £ 73.62

Geo Browns – new tractor £16753.20

Tesco Credit card – fuel and open night expenses £ 315.82

OCC Superannuation Fund – pension fund £ 1120.58

Post office – Inland Revenue £ 1025.89

Bulk Payment for salaries £ 3754.54

7. REPORTS FROM DISTRICT AND COUNTY COUNCILLORS

D/Cllr Andrews sent his apologies prior to the meeting.

C/Cllr Wilmshurst reported that he had met with St Andrews School and had completed a site visit re required works in the school buildings and money is now being sought for immediate repairs.

C/Cllr Wilmshurst reported on the recent NAG meeting – more information to follow after the next NAG meeting. Also Martin King has now joined the NAG committee.

C/Cllr Wilmshurst reported on the recent scrutiny review on the reduction of publications and the use for them – if publications are received and not required C/Cllr Wilmshurst to be advised.

8. OUTSIDE REPORTS FROM PARISH COUNCILLORS

Nothing to report.

9. OPEN FORUM:

No public were present

CHAIRMAN

CHINNOR PARISH COUNCIL

Minutes of MEETING of the Environment Committee held on

Monday 26^th January 2009

Present: Cllrs. Andrews, Ambridge, Bird, Dix, Haywood, Mantle, Marfleet, North, Pickard, Scarborough, Wills (in the chair), and Wright

APOLOGIES: Cllr Pullen (work)

DECLARATION OF INTERESTS: None

PLAY AREAS

PA.1.Play Area reports – Conigre and St Andrews play areas given by Cllr Dix – It was reported that both play areas were very clean and free of litter but it was also noted that there is a fault on the springy horse at Conigre – John and Trevor to monitor this and Playdale to be contacted.

AREA ALLOCATIONS

AA.1 Update on Urgent issues on Cllr area reports – It was reported that very few received so a reminder for all reports to be emailed every month.

Cllr Wills reported on the poor road conditions in all areas, especially Station Road, High Street, Lower Icknield Way and Lower Road. Cllr Wills has today spoken to Mike Dickinson, the area engineer for OCC Highways, who has immediately done a full village survey and is as keen as we are to get urgent works completed in the village. Mike Dickinson and Cllr Wills to liaise fully and try to get pot holes filled in and repaired as soon as possible; temporary repairs will be done first followed by a permanent repair at a later date.

The OCC Clerk of works has also been contacted re flooding outside the Crown pub.

Mike Dickinson explained that ISIS no longer carry out the repair works, they are carried out by Enterprise and he agreed the quality is not as good; numerous repaired pot holes are damaged again within days; this to be addressed by OCC Highways.

The Clerk suggested a formal letter be sent with the councils concerns over the poor road conditions. This to be done with immediate effect.

Cllr Mantle suggested a small sub-committee be set up to monitor the road repairs; to be reviewed again in a few months.

Cllr Scarborough reported that street lights need to be clear of obstruction and over grown trees following an assault last weekend. The Councillors to report in any problems in their area and the Clerk to report them to OCC. Cllr Pickard also reported on the alley between Oakley Road and Ryder’s Way – following the Lord William School community day it was mentioned that the students feel uneasy in this alley as it is dark.

PARISH IMPROVEMENTS

PI.1 Details and quote from Complete Tree Services of arboricultural works required at 36 Station Road was approved. Cllr Haywood proposed and Cllr Wright seconded. All in favour.

PI.2 Complete Tree Services quote for maintenance work on 4 Willow Trees at the Conigre playground area – further quotes to be sought and the area to be viewed prior to approval. The quote for the Lime tree was approved.

PI.3 Notice of meeting with John Howell and Pete Gibbons re sewage issues: 30^th January;

Cllr Andrews and Mantle to attend the meeting.

PI.4 Wooden mushrooms for Conigre play area – Cllr Ambridge proposed we purchase 6 mushrooms; 2 extra large, 2 large and 2 medium, Barry Hutton to fit, completed approx cost of £350.00, Cllr Andrews seconded. All in favour.

PI.5 Update on road issues and road repairs required as discussed at AA.1

OTHER MATTERS

OM.1 The Chiltern Society – membership details and renewal was approved.

OM.2 The Chilterns Woodland Conference – Friday 20^th March, Aston Clinton. Noted.

OM.3 South Oxfordshire Community Safety Partnership – Strategy 2008-2011 passed to Cllr Dix.

OM.4 Home 2 School newsletter passed to Cllr Haywood.

OM.5 Oxfordshire Rural Children’s Centre Project newsletter passed to Cllr Ambridge.

OM.6 Details from RoSPA re Play safety and inspections. Noted.

OM.7 Newsletter from Friends of the Ridgeway passed to Cllr Pickard.

OM.8 Chinnor Guide 09 – distribution as agreed by email was discussed. All guides were taken for distribution over the next 2 weeks.

CHAIRMAN

CHINNOR PARISH COUNCIL

Minutes of MEETING of the Finance and General Purposes Committee held on

Monday 26^th January 2009

Present: Cllrs. Andrews, Ambridge (in the chair), Bird, Dix, Haywood, Mantle, Marfleet, North, Pickard, Scarborough, Wills and Wright

APOLOGIES: Cllr Pullen (work),

DECLARATION OF INTERESTS: Cllr Wright – FPM 3 associated with Village Centre

Cllr Dix - FPM4 – family, Cllr Dix – Payments 5 – family, Cllr Ambridge – FPM5 – family,

Cllr Ambridge - FPM6 - St Andrews school associated, Cllr Bird GP4 and GP5 – CYFC,

Cllr Scarborough – FPM6 and GP6 – St Andrews pool committee associate.

FINANCIAL AND POLICY MATTERS.

FPM.1 The budget update was proposed for approval by Cllr Andrews, seconded by Cllr Pickard.

FPM.2 Bank reconciliation was proposed for approval by Cllr Wright, seconded by Cllr Haywood.

FPM.3 Village Centre office rent to 31^st March 09 was approved for payment. Cllr Wills proposed the council approach the Village Centre re the remainder 6 weeks rent due after the end of March 09 seconded by Cllr Dix.

FPM.4 Letter from Core Surgical of a formal offer of £25,000.00 for Greenwood Avenue site. Cllr Wright advised that we are to contact the district valuer and formally acknowledge receipt of the offer. To be discussed at the F&GP following the value.

FPM.5 Four quotes to discuss for disabled ramp. The SODC building control officer will visit in early February. To be discussed at the next F&GP.

FPM.6 Swimming pool donation request was discussed in full - Cllr Wright proposed £10,000.00 donation, seconded by Cllr Pickard. Vote: 8 for proposal, 2 against, 2 declared an interest.

Cllr Community pool committee member to be Cllr Mantle.

FPM.7 Letter from SODC Finance re Precept notification. Noted.

FPM.8 Letter of thanks from Thame C.A.B for donation. Noted.

FPM.9 Letter of thanks from Victim Support for donation. Noted.

FPM.10 Letter of thanks from South and Vale Carers for donation. Noted.

FPM.11 Letter of thanks from St Andrews School for donation towards Life Education Unit. Noted.

FPM.12 Copy of letter from Village Hall: request for a loan of £40,000.00 was discussed. The item to be deferred to the next F&GP committee when the joint chairs of the Village Hall Committee are asked again to attend the meeting with the audited accounts and to answer questions.

GENERAL PURPOSES

GP.1 Email from OCC re Local village / town web pages: Cllr Bird, Mantle and Pullen to form a sub-committee.

GP.2 Letter from Chinnor and Princes Risborough Railway re complaints made against noise and smoke pollution. It was advised that two site visits have been held in December 08 with SODC Health and Safety officer, John Howell MP and neighbours were invited. Copy of letter to be forwarded to neighbours who originally complained. Results from the SODC Health and Safety Officer to be requested.

GP.3 Memorial Seat – issue not needed to be discussed.

GP.4 Update on MUGA – full planning application has been submitted to SODC and accepted.

GP.5 CYFC request for two annual tournament dates in May 09 on WFCH. Noted.

GP.6 Request for permission from St Andrews School for a firework display in July 2009.

St Andrews school to liaise with CPFMC.

INFORMATION Items issued by County or District Councils

I.1 Communities in Control: Real People, real power. Passed to Cllr Wright.

I.2 Oxfordshire Pension Fund: Report and Accounts 2007-08. Noted.

ACCOUNTS FOR PAYMENT The following accounts were approved for payment.

1. Briants of Risborough – equipment 6.76

2. The Chiltern Society – membership renewal 25.00

3. The Consortium – stationery 50.94

4. Alan John Printers – Chinnor Guide 09 2200.00

5. DX Projects – web page updates 57.50

6. Blanchfords – equipment 49.70

7. Thames Valley Police – PCSO inv for qtr 3 3909.50

8. Espo – youth club grant 529.00

9. Browns – tractor ball and pin 19.40

10. SODC – Dog bin empty 266.15

11. British Gas Business – equipment store 59.21

12. John Fisher – Chinnor Guide art work 285.00

13. Shell Gas Direct Ltd – new office 165.23

CHAIRMAN

CHINNOR PARISH COUNCIL

Minutes of MEETING of the Planning Liaison Committee held on

Monday 26^th January 2009

Present: Cllrs. Andrews, Ambridge, Bird, Dix, Haywood, Mantle, Marfleet, North, Pickard, Scarborough, Wills and Wright (in the chair)

APOLOGIES: Cllr Pullen (work), Scarborough

DECLARATION OF INTERESTS: Cllr Haywood – PO8/E1367 - neighbour

PLANNING APPLICATIONS

PO8/E1283 Proposed two storey rear extension at 23 Station Road for Mr O’Brien.

Letter from neighbour was considered. Objection: un-neighbourly due to loss of light.

PO8/E1324 Single storey dwelling in garden at 32 Thame Road for Mr Chavasse.

Objection: over development, extending village envelope and shared drive a concern.

PO8/E1330 Detached outbuilding at 10 Grafton Orchard for Mr B Braun. No Objection.

PO8/E1352 Single storey rear extension at 12 Oakley Lane for Mr D Smith. No Objection.

PO8/E1367 Demolish and erect replacement single dwelling and associated hard standing at

23 Lower Road for Mr Paull. No Objection.

PO8/E1395 Single storey rear extension and alteration works at 3 Mill Lane for Mr Hornett.

No Objection.

PLANNING DECISIONS: Approvals as follows were noted

PO8/E1149 Front storm porch, and external flue for wood burner at 81 Lower Icknield Way.

PO8/E1261 Single storey front and rear extension and conversion of garage to living space at

4 Benwells.

PO8/E1267 Wildlife pond located within existing paddock at The Old Diary Farm, 39a High Street.

PO8/E1268 Rear conservatory at 9 Benton Drive.

PLANNING DECISIONS: Certificate of Lawful Development as follows was noted

PO8/E1334/LD Single storey rear extension at 4 Farm Place, Henton.

PLANNING CORRESPONDENCE

PC.1 Letter from SODC Planning and Building Control re alleged breach of condition 1 (removal of fence) and condition 2 (planting) of planning permission PO5/E0524/RET at 2 Benwells. Noted.

PC.2 Letter from SODC Planning and Building Control re alterations to form accessible entrance at 36 Station Road – Acknowledgment that the application has been received. SODC Officer to visit the site and meet Cllr Ambridge re the application plans. Noted.

Cllr Marfleet arrived at the meeting

PC.3 Letter from SODC Planning and Building Control re installation of multi use games area at Whites Field, Mill Lane – Acknowledgment that the application has been received. Noted.

A Governor from Mill Lane School has expressed disappointment that the school was not involved in the consultation prior to the application being submitted. All involved with the original application to be invited to the council meeting to discuss the plan in February 09.

PC.4 Letter from SODC Planning services re anti-social behaviour act 2003: part 8 (hedges)

Complaint about two high hedges situated at 19 Wykeham Rise. Noted.

CLERKS REPORT:

CR.1 The Clerk reported that the land behind the shops at Middle Way has been cleared by the owner and is having continued work to reduce rubbish and litter in the area.

CR.2 The Clerk reported that OCC are to be cutting back the trees on Thame road late January.

CR.3 The Clerk reported that the annual hedge cutting has been completed though damage was done to Whites Field as the weather was very wet. CYFC have been in touch re damage.

CHAIRMAN

CHINNOR PARISH COUNCIL

Minutes of MEETING of the Environment Committee held on

Monday 9^th February 2009

Present: Cllrs. Andrews, Ambridge, Dix, Haywood, Mantle, Marfleet, North, Pickard, Wills (in the chair) and Wright

APOLOGIES: Cllr Pullen (work), Bird (work), Scarborough (work)

DECLARATION OF INTERESTS: None

Cllr Wills welcomed David Dodds from SODC to the meeting.

Mr Dodds presented the new proposals for the domestic waste collection contract.

It was reported that by 2009-2010 landfill has to be reduced by 25% and then by 2015 by 50%. If these figures are not met the council are fined quite heavily.

The contract with the current collector has now expired and the new contractor is Verdant to begin in June 2009.

They currently run the green waste scheme and will take on all aspects of the waste collection.

The new service will offer the following to our community:

Weekly food waste collection – the outdoor caddie will be approx 20litres and will have a lockable lid to keep wildlife out.

Fortnightly recycle collection – 240litre or 360litre wheelie bins will be used for majority of properties. Mixed recycle to include paper, cardboard, glass, aerosol, not cling film or crisps packets at present. If wheelie bins are full then bags for recycling can still be used – no restriction to the amount of recycling. Some properties can use recycle sacks alone or request larger wheelie bins.

As collection will include glass the bottle banks will eventually be reduced.

Fortnightly general waste refuse collection – 180 litre wheelie bin

Fortnightly garden waste collection – wheelie bin as currently used.

This will confidently reduce the amount of landfill and increase the recycling levels.

The new bins will be delivered during the Spring and all properties to be contacted by the new contractor to gage suitability for wheelie bins and if terraced properties alternatives can be arranged.

Micro-chips will be used on all wheelie bins which will contain a number to identify the property and gain information that the bin has been emptied, encourage more recycling by leaflet drop, find out if a regular user, weight inside the vehicle before emptying etc to make the collection more effective and produce information for use by SODC on turnover and usage.

Leaflets drops will commence soon to raise awareness and explain the new service to the community.

County have two potential sites for future energy waste – incinerators. A license will not be issued for any incinerators which do not follow the strict guidelines – Sutton Courtney is the proposed site for South Oxfordshire.

The monthly waste collection sites will not continue under the new collection.

The bulky waste collection will continue as is currently arranged.

Cllr Wills thanked Mr Dodds for attending and for the information.

PLAY AREAS

PA.1.Play Area reports –given by Cllr Ambridge. Playdale are still due not complete repairs.

AREA ALLOCATIONS

AA.1 Update on Urgent issues on Cllr area reports. Noted.

PARISH IMPROVEMENTS

PI.1 New waste service presentation at SODC – 3, 4 or 5 March 09. The Clerk to attend.

PI.2 Flu Pandemic procedures update – Cllr Mantle reported on the current plan, as emailed to all last week. Cllr Mantle, Cllr Dix and Cllr Haywood to work on a plan for the parish council.

Final copies of the plan to be filed in the Parish Council office and the Village Centre.

PI.3 Update from Cllr Mantle on the meeting re local sewage issues in Aston Rowant, Sydenham, Emmington and surrounding areas. John Howell MP also attended the meeting and the general consensus of the attendees of the meeting was to keep up the pressure as the matter was very serious and could be a monumental health hazard. Environmental Health has been contacted and it was suggested to contact the local media to raise awareness and gain pressure.

Aston Rowant Parish Council to contact the local GP’s. Cllr Andrews to attend the scrutiny meeting and mention the Aston Rowant drainage issues. Cllr Andrews to invite members of the Aston Rowant PC to attend the scrutiny meeting.

OTHER MATTERS

OM.1 The Playing Field magazine passed to Cllr Pickard and Cllr Wills.

OM.2 August Bank Holiday update – The Clerk reported on the confirmed events: Village Centre bingo, Jack and Jill family disco, Community beer fest event, Barry Hutton band night, Church service, Flower show and also the Community swimming pool family fun day. The only space now available is late Friday night (after 8pm) following the Jack and Jill family disco. It was suggested to request a small donation from the local organisations that use the marquee.

CLERKS REPORT

CR.1 The application for the lighting for the MUGA has now been submitted and The Clerk to contact the neighbours to advise them of the application.

CR.2 Chinnor Guide is now online on the Chinnor Parish Council web site.

CR.3 Business Link page on the website is almost ready to go live – we have had a good response from local companies and already have over 10 to add on.

CR.4 Two courses in March for Councillors – if anyone wishes to attend please advise.

CR.5 The Clerk reported on the shortage of salt and grit for the roads through the cold spell.

The Clerk to contact County and request more.

CR.6 The Clerk advised that the application for 32 Thame Road is going to SODC committee; the recommendation is to approve planning. Cllr Andrews strongly suggested that if council have objected to an application it is good to be represented at the SODC meeting.

CHAIRMAN

CHINNOR PARISH COUNCIL

Minutes of MEETING of the Finance and General Purposes Committee held on

Monday 23^rd February 2009

Present: Cllrs. Andrews, Ambridge, Bird, Dix, Haywood, Mantle, Marfleet, Pickard, Pullen (in the chair), Wills and Wright

APOLOGIES: Cllr North (work) Cllr Scarborough (work)

DECLARATION OF INTERESTS: Cllr Pullen – GP3 – trustee

Cllr Dix – accounts for payment no. 8 – sons business

FINANCIAL AND POLICY MATTERS.

FPM1 The budget update was proposed for approval by Cllr Ambridge, seconded by Cllr Haywood. All in favour.

FPM2 The bank reconciliation was proposed for approval by Cllr Haywood and seconded by Cllr Wright. All in favour.

FPM3 Quotes on Willow tree works at Conigre play area: Four Seasons Tree Car and Complete Tree Services have both quoted, the third requested quote has not been received. It was proposed by Cllr Wright and seconded by Cllr Wills to accept the Complete Tree Services quote at a rate of £800.00 plus V.A.T.

FPM4 Email re salt bins costs for Emmington, Henton and Chinnor Hill - £150.00 each plus V.A.T. The councillors to asses the need and look at these areas – to be discussed again in the Autumn.

FPM5 Renewal of rural insurance with Osborne’s Insurance in Thame for agricultural vehicle and Iveco. Quote of £825.07 has been received. The Clerk to obtain alternative quotes.

FPM6 Letter of thanks from Air Ambulance for the recent grant of £1000.00. Noted.

FPM7 Request from Youth club to install Phone line & broadband at WFCH: Cllr Dix requested installation costs to be confirmed. Clarification to be sought as to whom will pay the set up and ongoing charges. To be discussed again at the next F&GP Committee.

FPM8 Proposal to purchase clocking in machine for workshop staff: £149.00. Cllr Dix proposed, Cllr Wills seconded. All in favour subject to procedures to be followed. The procedure to be put in place before the machine to be used. The council approved the specification of the machine.

Cllr Pullen advised that all formal proceedings of all members of staff will be looked at by Cllr Dix. OALC to be approached.

FPM9 Office usage for outside meetings: Cllr Dix clarified that the office cannot be used for meetings if a Parish Councillor is not in attendance at all times and the meeting not relevant to the Parish. All in agreement. A formal agreement to be written by Cllr Pullen.

GENERAL PURPOSES

GP.1 Cllr Pickard gave an update on PFMC: The Clerk confirmed a letter has been received requesting a grant but the official form has still not yet been completed. Cllr Pullen has contacted Kevin Avery Chair of CPFMC to remind the committee that the Parish Council need to be heavily involved at an early stage of the proceedings to avoid any future problems which are being seen at the Village Hall at present. A follow up report on project planning to be given following the next meeting.

GP.2 Cllr Ambridge gave an update on Disabled access ramp for Parish Council offices following a recent meeting with the officers from SODC. The Clerk to contact the officer with the feasible problems to keep the original plans: unsuitable rear car park, too narrow, poor lighting and a long way for disabled residents to walk. Cllr Andrews to approach the officers to discuss the plans.

GP.3 Village Hall – Cllr Ambridge took the chair for this section.

Notes from meeting by Cllr Dix that Cllr Mantle, Cllr Wills and Cllr Dix attended along with Lyn Mumford and Linda Cameron had all been received by each councillor.

Cllr Ambridge reported that he had unofficially met with the builder on site today and looked around the site; comments of concern were made about both the financial situation and the build. Cllr Ambridge also contacted Mr Carr re building plans. Cllr Wright proposed the following: seconded by Cllr Pickard: All in favour, Cllr Pullen abstained.. The Clerk to look into The Loans Board for an urgent loan of £100,000.00. Cllr Dix proposed the Council loan the money to settle the plumbing bills on written agreement that this to be reimbursed when ORCC and other smaller loans are paid to the Village Hall. The builder and Roger Carr to be invited to a meeting to discuss the build and how to progress forward with Cllr Ambridge, Cllr Dix and Cllr Wills. The Clerk to invite Lyn Mumford and Linda Cameron to a meeting to explain these proposals.

Letter of complaint following recent event at the Village Hall was noted.

*NOT RATIFIED

INFORMATION Items issued by County or District Councils

I.1 Local Government Pension Scheme info. Noted.

ACCOUNTS FOR PAYMENT The following accounts were approved for payment.

1. Espo – Youth club equipment 57.83

2. OCC – Youth club – travel costs, midnight ice skating 170.07

3. Layton Timber – Windmill 3151.00

4. Shell Gas Direct Ltd – Council offices 182.65

5. Slingsby – 2 x bin (Conigre and Hill Road Rec) 1 x wall mount bin 1104.00

6. Slingsby – pet hygiene bin (S&SC) 179.40

7. Slingsby – cycle rack (Conigre) 326.60

8. DX Projects – website updates – Chinnor Guide added to site 120.74

9. SODC – Recycling sacks 60.00

10. Grundon Waste – charges for 25-1-09 to 25-04-09 2 x waste wheelers 390.64

11. Helpful Hirings – equipment 36.61

12. Complete Tree Services – Council office tree works 247.25

13. Geo Browns – equipment 19.54

14. Turner Groundscare – equipment 5.75

15. British Gas Business – Electricity – cricket pavilion 101.07

16. British Gas Business – Gas – 36 Station Road 352.13

*To note: The F&GP minutes were ratified on 2^nd March 2009:

With acceptation to GP.3 which was not ratified and will be discussed again following the Full Council meeting. Proposed by Cllr Wills, seconded Cllr Ambridge. All in favour.

CHAIRMAN

CHINNOR PARISH COUNCIL

Clerk: Mrs. Liz Folley. Assistant Clerk: Mrs Jo Wills

Minutes of a meeting of the above Council on 2^nd February 2009

The meeting was open to the press and the public and took the following form:

PRESENT: Cllrs. Ambridge, Dix (in the chair), Haywood, Marfleet, North, Pickard, Pullen, Wills and Wright. Also present: C/Cllr Wilmshurst

2. APOLOGIES: Cllr Mantle (work), Cllr Andrews (D/Cllr) (conditions), Cllr Bird (work),

Cllr Scarborough

2. DECLARATION OF INTERESTS: Cllr Wills: J Wills expenses – additional bills

Cllr Dix – 5.2.3 – family, Cllr Pullen – 5.2.4 – Village Hall trustee, Cllr Pullen – 6.1.2 re pathways from Oakley Road – adjacent to property.

3. MINUTES: The minutes of the full council meeting dated 5th January 09 was approved and signed by Cllr Dix.

4. MATTERS ARISING: from those minutes:

Re 6.1.1 Cllr Dix reported that WFCH is now fully decorated.

5. CORRESPONDENCE

5.1. Correspondence already discussed by Committees:

5.1.1 Letter from Chinnor Allotment and Garden Association re funding towards scalpings as agreed a few months ago - £257.00 is the costs – all agreed.

5.3. Correspondence not presented to Committees

5.2.1 How to be a better councillor course – Monday 2 March 09 10am to 3.30pm – to be hopefully attended by Cllr Pullen – the clerk to circulate the information to all other councillors.

5.2.2 Chairmanship course – Monday 16 March 09 10am to 3.30pm to be attended by Cllr Wills.

5.2.3 Letter from Core Surgical re land at Greenwood Avenue and advise from them that there are allegedly no access rights from SOHA. The Clerk has contacted Andrew Cameron re the lease terms and waiting for a reply.

5.2.4 Letter from SODC Planning Services re Village Hall and unauthorised works on the new extension was noted. A request by SODC to meet the applicants and Village Hall to be arranged. More information to be obtained by Cllr Dix. The Clerk to reply to SODC to acknowledge receipt of the letter.

Cllr Wills requested all members of the Parish Council to attend the Village Hall AGM on 19^th February 09 at 7.30pm. All members to be emailed re AGM details.

6. REPORTS: The enclosed Committee reports to be adopted.

6. 1. Environment dated 26^th January 2009 was signed by Cllr Wills.

6.1.1 Re AA.1 Cllr Dix has drafted a letter to Brian Short of OCC Highways re poor road surfaces in the village and surrounding areas. All in agreement to send the letter.

6.1.2 A question of location of the mugging in the village was discussed. Also the state of the alley from Oakley road to Ryder’s Way and the poor condition of the path and poor lighting.

6.1.3 Re PI.3 – no more updates to report yet.

6.1.4 Re PI.1 – The works on Station Road will commence and other quotes to be obtained soon.

6. 2. Planning Liaison dated 26^th January 2009 was signed by Cllr Wright

6.2.1 Re PC.3 – One Governor from Mill Lane School had spoken to The Clerk.

6.2.2 Re OM.2 – OCC have done all the tree works along Thame Road.

6. 3. F&GP dated 26^th January 2009 was signed by Cllr Ambridge.

6.3.1 Re FPM.7 – The letter to all residents re the projection of figures on precept budget was discussed in full. Proposed to accept the letter by Cllr Wright, seconded by Cllr North.

6.3.2 Re FPM.6 The Clerk has received copies of the quotes for the liner for the St Andrews pool. The grant letter to be worded that this donation is conditional for a community pool. Cllr Ambridge reported that the community pool committee has now set a website up and have requested use of the office for their meetings.

6.3.2. Additional Bills: Proposed by Cllr Haywood, seconded by Cllr Ambridge.

Trevor Hipkin – travel expenses £ 61.50

OCC Superannuation Fund £1120.58

Post Office – Inland Revenue £1211.39

Danwood Group – photo copy £ 31.38

Kavan Ring – hedge cutting £ 800.00

Tesco Club card Credit card £ 390.21

Blanchfords – equipment £ 53.02

Kevin Moore – office works £ 337.50

Danwood Group – toner £ 9.78

Thames Water – 36 Station Road £ 14.95

Slingsby – cycle rack £ 51.41

R Folley – WFCH cleaning £ 90.00

J Wills – expenses £ 20.99

Bulk Payment – salaries £4011.91

10. REPORT FROM COUNTY COUNCILLOR WILMSHURST

C/Cllr Wilmshurst reported on the NAG meeting which he was unable to attend but the consultation recently in the village was discussed. Also the set up structure of the NAG was discussed and will be reviewed soon. C/Cllr Wilmshurst reported on the recent survey done by the NAG and he reinforced the feelings that a member of the Parish Council should attend the meetings.

C/Cllr Wilmshurst reported on the issue on Greenwood Avenue with the one-way road problem – a meeting has been arranged with the traffic engineer to review better signage.

C/Cllr Wilmshurst reported on the community user hall in Mill Lane – concerns have been raised over the management of the user hall – a meeting has been arranged to discuss the concerns.

C/Cllr Wilmshurst reported on the emergency planning – a representative to give a talk at a meeting.

C/Cllr Wilmshurst reported on the waste issues at present – planning permission to be sought for an incinerator in Newnham Courtney and also north of the county then procedures will be set up.

C/Cllr Wilmshurst reported on the KPMG report and audit – the use of resources got a top mark.

C/Cllr Wilmshurst reported on the youth service and more information to be sought.

11. OUTSIDE REPORTS FROM PARISH COUNCILLORS

Cllr Pullen reported on the Thames Valley Police contract for the PCSO from April 09 to April 2011. To be added to the next F&GP for discussion.

Cllr Pickard reported on the successful community day at Lord William School – Assistant Clerk Jo Wills also reported on the day – an email report to be sent to all to read.

Cllr Pickard reported on the S&SC recent meeting though the Treasurer could not attend the meeting so not much could be discussed. Cllr Pickard reiterated the councils concerns and need of accounts and the question of the extension to the lock up shed.

Cllr Dix reported on the fund raising meeting he attended re the S&SC.

Cllr Dix reported on the Youth Club meeting with Kevin Brophy and the good attendance on a Monday night though a lack of helpers needs to be addressed.

9. OPEN FORUM:

1 member of the public was present.

CHAIRMAN

CHINNOR PARISH COUNCIL

Minutes of MEETING of the Planning Liaison Committee held on

Monday 9^th February 2009

Present: Cllrs. Andrews, Ambridge, Dix, Haywood, Mantle, Marfleet, North, Pickard, Wills and Wright (in the chair)

APOLOGIES: Cllr Pullen (work), Bird (work), Scarborough (work)

DECLARATION OF INTERESTS: Cllr Wright PO9/E0048 (friendship)

Cllr Dix PO9/E1379 (friendship)

Open Forum Section regarding PO9/E0044

PO9/E0044 Installation of multi use games area at Whites Field, Mill Lane for

Chinnor Parish Council.

Representatives of Mill Lane School Governors asked about drainage issues as no drainage provisions had been detailed in the application plans; also County Council have expressed their concerns to Mill Lane School over excess water drainage. Cllr Haywood and Marfleet explained the specification from Lightmains and explained what the statement “free drainage” means; the surface will be porous so water will drain through the surface.

Also the fence height was discussed and The Clerk advised an amendment to the plans to raise the height of the fence by the school boundary to 3 meters.

Grave concerns were raised by the School Governors that no consultation had been done with the school, being the closest neighbours, a letter had been sent by the school requesting consultation but no reply from the council had been received.

Some assurance was requested that consultation would be done in future for future applications which effect neighbours and local residents. Cllr Wright assured that, in the best ability of the council, full consultation would be followed through in future applications.

Cllr Marfleet to contact Lightmains immediately to clarify the drainage concerns.

PLANNING APPLICATIONS

PO8/E1379 Demolition of existing pair semi detached houses and replace with two detached four bedroom houses with single integral garage at 39 & 41 Oakley Lane for Mr Guard. Letter from neighbour was considered and representation from a concerned neighbour regarding asbestos disposal. No Objection. Conditions: parking on site during build work and build work through normal hours – 8am to 5pm Monday to Friday and 9am to 1pm Saturday.

PO9/E0028 Conversion of roof space. Installation of 3 roof lights to rear elevation, 2 dormers to front elevation and 1 window to gable end. Rear conservatory at 40 Elderdene for Mr Bristow.

No Objection.

PO9/E0044 Installation of multi use games area at Whites Field, Mill Lane for

Chinnor Parish Council. To be discussed again at the next planning committee meeting following clarification of drainage specification.

PO9/E0047 Replacement wall sections, including insertion of gate and fence panel at

18 Flint Hollow for Mr Edmondson. Objection: Contravenes original planning and not in keeping, very dangerous access.

PO9/E0048 Change of use from agricultural field to dirty water lagoon at Village Farm, Emmington for R J Rose and Son. No Objection.

PLANNING DECISIONS: Approvals as follows were noted

PO8/E1330 Detached outbuilding at 10 Grafton Orchard.

PLANNING CORRESPONDENCE

PC.1 Changes to Local Plan Policies from 20 January 09. Noted.

PC.2 Village Hall update: Cllr Dix reported on contact he had made regarding the letter from SODC. Roger Carr is arranging a meeting with the SODC planning officers. Cllr Dix has tried to contact Linda Cameron again regarding the situation and waiting a reply. Cllr Andrews reported that on the committee for the Village Hall it has never been discussed to add extra roof lights.

Cllr Wright requested members of the council attend the Village Hall AGM for more clarification. Cllr Dix will continue to pursue contacting Linda Cameron or Lyn Mumford again for more answers.

Cllr Mantle reported that she has looked at the Charity Commission website and reported that accounts have been filed late for a few years.

The Clerk to contact SODC regarding ownership concerns following the original application errors of ownership. The council agreed for The Clerk to action this with immediate effect. All in favour.

CHAIRMAN

CHINNOR PARISH COUNCIL

Minutes of MEETING of the Planning Liaison Committee held on

Monday 23^rd February 2009

Present: Cllrs. Andrews, Ambridge, Bird, Dix, Haywood, Mantle, Marfleet, Pickard, Pullen, Scarborough, Wills and Wright (in the chair)

APOLOGIES: Cllr North (work)

DECLARATION OF INTERESTS: Cllr Bird: PO9/E0044 and PO9/E0077 – CYFC

Mr Stephen Swinscoe: Bryant Homes and Simon Cooper: the architect presented the proposed scheme for Cement Works development site:

Full artist impressions and layout plans were shown to all councillors present.

178 residential units with 40% of those being affordable housing (71) and also included are 2 wheel chair use bungalows , maximum 60 bed space care home, 1455 sq metres B1 office space and associated car parking, new car park for C&PRR and landscaping. Cllr Wright asked about the car parking ratio as past applications have had insufficient park spaces; it was explained that parking spaces had been thought about a lot to ensure most properties have 2 spaces or a usable car garage. Cllr Pullen reported the residents concerns on the last application of the access onto Station Road; a traffic impact assessment has been carried out by Bryant Homes. Following Cllr Ambridge questioning it was noted that the storm drainage is proposed to discharge into one of the quarries. Cllr Pullen highlighted the inadequacies of the local sewage systems at present. Care Home providers had been approached regarding the facility; the external provider would submit the plans and take on the project following the decision on the proposed full application. Cllr Dix asked if a care home provider was not found to be suitable what would happen to the area: Mr Swinscoe reported that he already had 2 providers very keen but if it failed to happen SODC would be approached to look at alternative uses.

A S106 agreement will accompany the application; Cllr Dix requested that the Parish Council wish to be involved in all S106 talks for the best answers for our community.

Cllr Haywood asked about energy efficiency; it would be more than adequate and at a level 3.

Future plans for the remainder of the site are that they will be landscaped and then maintained by a preservation society to encourage a nature reserve; the parking issues were again discussed as this could encourage more visitors to the area; this to be thought about by Bryant Homes and to report back.

A public meeting is planned to be arranged by Bryant Homes it was explained though that thoughts and suggestions have been taken into consideration from the previous applications submitted over the past years. A permanent display of the application plans will be displayed in the Parish office.

Access to the site during the development stages will involve a number of temporary lights on various roads: it was requested to have restricted timings to avoid rush hour mayhem with the large vehicles which will be used.

Once completed all the roads on the development will be fully adopted under S38.

Cllr Wright thanked the two representatives for their time and for the full report.

PLANNING APPLICATIONS

PO9/E0044 Installation of multi use games area at Whites Field, Mill Lane for Chinnor Parish Council. No Objection.

PO9/E0077 Lighting at Whites Field for multi use games area (subject of application PO9/E0044) and training area for Chinnor Parish Council. No Objection.

The above two applications were discussed at the same time and Cllr Marfleet reported on the recent productive meeting regarding drainage issues on the MUGA. SODC need to be satisfied over the gradient of the land for drainage. Cllr Bird mentioned the surface update on the application which had not yet been submitted. Cllr Dix reported on the meeting with Gordon Hunt from OCC drainage who expressed his grave concerns over the drainage at the MUGA site. It was recommended by Mr Hunt that legal advise be sort prior to an application being submitted as we would be liable in case of flooding.

Cllr Pullen suggested a full risk assessment be carried out.

PO9/E0082 Conservatory to the rear elevation at 3 Cromwell Court for Mrs Pearce. No Objection.

PO9/E0090 Single storey front & rear extension at Hollyhocks, Henton for Mr Bull. No Objection.

PO9/E0111 Single storey extension at Lavender Lodge, Henton for Mr Jones. No Objection.

PO9/E0112 Replacement detached garage and new front boundary wall and entrance gates at Lavender Lodge, Henton for Mr Jones. No Objection.

PLANNING DECISIONS: Approvals as follows were noted.

PO8/E1352 Single storey rear extension at 12 Oakley Lane.

PO8/E1367 Demolish and erect replacement single dwelling and associated hard standing at

23 Lower Road.

PO8/E1395 Single storey rear extension and alteration works at 3 Mill Lane.

PLANNING DECISIONS: Refusal as follows was noted.

PO8/E1283 Proposed two storey rear extension at 23 Station Road

PLANNING CORRESPONDENCE

PC.1 Email from SODC re name for new industrial site at the new Siareys yard development: to be now named Seymour Business Park. All in favour.

PC.2 Letter from SODC re Electronic consultation on planning applications: SODC reported that options are being looked into for future planning applications but for the foreseeable future application plans will remain to be posted. Eventually plans will be only available online and grants can be accessed to provide projectors and screens to display the plans: the Clerk to look into this.

PC.3 Acknowledgment receipt letter from OCC Highways re letter sent from Cllr Dix regarding the councils complaint on road issues – OCC reference 233240. Noted.

PC.4 SODC invitation to a workshop – What is special about Rural South Oxfordshire?

Cllr Andrews and Wright to attend and report back.

PC.5 SLCC Regional One Day conference – 24^th March 2009: The Clerk, Assistant Clerk,

Cllr Wright to attend.

PC.6 Letter from OCC Highways re traffic in Henton – “No through road” signage request. Noted.

PC.7 SODC email re Alleged Breach – access onto Wheatsheaf public house. Noted.

CLERKS REPORT:

Grafitti on sign at Cowleaze/Estover Way: now cleared. Spray can handed in by resident to PCSO

New Tables & chairs for Youth Club at WFCH have arrived.

Broken Glass at Bench by Tennis Courts: PCSO Madden is aware.

Cycle Racks now installed at the office and at Conigre Play Area.

Two new litter bins also installed: one in the playing fields by the youth shelter and Hill Road Rec.

Mowers will be serviced Wednesday.

The slatted bin by the shop on Thame Road – a number of dog mess bags have been disposed in the bin: The Clerk trying to clarify the owner of the bin.

CHAIRMAN

CHINNOR PARISH COUNCIL

Minutes of MEETING of the Environment Committee held on

Monday 9^th March 2009

Present: Cllrs. Andrews, Ambridge, Haywood, Mantle, North, Pickard, Pullen, Wills (in the chair), and Wright

APOLOGIES: Cllr Dix (personal), Cllr Scarborough (work), Cllr Bird (work), Marfleet

DECLARATION OF INTERESTS: Cllr Pullen – Village Hall - trustee

PLAY AREAS

PA.1.Play Area reports –given by Cllr Wills: wall of the slide being looked at by Trevor.

AREA ALLOCATIONS

AA.1 Update on Urgent issues: Cllr Wills requested all reports be completed and emailed.

PARISH IMPROVEMENTS

PI.1 Entrances to village – flower beds – Sow and Sow to quote for continued maintenance. Grass to be strimmed around the tubs.

PI.2 Dog bin request for Lower Icknield Way where the footpath ends and Estover Way by the drainage pond. To be discussed with John and review which bins are not used regularly.

PCSO Madden and Jackson joined the meeting.

A brief report was given on the playing fields and youth issues in the village. The youths have congregated in the past around The Village Hall and Whites Field. Anti social behaviour was a problem so boundaries have been set and high visibility patrols have been increased, along with stop checks and the issues are reducing. Cllr Wills asked about the rumours of a curfew – PCSO Madden and Jackson said a curfew has not been set but boundaries have been suggested to move youths from public places 9.30pm to 10pm to reduce any anti social behaviour.

PCSO Madden reported on her duty of care for the local youths. Under age drinking is not tolerated and alcohol will be seized if found – if over 18 years old and drinking in a public place they will be asked to drink up and leave. Cllr Wills thanked PCSO Madden and PCSO Jackson for their time.

PI.3 Henton green erosion was discussed. The area to be reviews and discussed at the next F&GP.

PI.4 Cigarette butts around village – littering pavements was discussed. The Clerk to write to all businesses and pubs and ask them to help solve the issues.

PI.5 St Andrews Park, Upper Fields – a resident near the park has offered to lock up each night. The Clerk has explained that to date we have not received any complaints and to monitor the area.

PI.6 Update on Village Hall from Cllr Andrews: Linda Cameron has met with Jayne Bolton from SODC who will take an interest in all future invoices, builders and the ongoing project.

PI.7 Village Centre – wooden posts on verge outside. Cllr Andrews to speak to the Cons Board.

PI.8 Letter from OCC re ongoing drainage problems in Henton. Noted.

PI.9 Letter from OCC re traffic in Henton –Two new signs will be erected within 6 weeks.

OTHER MATTERS

OM.1 August Bank Holiday weekend – quote for marquee at £3186.00. All in favour.

OM.2 Friends of the Ridgeway newsletter passed to Cllr Andrews.

OM.3 Chiltern News passed to Cllr Andrews.

OM.4 ORCC News Bulletin passed to Cllr Pullen.

OM.5 Cllr Mantle reported on Estover Way drainage pond as the project is moving forward. Two bird boxes are up and several organisations have offered voluntary assistance.

CHAIRMAN

CHINNOR PARISH COUNCIL

Minutes of MEETING of the Finance and General Purposes Committee held on

Monday 23^rd March 2009

Present: Cllrs. Andrews, Ambridge, Bird, Dix, Haywood, Mantle, Marfleet, North, Pickard, Pullen (in the chair), Scarborough, Wills and Wright

APOLOGIES: None

DECLARATION OF INTERESTS: Cllr Dix – FPM6 – prejudicial interest,

Cllr Haywood – GP5 – school governor, Cllr Bird – GP8 – CYFC associated

FINANCIAL AND POLICY MATTERS.

FPM1 Cllr Andrews proposed to approve the budget update, seconded by Cllr Wright. All in favour

FPM2 Cllr Haywood proposed to approve the bank rec, seconded by Cllr Ambridge. All in favour.

FPM3 Allotment – letter and visit from allotment neighbours of concern regarding boundary fence. The Clerk to reply to the letter and advise that the allotment society have decided this cause of action due to the culmination of materials along the boundary. The allotment committee to be reminded about clearing the boundary edge of plots. A fence survey to evaluate fence damage to be carried out. Cllr Ambridge asked if we are in need of more land for more allotments yet?

To be discussed again at the next F&GP.

FPM4 Grant sub-committee meeting – 30^th March to meet at 36 Station Road at 7.30pm. Further dates for 2009 to be arranged at this time.

FPM5 Turbervilles letter – Playing Fields Management Committee registration of lease for 40 years from January 2006 – documents have been received. Cllr Dix to read through and check against the draft lease.

Cllr Dix left the meeting

FPM6 Greenwood Avenue site – The Clerk reported on a letter received recently from SOHA regarding a request to meet to discuss a joint venture of residential, affordable housing.

The valuation has been received for £15000.00, recommendation from valuer to give Core Surgical offer serious consideration. Cllr Haywood proposed to retain the land, seconded by Cllr Scarborough. Vote in favour of proposal to retain the land: 8 for proposal: 2 against, 2 abstained.

Cllr Dix returned to the meeting

FPM7 Review Asset Register and Risk Assessment to be deferred to the F&GP committee.

FPM8 NALC settlement has been approved at 2.75% (interim awarded in 2008 of 2.45%).

Cllr Haywood proposed we follow NALC pay scales for the Clerk and Assistant Clerk, seconded by Cllr Mantle. All in favour.

GENERAL PURPOSES

GP.1 Estover Way drainage pond garden – Invoice from Sow and Sow has been received for planting. Cllr Mantle has visited both local primary schools re bird houses – the children were very excited and pleased to be involved. Cllr Mantle to take photos periodically to record the changes.

GP.2 Dog waste bins – Lower Icknield Way and Estover Way: a map to identify the location of all the bins to be drawn up for the next newsletter.

GP.3 Entrance flower tubs – quote for maintenance has been received from sow n sow for the 4 tubs to be maintained each season: £100.00 initial planting per tub plus £200.00 per quarter (for all tubs) approx depending on maintenance required. Cllr Wills proposed to accept the quote, seconded by Cllr Ambridge. All in favour.

GP.4 Computers for the office were discussed by Cllr Bird, Ambridge and Scarborough: a sub committee meeting to be arranged with The Clerk. To report back to the F&GP in June.

GP.5 Mill Lane Joint Users Hall: Cllr Dix and Haywood reported on the significant responsibility the council has for the joint user hall. To be discussed by the Mill Lane School Governors end of March 09. To be discussed at the next F&GP.

GP.6 Henton Green erosion and complaint re amount of boulders and bollards on all grass verges: a number of councillors visited the area to review the issues. One house (Old Orchard) has erected very large boundary edge boulders – to be monitored as over the road. The green is much eroded and The Clerk has received another email re the school bus driving on the green still – this has been forwarded to the transport dept at OCC. More boulders to be put around the edge of the driveway to The Peacock – The Clerk to obtain a quote for 6 each side of the corner of the Peacock entrance and also a boulder outside the Village Centre.

GP.7 Whites Field Community Hall – toddler group on a Wednesday morning for 2 hours from May 09: all in favour. A small storage area for toys will be found. The lounge in the hall is purely for Youth Club use and will be locked – The Clerk to let the CYFC know of the usage areas.

CYFC to paint the referee room.

GP.8 Drainage design for the MUGA: Cllr Bird and Marfleet met with Lightmains, Mill Lane School governors and also CYFC representative to discuss drainage issues – the methods discussed and suggested by Lightmains looks a favourable solution for all parties.

Funding was discussed and will be clarified by Cllr Dix, Marfleet and Haywood at a meeting with SODC as soon as possible.

GP.9 Photographs were discussed – part of the IT working group will be to discuss with

DX Projects to store photos for controlled access by council.

ACCOUNTS FOR PAYMENT: were approved and signed at the meeting

1. Espo – Youth Club 2158.55

2. Simon Griffiths – servicing of mowers 325.01

3. Turbervilles – Lease for S&SC 1222.08

4. Gopak – Reading Room chairs 1632.20

5. Shell Gas Direct – 36 Station Road 151.88

6. OCC – youth club staff costs 1009.91

7. G.C Giles – windmill 207.00

8. Consortium – stationery 94.24

9. SODC – recycling sacks 60.00

10. Espo – Youth Club 247.25

11. Thames Valley Police Authority – Q4 part funding 3909.50

12. Helpful Hirings Ltd – Village Hall dehumidifier 45.08

13. Valuation office agency – Greenwood Ave site 621.00

14. British Gas - 63.80

15. BT – 01844 353267 157.55

16. BT – 01844 353500 75.16

17. SODC – recycling sacks 20.00

18. Browns – equipment 50.49

Cllr Wills proposed to accept the payments, seconded by Cllr Mantle. All in favour.

CHAIRMAN

CHINNOR PARISH COUNCIL

Minutes of meeting dated 2^nd March 2009

PRESENT: Cllrs. Ambridge, Dix (in the chair), Haywood, Mantle, Marfleet, North, Pickard, Scarborough and Wills.

3. APOLOGIES: Cllr Andrews (SODC), Cllr Pullen (personal), Cllr Wright (personal),

Cllr Bird (CYFC commitments), C/Cllr Wilmshurst.

2. DECLARATION OF INTERESTS: Cllr Dix – additional bills – DX Projects, Cllr Dix – correspondence letter – family interest.

3. MINUTES: The minutes of the full council meeting dated 2^nd February 09 were approved and signed by Cllr Dix.

4. MATTERS ARISING: from those minutes: None

5. CORRESPONDENCE

5.1. Correspondence already discussed by Committees: None

5.4. Correspondence not presented to Committees

5.2.3 Invitation from Mill Lane School for lunch – Cllr Bird, Scarborough, Andrews and The Clerk and Assistant Clerk to attend.

5.2.4 A reply letter from OCC Highways re the bad condition of the roads at present stating they are aware of the condition and will continue to do all they can to improve the worse pot holes as quickly as possible.

5.2.5 A letter stating the value of the land in Greenwood Avenue has been received – a vacant value on the land has been stated to be £15,000.00. To be added to the next F&GP agenda.

5.2.6 A letter from a resident in Henton has been received regarding a complaint about the state of the roads and bad signage in the area – letter copied to OCC Highways and drainage and also C/Cllr Wilmshurst.

Cllr Marfleet arrived at the meeting.

5.2.7 A grant application has been received regarding a request for transport costs covered for rock nights in Chinnor – the transport to pick up youths from Thame in the Village Centre mini bus and take them home again and the rock nights to be held in the Chinnor S&SC – 4 trips a night for 8 nights in total an amount of £536.00. It was discussed and agreed that Chinnor Parish Council do not have the power to spend money on youths out of the village. The details to be passed to Thame Town Council. All in favour.

5.2.8 Youth gathering at playing fields and broken glass found by the PCSOs: Cllr Pickard reported on the CPFMC meeting where they felt it was an isolated incident and not an issue to worry about yet. To be monitored by the Council. The Clerk to speak to the local police sergeant and ask about the alleged curfew which has been spoken about by the local youths.

6. REPORTS: The enclosed Committee reports were adopted.

6. 1. Environment dated 9^th February 2009 signed by Cllr Wills

6.1.1 PI.3 Cllr Ambridge reported on the recent sewage smell in Emmington – to be reported again to OCC and Thames Water.

6. 2. Planning Liaison dated 9^th February and 23^rd February 2009 signed by Cllr Haywood.

6.2.3 9^th Feb 09: Cllr Marfleet reported on a recent site meeting at Mill Lane School with Lightmains regarding the MUGA planning application: The school governors appear to be more satisfied with the drainage issues following this meeting – also the SODC consultants (Monson) to be contacted and involved in discussions. Cllr Marfleet to follow them up. Concerns over the balls being kicked over the fence were also discussed and the fence to have a bent top to avoid this.

6. 3. F&GP dated 23^rd February 2009

6.3.1 The F&GP minutes were ratified on 2^nd March 2009: With acceptation to GP.3 which was not ratified and will be discussed again following the Full Council meeting. Proposed by Cllr Wills, seconded by Cllr Ambridge. All in favour.

6.3.2. Additional Bills were approved for payment: Proposed by Cllr Haywood, seconded by Cllr Mantle. All in favour.

Bulk payment – March £3856.56

OCC Superannuation fund £1120.56

Post Office – C.I.R £1102.90

B G Hutton – general works £ 744.40

David Thatcher – S&SC door repair £ 644.00 supply and fit new entrance doors

Sow n Sow – garden maintenance £ 40.00

Thames Water – Hill Road Rec £ 7.30

Tesco Club card Credit Card £ 511.49

Alan John – newsletter £ 160.00

DX Projects – website updates £ 86.25

R Folley – WFCH cleaning £ 75.00

Osbornes Insurance £ 825.15

Specialist Fire Products – service £ 69.00

Espo – Youth club £ 201.25

12. REPORTS FROM DISTRICT AND COUNTY COUNCIL: Apologies noted.

Cllr Dix gave a brief report from C/Cllr Wilmshurst: change of management structure for the OCC Youth Service – a new officer has been appointed and a report will be given soon.

13. OUTSIDE REPORTS FROM PARISH COUNCILLORS

Cllr Ambridge reported on the windmill – the work will start soon with scaffolding for approx 6-7 months. Security fencing will surround the scaffolding.

Cllr Pickard reported on the PFMC meeting attended – a copy of the lease was requested and the original documents regarding the committee set up. Also clarification on the accounts was asked – Cllr Dix to liaise with Cllr Pickard regarding the original and amended documents.

The Clerk confirmed the copy of the contract for the consultants has still not been received. Also the PC solicitor has stated that the lease is in the course of registration at the land registry.

Fundraiser day to be organised for the summer on the playing fields.

Cllr Haywood and Cllr Dix gave a brief summary of the history of the building and lease.

Cllr Dix reported on the meeting with Gordon Hunt re Estover Way drainage pond: Sow n Sow have quoted for maintaining the pond, OCC will pay for this for 2 years to see how this maintenance programme develops – more time may be required.

Cllr Dix reported on the Mill Lane Community Hall meeting recently attended – a few points need to be clarified by the school governors including insurance and financing the hall. To be discussed again at the F&GP committee.

Cllr Dix reported on the Village Hall and information from Jan Gosling of OALC was distributed to councillors. To be discussed in full as a confidential item.

9. OPEN FORUM: 5 members of the public were present.

A member of the public organising the suggested rock nights asked about the grant funding of the transport – Cllr Dix explained that the application would be passed to Thame Town Council.

The Clerk to ask PCSO Madden for advice and assistance with the rock nights.

A member of the public asked about the Village Hall and grants already allocated to them. Cllr Dix briefly explained about the Village Hall.

CHAIRMAN

CHINNOR PARISH COUNCIL

Minutes of MEETING of the Planning Liaison Committee held on

Monday 9^th March 2009

Present: Cllrs. Andrews, Ambridge, Haywood, Mantle, North, Pickard, Pullen, Wills and Wright (in the chair)

APOLOGIES: Cllr Dix (personal), Cllr Scarborough (work), Cllr Bird (work), Marfleet

DECLARATION OF INTERESTS: Cllr Wills – PO8/E1400 – neighbour (prejudicial)

The council recognise the interest in application PO9/E154 as Mr Cameron is an acquaintance.

PLANNING APPLICATIONS

PO8/E1400 Demolition of existing bungalow and ancillary buildings. Erection of 2 storey building containing 4 one bed flats and 2 two bed flats with associated parking and amenity space provision. Relocation of vehicular access at 1 Lime Grove for FWG Construction. A number of letters from neighbours of objection were considered. Objection – overdevelopment, not in keeping, traffic congestion concerns, poor design and lack of parking.

PO9/E0044 Amended details Installation of multi use games area (MUGA) (as amended by unnumbered block plan, floor plan, elevations and drainage details at Whites Field, Mill Lane for Chinnor Parish Council. No Objection.

PO9/E0127 Single storey conservatory to rear of property at 2 Cromwell Court for Mr Slack.

No Objection.

PO9/E0154 Two storey side extension at Conifers, Oakley Lane for Mr Andrew Cameron. Objection – Overdevelopment, un-neighbourly and poor design. Cllr Wright proposed objection and seconded by Cllr Haywood. Vote: 6 for proposal, 3 against.

PO9/E0170 Proposed roof alterations to front facing roof slope to insert 2 dormer windows, velux roof lights and convert the existing central hipped roof projection into a gable end roof projection. Removal of two no. chimney stacks and part rebuild of the existing chimney stack. New front porch at Two Chestnuts, Emmington for Mr Hall. No Objection.

PLANNING DECISIONS: Approvals as follows was noted.

PO8/E1324 Single storey dwelling in garden at 32 Thame Road

PLANNING DECISIONS: Certificate of Lawful Development as follows was noted.

PO9/E0140/LD Certificate of lawful development for a formation of room in roof space with rear dormer extension at 2 The Avenue.

PLANNING CORRESPONDENCE

PC.1 Details were given of draft proposed extension of at Hempton Field Nursing Home, Lower Icknield Way: 12 bedrooms plus staff room etc are proposed – the increase will be for 5 residents.

PC.2 Letter from SODC re South Oxfordshire Core Strategy – Preferred Options – The Clerk and Cllr Andrews to arrange a date for a speaker from SODC to give a full update report.

PC.3 Minutes and feedback of the Standards Committee. Details passed to Cllr Pullen.

PC.4 PO9/E0048 Change of use from agricultural field to dirty water lagoon at Village Farm. Application has been withdrawn by applicant. Noted.

PC.5 Letter from SODC re breach of condition 1 (removal of fence) and condition 2 (planting) of planning permission PO5/E0524/RET at 2 Benwells. SODC has decided not to pursue the issue.

OTHER MATTERS

OM.1 Thames Valley Police – Community Policing awards 2009 – It was agreed to nominate PCSO Jacky Madden.

OM.2 Letter from OCC re Locality primary school review – views of stakeholders – 24^th March: Cllr Andrews to attend the meeting, Cllr Pullen to try and attend.

OM.3 Letter from OCC re Primary Capital Programme – update on progress and next steps. Noted.

CLERKS REPORT:

1. Annual Assembly 27^th April at The Village Centre. To commence at 7.30pm with coffee with the meeting to start at 8pm. Annual Report to be submitted by 31^st March and will be reproduced in a presentation folder. The Parish Council Chairman will address the meeting to give an overall report.

2. SODC Waste Meeting: Bins & information to be out shortly direct from SODC. Information to be included in the March Pump.

3. Internet – problems with BT - hope to be sorted by Wednesday 11^th March 09.

4. Reminder to Geoff, Nigel & Mark - Mill Lane School Lunch Thursday 12^th March at 12midday.

5. Request from Trevor to attend small tree felling course for 2 days – all in favour.

6. The Clerk to be involved with Youth club interviews this week – Thursday nights are proving very popular.

7. No meeting next week – please check pigeon holes before leaving.

CHAIRMAN

CHINNOR PARISH COUNCIL

Minutes of MEETING of the Planning Liaison Committee held on

Monday 23^rd March 2009

Present: Cllrs. Andrews, Ambridge, Bird, Dix, Haywood, Mantle, Marfleet, North, Pickard, Pullen, Scarborough, Wills and Wright (in the chair)

APOLOGIES: None DECLARATION OF INTERESTS: None

PLANNING APPLICATIONS

PO8/E0472 Amended Details Proposed two storey side extension at 5 Emmington. No Objection.

PO9/E0090 Amended Details Single storey front and rear extension. As amended by letter and drawing no. 08/056/01 Rev A, and 02 Rev A at Hollyhocks, Henton for Mr Bull. No Objection.

PO9/E0141 Single storey garden room side extension at Corner Lodge, Chinnor Road, Towersey (in the parish of Towersey and Chinnor) for Mr Carter. No Objection.

PO9/E0182/LD Certificate required of lawful development for a single storey extension at 57 Oakley Lane for Mr Bourke. No Objection.

PO9/E0183 Construct 2 storey side extension special needs wing including “undercroft” garage and domestic life at Wildwood, Chinnor Hill for Al-Hassawi. No Objection.

PLANNING DECISIONS: Approvals as follows were noted

PO8/E1379 Demolition of existing pair semi-detached houses and replace with two detached four bedroom houses with single integral garage at 39&41 Oakley Lane. The Clerk to contact SODC. PO9/E0028 Conversion of roof space, installation of 3 roof lights to rear elevation, 2 new dormers to front elevation and 1 window to gable end, rear conservatory at 40 Elderdene.
PO9/E0044 Installation of a MUGA on Whites Field, Mill Lane. Conditions set by SODC. PO9/E0047 Replace wall sections, including insertion of gate and fence panel at 18 Flint Hollow.

PLANNING CORRESPONDENCE

PC.1 Letter from SODC re Charging for pre-application advice for “major” development and the post planning application amendment procedure. Noted.

PC.2 Notice from SODC of rejection of building plans – B08.0606/F. Alterations to form accessible entrance at 36 Station Road. Cllr Ambridge has met with the SODC officer relating to this application and problems raised have been resolved. Cllr Ambridge to produce an updated specification so we can re-quote.

PC.3 Email from SODC planning dept re access to Wheatsheaf public house car park: file has been closed by SODC. Noted.

PC.4 Letter from SODC re Core Strategy – Preferred Options Consultation until 1^st May 09.

Website details have been emailed to all for viewing. Public workshops on 16th April: Cllr Wright and Haywood to attend. Exhibitions to be held on 31^st March at the Barns Centre from 1pm.

OTHER MATTERS

OM.1 Litter on pavements and cigarette butts – The Clerk has written to the offending local public houses and businesses. The pub watch meeting this week will discuss this issue.

OM.2 Fieldwork magazine: passed to Cllr Ambridge.

OM.3 Clerk and Councils direct magazine: passed to Cllr Wright.

OM.4 LCR journal: passed to Cllr Wright.

CLERKS REPORT:

Recycling Sacks – will run stocks to a minimum and encourage public to purchase individually.

St Andrews Play Area – a number of complaints of youths and rubbish have been noted. To be monitored closely by PCSO and the Council.

CHAIRMAN

CHINNOR PARISH COUNCIL

Minutes of MEETING of the Environment Committee held on

Monday 20^th April 2009

Present: Cllrs. Andrews, Ambridge, Bird, Dix, Haywood, Mantle, Marfleet, Pickard, Scarborough, Wills (in the chair), and Wright

APOLOGIES: Cllr Pullen (personal), North (personal)

DECLARATION OF INTERESTS: None

PLAY AREAS

PA.1.Play Area reports for Conigre and St Andrews play area – given by Cllr Scarborough:

Conigre – part of the surface has been damaged in a few places – to be repaired. The rabbit fence is damaged in a few places. The Clerk to ask Barry Hutton to look into the gates to see how to secure them better in both play areas. The round –a-bout is very stiff. The Springer has still not yet been fixed by Playdale - to be chased.

AREA ALLOCATIONS

AA.1 Update on Urgent issues on Cllr area reports – remaining reports were requested asap.

Pot holes were discussed and urgently in need of repair are Station Road and Lower Icknield Way – The Clerk to contact OCC Highways and urgently request repairs.

Cllr Ambridge reported on Emmington and the need for the ditches to be cleared.

AA.2 Pot Holes Church lane – Cllr Andrews reported on damages caused on Church Lane which needs urgent repair – The Clerk to request.

PARISH IMPROVEMENTS

PI.1 Football on green in Van Diemens: copy of email from a resident was forwarded by email. The green is now owned by the Parish Council so cannot out signs up. PCSO’s are looking into the matter and taking control of the situation.

PI.2 Wooden posts outside Village Centre – Cllr Andrews to meet with Conservation Board later in the week.

PI.3 Entrance to village flower beds – all are completed and looking good.

PI.4 Henton – entrance to Peacock boulders – Church boulders are suitable and to be removed and relocated to Henton for works to be completed.

PI.5 Letter from Chinnor Girl Guiding regarding their 100^th birthday in 2010: flower bed designs in the Village Centre were discussed. Plants to be supplied by the Girl Guides and planted up by the Parish Council. Sow and Sow to liaise direct with Girl Guiding regarding potential designs.

In principal all in agreement.

CHAIRMAN

CHINNOR PARISH COUNCIL

Minutes of MEETING of the Finance and General Purposes Committee held on

Monday 20^th April 2009

Present: Cllrs. Andrews, Ambridge (in the chair), Bird, Dix, Haywood, Mantle, Marfleet, Pickard, Scarborough, Wills and Wright

APOLOGIES: Cllr Pullen (personal), North (personal)

DECLARATION OF INTERESTS: None

FINANCIAL AND POLICY MATTERS.

FPM1 To approve the budget update for month 1: Cllr Dix asked questions regarding the figures on the budget which The Clerk explained the reasoning behind. Cllr Wright proposed to accept the budget, seconded by Cllr Dix.

FPM2 To approve the bank reconciliation to 31^st March 09: Cllr Pickard proposed to accept the budget, seconded by Cllr Wright.

FPM3 To approve grant requests as discussed by the sub-committee: deferred to the next F&GP committee meeting.

FPM4 To approve pay increase 4.8% (in line with SODC / RPI ~Aug’08): For workshop staff only. Proposed to accept the pay increase by Cllr Wright, seconded by Cllr Dix. Vote: 5 for proposal, 3 against, 2 abstained.

FPM5 MUGA: Cllr Marfleet and Cllr Haywood gave a update on the MUGA situation to date and the grants required: a meeting to be arranged with Jayne Bolton from SODC and the football association to discuss possible future funding. Drainage was also discussed and the possibility of full drainage on the field would be considered. Cllr Bird explained about the FA policy.

Lightmains have been in contact with Cllr Haywood to discuss building of the MUGA.

The Sub-committee to request an updated quote from Lightmains for the MUGA, lighting and sand dressed surface plus contingency amount to be included in total costs and also contact ORCC re available funding and then arrange a meet to discuss the planning applications to ensure all aspects of the applications have been covered along with funding shortfalls.

FPM6 Youth Club Insurance was discussed and also security of Whites Field Community Hall. The Clerk to investigate the costs of adding the equipment to the Parish Council contents insurance.

FPM7 To finalise Asset Register to be deferred to the next F&GP

GENERAL PURPOSES

GP.1 Newsletter and update from ORCC including the loss of the play bus.

GP.2 Photo’s of each Councillor: costs to be investigated.

GP.3 Google Street view and impact on potential Chinnor security was discussed

GP.4 Pandemic Update: Cllr Mantle and Cllr Haywood reported on the council’s procedures if Chairmen are sick during the pandemic. Cllr Haywood proposed to accept the actions, seconded by Cllr Dix. All in favour

GP.5 Mill Lane Joint User Hall – update was given by Cllr Dix and the County to be contacted by Cllr Dix regarding various issues.

Cllr Dix also reported on the PFMC lease – mistakes have been found in the lease – The Clerk to return the lease to MR Cameron for correcting. The Clerk to look into clarifying the lease.

ACCOUNTS FOR PAYMENT

The following accounts are to be approved for payment. £. p

1. OAYP – Youth Club Affiliation 231.00

2. T Parkins – Buildings Insurance 392.28

3. Complete Tree Services – Conigre lime trees 971.75

4. ORCC – Subscription 20.00

5. British Gas Business – Electricity 50.62

6. Shell Gas Direct – Brunel House 118.53

7. Danwood Group – copy contract 44.97

CHAIRMAN

CHINNOR PARISH COUNCIL

Clerk: Mrs. Liz Folley. Assistant Clerk: Mrs Jo Wills

Minutes of Full Council meeting dated 6^th April 2009

PRESENT: Cllrs. Andrews (D/Cllr), Ambridge, Bird, Dix (in the chair), Haywood, Mantle, North, Pickard and Wills

Also present: C/Cllr Wilmshurst

4. APOLOGIES: Cllr Pullen (personal), Scarborough (work), Wright (personal), Marfleet (work)

2. DECLARATION OF INTERESTS: Cllr Dix – Letter from Core Surgical – Correspondence

Cllr Wills – 6.3.2 – additional bills - wife

Residents of Siareys Close were present regarding concerns over waste collection and the fact that the road has not been adopted. Also concerns were mentioned about the planning of the remaining site in Siareys Yard development and the proposed warehouses on the site – no-one on the Close have been notified of the proposed plans.

Cllr Dix reported that as far as the Parish Council are concerned there has always being a plan for an area of commercial property in the new development off of Station Road. Cllr Haywood reported on outline plans passed by SODC a few years ago with industrial included. Mr Michael Moore from SODC has visited one of the residents regarding the building concerns – no answers were given.

Cllr Dix asked Cllr Andrews to obtain facts on this issue including plans and dates. Cllr Andrews to investigate and speak to Adrian Duffield.

C/Cllr Wilmshurst reported of the ongoing issue with the waste collections in the Close. As the road is a block road concerns were shown by Highways regarding the surface of the road and workmanship. Refuse lorries were not allowed down the road due to insurance concerns and claims. C/Cllr Wilmshurst reported that Development Control has taken over the subject who recently negotiated with the developers and the surveys have been completed and the remedial work is now being carried out and the legal department are finalising adoption of the road. Residents explained about a letter received from Linden Homes regarding the test certificates on the lighting and the road surface which are being sought: to be passed to the Parish Council for referral. Cllr Dix explained that SODC planning department have now changed there ruling on road surfaces. C/Cllr Wilmshurst to follow this up and give an idea of a timescale for the road adoption. D/Cllr Andrews will speak to the Strategic Director to also follow this through as quickly as possible.

An email address as a contact for the residents was passed to C/Cllr Wilmshurst.

3. MINUTES: The minutes of the full council 2^nd March were approved and signed by Cllr Dix.

4. MATTERS ARISING: from those minutes:

Re 5.2.4 Cllr Dix reported concerns of the road surface and will contact OCC Highways.

C/Cllr Wilmshurst reported a re-surface of the High Street is on the plan for future works.

5. CORRESPONDENCE

5.1. Correspondence already discussed by Committees: None to date

5.5. Correspondence not presented to Committees:

5.2.1 An email from the owners of the land behind Middle Way have done a lot of clear up works and are now very concerned about the amount of litter and requested they put a sign up to remind people not to drop litter. No objection to the sign being erected.

Cllr Dix left the meeting.

Cllr North proposed Cllr Mantle chair this section of the meeting, seconded by Cllr Haywood.

5.2.2 A letter from Core Surgical regarding the decision by the Council not to sell the land was discussed. Cllr North and Cllr Pickard felt the minutes were not misleading and the councils duty was to obtain professional advise and a value of the land before further discussion took place.

Cllr Haywood also agreed. Cllr Pickard also mentioned access confusion which also had to be looked into. Cllr Wills reported he felt the council took a step back once information had been obtained. Cllr Andrews felt the council agreed to look into the possibility of selling the land, once information had been sought a further decision was made not to sell.

A member of Core Surgical, who wrote the complaint letter, mentioned a couple of issues of concern: a mention of a valuation a few years ago prior to the latest valuation by a parish councillor: if the valuation prejudiced the council’s decision it was asked to be re-looked at. Cllr Haywood explained about the previous valuation and the history and agreement when the scout hut land was swapped. This was questioned by Core Surgical and the legal advise they have been given.

Also an issue and comment at the meeting last month made about minimal employment and the benefit to Chinnor: Core Surgical explained 10-15 part time jobs would be found and this investment would not be a minimal amount of employment. Cllr North explained this heightened his concerns for local residents and the number of vehicles and movement in the area would increase. Core Surgical explained this would be light industry and the benefit to Chinnor would be great. Disappointment was expressed and stated by Core Surgical.

Cllr Mantle thanked Core Surgical for attending and said she was sorry they felt the way they did.

Two residents who lived near the site were present and expressed their concern over the development potential due to the poor access.

Cllr Mantle reported the decision had been made not to sell the land.

Cllr Dix returned to the meeting.

6. REPORTS: The enclosed Committee reports to be adopted.

6. 1. Environment dated 9^th March 09 signed by Cllr Wills.

Cllr Dix asked about the anti-social behaviour: The Clerk reported no further complaints about litter in St Andrews park or youth gathering in this area.

Cllr Andrews to speak to the Conservation Society regarding posts outside the Village Centre.

6. 2. Planning Liaison dated 9^th March 09 and 23^rd March 09 signed by Cllr Haywood.

Trevor to attend tree felling course in the autumn.

PC.2 Cllr Ambridge has prepared the drawings and specification to get quotes for the new proposed disabled ramp.

6. 3. F&GP dated 23^rd March 09 signed by Cllr Ambridge

The letter from SOHA re land rear of Greenwood Avenue was again mentioned – to be on agenda for the next F&GP committee.

GP.1 Cllr Mantle only visited St Andrews School – not Mill Lane School.

FPM.5 Cllr Dix has read the lease and some errors have been identified – to be returned to Andrew Cameron for correction.

GP.8 Information has been sought from county drainage engineer – copies sent to all relevant parties. Cllr Ambridge asked about funding – Cllr Dix explained it is joint funding but all comes from one group. Cllr Haywood spoke to Jayne Bolton who suggested a meeting be set up to go via the football foundation and tie in drainage and lighting with them – meeting to be arranged.

6.3.2. Additional Bills were approved for payment: Cllr Haywood proposed accepting the payments, seconded by Cllr Ambridge. All in favour.

SODC National Domestic rates bill – Standing order to be set up 2634.64

R Folley – WFCH cleaning 130.00

J Wills – expenses 44.10

T Hipkin – expenses 88.11

Jack Green Engineering – machine ph 345.00

Helpful Hirings – equipment 40.83

B G Hutton – repairs on park slide 267.00

SLCC – WWYC updates 17.50

Tesco Clubcard Credit Card – BT payment, Iveco fuel, machinery fuel 267.25

Risborough Garden Machinery – playing fields 972.12

Sow n Sow – Liam Nairn – gardening 80.00

Crayton Ceilings Ltd – Reading Room 805.00

OALC Subscription – annual 1022.36

Bulk Payment 25.04.08 April salaries 4063.55

14. REPORTS FROM DISTRICT AND COUNTY COUNCILLORS

Cllr Andrews reported on the NAG meeting recently attended – a full summary to be forwarded.

Cllr Andrews to ask SODC about food liners in the kitchen caddy.

C/Cllr Wilmshurst reported on the additional youth worker for the three areas – Cllr Dix attended the interviews and a suitable candidate has been found. A meeting of all the youth areas involved to meet and discuss what is required of the new role.

C/Cllr Wilmshurst reported on OCC Highways and the re-surfacing which has been agreed and repairs sought.

C/Cllr Wilmshurst reported on Greenwood Avenue and the one way system – a new sign to be made to deter cars being driven up the wrong way.

C/Cllr Wilmshurst reported on the audit commission award of 4 – top score being awarded.

C/Cllr Wilmshurst reported on the new CPA audit to begin.

15. OUTSIDE REPORTS FROM PARISH COUNCILLORS

Cllr Wills reported on the recently attended Chairman’s course – felt it was very beneficial and was useful. A few ideas to be discussed at a later date.

Cllr Mantle and Bird visited a resident on Cherry Tree Road regarding concerns of neighbours damaging a tree by removing limbs. The Clerk to establish who the ownership of the land is and if the tree in question has a TPO attached.

Cllr Pickard reported that the CPFMC meeting was postponed until this week.

Cllr Dix attended a meeting regarding the cement works application, now received, with Michael Moore from SODC. The papers to be logged and then a sub-committee to form to go through them.

Public Consultation drop-in session on 16^th May 10am to 2pm in the Reading Room.

Cllr Dix reported on the Village Hall meeting recently attended – until SODC clear up their position re being able to allow the committee to finish the ground floor there is nothing more the Parish Council can do to help. Cllr Dix reported that additional funding could then be looked at again.

The Village Hall Committee to start fund raising.

Cllr Andrews reported that Jayne Bolton has got time off at present for personal reasons and so decisions and actions may take longer than first thought.

Cllr Dix reported on the youth worker interviews attended – the position has been filled.

9. OPEN FORUM:

Catherine Clarke from the Kings Head public house introduced herself. Also involved with Pub Watch and NAG. Pubs are taking action with regard to cigarette butts littering the paths and also large groups congregating on the pathway.

Thanks from The Crown and Kings Head for works towards avoiding future problems following issues with the party held in the Village Hall a few months ago.

A question regarding the Village Hall regarding progress of the hall builds. Large temporary fencing is being used and concerns over H&S issues and when / if the fence is removed how safe will it be – will works need to be done to make safe and at whose cost? Cllr Andrews to look into this.

CHAIRMAN

CHINNOR PARISH COUNCIL

Minutes of MEETING of the Planning Liaison Committee held on

Monday 20^th April 2009

Present: Cllrs. Andrews, Ambridge, Bird, Dix, Haywood, Mantle, Pickard, Scarborough, Wills and Wright (in the chair)

APOLOGIES: Cllr Pullen (personal), North (personal), Marfleet

DECLARATION OF INTERESTS: None

PLANNING APPLICATIONS

PO9/E0329 Demolition of existing detached house and erection of replacement detached house at Spencers Gate, Red Lane for Mr Derek Nixey. No Objection

PO9/E0154 Amended Details Two storey side and rear extension at Conifers, Oakley Lane for Mr and Mrs Cameron. Letter from neighbour was considered. No Strong Views

PO9/E0261 Single storey rear extension at Shaws Field Farm, Chinnor Hill for Mr Alan Armstrong. No Objection

PO9/E0291 Two storey side extension at 74 Station Road for Mr Gouds. No Objection

PO9/E0298 Single storey rear extension. Alterations of flat roof to pitched. Conversion of garage to living accommodation, and extension of existing parking area at 61 Cherry Tree Road for David Langston. No Objection

PLANNING DECISIONS: Approvals as follows were noted

PO9/E0077 Lighting at Whites Field for multi use games area and training area at Whites Field.

PO9/E0090 Single storey rear extension at Hollyhocks, Henton.

PO9/E0112 Replacement detached garage and new front boundary wall and entrance gates at Lavender Lodge, Henton.

PO9/E0111 Single storey front extension and front gable extension at Lavender Lodge, Henton.

PO9/E0082 Conservatory to the rear elevation at 3 Cromwell Court.

PO9/E0127 Single storey conservatory to rear of property at 2 Cromwell Court.

PLANNING DECISIONS: Refusal as follows were noted

PO8/E1400/O Demolition of existing bungalow and ancillary buildings. Erection of 2 storey building containing 4 one bed flats and 2 two bed flats with associated parking and amenity provision. Relocation of vehicle access at 1 Lime Grove.

PLANNING DECISIONS: Certificate of Lawful Use or Development: Noted.

PO9/E0140/LD Land at 2 The Avenue

OTHER MATTERS

OM.1 Chilterns Buildings Design Guide Review 2009: details passed to Cllr Haywood

OM.2 CPRE leaflet passed to Cllr Mantle

OM.3 A date was set for working group to look at Cement Work Re-development: 29^th April 09.

CLERKS REPORT: Report

1. SODC Roadshow promoting the new waste collection will be in Chinnor 30^th April 2pm - 4pm at the Car Park, High Street. The new bins have been delivered.

2. Neighbourhood Watch Meeting 23^rd April 7.30 at The Village Centre: Cllr Mantle and Dix to attend.

3. A minor accident with the Iveco van: a clipped Wing Mirror – sent to MOTEC for repairs.

4. PC Goodenough reported that there has been a police operation over the Easter holidays to clamp down on anti social behaviour and underage drinking. There were 2 seisures from 16 year old. Intimidation of an elderly resident at Cowleaze has resulted in letters of apologies from the offenders. Aware of the situation at Van Diemens.

5. Complaints received due to the Goal posts on Playing Fields adjacent to Benton Drive / Grafton Orchard not being removed resulting in Balls being a nuisance to residents. A reminder to be sent to the football club to ask for all posts to be removed after each match.

6. Annual Assembly: the annual reports are now collated and are available for reading prior to the meeting. The annual report will also be a PDF format online. The Cement works development details to be available from 5pm to 7pm and then the assembly to commence with coffee at 7.30pm.

7. Age Concern are doing a conference on 15^th May – details passed to Cllr Dix.

8. Playing Fields passed to Cllr Wills

9. Cement Works development update: a comment has been made online with SODC –

The comment was not made by the Parish Council and SODC will remove the comment with immediate effect.

CHAIRMAN

CHINNOR PARISH COUNCIL

Notice of FULL COUNCIL MEETING of Chinnor Parish Council to be held on

Wednesday 20^th May 2009 from 7.45pm at 36 Station Road, Chinnor.

Summoned to be Present: Cllrs. Andrews, Ambridge, Bird, Dix, Haywood, Mantle, Marfleet, North, Pickard, Pullen, Scarborough, Wills (in the chair) and Wright

APOLOGIES: Cllr Wright (personal), Cllr North (personal), Cllr Scarborough

DECLARATION OF INTERESTS: Cllr. Bird – MUGA – associated CYFC

Cllr. Pullen – Village Hall – Ex Trustee

Cllr. Andrews – Village Hall Trustee

Chinnor Village Hall

It was reported that the Village Hall Committee have reformed their management system. The chairman is Martin Reed, Secretary Anne-Marie Lord and the treasurer is Pat Andrews.

Financial Situation as stated on report issued by Cllr Pullen. Martin Read is actively seeking further funding and is also taking legal advice.

The builder is currently owed £101k and is threatening to take legal action.

The total project phase 1 is likely to shortfall by £104103

Cllr Dix proposed that the PC would make a grant to the Village Hall Committee not to exceed £105k providing that the following conditions are met

• All conditions as set by SODC letter dated 23.4.09
• Confirmation that the project cost is accurate and will not increase
• Confirmation of costs for project manager & contract for PM
• Cost of legal procedures
• SODC assurance that their grant will be back dated to take into account the payments that have already been made.

Seconded by Cllr. Ambridge 5 in favour of proposal, 3 abstentions, 2 declarations.

The village hall committee to be made aware that there would be no annual grant available for the next 10 years.

Cllr Haywood proposed that the PC take out a loan in order to make the agreed funding available to the Village Hall. Seconded by Cllr Mantle. All in favour.

The clerk to progress with the authority to take out a loan which once complete will need to be approved by council.

Cllr Andrews assured the PC that they will receive a copy of the VH business plan.

The council stated that on receipt of all confirmations a public statement would be made by the PC to inform the residents about our involvement.

The chairman reminded Councillors that they must not act alone and make inquiries if not formally requested to do so as this could jeopardise the situation.

The meeting adjourned at 21.20 and recommenced at 21.35

MUGA for Whites Field

Cllr Marfleet confirmed that the total project cost is £150462 + vat

Cllr. Marfleet proposed that the S.106 money (Siareys Close) £36800 be allocated to the MUGA project seconded by Cllr. Haywood. All in favour – Cllr Bird Declaration

Funding available £ 35925 PC

£ 10200 TOE

£ 42000 SODC/Lottery

£ 10000 CYFC

£ 36800 S106

£134925 Total

Current project shortfall £15537

Cllr Bird is currently looking at funding and believes there are some smaller awards that may be available.

Cllr Marfleet offered to Project Manage and will send a spread sheet to keep council updated.

The sub committee will recommend that the Chinnor Youth Football club have designated times for usage during the football season. It is believed that this will comply with the SODC/Lottery agreement as community usage.

Clerk to clarify the following

• Agreement with SODC and method of paying
• Conditions of Planning Permission
• Conditions of agreement in connection with CYFC usage
• VAT reclaimable

Cllr Ambridge proposed that the PC should commence with this project Cllr Mantle seconded. All in favour – cllr. Bird declaration.

Chairman

CHINNOR PARISH COUNCIL

MINUTES of STATUTORY ANNUAL MEETING of the above Council held on

Monday 11^th May 2009

Present: Cllrs. Andrews, Ambridge, Dix, Haywood, Mantle, Marfleet, North, Pickard, Pullen, Scarborough, Wills and Wright.

APOLOGIES: Cllr Bird (work), C/Cllr Wilmshurst

DECLARATIONS OF INTEREST: None

Cllr Dix opened the meeting by welcoming everyone and thanking all for attending.

1. ELECTION OF PARISH COUNCIL CHAIRMAN:

Cllr Mantle proposed Cllr Wills. Seconded by Cllr Scarborough. All in favour.

2. ELECTION OF PARISH COUNCIL VICE-CHAIRMAN:

Cllr North proposed Cllr Dix. Seconded by Cllr Pickard. All in favour.

Cllr Wills thanked Cllr Dix for taking the role of Chairmen for 2 years.

Cllr Dix thanked all councillors for their assistance and support.

3. COMMITTEES: Planning, Environment and F&GP Committees.

Presently all members of the Parish Council are members:

Proposal: Cllr Dix proposed to continue the system. Cllr Andrews seconded. All in favour.

4. ELECTION OF COMMITTEE CHAIRMEN:

Planning Committee:

Cllr Haywood proposed Cllr Wright. Seconded by Cllr North. All in favour.

Environment Committee:

Cllr Ambridge proposed Cllr Mantle. Seconded By Cllr Dix. All in favour.

F&GP Committee:

Cllr Wright proposed Cllr Pullen. Seconded by Cllr Mantle. All in favour.

ELECTION OF COMMITTEE VICE-CHAIRMEN:

Planning Committee:

Cllr Scarborough proposed Cllr Haywood. Seconded by Cllr Pickard. All in favour.

Environment Committee:

Cllr Dix proposed Cllr Pickard. Seconded by Cllr Ambridge. All in favour.

F&GP Committee:

Cllr Pickard proposed Cllr Ambridge. Seconded by Cllr Haywood. All in favour.

5. REPRESENTATIVES ON OUTSIDE BODIES:

Playing Fields Management Com. - Cllr Pickard

Village Hall Committee - Cllr Andrews, Scarborough.

Reading Room Committee - Mr. J. Gordon and Mr. J. Nixey

Mill Lane Joint User Hall - Cllr Wright

Allotment Representative - Cllr Pickard, Scarborough

OALC - Cllr Marfleet

Thame CAB - Cllrs Mantle, Marfleet

Chinnor Scouts - Cllr Ambridge

Old British Schools - Cllr Wright

Rural Transport Liaison Officer - Cllr Ambridge

ORCC - Cllr Marfleet

St. Andrew’s Association - Cllr Wright

Windmill - Cllr Ambridge

6. REPRESENTATIVES ON SUB-COMMITTEES:

Security (F & GP) - Cllr Pullen, Dix, Mantle, Scarborough, Marfleet

Trees (Environ) - Cllr Dix, Mantle

Playgrounds (Environ) - Cllr Haywood, Pickard, Wills

Footpaths (Environ) - Mr Clive Bray, John Robertson (co-option)

Local Transport & Highways (Plan) - Cllr North, Mantle, Ambridge, Haywood

Chinnor Youth Club (F & GP) - Cllr Dix, Marfleet

Site Allocation (Planning) - Cllr Dix, Haywood, Pullen, Wills, Wright

I.T (F&GP) - Cllr Scarborough, Bird, Ambridge

Grants - Cllr Haywood, Mantle, Wright, Pullen, Dix, Wills

Policies and Procedures - Cllr Wright, Haywood, Pullen, Dix, Wills

Christmas Lights - Cllr Mantle, Pickard

Planning Applications - Cllr Wright

HR Group (F&GP) - Cllr Dix, Wills, Pickard, Haywood

7. REVIEW OF SPENDING LIMITS (SO 57)

At present: ‘A ‘- £5,000 and ‘B’ - £20,000. As per Standing Orders item 57.

Cllr Wright proposed to keep the limits the same. Seconded by Cllr Haywood.

All in favour.

8. REVIEW OF ALLOTMENT RENTS

Allotments rent presently: £505.00 per annum (including Insurance and Rent).

Cllr North proposed to keep the limits the same. Seconded by Cllr Wright. All in favour.

9. CONFIRMATION OF DIVISION OF PARISH: Each area to be reviewed monthly prior to the Environment Committee: problems to be reported to The Clerk prior to the meeting.
Area	Cllr Responsible	Area to Inspect
1	Cllr Wright	Station Road from the Crown to rail bridge, Meadow Road, Hill Road to Wykeham Rise and Golden Hill, Church Lane, Church Road, Lime Grove including Leverkus Court
2	Cllr Wills	Rectory Meadow, Musgrave Rd, The Avenue, Keens Lane, Hill Farm Court, High St, Doveleat, Grafton Orchard, Benton Drive
3	Cllr Mantle	Station Road from the Crown to the Bird in Hand, Van Diemens Close, Duck Square, Thame Road to the nursery and Lower Road to the High Street
4	Cllr Marfleet and Cllr Dix	Springfield Gardens, Malyns Close, Leyburne Gardens, Lower Icknield Way, The lane, Holland Close and Elderdene
5	Cllr Andrews	Glynswood, Druids Walk, Wheeler End, Ravensmead, Greenwood Meadow and Greenwood Avenue, Oak End Way, Woodville and Orchard Way
6	Cllr Pullen	Oakley Road, Crowell Road to 30mph limit, The footpaths off Oakley Road to Riders Way, Cherry Tree Road from Elm Drive, Timber Way.
7	Cllr Bird	Mill Lane, Cherry Tree Road, Willow Road, Beech Road and Rannal Drive
8	Cllr Scarborough	Riders Way, Hunters Point, Fox Cover, Hillwerke, Benwells; through footpath to Lacemakers, Penley Close and Flint Hollow
9	Cllr Dix	Oakley Lane, Cowleaze, Ashridge, Conigre, Robins Platt, Millers Turn, Cleavers, Estover Way, Hedgerley, Hailey Croft, Foresters, Middle Way.
10	Cllr Ambridge	Emmington and Thame Road to the Emmington turn
11	Cllr Haywood	Chinnor Hill, Red Lane, Hill Top Lane and Spriggs Alley
12	Cllr North	Henton and Wainhill
13	Cllr Pickard	St Andrews Road, Glimbers Grove, Elm Drive (including play area and footway) and Elm Close.

10. MINUTES of Main Meeting dated 6^th April 2009 were approved and signed by the Chairman of that meeting: Cllr Dix.

10.1 Matters arising from these minutes:

4. Cllr Dix has not yet contacted OCC Highways. The Clerk and Cllr Wills to contact OCC Highways regarding the poor state of the roads.

11. CORRESPONDENCE and INFORMATION:

11.1 Correspondence already discussed by Committees: None

11.2 Update report from MUGA Sub-Committee was given by Cllr Marfleet:

New costs were obtained due to new additions to the MUGA: 3 options have been obtained for fencing quotes. Drainage costs will also add an extra £3500.00.

Cllr Wright requested a full set of figures be copied to all councillors and then discussed in full at the next F&GP committee. Cllr Wright requested SODC put into writing the opening regulations and requirements of the MUGA – The Clerk to contact SODC. Cllr Pullen questioned the need for the surface costs – Cllr Dix and Marfleet reported that we are now committed to the new surface. The Clerk to contact Mr M Moore regarding S106 contributions from the Siareys Close development towards the MUGA build.

Cllr Wills requested a meeting alongside CYFC to discuss the MUGA and lighting.

11.3 Update report from Cement works proposed development sub-committee

Cllr Wright reported on the meeting regarding the planning application for the cement works development. Cllr Dix emailed the meeting report to all.

To be discussed at the next Planning committee for formal comments to be sent to SODC.

11.4 Update from Cllr Andrews and Cllr Dix re Village Hall

Cllr Andrews reported on the conditions set by SODC towards continued funding. The first condition was to replace the Chairmen of the committee: Mr Martin Reed has now been elected as the new Chairmen of the Village Hall Committee.

Cllr Andrews and Dix met with Mrs Anne Ducker of SODC regarding ongoing problems. Cllr Dix explained the threat of imminent legal action to the trustees of the Village Hall. Cllr Dix proposed the Parish Council loan the Village Hall committee approx £50,000.00 to stall any legal action. Cllr Dix was hoping for a guarantee from SODC when the funding was released the Parish Council could be paid back in full – they cannot do this due to SODC procedures. Cllr Dix is confident the Parish Council would reimburse the short term loan when SODC released the funding they had promised.

Following this the Parish Council could consider taking out a long term loan of approx £100,000.00 to complete the build.

Mr Reed reported on the legal ownership details of the Village hall.

Cllr Dix confirmed the two stages required: an immediate payment of £50,000.00 followed by the consideration of a loan.

Cllr Haywood requested a listing of spending and budgets for the Village Hall along with the SODC conditions.

To be discussed in more detail at the next F&GP committee.

The Clerk will obtain advice from OALC.

11.A Correspondence not presented to Committees: None

11.1A Report from Cllr Andrews re office use for NAG meeting:

Cllr Andrews is trying to forge closer communications with Chinnor and the NAG.

A request to hold the meeting in the Parish Council offices on Thursday 11 June: 7.30pm.

Cllr Wills and Cllr Dix to attend the meeting also. All in agreement.

11.2A Letter from SODC Environmental re alleged nuisance due to smoke from bonfires on allotment area: The Clerk has asked the Allotment committee to highlight the letter to the allotment holders. The council suggested it may not be a bonfire on the allotment but a resident of Station Road: a log of events to be made to report to SODC.

The Clerk to contact the allotment committee to clarify their own rules on bonfires.

12. REPORTS: The following Committee reports to be approved and adopted:

12.1 Planning Liaison dated 20^th April 09 signed by Cllr Wright.

12.1.1 Clerks Report no. 5: It was confirmed the football posts have now been removed.

12.2 F&GP dated 20th April 2009 signed by Cllr Ambridge.

12.2.1 Re FPM.3: The grant sub-committee meeting minutes have been sent.

12.2.2. Re GP.5 – the Lease to be returned on Andrew Cameron’s return from holiday.

12.3 Environment 20 April 2009 signed by Cllr Wills.

12.3.1 Re PA.1 Playdale have been chased again. A question of the gate issue was discussed – needs to be opened for wheel chair access.

12.4Additional Bills to be approved: Proposed Cllr Haywood, seconded Cllr Ambridge.

B G Hutton – shed racking, new waste bin fitted, rabbit fence repair £ 437.00

Shall Gas Direct – office £ 68.50

(to be paid by Direct Debit from next month – DD to be signed)

Chinnor Historical and Archaeological Society – grant request £ 250.00

Helpful Hirings – equipment £ 33.14

The Consortium – stationery £ 98.24

Grundon – waste collection £ 414.56

Tuner Groundscare – Church grant £ 94.88

W M Nairn – gardening £ 400.00

Alan John Printing – newsletter £ 160.00

DX Projects – web site updates £ 184.23

Browns – LK58 KFT £ 411.22

British Gas – Electric at equipment store £ 34.15

T Hipkin – fuel £ 18.69

R Folley – WFCH cleaning £ 130.00

Chinnor Pump – Dec 08 issue £ 70.00

C.I R £1178.50

OCC – Pension Fund £1231.23

Bulk Payment £4398.00

13. COUNTY AND DISTRICT COUNCIL REPORTS:

C/Cllr Wilmshurst was not present at the meeting.

Cllr Andrews reported that he had received notice from the Conservation Board to arrange a meeting regarding plans for a high speed train through our district – between the M40 and Chiltern Railways.

14. OUTSIDE REPORTS FROM PARISH COUNCIL:

Cllr Mantle reported on the Neighbourhood Watch meeting attended: PCSO Madden to run a leaflet drop regarding unlawful repair works being offered in the village. Trading Standards are having a buy with confidence scheme.

Cllr Pickard reported on the PFMC – a small sub-committee have inspected the premises for maintenance works required on the building. The AGM is 19^th May at 8pm. Summer Fun Day is Sunday 12^th July. CYFC are looking to amalgamate with the Chinnor Men’s Club to make a stronger group to work together for future projects.

Cllr Dix reported on the new Youth Worker expectations meeting: it was explained by Cllr Dix the funding elements of all the new posts. Cllr Marfleet expressed her concern over the new plans.

Cllr Wright reported on the SODC planning workshop on housing distribution over the next 20 years. Nothing to report on the meeting.

Cllr Ambridge reported on the disabled access proposals: two quotes have been received. To be reviewed at the next F&GP committee. Cllr Ambridge will prepare an access statement.

15. OPEN FORUM:

All public had left the meeting.

CHAIRMAN

CHINNOR PARISH COUNCIL

Minutes of MEETING of the Environment Committee held on

Monday 18^th May 2009

Present: Cllrs. Andrews, Ambridge, Dix, Haywood, Mantle (in the chair), Marfleet, North, Pickard, Pullen, Scarborough, Wills and Wright

APOLOGIES: Cllr Dix (personal), Scarborough

DECLARATION OF INTERESTS: PI.2 Steve Bird: Mr Nairn a personal friend

PLAY AREAS

PA.1.Play Area reports – to be given by Cllr Pullen later in the week.

AREA ALLOCATIONS

AA.1 Update on Urgent issues on Cllr area reports:

Cllr Mantle requested for ALL area reports to be completed and submitted to Jo.

PARISH IMPROVEMENTS

PI.1 Update on concerns over Japanese knot weed: a resident reported knot weed and this has been, and also will be, investigated further by the land owner in the area in question.

PI.2 Summer planting requirements of flower beds in Chinnor – Sow n Sow – a listing of all beds in the village and requirements: £220.00 in total plus labour plus more colouring needed. Cllr Wright proposed to accept the quote, seconded by Cllr Ambridge. All in favour.

PI.3 Schedule of tree cutting in playing fields – suggestion to start a regular cutting routine by a local resident. The Clerk has discussed with Trevor who can maintain the trees at the correct time. The Clerk to contact the resident and explain this.

PI.4 Dogs in Mill Lane car park area before and after school were discussed. Concerns have been raised by Jack and Jill pre-school regarding the volume of dogs being tied up along the path next to the car park. It was suggested that in the first instance the schools should contact the parents and make them aware of the distress that is being caused by this situation.

PI.5 Best Kept Front Garden Competition 2009 –

Cllr Ambridge proposed to run the competition, seconded by Cllr Andrews. 10 in favour.

Cllr Marfleet proposed different categories, seconded by Cllr Pullen. 6 in favour.

Cllr Haywood proposed for nominations, seconded by Cllr Mantle. 10 in favour. In agreement to do.

Nominations to be received in July will be advertised in the next Pump for August judging.

PI.6 Dog bins – Elderdene; the land owner to be approached and then this issue discussed again. Estover Way not to have a bin at present.

PI.7 The Thai Restaurant have agreed that the Christmas tree can be located outside their premises as usual, a letter of thanks to be put into the pump. Christmas lights on a three year contract; this being the final year.

OTHER MATTERS

OM.1 August Bank Holiday 09 update: Thursday Bingo held by Village Centre; Friday Jack and Jill disco; Saturday Beer festival and pig roast with live band; Sunday Joint Church service and then Community swimming pool organising a Fun day; Monday is the Flower Show.

OM.2 Letter from Chinnor and Flower Produce Show re 2010 August Bank Holiday – their centenary celebration; the Council agreed to get the marquee for the event in 2010.

OM.3 AGM of CPRE Thame. Noted.

OM.4 Calor Village of the Year. Cllr Mantle and Marfleet to look through the information and report back.

OM.5 Letter of concern from resident re St Andrews play area, Upper Fields was discussed.

The Clerk to ask PCSO Madden to observe the area and contact the resident who complained.

Cllr Andrews offered to speak to Barry Hutton regarding the locking of the gate.

OM.6 Friends of the Ridgeway newsletter passed to Cllr Andrews.

OM.7 Home 2 School newsletter passed to Cllr Andrews.

OM.8 Cllr Andrews reported on the NAG meeting on 11th June: to be held in the Parish offices.

CHAIRMAN

CHINNOR PARISH COUNCIL

Minutes of MEETING of the Finance and General Purposes Committee held on

Monday 18^th May 2009

Present: Cllrs. Andrews, Ambridge, Dix, Haywood, Mantle, North, Pickard, Pullen (in the chair), Scarborough, Wills and Wright

APOLOGIES: Cllr Dix (personal), Scarborough

DECLARATION OF INTERESTS: None

FINANCIAL AND POLICY MATTERS.

FPM1 The budget update for month 1 was discussed. Cllr Wills proposed to accept the budget, Cllr Haywood seconded. All in favour.

The annual accounts were distributed to all present to read. To be discussed and approved at the next Full Council meeting in June.

FPM2 The bank reconciliation was discussed. Cllr Wright proposed to accept the figures, seconded by Cllr Ambridge. All in favour.

FPM3 Quote from Kevin Moore re WFCH doors to turn 4 shower cubicles into storage areas and lock to the main front door to include labour of approx £1100.00. The Clerk reported the play group have now ceased in WFCH. Two of the changing rooms to be converted only for use by CYFC, a donation from CYFC to be accepted towards these costs; as discussed with Cllr Bird. The remainder two to be discussed again in 6 months and review the need. Cllr Wills proposed to accept above incl. the quote for the front door lock and get two shower rooms secure, seconded by Cllr Wright.

Cllr Marfleet arrived at the meeting

FPM4 Disabled access ramp – quotes received from Mr Ben Morgan at £4500.00 plus V.A.T and metal works and P A Spittles at £2545.00 plus V.A.T and metal works. Cllr Ambridge to contact Paul Spittles to discuss the quote and check specification. Cllr Haywood proposed to accept the quote from PA Spittles and use BG Hutton for the metal works, seconded by Cllr Wills. All in favour subject to Cllr Ambridge discussing the quote with both contractors.

FPM5 OCC Grass cutting grant 2009: £19.05 per sqm: 5 cuts a year. Cllr Haywood proposed we accept the grant, seconded by Cllr Mantle. All in favour.

FPM6 To approve the grant requests as discussed by the sub-committee: as attached list in grants file. Cllr Wright proposed to accept the listings, seconded by Cllr Mantle. All in favour.

FPM7 Update from The Clerk re S106 agreement: Siareys Close S106 agreement for recreation:

Mr M Moore has confirmed the funds held (£36800.00) can be used towards the proposed MUGA although the remainder of the funds (£10000.00) should be used towards a pitch.

FPM8 Computers for the office to be deferred until next committee on 15^th June.

GENERAL PURPOSES

GP.1 Letter re Public Sector duties & Quality bill. Cllr Haywood to read through the papers and pass on to Cllr Pickard.

GP.2 Report from Cllr Andrews re Council surgery on 18^th July in the Village Centre with John Howell and Cllr Andrews. Cllr Wills to also attend. Surgery times 10am until Midday.

GP.3 Village Centre fun day 20^th June – permission to clear up WFCH and field area on 21^st June.

GP.4 Mill Lane Community Hall update from Cllr Wright: committee in agreement that the school run the hall usage and a new constitution to be drawn up. Mill Lane School happy to take on role and the school should benefit from the closer control. Still be used as a community hall and run by a small management committee.

INFORMATION Items issued by County or District Councils

I.1 Local Government Employers circular news passed to HR group for reading.

I.2 Reporting Pensions passed to HR group for reading.

I.3 Minutes and Agenda for Standards Committee. Noted

ACCOUNTS FOR PAYMENT

The following accounts are to be approved for payment. £. p

1. DX Projects – Web site updates 28.75

2. Thame Water – 36 Station Road 26.79

3. Thames Water – Pavilion and club house, Station Road 324.33

4. DX Projects – web updates 28.75

5. Wisegrove – clocking in machine 172.50

6. British Gas – WFCH 419.81

7. RBS Software Solutions – year end closure 536.64

Cllr Pickard asked about the grant funding towards the CPFMC and their new build grants.

The Clerk to look at the sums detailed on the monthly sheet and explain the figures to the committee.

CHAIRMAN

CHINNOR PARISH COUNCIL

Minutes of MEETING of the Planning Liaison Committee held on

Monday 18^th May 09

Present: Cllrs. Andrews, Ambridge, Bird, Haywood, Mantle, Marfleet, North, Pickard, Pullen, Scarborough, Wills and Wright (in the chair)

APOLOGIES: Cllr Dix (personal), Scarborough

DECLARATION OF INTERESTS: Cllr Andrews – PO9/E0145 – discussion for project due

PLANNING APPLICATIONS

R3.0115/09 Erection of a new 3 metre high perimeter fence (approx 80 metres in length) along the south east boundary of school grounds to provide additional security for the school at St Andrews CofE School for Oxfordshire County Council. No Objection.

PO9/E0346 Change from agricultural field to dirty water lagoon at Village Farm, Emmington for RJ Rose and Son Ltd. No Objection.

PO9/E0408 Single storey front, two storey rear extension with side windows to the existing dwelling at 8 Cleavers for Mr and Mrs Surman. No Objection.

PO9/E0428 Rear sun room extension and side utility extension at 57 Oakley Lane for Mr Bourke. No Objection.

PO9/E0436 First floor side and front extension at 44 Oakley Road for Mr Robertshaw.

No Objection.

PO9/E0145/Outline

178 residential units, max 60 bed care home, max 1555 sqm of B19a) offices with associated means of access, car parking, landscape, amenity space, service infrastructure and provision of a new car park for the Chinnor Princes Risborough Railway. Full planning permission is sought for the residential units, means of access, car parking, landscape, amenity space, service infrastructure and the railway car park and outline for the care home and offices with layout and access to be determined. At land at former cement works, Hill Road for Taylor Wimpey Developments Ltd.

Objections: as per attached typed list.

Proposed by Cllr North, seconded by Cllr Haywood. All in favour.

The Clerk requested a meeting be arranged by the sub-committee re S106 agreements and also affordable housing allocations.

PO9/E0393

Development to provide for a new vehicular access point to serve the Chinnor and Princes Risborough Railway and the former cement works site along with the provision of a new 84 space car park to serve the railway.

To be discussed at a later meeting

PLANNING DECISIONS: Approvals as follows were noted.

PO9/E0141 Single storey garden room side extension at Corner Lodge, Chinnor Road.

PO9/E0170 Proposed roof alterations to front facing roof slope to insert 2 dormer windows, velux roof lights and convert the existing central hipped roof projection into a gable end roof projection. Removal of 2 chimney stacks and part rebuilding of the existing chimney stack. New front porch at Two Chestnuts, Emmington.

PO9/E0183 Construct a two storey side extension special needs wing including undercroft garage and domestic lift at Wildwood, Chinnor Hill.

PO9/E0261 Single storey rear extension at Shaws Field Farm, Chinnor Hill.

PLANNING DECISIONS: Refusal as follows were noted

PO9/E0154 Two storey side and rear extension at Conifers, Oakley Lane.

PLANNING APPEAL: Refusal as follows was noted

Mr David Cavalier of Old School House, 72 Station Road, Chinnor has appealed against the SODC decision to refuse planning permission of the retrospective 1.83m wooden close board fence with matching wooden gate.

PLANNING CORRESPONDENCE

PO9/E0182/LD Single storey extension at 57 Oakley Lane. The applicant has withdrawn the application. Noted.

HIGHWAYS

H.1 Letter and petition from approx 120 local residents against the excessive speeds of vehicles using Hill Road in a 30mph limit. Noted.

OTHER MATTERS

OM.1 How Local Councils fit into the Planning System – training on effective responses to planning applications: Tuesday 20^th October 9.30am in Didcot. If any councillors are interested please advise The Clerk.

OM.2 Update from Cllr Andrews on Siareys Close adoption of the road; the latest report from SODC is a letter from OCC which states the road should be adopted by the end of May 09.

CLERKS REPORT:

1. Reminder of meeting on Wednesday 20 May from 7.45pm re Village Hall and MUGA

2. Whites Field Community Hall – play group has decided to cease due to lack of interest

3. PCSO Madden has received an award for the Oxfordshire area.

Clerk to the Council

CHINNOR PARISH COUNCIL

Minutes of MEETING of the Environment Committee held on

Monday 15^th June 09

Present: Cllrs. Ambridge, Dix, Haywood, Mantle (in the chair), Marfleet, North, Pickard, Pullen, Wills and Wright

APOLOGIES: Andrews (personal), Bird (work), Scarborough (personal)

DECLARATION OF INTERESTS: None

PLAY AREAS

PA.1.Play Area reports – to be given by Cllr Wright later this week.

PA.2 RoSPA to check the play areas in July 09 – annual report notification received.

PA.3 Report from Cllr Wills on surface condition of Conigre play area: Cllr Wills reported a major tear in the wet pour which has been patched up recently but the repair has sunk. The Clerk to enquire about insurance cover and costs of a tile to repair the area.

Cllr Wills also reported on the rabbit fencing which was damaged – a small repair has been done. More patching over to be looked at. Also the Willow tree to be looked at by Complete Tree Services due to fungi growing out of it. More plastic caps to be purchased and to replace missing caps.

AREA ALLOCATIONS

AA.1 Update on Urgent issues on Cllr area reports.

PARISH PROPERTY UPDATE

New section on the agenda for regular review and site visits to be arranged of our property owned and maintained by the parish. Property to be reviewed:

Whites Field Community Hall: building condition, booking process to include costs, documents

Hill Road Rec Pavilion: building condition and use of field

Parish Council offices: building condition, confirmation of rental rates, boiler

Allotments: general condition and fencing

Machinery Store: review building

Greenwood Ave site: condition of area

It was agreed that all the council to site visit each building on one occasion and then a sub-committee to be arranged to review each building individually.

PARISH IMPROVEMENTS

PI.1 Siareys Close road adoption – residents letters were discussed. C/Cllr Wilmshurst has reported that a road inspection is to take place on 19^th June to establish if the road can be adopted.

Cllr Hood has been requested to be involved with this issue in Cllr Andrews absence.

PI.2 Concerns over Lloyds Chemist were discussed. Cllr Mantle explained her concerns over the chemist and lack of pharmacist available on occasions. The Clerk to write direct to Lloyds Chemist and explain the concerns of the council.

PI.3 Rain water butt: to be discussed again once the ramp is completed.

PI.4 Mill Lane verges – update from Cllr Wills following meeting with C/Cllr Wilmshurst and Brian Short form OCC Highways. A letter was sent to the residents in August 08 to request it be put back to grass before action is taken. OCC did not follow this up through the legal dept. Brian Short suggested to approach the residents and ask for grass-crete to be installed so it is hard standing but with grass able to grow through to bring the green back. Cllr Ambridge proposed, Cllr Wright seconded. All in agreement for the new method. OCC to be asked to complete the area as soon as possible at the expense of OCC.

PI.5 Sow n Sow suggestion for edging for flower bed opposite the Crown public house: council not in agreement. Sow and Sow to be approached and asked for flowering to be more noticeable.

OTHER MATTERS

OM.1 Fieldwork magazine passed to Cllr Ambridge.

OM.2 Health News passed to Cllr Mantle.

OM.3 Outlook magazine. Noted.

OM.4 CPRE Bulletin passed to Cllr Andrews.

OM.5 Chiltern news passed to Cllr Andrews.

OM.6 Review of Pandemic Plan – a letter in the pump to be put in the next edition updating the residents of latest updates. A leaflet to be produced for the street friends to distribute.

OM.7 Update on Best Kept Front Garden Competition following articles in pump: no nominations yet following last pump advert. Posters have been put up around the village and in local shops. Deadline for nominations is 24^th July 09. Judging to take place in August and the winner notified at the August Bank Holiday Monday Flower Show. Cllr Mantle to attend an ORCC meeting re pandemic plan.

OM.8 Food waste bags for new food waste bins to be purchased – 4 boxes to be ordered. Bags to be sold at cost price – proposed by Cllr Wills, seconded by Cllr Wright.

Cllr Pullen and Cllr Haywood suggested the council form an email and letter of complaint to David Dodds of SODC as the Parish Council are being hounded by problems not being sorted by SODC on the waste collection.

CHAIRMAN

CHINNOR PARISH COUNCIL

Minutes of MEETING of the Finance and General Purposes Committee held on

Monday 29^th June 2009

Present: Cllrs. Andrews, Bird, Haywood, Mantle, Marfleet, North, Pullen (in the chair), Scarborough, Wills and Wright

APOLOGIES: Cllr Dix (personal), Cllr Ambridge (personal), Cllr Pickard (personal)

DECLARATION OF INTERESTS: Cllr Pullen – FPM6 – trustee to Village Hall

Cllr Bird – GP7 – associated with CYFC

FINANCIAL AND POLICY MATTERS.

FPM1 The budget update was proposed for approval by Cllr Haywood, seconded by Cllr Scarborough. All in favour.

FPM2 The bank reconciliation was proposed for approval by Wright, seconded by Cllr Haywood. All in favour.

FPM3 Local Government Pension Scheme – bulletin and flyers to be passed to Cllr Pickard

FPM4 S106 for ongoing developments were discussed – as per attached list in minutes file.

Cllr Wright, Cllr Haywood and The Clerk to meet with SODC re S106 contributions.

FPM5 Sport England rural communities funding– to possibly work alongside Parish Council to find funding with reference to S&SC development. The Clerk to contact Kevin Avery to discuss this.

FPM6 The application for borrowing which then goes to OALC and the Secretary of State was discussed. Concerns were raised regarding the possible increase in costs of the ongoing development at the Village Hall. Cllr Haywood proposed to accept the application with condition that matters were clarified fully before the Full Council meeting in July. Seconded by Cllr North. All in favour.

FPM7 Investment with a higher interest account: percentage rates with Lloyds Bank PLC were discussed. Cllr Pullen proposed a 3month period of £150,000.00 at a rate of 1% interest.

GENERAL PURPOSES

GP.1 Crime Figures 2008-2009 4^th Quarter as emailed. Noted. The Clerk to ask the Police re definition explanations.

GP.2 Allotment space – to be discussed with Mick Moore of SODC regarding land within the proposed cement works development.

GP.3 Parish Councillor photos – 2 quotes were discussed. The councillors to take their own photos and see how they look before committing to a quote. Proposed by Cllr Pullen, seconded by Cllr Wright. All in favour.

GP.4 SLCC – Working with your council leaflets were distributed.

GP.5 Web page update and own hosting and updating was discussed: each councillor to go and look at other Parish Council sites and research what would be good. The sub-committee to then review the ideas and forward proposals. The Clerk and Cllr Pullen to discuss requirements.

Review of quotes for the IT equipment was given by Cllr Scarborough. The Clerk to meet with Cllr Scarborough to discuss requirements and applications required. An approx cost of £3000.00 plus printers at approx £920.00 plus applications was discussed. Also warranty and support to added in. Cllr Scarborough to get a written spec and quote for the next F&GP on 27^th July 09.

GP.6 Bowling Club – Cllr Ambridge to report: to be deferred to next F&GP.

GP.7 Draft letter for CYFC to obtain funding for goal posts was approved.

GP.8 Email from CPFMC re Millennium path alterations: the Parish Council agrees in principal providing the path is moved and laid to the current standard. The CPFMC to be advised that if goal posts are moved it may be that new higher fencing is required along the perimeter of the field.

GP.9 Letter of thanks from Chinnor Historical and Archaeological Society. Noted

GP.10 August Bank Holiday- update was given on the planned events and councillor rota for generator was arranged.

GP.11 Mobile phones for councillor use were discussed. As agreed the council do not take nominal payment but expenses spent on council business can and should be claimed through the expense claim form from The Clerk. The Clerk to look into 3 pay as you go mobile packages then costing to be compared. A system to manage the phones to be set up.

GP.12 CPFMC Lease has been looked at by Cllr Pickard and Cllr Ambridge. Concerns have been raised over the lease. Cllr Mantle has also looked at the lease and will arrange a meeting with

Cllr Ambridge, Cllr Pickard and Cllr North to review the lease and list concerns.

ACCOUNTS FOR PAYMENT: The following accounts were approved for payment.

Proposed for approval by Cllr Wills, seconded by Cllr Mantle. All in favour.

1. Geo Browns – wheel and equipment 108.97

2. SLCC membership renewal 149.00

3. British Gas Business – Sports Pavilion 958.60

4. The Consortium – stationery 55.20

5. Agripower – Playing fields work – CPFMC grant 7822.30

6. E Folley – expenses 116.80

7. British Gas Business – WFCH electricity (quarter) 1863.09

8. DX Projects – web site updates 120.74

9. Chiltern Tree services Ltd – St Andrews churchyard works 250.00

10. Kevin Moore – WFCH – new lock 28.00

11. Turner Groundscare – equipment 83.24

12. Mr T Parkin – Building insurance (annual) 377.09

13. T Hipkin – fuel 20.01

14. Ecotricity – 36 Station Road 82.44

15. Blanchfords – WFCH lock 22.29

16. Wagstaff Foundries – Windmill 282.90

17. Layton Timber – Windmill 175.95

18. United Parish of Chinnor and Sydenham with Aston Rowant - grant 182.00

Payments to date made from the Imprest account were noted and approved.

CHAIRMAN

CHINNOR PARISH COUNCIL

Clerk: Mrs. Liz Folley. Assistant Clerk: Mrs Jo Wills

Minutes of the Full Council meeting dated 1^st June 2009

PRESENT: Cllrs. Ambridge, Dix, Mantle, Marfleet, Pickard, Pullen, Scarborough, Wills (in the chair) and Wright.

5. APOLOGIES: Cllrs. North (personal), Haywood (personal), Bird (work commitments), Andrews (personal), Pullen. C/Cllr Wilmshurst.

2. DECLARATION OF INTERESTS: None

PCSO Jacky Madden addressed the committee. The youths were unable and a little afraid to attend and for this PCSO Madden apologised. PCSO Madden explained the youths were going to request a youth shelter on Whites Field. Cllr Wills reported on the approved MUGA which is planned for Whites Field for the youths. Cllr Ambridge suggested a small group of councillors approach the youths to discuss their requirements if they are worried about attending a Parish Council meeting. Cllr Dix suggested a small group arrange a meeting at Whites Field and encourage the youths in.

PCSO Madden to try and encourage another group to attend a meeting soon.

Cllr Dix asked PCSO Madden about the recent crime figures.

Cllr Wills congratulated PCSO Madden for her award and thanked her for attending the meeting.

3. MINUTES: The minutes of the annual full council meeting dated 11th May 2009 were approved and signed by Cllr Wills.

4. MATTERS ARISING: from those minutes:

4.1 re 7. The Clerk to clarify the spending limits and circulate.

5. CORRESPONDENCE

5.1. Correspondence already discussed by Committees: None

5.6. Correspondence not presented to Committees:

Email from Midsomer Murders – intention to film in High Street, Chinnor in June.

Payment of £900 to be made from Midsomer Murders. Request to allow directional signs.

The Clerk to tell Trevor not to remove signs. The Clerk to advise PCSO Madden.

The Clerk to ask the unit manger how they plan to control the traffic in the area.

6. REPORTS: The enclosed Committee reports to be adopted.

6. 1. Environment dated 18^th May 09 signed by Cllr Mantle.

6. 2. Planning Liaison dated 18^th May 09 signed by Cllr Wright

6. 3. F&GP dated 18^th May 09 signed by Cllr Ambridge

6.3.1 Re FPM4 Cllr Ambridge has looked into the quotes and PA Spittles has sent a new revised quote but is unable to start works for at least 2 months. The revised quote from PA Spittles is still more competitive than Ben Morgan’s quote.

Cllr Wright proposed to accept PA Spittles quote, seconded by Cllr Mantle. All in favour.

6.3.2 Approval of Asset Register as emailed to all councillors. Proposed to accept by Cllr Wright, seconded by Cllr Ambridge. All in favour.

6.3.3 Approval of Accounts for year ending 31^st March 2009. Approval of annual governance statement. Proposed to accept by Cllr Wright, seconded by Cllr Mantle. All in favour. The council agreed with the accounts as prescribed by law.

6.3.4 Additional Bills were approved. Proposed by Cllr Mantle, seconded by Cllr Dix.

1. June Salaries 4288.51
2. N Power D/D – Office Electricity 118.29
3. Jardine Lloyd Thompson – Insurance 5767.92
4. OCC Superfund – Pension Contributions 1151.84
5. The Post Office Ltd – Tax & NI 1274.74
6. W M Nairn – Flower Bed maintenance 400.00
7. R Folley – WFCH Cleaning 90.00
8. Thame Water – Rec 7.46
9. Tesco Credit Card – Fuel 119.18

Provisions 28.76

10. Thame Mowers – Burial Ground 238.31
11. M. King – Room Hire N’hood Watch 24.55
12. BG Hutton – Oak Post (verge @ VC) 179.35
13. Alan John – newsletter 160.00
14. SODC - Recycling Sacks 5.00
15. ESPO – Hand Gel 48.30

6.4 Extra Full Council meeting dated 20^th May 2009 signed by Cllr Wills

16. REPORTS FROM DISTRICT AND COUNTY COUNCILLORS: Unable to attend.

17. OUTSIDE REPORTS FROM PARISH COUNCILLORS

Cllr Wright reported on the Mill Lane joint user’s hall and reported that following the last meeting the school have agreed to take over the organising of the hall.

Cllr Pickard reported on the Playing Fields Management Committee AGM. Kevin Avery is still Chairmen and other new committee members have been appointed. The finances were reported on and the funding available from the Parish Council was discussed at the AGM with Cllr Pullen.

Cllr Ambridge reported on the open day for the windmill to try and encourage local interest to coincide with the Village Centre Fun Day on 20^th June. The Council agreed to hold a Parish Council forum at the event.

Cllr Wills reported on the school visit at St Andrews School in Chinnor. Cllr Wills and Cllr Ambridge attended a school visit and were both shocked at the state of the school internally and externally; windows are falling out and some areas can be deemed as dangerous. Cllr Wills reported that MP John Howell has also visited the school. The Clerk and Cllr Wills to write a strong letter expressing the Councils concern over the poor state of the school and include the photographs taken on the site visit. Cllr Scarborough reported that the swimming pool looks very good and is now used

9. OPEN FORUM:

A member of the public reported on the poor state of the grass area by the Playing Fields and opposite the Wellington House Doctors surgery - The Clerk reported the area will be cut this week.

A member of the public reported on the sand left by the Sports and Social Club after the field had been treated – The Clerk reported this to be cleared soon.

A member of the public questioned the Old School House appeal refusal for their fence – Cllr Wills assured SODC will keep a close watch and ensure the fence is removed.

A member of the public asked about the Planning System training – open to councillors only.

A member of the public asked about any response from SODC re the Cement works development – no response has yet been received from SODC.

A member of the public asked about the Mill Lane Joint User Hall new management committee to be made up of Governors of the school but still used as a community hall.

CHAIRMAN

CHINNOR PARISH COUNCIL

Minutes of MEETING of the Planning Liaison Committee held on

Monday 15^th June 09

Present: Cllrs. Ambridge, Dix, Haywood, Mantle, Marfleet, North, Pickard, Pullen, Wills and Wright (in the chair)

APOLOGIES: Andrews (personal), Bird (work), Scarborough (personal)

DECLARATION OF INTERESTS: PO9/E499/RET – Cllr Pullen – trustee to village hall.

PLANNING APPLICATIONS

PO9/E0393 Development to provide for a new vehicular access point to serve the C&PRR and the former cement works site along with the provision of a new 84 space car park to serve the railway at land of former Chinnor Cement Works for Taylor Wimpey Developments.

Letters from neighbours and professional bodies were considered.

Refused: as per attached list

PO9/E0457 Erection of a detached garage at Bluebell, Red Lane, Chinnor Hill for Mr Willsher.

Approved

PO9/E0478 Insertion of dormer windows with associated fenestrial amendments at Remarkable Farm, New Close Road, Henton for Mr Hoath. Approved

PO9/E0496 Demolish existing garage. Construct conservatory at rear. Construct car port at side at 23 Church Lane for Mr and Mrs Brooks. Approved

PO9/E0499/RET Erection of single storey front extension, new access to side elevation and erection of two storey rear extension with provision of car parking to rear as amendment to planning permission no. PO6/E0406 including insertion of additional roof lights, amendment to internal arrangements, pitched roof over new boiler house, amendment to ramps and alterations to the north elevation at Chinnor Village Hall for Chinnor Parish Council. Letters from residents were considered. Approved: Conditions: Limited opening and obscured glass required in roof lights

PO9/E0500 Two storey side extension. Off road parking with access from Elm Close at 5a Elm

Drive for Mr Rolf. No Strong Views

PO9/E0505/A (Advertisement Consent) External free standing double sided totem sign at Sanderum House, 38 Oakley Road for The Sanderum Centre.

Refused: yellow colour is not in keeping with the environment.

Cllr Marfleet arrived at the meeting

Certificates of Lawful Development applications:

PO9/E0473/LD Certificate of Lawful Development for the erection of single storey extension and conversion of roof void into habitable room and internal alterations at Two Chestnuts, Emmington for Mr Hall. Approved

PO9/E0515/LD Certificate of Lawful Development for a proposed extension to infill gap between house and garage at Grainge House, Henton for Mr Batty. Approved

PLANNING DECISIONS: Approvals as follows were noted

PO9/E0291 Two storey side extension at 74 Station Road

PO9/E0298 Single storey rear extension. Alterations of flat roof to pitched. Conversion of garage to living accommodation and extension of existing parking area at 61 Cherry Tree Road.

PO9/E0329 Demolition of existing detached house and erection of replacement detached house at Spencers Gate, Red Lane, Chinnor Hill

PLANNING CORRESPONDENCE

PC.1 Request for temporary road closure carnival parade on 11^th July. Approved and noted.

PC.2 Notice of Passed Building Plans to alter access entrance to form an accessible entrance at 36 Station Road. Noted. Cllr Ambridge reported that the works should commence in approx 6 weeks.

OTHER MATTERS

OM.1 Farm watch meeting to be held on Friday 19^th June at 36 Station Road from 7pm to 9pm – Cllr Wills to attend meeting with local land owners and Sergeant Russell Hounslow. Noted.

OM.2 Council Surgery on Saturday 20^th June during Village Centre Fun Day from 2pm – 5pm:

Cllr Wills to set up at 1.30pm to 3pm, Cllr Pullen 3pm to 4pm, Cllr Mantle 4pm to 5pm.

OM.3 Reminder that Grants sub-committee to meet on Monday 22^nd June at 7.30pm in the offices; Cllr Haywood apologised as she is unable to attend.

OM.4 Village Hall update: Cllr Pullen reported on a recent meeting with Martin Reed, Cllr Pullen and SODC to go through present activities and updates on progression of set conditions. SODC appear to be satisfied following this meeting. Martin Reed has been working towards further funding and grants. The Clerk will forward the loan details to NALC following the next Full Council meeting. Cllr Dix requested the builder be asked again for a guarantee that the quote is still valid and will not increase.

CLERKS REPORT:

Youth Club Management meeting to be held on 14^th July.

Sow and Sow has requested a sign be supplied at Estover Way identifying the site as an area of wildlife and nature reserve. The Clerk to contact Gordon Hunt and ask for him to organise.

Calor Oxfordshire of the Year competition – Chinnor has been short listed. 3 representatives to attend the event in Eynsham on 4^th July: Cllr Wright, Cllr Ambridge and Cllr Mantle to arrange and attend.

CYFC require a letter from the Council to confirm they regularly use Whites Field to complete a grant application. All in agreement.

CHAIRMAN

CHINNOR PARISH COUNCIL

Minutes of MEETING of the Planning Liaison Committee held on

Monday 29^th June 2009

Present: Cllrs. Andrews, Bird, Haywood, Mantle, Marfleet, North, Pullen, Scarborough, Wills and Wright (in the chair)

APOLOGIES: Cllr Dix (personal), Cllr Ambridge (personal), Cllr Pickard (personal)

DECLARATION OF INTERESTS: Cllr Bird – PO9/E0577 – acquaintance

Cllr Scarborough – PO9/E0577 – acquaintance

PLANNING APPLICATIONS

PO9/E0524/LB (listed Building Consent) Rectification of cracks to gable and wall, replacement of ground floor window to front elevation, first floor window and ground floor windows and door to rear elevation, removing door canopy – all to no.6. Insulation of roof and re slating of roof no. 5 and 6 at 5 and 6 Henton for Mr Birkitt. Approved

PO9/E0569 Erection of two storey rear extension at Hill Foot Cottage, 2 Chinnor Hill for Mr Harvery. Approved

PO9/E0577 Erection of 1 x 4 bed detached dwelling and garage at land rear of 24 Oakley Road for Mr Daly. Objection – against policy H4 section 5.19 and 5.20 of SODC policy, un-neighbourly

PLANNING DECISIONS: Approvals as follows were noted

PO9/E0346 Change from agricultural field to dirty water lagoon at Village Farm, Emmington.

PO9/E0408 Single storey front, two storey rear extension with side windows to the existing dwelling at 8 Cleavers.

PLANNING DECISIONS: Refusals

None

HIGHWAYS MATTERS

HM.1 Temporary Road Closure – 11^th July 09 – approved. Noted.

OTHER MATTERS

OM.1 Partial review of the Regional spatial strategy for the South East. Provision for Gypsies, Travellers and Travelling show people passed to Cllr Pullen.

OM.2 OCC bus strategy passed to Cllr North

OM.3 LCR Summer 09 passed to Cllr Wright

CLERKS REPORT:

CR.1 Village of Year competition – Chinnor has been short listed on 4^th July.

CR.2 Newsletter – waste collections to be included

CR.3 Best Kept Front Garden Competition – 2 entries to date. The Clerk to ask Liam Nairn to judge competition.

CHAIRMAN

CHINNOR PARISH COUNCIL

Minutes of MEETING of the Environment Committee held on

Monday 13^th July 2009

Present: Cllrs. Andrews, Ambridge, Dix, Haywood, Mantle (in the chair), Marfleet, North, Pickard, Scarborough, Wills and Wright

APOLOGIES: Cllr Pullen (personal), Cllr Bird (work)

DECLARATION OF INTERESTS: None

PLAY AREAS

PA.1.Play Area reports –given by The Clerk: the gate in Conigre to be repaired this week.

Mr Martin Gammier of Forestry reported the willow tree questioned needs either severely pollarding or removing. The Clerk to obtain a quote for removal of the tree. Holes in the ground to be repaired by Trevor. The rabbit fence damage has been reported to PCSO Madden who is investigating.

PA.2. The wet pour in Conigre is in a bad state of repair. Wet pour has been purchased again for more repairs to be carried out. PCSO Madden has been spoken to about this issue. Details of the damage to be added to the newsletter. A sign to be put up in the area to warn people that criminal damage is an offence. The Clerk to contact Playdale and ask for a quote to repair all the areas.

AREA ALLOCATIONS

AA.1 Cllr area reports: a request for all area reports to be completed soon.

PARISH IMPROVEMENTS

PI.1 Review of Workshop: the roof leaks and needs attention, guttering needs attention and wall damage. To be reviewed by the HR committee. Cllr Ambridge reported on the structure and possible extension as approved by planning permission. The lease to be discussed and possible discussion to remove the workshop from the CPFMC lease.

PI.2 Report on Village of the Year was given by Cllr Mantle. Goring on Thames won the first prize but Chinnor was highly commended and awarded a prize of £500.00. This was due to achievements including the flu pandemic plan, the monthly film night, the PCSO and Windmill renovation.

OTHER MATTERS

OM.1 ORCC Training on 17^th September at Denman College – ‘Rural Affordable Housing’. Noted.

OM.2 ORCC Spring/Summer Review passed to Cllr Mantle.

OM.3 August Bank Holiday Marquee – additional event has been planned for the Friday night.

All the volunteers for the generator have been filled. Insurance quotes to be obtained.

OM.4 Best Kept Front Garden Competition: two nominations to date.

OM.5 St. Georges Day Celebrations 2010 were discussed: Friday 23^rd April 09. Cllr Mantle to speak to both schools and discuss a parade idea. Cllr Mantle, Pickard and Wills to report back.

OM.6 Update re: Lloyds Chemist: no update to date.

OM.7 Bowls Club: Cllr Ambridge reported on the bowls club discussions on new area for an open pitch. Cllr Ambridge and Cllr Andrews to arrange a meeting with the bowls club.

OM.8 Flu Pandemic update given by Cllr Mantle: all street friends will soon have the leaflets ready to hand out if necessary. Cllr mantle asked the councillors to look at the list of roads available and if anyone can take on a road please advise as soon as possible.

OM.9 The Playing Field passed to Cllr Pickard.

CHAIRMAN

CHINNOR PARISH COUNCIL

Minutes of the Finance and General Purposes Committee held on Monday 27^th July 2009

Present: Cllrs. Andrews, Ambridge, Bird, Dix, Haywood, North, Pickard, Pullen (in the chair), Scarborough, Wills

APOLOGIES: Cllr Wills (personal), Cllr Scarborough, Mantle (ill), Cllr Wright (personal), Marfleet

DECLARATION OF INTERESTS: Cllr. Dix – Payment 8 - family

Cllr. Pullen – FPM 4 – trustee to Village Hall

FINANCIAL AND POLICY MATTERS.

FPM1 To approve the budget update - it was suggested that the insurance be reviewed in good time for the renewal in 2010. Cllr. Dix proposed, seconded by Cllr Andrews. All in favour

FPM2 To approve the bank reconciliation. Cllr Haywood proposed, seconded by Cllr Pickard. All in favour

FPM3 Financial Regulations. Clerk to Clarify with SODC approved list of contractors. Cllr Pickard proposed Cllr Ambridge seconded. Cllr North Abstained. Working Group to monitor: Cllrs Dix, Ambridge, Pullen & Pickard

FPM4 Village Hall update. It is believed that SODC will release funds as soon as the Parish Council can confirm their grant to the Village Hall Committee. The builder has until the 8^th August to sort out the financial situation.

FPM5 Petty Cash Payments. Approved

GENERAL PURPOSES

GP.1 Bowls Club – business plan circulated with request to have land at Whites Field, Mill Lane.

Keith Rogers, chairman of the Bowls Club informed the council about their situation and their strong desire to get a venue to play.

Proposal by Cllr Ambridge, seconded by Cllr North: that the Council agrees, in principle, to permit the Chinnor Short Mat Bowls Club to use part of Whites Field (as defined on their proposal plan) to create a 3 lane, short mat bowls surface;

Amendment by Cllr Dix, seconded by Cllr Andrews: that the Council agrees, in principle, to permit the Chinnor Short Mat Bowls Club to use part of Whites Field (as defined on their proposal plan) to create a 3 lane, short mat bowls surface but that, prior to any commitment, further investigations should be carried out;

Amendment carried: all in favour;

Amended Proposal: that the Council agrees, in principle, to permit the Chinnor Short Mat Bowls Club to use part of Whites Field (as defined on their proposal plan) to create a 3 lane, short mat bowls surface, but that, prior to any commitment, further investigations should be carried out;

Carried: 6 in favour, 3 against.

GP.2 Playing Fields Management Committee update – Lease - Report attached. The sub committee felt they were not in a legal position to be able to comment and recommend that a second opinion is sought. Cllr Haywood proposed that Lightfoots of Thame be asked to give advice seconded by Cllr. Andrews All in favour.

A letter has been received concerned about the work that has taken place at the Playing Fields, several councillors and the staff has had many residents showing their disapproval – Clerk to send a letter to the playing fields management committee and request full explanation of what is going on.

GP.3 Mobile Phone deferred to full council.

GP.4 Update on Youth Club meeting. Minutes of last management meeting available - highlighting the need to open another night. Working group to progress Cllr. Marfleet & Dix.

GP.5 The need to change from red diesel to duty paid diesel for the vehicles. The council will act as quickly as possible, clerk to look at all options.

GP.6 MUGA update to be put on full council

ACCOUNTS FOR PAYMENT

The following accounts were approved for payment.

Proposed by Cllr Haywood seconded by Cllr Andrews. All in favour

1. Peter Robertson – Churchyard grant 82.00

2. Shall Gas Direct – offices 26.63

3. Espo – Youth club equipment 57.38

4. Espo – Youth club equipment 151.80

5. Blanchford – equipment 57.13

6. Thames Valley Police – PCSO 4026.75

7. NALC – Subscription renewal 13.50

8. DX Projects – web site updates 57.50

9. George Browns – grease 6.43

10. Gardening Delights – bio food bags 202.40

11. Jack Green Engineering – Windmill grant 230.00

12. Playdale – plastic cap covers 11.50

13. Kavan Ring – grass cutting – Mill Lane 55.00

14. Chinnor Pump – newsletter 206.00

15. British Gas Business – Equipment Store 34.52

16. CPRE – membership renewal 29.00

17. Danwood – copier 61.21

18. E Folley – Symantec Anti Virus Update / Mileage 124.58

19. Simon Griffiths – Mower Repair 308.76

20. Bounce Back Safety Surfaces – Wet Pour Repair 241.50

21. Blanchfords – Maintenance Sundries 35.09

22. Tesco Credit Card – WFCH Supplies 5.44

MOB Top Up 10.00

Tesco Cleaning Prv. 59.70

Fuel 121.15 196.29

23. Village Centre – Annual Assembly 61.50

Chairman

CHINNOR PARISH COUNCIL

Minutes of the Full Council meeting dated 6^th July 2009

PRESENT: Cllrs. Ambridge, Bird, Dix, Mantle, Marfleet, North, Pickard, Pullen and Wills (in the chair) Also present: C/Cllr Wilmshurst:

Public present: 2 members of the public were present

6. APOLOGIES: Cllr Wright (personal), Cllr Andrews (personal), Cllr Haywood (personal),

Cllr Scarborough (work)

2. DECLARATION OF INTERESTS: Cllr Bird – additional bills – expense claim

Cllr Pullen – Village Hall - Trustee

3. MINUTES: The minutes of the full council meeting dated 1^st June 09 were approved and

signed by Cllr Wills.

4. MATTERS ARISING: from those minutes: None

5. CORRESPONDENCE

5.1. Correspondence already discussed by Committees: None

5.7. Correspondence not presented to Committees

6. REPORTS: The enclosed Committee reports to be adopted.

6. 1. Environment dated 15^th June 09 signed by Cllr Mantle.

6.1.1 Re PA.3 – wet pour has been received and Trevor to now repair Conigre play area.

The Springer will also be looked at this week by Playdale.

6.1.2 Re Siareys Close – the waste is being collected from outside the properties. C/Cllr Wilmshurst reported that the road has not yet been adopted but is ongoing with the legal dept.

6. 2. Planning Liaison dated 15^th June 09 and 29^th June 09 signed by Cllr Wills.

6.2.1 OM.1 29 June 09 – Cllr Pullen still to read the paper and report back.

6. 3. F&GP dated 29^th June 09 signed by Cllr Pullen.

6.3.1 Re FPM.5 – The subject is regarding a funding opportunity.

6.3.2 The grants sub-committee meeting minutes were proposed for approval by Cllr Mantle, seconded by Cllr Wills. All in favour.

Jack and Jill – maximum of £2000.00 towards invoices for new kitchen – 40% donation agreed.

St Andrews School – formal application required and conditions would apply for sand pit.

6.3.4 Additional Bills were proposed for approval by Cllr Ambridge, seconded by Cllr Dix.

Bulk Payment – salaries £4130.33

LexisNexis – local admin updated book £ 67.00

OCC Superannuation Fund £1151.85

Post Office – CIR £1188.74

R Folley – WFCH cleaning £ 125.00

T Hipkin – travel expenses £ 49.20

BT PLC – phone £ 233.72

Espo – Youth club equipment £ 16.57

Gopak – Reading Room grant £ 83.84

Sow n Sow – gardening £ 440.00

Steve Bird – expenses £ 40.00

Tesco Club Card Credit card – Fuel etc £ 103.24

D&P Luxury Toilets – August Bank Hol £ 862.50

BT PLC – Internet services £ 156.97

Bounceback Safety Surfaces – wet pour £ 80.50

Alan John Printing Services – Pandemic leaflets £ 65.00

6.3.5 Big Lottery funding letter from SODC re MUGA – completed agreement received.

Cllr Marfleet reported on the MUGA situation to date. Following discussions with SODC more details on the conditions have been discussed regarding planting of trees. A maintenance schedule of the trees is required also. Approx 4 trees were discussed. The Clerk suggested Cllr Marfleet discuss this with Mr Martin Gammy from SDOC Forestry Dept.

A different suppler has been sourced who is more competitive; Chiltern Group.

Sub-Committee has viewed the fencing and CYFC are satisfied it is fit for purpose and have approved the fencing. Cllr Bird discussed the fence and will resolve a possible issue.

The Clerk to obtain in writing how to claim the funding for the project.

The total project cost is: £115378.89.

Cllr Ambridge proposed the order be placed for the MUGA and fencing as soon as confirmation is received from SODC, drainage issues resolved and planting scheme in place. Seconded by Cllr Dix. All in favour.

6.3.6 Re FPM.6 The report was approved and the application form for permission to obtain a loan for £105,000 in order to make a grant to the Village Hall Committee will be submitted to OALC.

18. REPORTS FROM DISTRICT AND COUNTY COUNCILLORS

C/Cllr Wilmshurst reported that a speed indicator camera will be placed on Chinnor Hill regarding speeding traffic. This camera will monitor the speed. It is not an enforceable camera.

C/Cllr Wilmshurst reported on the cement works proposed development and bus service requirements form the site to an existing service. The developers are proposing a shuttle bus service during rush hours only. It was the feeling of the council that an extension of the existing route would be preferred rather than a shuttle service. The Clerk has already drafted a letter regarding this.

C/Cllr Wilmshurst reported on a major re-shuffle within the youth service over the past few months which should improve the service given by OCC.

C/Cllr Wilmshurst reported on a 3 and 5 year plan. Due to the financial crisis the funding maybe decreased from central Government. Plans are being put into place for 10% savings over the next few years are being looked into by OCC to cover the decrease expected from central Government.

C/Cllr Wilmshurst reported on the Station Road works which are sewage works due to start soon for 12 weeks.

19. OUTSIDE REPORTS FROM PARISH COUNCILLORS

The Clerk reported on the meeting recently attended at SODC with Mick Moore, Cllr Wright and Cllr Haywood re the proposed cement works development. Letters have been written by The Clerk to answer questions raised over pedestrian access, indicated footway, water supply and bus routes.

The S106 funding is not guaranteed money and a number of projects should be discussed, or something similar. The funding cannot be used for ongoing projects with a shortfall.

Amendments for the development are due soon to show a different lay-out on the site.

Cllr Pickard reported on the next CPFMC meeting to be held on 14ht July.

Cllr Ambridge to contact PA Spittles regarding disabled access works to commence.

Cllr Ambridge reported on the windmill. Fencing required as some youths have access the site.

Cllr Dix reported on the Village Hall: two new committee members have joined the committee and have met the builder to discuss the ongoing project. Cllr Dix attended the meeting which ended on a more positive feeling. The builder to confirm the quoted prices although some doubt was discussed over the sub-contracted works and ongoing costing. Mr Reed, to date, has not yet received confirmation although he feels an increase will be minimal. Cllr North reported on the possible shortfall and asked where those fundings will be sought from. Cllr Dix reported that it was stated that the Parish Council are looking into a fixed grant and loan. The stages of the build with phases one and two were discussed.

All in favour to sign the agreement for borrowing approval at the agreed rate.

Cllr Dix reported on a recent visit to the youth club in Chinnor with C/Cllr Wilmshurst.

Very impressive youth club and a successful register. The premises are full with current members so possibility of a third evening or extension of the hall area.

Cllr Mantle reported on the pandemic. The leaflets to be distributed by Street Friends as necessary.

Cllr Mantle reported on the recent Best Kept Village Competition. The results should be out by the end of the week. A very good effort was put in by all. Cllr Wills thanked Cllr Mantle for all her hard work.

Cllr Wills reported on the NAG meeting – very well attended and age range who attend.

Very impressed with the meeting. Issues around were discussed in full.

Cllr Wills reported on the Country Watch only attended by 3 land owners. The first meeting so hopefully attendance will improve.

Cllr Wills reported that Martin King and Catherine Clarke both won certificates for hard work done in the village with Pub Watch and Neighbourhood Watch.

Cllr Wills reported on the Reading Room AGM – only member of public present but a good meeting and issues discussed over flooring.

Cllr Wills thanked Cllr Mantle and Cllr Pickard for all their hard work on the Best Kept Village Competition.

Cllr Wills thanked Cllr Ambridge and Steven Folley for all their hard work on the machinery store racking and clearing out.

Cllr Wills reported on the Village Centre open day surgery. A few people approached the stand and spoke to the councillors present. A good day and a worth while exercise.

9. OPEN FORUM:

A member of the public asked about the PFMC lease – still being read and detailed through.

A member of the public asked about rumours of travellers in the village. Cllr Pullen assured that the papers received will be read through and forward planning by the authorities will be put in place.

A member of the public asked about the short mat bowling discussion. The Parish Council to discuss this on 27^th July at the next F&GP committee. Cllr Pullen explained the CPFMC have the responsibility to run the field as they wish and have a lease to state that so the Parish Council cannot insist on anything. The bowls club will have to speak directly to the CPFMC.

Cllr Ambridge stated that an alternative location to be discussed at the next F&GP committee.

CHAIRMAN

CHINNOR PARISH COUNCIL

Minutes of MEETING of the Planning Liaison Committee held on

Monday 13^th July 2009

Present: Cllrs. Andrews, Ambridge, Dix, Haywood, Mantle, Marfleet, North, Pickard, Scarborough, Wills and Wright (in the chair)

APOLOGIES: Cllr Pullen (personal), Cllr Bird (work)

DECLARATION OF INTERESTS: Cllr Dix re PC.2 - acquaintance

PLANNING APPLICATIONS

P09/E0694 Conversion of a garage to living accommodation, infill extension to south elevation to form bedroom/bathroom, dining room and sun room at Badgers, Henton for Mr Peter Searle. Approved.

P09/E0500 For information only. Amendment to 5a Elm Drive – rear window to the bedroom omitted and a roof light added. Noted

PLANNING DECISIONS: Approvals as follows were noted

P09/E0428 Rear sun-room extension and utility room extension at 57 Oakley Lane

P09/E0436 First floor side and front extension at 44 Oakley Road

PLANNING CORRESPONDENCE

PC.1 Courtesy Copy from Jeffrey Charles Emmett Re: Retrospective planning application at Sunley Wood, Red Lane. Noted.

PC.2 P09/E0577 Erection of a 4 bedroom detached dwelling and garage at land to the rear of 24 Oakley Road will be considered by the SODC's planning committee on Wednesday 15/07/2009:

Cllr Haywood to attend the SODC committee meeting.

PC.3 PO9/E0515/LD Proposed construction of extension to infill gap between house and garage at Grainge House Henton. Application has been withdrawn by applicant. Noted.

OTHER MATTERS

OM.1 Gypsies, Travellers and Travelling Showpeople consultation from 8 June to 1 September www.gose.gov.uk/gose/planning/regionalPlanning/824411/?a=42496. Noted.

OM.2 Land to the rear of shops at Middle Way. The owners Mr & Mrs Comfort, Caldera Ventures to meet Cllrs Wills, Haywood and Wright to arrange a site visit on 9^th September 09.

Cllr Marfleet arrived at the meeting

OM.3 Disabled access update given by Cllr Ambridge: the works to commence approx 17^th August.

OM.4 The newsletter – July 09 was approved.

OM.5 Primary Capital Programme: locality review passed to Cllr Dix to read and report on.

CLERKS REPORT:

CR.1 Cllr Pickard to discuss with CPMC the new fencing and playing field alterations including moving the bench and moving the millennium path slightly as the Parish Council have received a number of complaints. The Clerk has spoken to SODC planning regarding the planning.

CR.2 Youth club have a management meeting on Tuesday 14^th July.

CR.3 HR meeting to be arranged for 8pm Wednesday 15^th July.

CR.4 Village Hall update: Cllr Wills reported on a recent meeting with Cllrs Dix, Andrews and Martin Reed. It was confirmed the gross effect of the costing will remain unchanged. Cllr Wills assured this was in writing. Cllr Andrews and The Clerk to clarify various aspects on previous invoices. The Clerk confirmed the application for the loan has been submitted. The permission is now being waited for.

CHAIRMAN

CHINNOR PARISH COUNCIL

Minutes of the Planning Liaison Committee held on Monday 27^th July 2009

Present: Cllrs. Andrews, Ambridge, Bird, Dix, Haywood (in the chair), Marfleet, North, Pickard, Pullen, and Scarborough

APOLOGIES: Cllr Wills (personal), Cllr Wright (personal), Mantle (ill), Marfleet

DECLARATION OF INTERESTS: None

PLANNING APPLICATIONS

PO9/E0671/RET (retrospective) Children’s play equipment with a reduced height from 4.2m to 3.9m at Ashwood House, 38 Lower Icknield Way for Mr Schmidt. Approval recommended

PO9/E0708 Demolish existing rear extension (single storey). Construct two storey / part single storey rear extension. Take down existing pre-fab garage. Construction of single storey front extension at 8 Beech Road for Mr and Mrs Clarke. Approval recommended.

PO9/E0726 Two storey side extension and second storey front extension to porch area at 56 Cowleaze for Mr Trafford. Approval recommended.

PO9/E0727/RET (retrospective) Retention of storage building at land forming part of Sunley Wood, Red Lane for Mr Varmuza. Approval recommended.

PO9/E0733 Single storey infill extension between existing house and detached double garage at Grainge House, Henton for Mr and Mrs Batty. Approval recommended.

P09/ E0393 Vehicular access & Car Park at Chinnor Cement Works – Application withdrawn - noted

PLANNING DECISIONS: Approvals as follows were noted.

PO9/E0457 Erection of detached garage at Bluebell, Red Lane, Chinnor Hill.

PO9/E0496 Demolish existing garage. Construct conservatory at area. Construct car port at side at 23 Church Lane.

PO9/E0500 2 storey side extension. Off road parking with access from Elm Close at 5a Elm Drive.

PO9/E0577 Erection of 1 x 4 bed detached dwelling and garage at land to rear of 24 Oakley Road.

PLANNING DECISIONS: Certificate of Lawful Development

PO9/E0473/LD Erection of a two storey rear extension, dormer window and internal alterations as per drawing no 09/03E at Two Chestnuts, Emmington. Noted

PLANNING CORRESPONDENCE

PC.1 Letter from OCC Highways re speed limits review of A and B roads in Oxfordshire. Noted.

PC.2 Letter from OCC Highways re Highway Maintenance works schedule – Approximate start date for High Street to be re-surfaced is 2^nd September, duration 8 days.

CLERKS REPORT: Report

CR.1 Best Kept Front Garden Competition – final nominations listing Sow ‘n’ Sows have agreed to judge. Results to be announced at Flower Show.

CR.2 Update on letter to SODC re allotment space requirements. Waiting for response.

CR.3 Update from WWYC meeting –Council informed that the agenda for committee meetings requires the same notice as full council meetings. Therefore Agendas will be finalised on a Wednesday prior to any Monday night meetings.

CR.3 Noise Abatement Notice – Letter from Environmental Services re Village Hall – meeting has been set up for Wednesday 29^th July Martin Reed and Pat Andrews to attend.

CR.4 Flu Pandemic – Update – Cllr Mantle has been updating the contact list and making sure that all roads are covered with a street friend. Leaflets have been distributed. An out of hours contact is being sorted.

Chairman

CHINNOR PARISH COUNCIL

Minutes of MEETING of the Environment Committee held on

Monday 10^th August 2009

Present: Cllrs. Andrews, Ambridge, Dix, Mantle (in the chair), North, Pickard, Pullen, Scarborough, Wills and Wright

APOLOGIES: Cllr Haywood (personal), Cllr Bird (work)

DECLARATION OF INTERESTS:

PLAY AREAS

PA.1.Play Area reports – to be given by Cllr Ambridge: Conigre: the nest swing covering on the ropes needs attention as it has split, the large climbing frame and play area needs a sweep out and clean of litter, the large rope climbing frame appears to have a loose centre post in the ground, the ground by the small seesaw has been damaged and needs repair, the infill of the floor surface are not well done, the small climbing frame rope seems very tight, the disabled round about seems very tight which has already been reported. The Clerk to contact a local professional wet pour layer and ask for a quote.

PA.2 Update on RoSPA play area inspection: not yet received.

AREA ALLOCATIONS

AA.1 Update on Urgent issues on Cllr area reports

All area reports to be emailed to Jo please if not already completed.

PARISH IMPROVEMENTS

PI.1 To discuss improvements to Hill Road Rec area (Village Green) and pavilion:

Quote for step improvements – to strengthen handrail and cement in, to put rabbit wire around each step to prevent slippy surface and to look at erecting a “stopping” bar at the bottom of the steps before the road (we already have a bar to use if the correct size) – Barry Hutton approx cost total £200.00: the council agreed the area needed a new design of access rather than improvements of current steps, Cllr Ambridge to look at and report to next Environment committee.

PI.2 Crown cross roads flower beds – shrubs too high so a loss of vision; a complaint received a member of the public. The Clerk to ask Sow and Sow to trim the bushes down.

PI.3 Letter from Nicholson’s re duty of care tree surveys. The Clerk to speak to Complete Tree and aks for a survey of all tress to be carried out.

PI.4 Update on Estover Way wildlife area – funding for plaque requested from OCC and ongoing maintenance required. Sow and Sow needs to do a full clear out of the area to enable new grass and plants – approx one day a month.

PI.5 Christmas lights 09 – to be discussed and a sub committee date arranged by Cllr Pickard and Cllr Mantle. To report back following the meeting.

PI.6 OCC wish to fell a Beech tree in The Avenue due to the poor condition of the tree – residents are not happy with this decision. The Clerk to speak to OCC to ask for a post / boulder or the tree stump to remain to stop motorists from driving through.

OTHER MATTERS

OM.1 Update on new waste collection scheme – second green wheeled bins request are not being completed by SODC unless you have 5 residents per house. The Clerk to write to SODC and ask for an explanation – and request an additional collection , also provisions for Christmas waste collections are required.

Cllr Andrews to also speak to David Dodds and Fred Thompson Brown of SODC regarding the issue.

OM.2 Update on Swine Flu pandemic: a phone for out of hours service is now being run.

A street friend has been used and collected the tamiflu drug: the plan worked. Tamiflu collections can now only be collected from Didcot or Aylesbury.

OM.3 Best Kept Front Garden Competition 09 –results

3: 52 Cowleaze 2: 53 Station Road 1: 26 Elderdene

CHAIRMAN

CHINNOR PARISH COUNCIL

Minutes of MEETING of the Finance and General Purposes Committee held on

Monday 24^th August 2009

Present: Cllrs. Ambridge (in the chair), Dix, Haywood, Mantle, Marfleet, North, Pickard, Wills and Wright

APOLOGIES: Cllr Andrews (personal), Scarborough (work), Bird (personal), Pullen (work)

DECLARATION OF INTERESTS: None

CORRESPONDENCE

C.1 Brian Short OCC addressed the meeting with regard to the damage that has been caused by residents to the verges on Mill Lane making a parking hard standing area instead of grass verges.

A suggestion by OCC for Grass Crete to be installed at an approx cost of £6000.00 – but unfortunately OCC do not have sufficient funds to cover this costing and requested the Parish Council to contribute towards this costing, OCC have no spare money at all so the works would have to be put on hold until the budgets are reviewed. The resident who installed the hard standing gave a brief update on the current situation and highlighted the frustrations over this issue.

A local resident offered to find out how much a small local company would charge to do the grass crete along as they were experienced and have sufficient public liability – Cllr Ambridge agreed for this figure to be sought and then to report back to council before any works commenced or were agreed. To report back soon and then the decision to be made by the council.

The Parish Council does not have the power to spend money on this project.

FINANCIAL AND POLICY MATTERS.

FPM1 The budget update was proposed for approval by Cllr Wills, seconded by Cllr Mantle.

FPM2 The bank reconciliation was proposed for approval by Cllr Wright, seconded by Cllr Dix.

FPM3 The Parish Councillor Expenses and remuneration were discussed. It was agreed that the Financial Sub committee would review this when they meet to review the budget.

FPM4 A discussion on the £500.00 prize money from Village award - Cllr Wright proposed a new bench outside the parish council office, seconded by Cllr Pickard. 1 against the proposal.

FPM5 Confirmation that loan for £105000 has now been approved by the Public Works Loan Board. Cllr Dix proposed to release a percentage of funds (66% of each invoice up to £105000.00) against invoices received from the Village Hall grant. Calculations may need to be made to bring to the correct loan amount, Cllr Wills seconded. All in favour.

FPM6 It was proposed by Cllr Haywood, seconded by Cllr Wills to purchase of 2 new salt bins for Henton and Emmington at £150 each (as per quote received early 2009) but not at Chinnor Hill.

FPM7 MUGA – It was approved to place an order in advance of approval of planning conditions (lantern design) as set by SODC planning East re: P09/E0077 – lighting application. All in favour. All councillors were aware of the risk in ordering prior to planning condition consent – as explained by Cllr Marfleet. It was also reported that the main MUGA could be ordered in approx two weeks.

FPM8 It was proposed by Cllr Mantle, seconded by Cllr Pickard, to order a debit card on the Imprest account, allowing workshop staff to purchase fuel for the council vehicles and machinery. To be reviewed in 6 months time. All in favour

Amendment following Full Council 7^th September 09 – Cllr Haywood proposed to amend the proposal of a debit card – and to propose the use of a fuel card. Seconded by Cllr Ambridge.

All in favour.

GENERAL PURPOSES

GP.1 Report from Cllr Pullen re information on travellers – a written report submitted – no immediate effect on the area.

GP.2 Update on August Bank Holiday weekend events – marquee erected Thursday and security booked at £20.00 per hour. Cllr Wills is the named licensee for the weekend. Extra insurance has been taken out and Mudway Marquees are covered for storm damage.

GP.3 Invitation to attend Florence Nightingale Hospice Service of Celebration Sunday 18^th October at St. Mary’s Church Aylesbury. Cllr Haywood to attend.

GP.4 Letter of thanks from Chinnor Flower & Produce Show for agreeing to hire the marquee 2010 for their centenary celebrations. Noted.

GP.5 Home Start – letter of thanks for £300 grant. Noted.

ACCOUNTS FOR PAYMENT

The following accounts were approved for payment. £. p

1. Thames Water – WFCH – DD 306.66

2. Thames Water – PFMC – DD 151.28

3. Thames Water – office water 23.46

4. N Power – Office electricity 116.46

5. Kavan Ring – Grass Cutting Mill Lane verges 80.00

6. British Gas –Office Gas 134.45

7. SODC – Dog Bin Emptying Jan-Mar ‘09 266.15

8. Shell Gas – Office Gas 23.40

9. Thame Mowers – Parish Burial Ground Grant 138.28

10. Grundon – Waste Wheelers 414.56

Cllr Ambridge to check the water meter on Whites Field to read the meter and check for a water leak. The Clerk to look back to previous Thames Water invoices.

CHAIRMAN

CHINNOR PARISH COUNCIL

Minutes of the Full Council held on 3^rd August 2009

PRESENT: Cllrs. Andrews (D/Cllr), Ambridge, Bird, Mantle, Marfleet, Pickard, Pullen, Scarborough, Wills (in the chair) and Wright.

1. APOLOGIES: Cllr North (personal), Cllr Haywood (personal), Cllr Dix (personal,

C/Cllr Wilmshurst (personal)

2. DECLARATION OF INTERESTS: Cllr Pullen re 6.3.3 – Village Hall

3. MINUTES: Minutes of the full council meet on 6^th July were approved & signed by Cllr Wills.

4. MATTERS ARISING: from those minutes:

Cllr Pullen to read the information regarding traveller sites and report back at the next meeting.

5. CORRESPONDENCE

5.1. Correspondence already discussed by Committees: None

5.8. Correspondence not presented to Committees

5.2.1 Cllr Scarborough gave a full report with demonstrations of new IT requirements and updated computers, laptop with docking station and wireless keyboards and wireless mice, monitor and projector facilities, also full recommendations for new IT hardware required for the Parish Council office. A total cost discussed including V.A.T at 15% was £5035.00. The Clerk advised the current copier is on a lease and has approx 2 years left to run. Cllr Wright asked when the costing was budgeted for; Cllr Wills explained it is already budgeted in this years budget.

Cllr Scarborough explained the quotes supplied are valid for a month and equipment could be purchased and running fairly quickly.

Cllr Mantle proposed to accept the quotes. Cllr Ambridge seconded. All in favour.

Cllr Wills thanked Cllr Scarborough and Cllr Bird for the detailed report.

5.2.2 Quote was approved from Complete Tree Services re Willow tree in play area to be felled to the ground at a cost of £240.00. Proposed by Cllr Pullen, seconded by Cllr Andrews. All in favour.

5.2.3 Email from Mr Terry Devine re bowls club space at the Playing Fields. Mr Devine suggested the bowls club submit full plans to the next CPFMC and the issue to be discussed then with a view of the bows club using space as originally planned.

6. REPORTS: The enclosed Committee reports were adopted.

6. 1. Environment dated 13^th July 09 signed by Cllr Mantle.

Cllr Pickard asked if we had yet heard anything about the rabbit fencing. The Clerk advised we have not yet heard but PCSO Madden has visited the local residents.

Cllr Pullen asked if anymore thoughts had been put to the use of the £500.00 award money. To be discussed at the next F&GP committee meeting.

6. 2. Planning Liaison dated 13^th July 09 and 27^th July 09 signed by Cllr Wright

The Clerk reported on the planning application for Sunley Wood as emailed earlier. No change in the decision made at the meeting dated 27-7-09 was reached.

6. 3. F&GP dated 27^th July 09 signed by Cllr Pullen.

Re GP.1 Cllr Ambridge asked for more information on the bowls club – as discussed earlier in 5.2.3

6.3.1 Update from Cllr Marfleet re MUGA: final approvals are being sought for the conditions set by SODC planning. Lighting is a 6 week lead time. Concerns have been raised by Terry Devine re the darkness of the area for the training pitch without the lighting once the season starts.

Cllr Marfleet to continue chasing SODC and to place the order for lighting to speed up the process. D/Cllr Andrews will speak to the planning officer and try to speed the process up

6.3.2 Mobile phones for councillors: The Clerk reported on quotes received for 2 mobile phones – a pay as you go phone at a cost of approx £20.00 each seemed the best way forward.

Cllr Pullen proposed to purchase 2 phones to begin with, seconded by Cllr Andrews. All in favour.

6.3.3 Village Hall update was given by The Clerk. The loan request is still progressing – more information was required which has now been submitted – we are now waiting for the approval before the loan can be requested. Cllr Pullen explained the full process which will be undertaken by SODC and the Village Hall. Cllr Andrews to request a meeting with SODC and Mr Martin Reed to discuss the issues. Cllr Pullen reiterated the urgency on the matter.

6.3.4 Additional Bills were approved. Proposed by Cllr Wright, seconded by Cllr Mantle.

Bulk pay – salaries £4271.20

Simon Griffiths – mower £ 50.00

OCC – youth club wages £ 429.75

T Hipkin – expenses £ 42.00

W M Nairn – Sow n Sow £ 360.00

OCC Superannuation fund £1151.85

Post Office – CIR £1265.91

Alan John Printing – newsletter £ 160.00

The Consortium – stationery £ 39.95

R Folley – WFCH cleaning £ 105.00

Grants approved at F&GP on 18^th May 09

Home Start Southern £ 300.00

South Oxfordshire RCV £ 300.00

20. REPORTS FROM DISTRICT COUNCILLOR GEOFF ANDREWS

D/Cllr Andrews did not have anything to report due to holidays.

21. OUTSIDE REPORTS FROM PARISH COUNCILLORS

Cllr Mantle reported on the recent ORCC training course she held on request re the pandemic plan procedures. Cllr Wills also attended this meeting with Cllr Mantle. The course was well received.

Cllr Pickard reported on the CPFMC meeting re workshop quotes have still not been submitted by the contractors. The club gas boiler has had to be switched off completely as it was leaking toxic gases. An engineer was found and has quoted approx £4-5000.00 to repair or replace – it was agreed by CPFMC to replace the boiler – quotes now being sought. Consultation questionnaires for the new pavilion have been sent out but to date none have been returned.

The next CPFMC is Tuesday 18^th August. A possible refurbishment to be discussed at this meeting.

Cllr Wright reported on the standards committee meeting attended.

The Clerk reported on a meeting held with SODC licensing office. The Clerk reported the Parish Council need to apply for the temporary event license for the August Bank Holiday marquee weekend. Cllr Wills has agreed to be the named license holder. Also the Insurance company are unlikely to agree to insure the marquee as the risk is too high.

Cllr Andrews reported on the license meeting with SODC re the Village Hall. A new hire agreement is currently being discussed and could include all hirers being the licensee at their own event. Complaints were raised by neighbours over the loud noise at a recent party and the SODC license and noise abatement department were involved.

9. OPEN FORUM:

A member of the public asked about the mower repairs costs which seemed to be increasing.

A member of the public asked more about the email received regarding the bowls club and location at the Playing Fields. The Clerk suggested the bowls club should contact the CPFMC directly.

A member of the public attended the meeting needing help on an overgrown tree issue which has been ongoing for over a year on Robins Platt. OCC Highways have already visited the site but no report has been received yet. A site visit to be arranged.

Cllr Wills: Chairman

CHINNOR PARISH COUNCIL

Minutes of MEETING of the Planning Liaison Committee held on

Monday 10^th August 2009 commencing at 7.45pm

Present: Cllrs. Andrews, Ambridge, Dix, Mantle, North, Pickard, Pullen, Scarborough, Wills and Wright (in the chair),

APOLOGIES: Cllr Haywood (personal), Cllr Bird (work)

DECLARATION OF INTERESTS: None

PLANNING APPLICATIONS

PO9/E0694 Amendments Conversion of garage to living accommodation, infill extension to south elevation to form bedroom / bathroom, dining room and sun room for Mr Searle. Approval recommended.

PO9/E0710 Proposed residential development consisting of 2x2 bedroom dwellings and 2x3 bedroom dwellings and associated garages at Middle Farmhouse, Crowell Road, Chinnor with access from Crowell Road and Greenwood Avenue for Mr Plummer.

Objection recommended: over development, un-neighbourly, poor access, poor design.

PO9/E0757/A (advertisement Consent) One non illuminated folded aluminium fascia with fret cut text and logo. One non illuminated folded aluminium projecting box with fret cut text and logo at 28 Church Road for AAH PLC. Approval recommended.

PO9/E0758 Erection of part two storey, part single storey, part first floor extension and alterations at 12 Oakley Lane for Mr McAlpine. Approval recommended.

PLANNING DECISIONS: Approvals as follows were noted

PO9/E0478 Insertion of dormer windows with associated fenestration amendments at Remarkable Farm, New Close Farm Road, Henton.

PO9/E0505A External free standing double sided totem sign at Sanderum House, 38 Oakley Road.

PLANNING CORRESPONDENCE

PC.1 Reply letter from Barton Wilmore re land at the former cement works – access, allotments and public transport: as circulated by email. Cllr Ambridge reported on recent discussion regarding the bus route required in the new development in the cement works area. Cllr Wright reported we would wait for further developments on this issue.

PC.2 Email from M Moore, SODC, re allotment space: to be discussed at the next Environment committee.

OTHER MATTERS

OM.1 Oxfordshire Highways annual report 08-09: passed to Cllr Mantle.

OM.2 Update on Village Hall: the public loans works board has confirmed the loan should be paid into the Parish Council account later this week. Cllr Andrews confirmed SODC would begin to pay stage payments also this week. Cllr Pullen reported that Martin Reed had confirmed SODC would release an amount of money in proportion to the total payments already made.

The council agreed the loan money would be paid to the village hall committee on site of invoices and would be paid in stage payments: as agreed verbally by the village hall committee.

CLERKS REPORT:

CR.1 August Bank Holiday – insurance for the marquee will cost £150.00 plus tax with an excess of £1000.00 plus insurers cannot cover storm damage. The Insurance company advise security would be strongly recommended. The Clerk to obtain security quotes.

CR.2 The community funding bid for a teenage shelter has shown some interest. PCSO Madden to look at the application and get involved with the project – suggested location: Whites Field.

CR.3 PCSO Becky Freeman has been relocated to Chalgrove and the PCSO from that area has been moved to Chinnor. Cllr Andrews to ask the NAG committee to explain the bad timing. The Clerk to write and express the councils concern over these changes as PCSO Madden will be on leave as well as PC Mick Goodenough.

CHAIRMAN

CHINNOR PARISH COUNCIL

Minutes of MEETING of the Planning Liaison Committee held on

Monday 24^th August 2009

Present: Cllrs. Ambridge, Dix, Haywood, Mantle, Marfleet, North, Pickard, Wills and Wright (in the chair)

APOLOGIES: Cllr Andrews (personal), Scarborough (work), Bird (personal), Pullen (work)

DECLARATION OF INTERESTS: None

PLANNING APPLICATIONS

PO9/E0710 Amendment No 1 - Proposed residential development consisting of 2x2 bedroom dwellings and 2x3 bedroom dwellings and associated garages at Middle Farmhouse, Crowell Road, Chinnor with access from Crowell Road and Greenwood Avenue for Mr Plummer.

Cllr Wright to speak at SODC Committee regarding the objections. Objection recommended: Over development, poor access, un-neighbourly, poor design.

P09/E0814/LD Use of land as domestic garden – land to north of 4 Old Orchard Henton for Mr Dakin. Approval recommended.

P09/E0780 Change of use of 11 Icknield Way from B1(a) to live/work unit, reduction of parking space to create garden area and amendments to fenestration at 11 Lower Icknield Way for Holly Grove Farm Ltd. Objection recommended: insufficient vehicular turning, parking spaces unacceptable, window overlooking neighbour is un-neighbourly and unsuitable.

PLANNING DECISIONS: Approvals as follows were noted.

PO9/E0569 Erection of two storey rear extension at Hill Foot Cottage, 2 Chinnor Hill

P09/E0524/LB Rectification of cracks to gable end wall, replacement of ground floor window to front elevation, first floor window and ground floor windows and door to rear elevation, removing door canopy at No. 6. Insulation of roof and re slating of roof to no 5 and 6 Henton

PD1. Erection of new 3 metre high perimeter fence (approx 80 metres in length) along south east boundary of school grounds at St. Andrews C of E Primary School

PLANNING DECISIONS: Refusal as follows was noted.

P08/E1400/O Residential Development at 1 Lime Grove – Appeal Dismissed

PLANNING CORRESPONDENCE

PC.1 Acknowledgement from SODC re request for confirmation of compliance with planning conditions for application P09/E0077 & P09/E0044 and receipt of £85 paid. Noted.

PC.2 P09/E0710 residential development at Middle Farm House, Crowell Road notification of committee 26^th August. Councillor Wright to attend. SODC Committee will recommend approval of the application as long as conditions listed are agreed and bound to.

PC3. OALC Training – ‘Effective responses to Planning Application 20^th Oct at Didcot 9.30 –1pm: Cllr Haywood and Dix to try and attend.

CLERKS REPORT:

Town and Parish Councillor planning training – ideas of subjects to cover in training: definition of what is a planning issue and also relevance of policy.

SODC play exhibition 4pm – 8pm on 6^th Oct: Cllr Wright, Cllr Haywood and Jo Wills to attend.

Minutes of the Standards Committee: Noted.

Countryside Service annual report 2009-08-24. Noted.

Email from resident re review of speed controls on Oakley Road. C/Cllr Wilmshurst confirmed the speed checks are currently on Chinnor Hill but will look into Oakley Road if possible. NAG also advised of the current issue.

Email from SODC re noise nuisance on the Village Hall – no further action being taken by SODC but it will be monitored.

CHAIRMAN

CHINNOR PARISH COUNCIL

Minutes of MEETING of the Environment Committee held on

Monday 14^th September 2009

Present: Cllrs. Andrews, Ambridge, Dix, Haywood, Mantle (in the chair), Pickard, Pullen.

APOLOGIES: Cllr Dix (work), Cllr Wright (personal), Cllr Marfleet (work), Cllr Wills (work), Scarborough (work), North

DECLARATION OF INTERESTS:

PLAY AREAS

PA.1.Play Area reports – to be given by Cllr Dix – apologies given prior to the meeting.

PA.2 RoSPA report summary – ongoing maintenance to be reviewed by Trevor and then completed. Each item to be minuted and dated once completed.

AREA ALLOCATIONS: AA.1 Update on Urgent issues on Cllr area reports. Noted.

PARISH IMPROVEMENTS

PI.1 Cllr Dix emailed a report on the recent youth club meeting – a letter to be written by The Clerk in support of the issues raised. A community led youth club management committee was discussed – an advert to be put in the pump to request a volunteer to chair the meetings on a quarterly basis.

PI.2 Update re Van Diemens trees along pathway – report from Ben at Complete Tree Services was given by The Clerk. Residents in the area had questioned the survey and Complete Tree Services visited one resident in Mill Lane who backs onto Van Diemens to explain the survey and reassure.

The alleyway in Oakley Road to Ryders Way to be reviewed and ask OCC to look at the tree roots.

PI.3 Emailed report from Cllr Dix re meeting with residents of Robins Platt. The Clerk to write to a local resident and ask for the area to be cleared. The Clerk to establish ownership of two areas of land at the end of Ashridge and Robins Platt which is very overgrown and in poor repair.

PI.4 Update re footpath access from Henton: the first part is a bridleway and then goes to public footpath so bikes and horses are not allowed all the way to Towersey to enter the Phoenix Trail.

PI.5 Notice of works on trees to be carried out in The Avenue, Oakley Road and Lime Grove by OCC Environment and Economy. Noted.

PI.6 British Legion poppy appeal – it was agreed to use the office for approx 2 sessions, either daytime or evening to assemble boxes and then store equipment in the office loft. All in favour.

The Clerk to contact Grace Gibbs to offer the PC support.

PI.7 Letter from Girlguiding re 2010 celebrations. Noted.

PI.8 Update from Cllr Mantle and Cllr Pickard on Christmas lights 09: more tree lights to be purchased as required this year and then next year a different show along the shop fronts and different street lamp decorations, also lights around the offices were suggested next year.

PI.9 Library display – 17^th September 09 – items to be collected Thursday morning.

PI.10 To confirm to repair steps and strengthen hand rail at Hill Road Rec as per B.G Hutton quote – Cllr Pullen viewed the area and was in favour of repairing the current steps but keeping a rustic approach without major improvements to the access. To replace sleepers steps, if required, and cover in chicken wire and strengthen the hand rail and cutting back the hedge. Cllr Ambridge proposed Mr Hutton quote of approx £250.00, seconded by Cllr Haywood. All in favour.

OTHER MATTERS

OM.1 Fieldwork magazine. Noted.

OM.2 2008-2009 Annual review – Chilterns Conservation Board. Noted.

OM.3 The MUGA works will commence on 15-9-09. A site plan due before the works commence.

CHAIRMAN

CHINNOR PARISH COUNCIL

Minutes of MEETING of the Finance and General Purposes Committee held on

Monday 28^th September 2009

Present: Cllrs. Ambridge, Haywood, Mantle, Marfleet, North, Pickard, Pullen (in the chair), Scarborough, Wills and Wright

APOLOGIES: Cllr Dix (personal), Cllr Andrews (SODC), Cllr Bird (personal)

DECLARATION OF INTERESTS: Cllr Wills – FPM9 – prejudicial interest –

FINANCIAL AND POLICY MATTERS.

FPM1 The budget update was proposed for approval by Cllr Haywood, seconded by Cllr Wright. All in favour.

FPM2 The bank reconciliation was proposed for approval by Cllr Ambridge, seconded by Cllr Scarborough. All in favour.

FPM3 To approve the grant requests (from the sub-committee meeting) as follows:

Darby and Joan Club - £500.00 for ongoing support, Mill Lane School – more information to be obtained and site visit of chicken coup and gruff land, Fellowship Club - £350.00 for ongoing support, Rock the Pavilion - £525.00 against invoices for security on event nights,

Luncheon Club – remainder of grant following purchase of the oven (as agreed at last meeting).

Cllr Haywood proposed that the money be released for the Village Centre grant and buildings grant.

It was agreed for The Clerk to write to all regular grant applicants and ensure a form is completed and returned soon to request funds for the next financial year. All in favour.

Final Sub-Committee meeting for this financial year was set for 18^th January 2010.

FPM4 Letter of thanks from Jack and Jill Pre-School re grant. Noted.

FPM5 Letter of thanks from Sue Wright re Reading Room grant. Noted.

FPM6 Letter of thanks from Chinnor Flower Show and donation cheque of £100.00. Noted.

FPM7 Quote from MPS products for embroidered polo shirts and fleeces for Trevor and John was discussed. Cllr Wills proposed to purchase 10 polo shirts and 4 fleeces, seconded by Cllr Ambridge.

FPM8 Mobile phone usage was discussed. Cllr Mantle reported on the £40 already spent on the mobile phone she has used for council business and need of another top-up of £10. It was agreed to keep the current pay- as- you -go mobile phone for Swine-Flu usage only and then all remunerations be looked at for every councillor at the next F&GP.

FPM9 The pay settlement was approved for 09 for admin staff – increase of 1% as per the NJC agreement. Cllr Wright proposed to accept, Cllr North seconded. All future increases to be discussed by the personal committee prior to full council. 9 in favour, 1 abstained.

FPM10 The amendments to the annual return 2008-2009 were approved for agreement by Cllr Haywood, seconded by Cllr Pickard. All in favour.

GENERAL PURPOSES

GP.1 Letter from Chinnor Youth club re request to keep basketball posts in Whites Field car park was discussed. Also a letter was noted from Mill Lane School requesting the basket ball posts once removed. Cllr Haywood reported that part of the original agreement was to remove these posts and nets from the car park. Cllr Pullen proposed to remove the posts but store them.

GP.2 Update on the MUGA progress was given by Cllr Marfleet – fencing due to arrive next week, all going ahead for completion in a month / 6 weeks. The lighting to be installed this week.

Cllr Ambridge to approach local trade to ask if the wish to purchase some of the top soil.

GP.3 Youth shelter to be discussed for Whites Field – grant confirmation received. Application for further funding has been submitted to Youth Capital Fund and a group, led by Lisa Amos to give a presentation this week. To be discussed again at Environment committee.

GP.4 Letter received from Lloyds Pharmacy. Noted

Cllr Scarborough left the meeting.

GP.5 Details of possible play equipment for Conigre – to be placed where the willow tree was: Cllr Haywood, Pickard and Wills to review the area and report back to the next Environment meeting.

GP.6 Remembrance Day Parade - 8^th November 09: The Royal British Legion has requested volunteers to marshal the road closure.

INFORMATION Items issued by County or District Councils

I.1 AGM of the OPFA – 21-10-09 at 7.30pm. Noted.

I.2 Chiltern News passed to Cllr Mantle.

ACCOUNTS FOR PAYMENT: The following accounts were approved for payment.

1. Festive Lighting – Hire charge and installation 4692.00

2. D.E and B.E Phillips – weed kill spray at Playing Fields – PFMC 546.25

3. British Gas – electric at Whites Field 771.15 – to be checked

4. Marshall VTR Tail lift – Village Centre mini-bus 39.10

5. Absolute Scaffolding – Windmill 345.00

6. Environment Agency – registration 99.00

7. PHS Group PLC – WFCH 59.80

8. Shall Gas Direct – office 23.46

9. Trevor Hipkin – expenses 37.95

10. DX Projects – website updates 28.75

11. AJ Heating – boiler services – PC office, WFCH 90.00

The Council proposed to give The Clerk authority to pay the credit card by Direct Debit.

The Utility bills to be looked at for a monthly payment plan by possible Direct Debit.

Cllr Ambridge reported that the water meter has been located and is being read every week.

CHAIRMAN

CHINNOR PARISH COUNCIL

Clerk: Mrs. Liz Folley. Assistant Clerk: Mrs Jo Wills

Minutes of meeting of the above Council on 7^th September 2009 at 36 Station Road, Chinnor.

PRESENT: Cllrs. Ambridge, Bird, Haywood, Mantle, Marfleet, Pickard, Pullen, Scarborough, Wills (in the chair) and Wright. Also present: C/Cllr Wilmshurst

=======================================================================

7. APOLOGIES: Cllr Dix (personal), Cllr Andrews (SODC)

8. DECLARATION OF INTERESTS:

Cllr Pullen – re 5.2.2 – resident of Oakley Road

Cllr Wills – Additional Bills – AVV Solutions – relative

Cllr Wills – Additional Bills – J Wills - relative

3. MINUTES: The minutes of the full council meeting dated 3^rd August 09 were approved and signed by Cllr Wills.

4. MATTERS ARISING:

The order for the computer equipment will be placed soon – the printer to be removed from the order. A Purchase Order with bank details to be raised and order submitted by Cllr Bird.

Cllr Bird to install the new equipment along with Cllr Scarborough.

5. CORRESPONDENCE

5.1. Correspondence already discussed by Committees: None

5.9. Correspondence not presented to Committees

5.2.1 Letter of thanks from Jack and Jill Pre-School for the bank holiday marquee. Noted.

5.2.2 Letter of thanks from the Community swimming pool committee for the marquee. Noted

5.2.3 Letter and petition from a number of residents of Oakley Road re speed issues. A request for traffic calming measures required – traffic speed warning signs or a round about preferred.

C/Cllr Wilmshurst reported on this issue as he has visited the resident – a 24/7 speed check has been carried out a year ago and a speed issue was not found. Another speed check has been requested. Accident rate on the corner is 2 accidents recorded in 2 years so not seen as an issue by OCC.

Pinch points and speed humps would have to follow a full consultation with the Parish Council.

The traffic engineer Mr Peter Ronald to be involved in discussions. The Parish Council to discuss what action is felt necessary and then discuss with OCC Highways. C/Cllr Wilmshurst to look into the updating of the speed camera on Oakley Road for a new digital system.

Cllr Haywood reported on historical issues following the speed humps on Lower Icknield Road and asked all councillors to be aware and act carefully when making decisions.

C/Cllr Wilmshurst to reply to the letter and the Parish Council to also respond to advise we are consulting with OCC who will arrange another speed check and the recommendations to be referred to the road safety officer.

5.2.4 Letter of thanks from Mr Martin Reed and the Village Hall committee for the grant to complete phase 1 of the village hall.

5.2.5 Email of awareness of the misuse of the Mill Lane car park and late night driving around the car park and mini raves– PCSO Madden has been made aware and the gate locking to be enforced. Also the Parish Council were made aware last week of possible dealing in the area.

A letter to be sent to all key holders and advise the gate has to be locked after use.

5.2.6 A reply letter from Lloyds Pharmacy area manager – it was admitted that standard services were not adequate last year but now services have improved though the Parish Council reported that a pharmacist is not always available as she is on maternity leave. A reply to be sent to advise the service is still not perfect and will be monitored closely and also stock shortages.

C/Cllr Wilmshurst to take matter up with health committee.

6. REPORTS: The enclosed Committee reports were adopted.

6. 1. Environment dated 10^th August 09 signed by Cllr Mantle.

6.1.1 The steps for Hill Road Recreation ground have been looked into by Cllr Ambridge at approx costs of £6000.00. Cllr Wills suggested the hand rails be made safe, the steps be improved with non-slip and the hedge be boxed off and cut back.

6.1.2 Re OM.1 – the letter has been sent but no response yet.

6.1.3 The RoSPA report has been received and will be summarised this week.

6. 2. Planning Liaison dated 10^th August and 24^th August 09 signed by Cllr Wright.

6. 3. F&GP dated 24^th August 09 signed by Cllr Ambridge.

6.3.1 Cllr Haywood proposed to amend the proposal of a debit card – and to propose the use of a fuel card – without charges. Seconded by Cllr Ambridge. All in favour.

6.3.2 August Bank Holiday 2010 – method of awarding organisations a space in marquee

A letter of thanks from Chinnor Beer fest for the use of the marquee –which succeeded in raising over £3000.00 for the youth of the parish – (to be distributed by application). Numerous requests for use of the marquee have already been received for next year including Village Centre, SASA, Jack and Jill, Beer Festival, Guides, Royal British Legion and the Swimming pool committee. A formal hire agreement to be raised when an event is arranged for 2010. An application form to be sent in the next Pump for local groups to request the marquee formally and then to be reviewed by the council.

6.3.3 ORCC Village of the Year celebration and award giving on 7^th October – Cllr Wills to attend along with PCSO Madden and the youths involved.

6.3.4 Additional Bills were approved for payment:

Helpful Hirings – equipment 85.85

BG Hutton – ramp works 1410.00

DX Projects – website updates 57.50

B Hatt – Whites field gate lock 193.84

Sow n Sow – village beds 300.00

Tesco Clubcard Credit card 348.65

Thames Water – Chinnor cricket club 9.94

AVV Solutions – Reading Room 3088.90 *

Peter Robertson – Churchyard 82.00

OCC Superannuation fund 1151.85

Post Office – CIR 1177.28

British Gas – Cricket pavilion 25.88

British Gas – Sports pavilion 655.26

PHS Group – WFCH 378.10

PA Spittles – ramp 3363.75

Motec - 591.34

Gardening Delights – kitchen bags 202.40

Trevor Hipkin – expense claim 104.14

Jo Wills – expenses 21.38

Playsafety Ltd – RoSPA report 186.30

British Gas – Sports pavilion 206.54

Espo – A board 72.45

Rupert Folley – WFCH Cleaning 125.00

Bulk Payment – salaries 4109.54

Grundon Waste Management – TOE 1321.92

Ben Morgan – Jack and Jill grant 1651.79

British Gas – WFCH 53.25

*The clerk advised this takes The Reading Room over the annual grant. Cllr Wright proposed that a virement is made of £559 from Parish Grants to the Reading Room Account and that the annual grant for the next financial year be adjusted to take this sum into account.. Seconded by Cllr Ambridge. All in favour.

22. REPORTS FROM COUNTY COUNCILLOR:

C/Cllr Wilmshurst reported on recent budget meetings – figures to be quite tight this year.

C/Cllr Wilmshurst reported on a meeting in Watlington with the youth service. Cllr Dix also attended the meeting. It appears we are running a very successful youth club and may add a new evening into the week for the youth club. Thanks for the Parish Council for all the hard work in making this a success. It was suggested that a letter from the Parish Council be sent to the new cabinet member to advise the local success.

C/Cllr Wilmshurst reported on discussions a year or so ago relating to unwanted brochures and booklets though a vast amount of post has reduced.

23. OUTSIDE REPORTS FROM PARISH COUNCILLORS

Cllr Mantle reported on the display for Village of the Year award from 17^th Sept 09 in the library.

Cllr Mantle reported on the fire rescue demonstration at the former cement works.

Cllr Marfleet is arranging a meeting to confirm location of the MUGA on Whites Field this week – construction to begin next week clerk to be advised of date.

Cllr Ambridge reported on rat issues from the allotment area: the allotment society to be made aware of the situation.

Cllr Ambridge reported on the windmill – works are continuing.

Cllr Ambridge reported on the ramp at the offices – the black fascias on the steps are being ordered and will be completed soon.

The Clerk advised a meeting with the Middle Way land owners is being held on Wednesday –

Cllr Wright and Haywood to attend.

24. OPEN FORUM:

One member of the public was present.

CHAIRMAN

CHINNOR PARISH COUNCIL

Minutes of MEETING of the Planning Liaison Committee held on

Monday 14^th September 2009

Present: Cllrs. Andrews, Ambridge, Bird, Haywood (in the chair), Mantle, Pickard, Pullen.

APOLOGIES: Cllr Dix (work), Cllr Wright (personal), Cllr Marfleet (work), Cllr Wills (work), Scarborough (work), North (personal)

DECLARATION OF INTERESTS: None

PLANNING APPLICATIONS

PO9/E0145/O Outline Amended Details 178 residential units, max 60 bed care home, max 1555sq metres of B1 (A) offices with associated means of access, car parking, landscape, amenity space, service infrastructure and provision of a new car park for the C&PRR.

Amended plans and amendment to environmental statement. Land at Chinnor Cement works.

Objection recommended: Proposed Crossing on Hill Road is still in a dangerous location and is also not in a logical point for pedestrian use as pedestrian requirements is to have exit from site as near as possible to centre of village, the idea of putting the crossing on top of the bridge with suitable defences should be revisited. An alternative to provide a footway on the west side of the footbridge appears to be on a dangerous location.

Any form of Bus route subsidy should ensure that there is atleast a half hourly frequency between the site and the centre of the village, the end point of the route is not necessarily significant.

The car parking provision for the care home does not seem to be adequate. Experience at the care home already in the village indicates a much larger provision is required.

There still seems to be no satisfactory solution to traffic congestion on Station Road.

All our previous objections remain in force.

PO9/E0780 Change of use of 11 Icknield Way from B1(a) to live / work unit, reduction of parking space to create garden area and amendment to fenestration as amended by drawing 6329/PO6A, PO7A and PO8B at 11 Lower Icknield Way for Holly Grove Homes.

No Strong Views recommended

PO9/E0831 Erection of single storey rear extension at 23 Station Road for Mr O’Brien.

Approval recommended.

PO9/E0873 Demolition of existing garage, store and proposed two storey side extension at 16 Glimbers Grove for Mr Avery. Approval recommended.

PLANNING DECISIONS: Approvals as follows were noted

PO9/E0708 Demolish existing rear extension (single storey). Construct part 2 storey / part single storey rear extension at 8 Beech Road.

PO9/E0710 Proposed residential development consisting of 2x2 bedroom dwellings and 2 x 3 bedroom dwellings and associated garages at Middle Farmhouse, Crowell Road.

PO9/E0726 2 storey side extension and second storey front extension to porch area at 56 Cowleaze

PO9/E0733 Single storey infill extension between existing house and detached double garage at Grainge House, Henton.

PLANNING DECISIONS: Appeal Dismissed: noted.

PO8/E0764/DA Change of use of the first floor of the detached double garage building shown hatched black on the plan from use for general storage purposes to use as an independent unit of residential accommodation from the main dwelling house on the land at Pond Farm, Spriggs Alley.

PLANNING CORRESPONDENCE

PC.1 Conversion of garage to living accommodation, infill extension to south elevation to form bedroom / bathroom, dining room and sun room at Badgers, Henton. Application has been withdrawn. Noted.

CLERKS REPORT: Nothing to report.

CHAIRMAN

CHINNOR PARISH COUNCIL

Minutes of MEETING of the Planning Liaison Committee held on

Monday 28^th September 2009

PRESENT: Cllrs. Ambridge, Haywood, Mantle, Marfleet, North, Pickard, Pullen, Scarborough, Wills and Wright (in the chair)

APOLOGIES: Cllr Dix (personal), Cllr Andrews (SODC), Cllr Bird (personal), Marfleet

DECLARATION OF INTERESTS: None

PLANNING APPLICATIONS

PO9/E0945 Erection of two storey side and rear extension (resubmission of PO9/E0154) at Conifers, Oakley Lane for Mr A Cameron. Letter from neighbour to be considered.

Objection recommended : un-neighbourly, over development, poor design.

PO9/E0959 Proposed roof alterations to front facing roof slope to insert 2 dormer windows, velux roof lights and convert the existing central hipped roof projection into a gable end roof projection. Rebuilding of 3 chimney stacks. New front porch. New pergolas on posts to part of front elevation. Amendment to previous planning approval PO9/E0170 at Two Chestnuts, Emmington for Mr Hall.

Approval recommended

PLANNING DECISIONS: Approvals as follows were noted.

PO9/E0671/RET Children’s play equipment with a reduced height from 4.2m to 3.9m at Ashwood House, 38 Lower Icknield Way.

PO9/E0757/A One non illuminated folded aluminium fascia with fret cut text and logo. One non illuminated folded aluminium projecting box with fret cut text and logo at 28 Church Road.

PLANNING DECISIONS: Refusals as follows were noted.

PO9/E0758 Erection of part two storey, part single storey, part first floor extension and alterations at 12 Oakley Lane.

PO9/E0727/RET Retention of storage building at land forming part of Sunley Wood, Red Lane.

OTHER MATTERS

OM.1 ORCC AGM – 6.30pm 7^th October 09. Cllr Wills to attend.

CLERKS REPORT:

A leaflet holder similar to the one we presently have would cost £15.00 per month plus V.A.T. It was proposed to look around at costs and speak to local businesses.

Hedge cutting around the village has been looked at – it was requested for everyone to look at the front of Whites Field on Mill Lane as it requires a good cut back and the bushes along the car park edge and also the War Memorial flower bed.

The rubbish at Whites Field has increased a lot recently – more bins need to be considered.

CHAIRMAN

CHINNOR PARISH COUNCIL

Minutes of MEETING of the Environment Committee held on

Monday 12^th October 2009

Present: Cllrs. Andrews, Ambridge, Bird, Dix, Haywood, Mantle (in the chair), North, Pickard, Pullen, Scarborough, Wills and Wright

APOLOGIES: Marfleet

DECLARATION OF INTERESTS: None

PLAY AREAS

PA.1.Play Area reports – Cllr Scarborough apologised and will inspect the play areas this week.

AREA ALLOCATIONS

AA.1 Update on Urgent issues on Cllr area reports. Noted.

PARISH IMPROVEMENTS

PI.1 Youth Shelter for Whites Field was discussed. The Clerk advised two grants have been awarded to support the funding of a new shelter. A letter has been sent to Planning at SODC to confirm that planning permission is not required. Meetings are happening this week to obtain locations and quotes. Details required concerning the Volume output from the blue tooth and timing for the solar lighting. A litter bin to be included in the final designs, also more litter bins and dog waste bins required in Whites Field. Details have been included in the next issue of the Pump for general consultation.

An idea was agreed to invite the youths and local residents to present the plans along with PCSO’s.

A letter to be sent to each resident along Mill lane to invite them to a meeting when the date is set.

PI.2 New piece of play equipment for Conigre – report of meeting with Safe & Sound Playgrounds was given by Jo Wills – quote due by the end of the month.

PI.3 Update on allotment space was given by Cllr Mantle and Cllr Scarborough:.4 sites around the village identified as possible locations.

The allotment committee to be contacted regarding current allotment use.

PI.4 Details from Environment Agency re Chinnor Flood Map re increased risk of flooding at the end of Mill Lane near the drift way. Noted.

PI.5 Update on St Georges Day celebrations to be discussed by the sub-committee soon.

PI.6 Update on MUGA – launch event to be discussed when the MUGA is nearer to completion.

OTHER MATTERS

OM.1 Health News passed to Cllr Mantle.

OM.2 Chalk and Trees passed to Cllr Haywood.

OM.3 What’s on in the Chilterns. Noted.

OM.4 Christmas meal for councillors and staff: 12.30pm on Tuesday 22^nd December at

The Peacock. Possible 9 councillors to attend along with 4 members of staff.

OM.5 Cllr Wills reported back on the ORCC AGM and presentation evening held on 7^th October. The two young members of the community were very impressive, complimentary and supportive of Chinnor. Cllr Wills proposed and Cllr Andrews seconded to purchase some tokens for both of the students to say thank you –agreed to purchase a £15.00 voucher. All in favour.

OM.6 Cllr Mantle reported back on the Health meeting re Doctors surgeries along with Cllrs Haywood and Pickard. A lack of information and communication was discussed. It is reported that there is a lack of available appointments at present and concerns that this will be exacerbated by further development. A meeting to be arranged to discuss these issues further – Practice Managers to be invited.

Improvements to service have been noticed at Lloyds Chemist.

OM.7 Cllr Wills and Cllr Bird reported on the Friends of the Earth film and meeting recently attended. It was suggested that more councillors watch the film. It was agreed to arrange an energy audit and begin to improve all the council owned properties. A working group was agreed to set up including Cllr Ambridge, Cllr Dix, Cllr Bird and Cllr Mantle.

CHAIRMAN

CHINNOR PARISH COUNCIL

Minutes of MEETING of the Finance and General Purposes Committee held on

Monday 26^th October 2009

Present: Cllrs. Andrews, Ambridge (in the chair), Dix, Haywood, North, Pickard, Scarborough, Wills and Wright

APOLOGIES: Cllr Pullen (personal), Marfleet (personal), Mantle (personal), Bird (work)

DECLARATION OF INTERESTS: Cllr Dix – re payment for DX Projects

FINANCIAL AND POLICY MATTERS.

FPM1 The budget update was approved. Proposed by Cllr Wills, seconded by Cllr Wright.

FPM2 The bank reconciliation was approved. Proposed by Cllr Wright, seconded by Cllr Dix.

FPM3 Update on WFCH – two changing rooms are converted – CYFC to pay for these works, as previously agreed. It was agreed to alter the remaining two, proposed by Cllr Scarborough, seconded by Cllr Pickard.

FPM4 Letter from Thames Valley Police re Revised Standard cost for PCSO 2010/2011: an increase of 2.64%. £16532.00 is the charge for 1 PCSO for the next financial year. The Clerk to investigate what other Parish Councils are currently doing.

FPM5 Update on new salt bins for Emmington and Henton have been agreed and will be installed. It was agreed by the Parish Council and also OCC Highways strongly recommend that Spriggs Alley and Red Lane areas are not suitable for salt bins to be located.

FPM6 The work shop extension was discussed in full, a few councillors expressed their feelings to improve the S&SC building and area in full. It was agreed that currently we are not going to extend. Cllr Dix proposed that we approach the CPFMC to return the machinery store to Parish Council control, seconded by Cllr Andrews. Following the next CPFMC a report will be submitted.

FPM7 The purchase of a new trailer for the tractor was discussed: Ifor Williams’s quotes have been received and other quotes obtained following Cllr Wills day at Saltex. Further quotes to be obtained.

FPM8 Thank you letter from St Andrews Church Hall Committee for the new cookers. Noted.

FPM9 Hire cost for CYFC to use WFCH to provide refreshments at matches during the football season were discussed. £2.50 per hour was agreed and a list of dates required from CYFC. Set of keys will be provided if a block of time is provided. Proposed by Cllr Haywood, seconded by Cllr Scarborough.

GENERAL PURPOSES

GP.1 Letter from Local Works re More powers to Local Councils: Sustainable Communities Act. Noted.

ACCOUNTS FOR PAYMENT The following accounts were approved for payment.

B G Richardson – Village Hall Grant 19906.73

MPS Personalised Products – Clothing for workshop staff 190.10

T Smith Security Services - Crash Records grant 525.00

Kavan Ring – hedge cutting 1658.00

British Gas Business – Equipment store 34.90

British Gas Business – Cricket pavilion 31.26

British Gas Business – Council offices 91.43

Blanchfords – equipment 165.73

Chiltern Sports Contractors Ltd – MUGA construction 41319.07

Alan John Printing Services – newsletter 160.00

Mr Liam Nairn – sow n sow 260.00

Fire Cover Ltd – offices and machinery store 51.75

Shell Gas Direct Ltd – council offices 33.27

Gardening Delights – kitchen bags 202.40

Espo – leaflet dispenser 155.25

DX Projects – web site updates 68.98

RBS Software Solutions – Omega Software Maintenance Contract 241.50

SLCC - Clerks Training Day 15.00

CHAIRMAN

CHINNOR PARISH COUNCIL

Minutes of the meeting of the Full Council held on 5^th October 2009

PRESENT: Cllrs. Ambridge, Haywood, Pickard, Pullen, Wills (in the chair) and Wright.

Also present: C/Cllr Wilmshurst

=======================================================================

9. APOLOGIES: Cllr Dix (personal), Cllr North (personal), Cllr Mantle (personal),

Marfleet (personal), Bird (work), Andrews (unwell), Scarborough

2. DECLARATION OF INTERESTS: None

3. MINUTES: Minutes of the meeting of 7^th September were approved and signed by Cllr Wills.

4. MATTERS ARISING: from those minutes:

Re: 4.1 Update on new computer equipment was given by The Clerk and it was discussed and agreed to purchase a shared hard drive. Proposed by Cllr Ambridge, seconded by Cllr Wright aslong as inside the original budget costs. All in favour.

Re 5.2.3 Oakley Road speed issues – update from C/Cllr Wilmshurst was given. A further speed check has been agreed and a pedestrian crossing has been discussed with Peter Ronald of OCC Highways. Also Vehicle Activated Signs were also discussed and decided not necessary in the area.

More action will be taken following the speed check in the next few weeks.

Re 6.1.1 Update on Hill Road Rec step improvements was given by The Clerk – keys are being located for the lock up area and then looking inside for sleepers before work can commence.

5. CORRESPONDENCE

5.1. Correspondence already discussed and not presented by Committees: None

6. REPORTS: The enclosed Committee reports to be adopted.

6. 1. Environment dated 14^th September 09 signed by Cllr Pickard.

6.1.1 OCC have emailed to confirm ownership of this area at Robins Platt and Ashridge – the area engineer has listed the works to be done.

6.1.2 RBL have discussed use of the offices for works over the next few weeks. C/Cllr Wilmshurst has been discussing police presence on the day for the parade. Road closure application to be followed up soon.

6. 2. Planning Liaison dated 14^th Sept signed by Cllr Haywood and 28^th Sept signed by Cllr Wright.

6.2.1 Notice of SODC Committee date to discuss Cement works application – 28^th October 09:

Cllr Wright to attend.

6. 3. F&GP dated 28^th September 09 signed by Cllr Pullen

6.3.1 Payment no. 3 - WFCH electricity has been checked – The Clerk has checked the meter and the reading was correct so payment agreed to be made.

6.3.2 re GP.2 The quality is too poor of the soil so no interest to buyers.

6.3.3 The date of 23^rd November was agreed for the 2010/2011 sub-committee meeting.

6.3.4 Re GP.2 Update on Muga progress – Cllr Marfleet not able to attend the meeting.

6.3.5 Additional Bills were approved for payment:

Lisa Amos – expenses – youth club £ 38.12

Reading Room – hall hire 16 May 09 £ 17.00

G Browns – Tractor service £ 348.25

Blanchfords – WFCH £ 11.79

BT PLC - £ 216.48

WM Nairn – Sow and Sow (flower beds) £ 300.00

K Moore – WFCH £ 450.00

Chinnor Darby and John £ 500.00

Fellowship Club £ 350.00

Tesco Clubcard Credit Card £1105.12

Lightfoots LLP £ 175.50

Blanchfords £ 59.07

BT PLC £ 156.97

OCC Superannuation Fund £1193.01

Post Office – CIR £1362.05

October Bulk Payments – salaries £4443.12

Thames Valley Police £4026.75

Crafty tech Ltd – Windmill £ 76.06

25. REPORTS FROM COUNTY COUNCILLORS

C/Cllr Wilmshurst reported on the speed survey on Hill Road – an issue has been found.

The average speeds were 49mph and 53mph in the 30mph area. OCC are now looking into how to resolve this issue – C/Cllr Wilmshurst to meet and discuss cost issues and funds available.

Possible proposals to be reducing the width of the road, moving the speed restrictions back further.

Speeding is an important issue in this area but the accident rate is low.

C/Cllr Wilmshurst reported on concerns over bus service routes. Since Oxford has been transformed the bus routes have altered – brochure have been requested for the office.

C/Cllr Wilmshurst reported on the bus route no. 15. The route is coming to an end on 30^th October.

C/Cllr Wilmshurst reported on the bus route no. 40. The bus is often full as the route is very popular – C/Cllr Wilmshurst has spoken to the bus service and a possibility of another bus after 18 months.

C/Cllr Wilmshurst reported on concerns over an incinerator in the area – two sites possible are Ardley and Sutton Courtney. Planning Committee to meet during October to discuss the two sites.

26. OUTSIDE REPORTS FROM PARISH COUNCILLORS

Cllr Ambridge reported on ordnance survey maps recently located showing Chinnor since the 1800’s. To be stored in the Parish offices as custodial guardians.

Cllr Ambridge reported on the meeting with Lightfoots LLP re the CPFMC lease meeting. A good meeting which confirmed the lease is legal. To be discussed at the next F&GP committee.

Cllr Pickard and Cllr Wills reported on the recent CPFMC meeting they attended – they wish to proceed with the machinery store. It was agreed to follow plan B with the S&SC building – the committee to look at renovating and keeping the original foot print and incorporating new changing rooms. Roger Carr has been instructed to prepare new plans before the end of November.

To be discussed at the next planning committee

Cllr Wright reported on Middle Way meet – a low density development is sought by land owners.

Cllr Wills reported on the WFCH gate – he has been locking the gate each night for a week but still a lot of rubbish and litter is being left. More bins required and the Clerk to investigate costings.

27. OPEN FORUM: Two members of the public were present

A member of the public asked about support for the link from Chinnor to the Phoenix Trail in Thame. The path from Henton to Thame has recently had new signage confirming it as a footpath and not bridleway. The Council agreed they cannot write letters in support but suggested a group be formed and then meet with the Parish Council once a structure has been agreed.

C/Cllr Wilmshurst to meeting with OCC officers to ask about a feasibility study.

A member of the public asked about a request to expand the bus service 320. C/Cllr Wilmshurst explained this service is funded by Chiltern Trains. C/Cllr Wilmshurst to investigate further.

A member of the public asked about flooding issues in Wainhill – drains need to be cleared out – C/Cllr Wilmshurst to discuss the issue with the resident.

CHAIRMAN

CHINNOR PARISH COUNCIL

Minutes of MEETING of the Planning Liaison Committee held on

Monday 12^th October 2009

Present: Cllrs. Andrews, Ambridge, Bird, Dix, Haywood, Mantle, North, Pickard, Pullen, Scarborough, Wills and Wright (in the chair)

APOLOGIES: Cllr Marfleet

DECLARATION OF INTERESTS: None

PLANNING APPLICATIONS

PO9/E0981 Conversion and extension of garage to form single person annexe. Front porch at 64 Beech Road for Mr and Mrs Golding. Approval recommended.

PO9/E1008 First floor side extension at 1 Woodville for Mr Wright. Approval recommended.

PO9/E1012 Erection of detached garage (Amendment to planning permission PO7/E1090) at College Farm, Henton for Mr Stibbs. Approval recommended.

PLANNING DECISIONS: Approvals as follows were noted.

PO9/E0780 Change of use of 11 Icknield Way from B19(a) to live/work unit, revision of parking space to create garden area and amendment to fenestration (as amended) at 11 Lower Icknield Way.

PLANNING CORRESPONDENCE

PC.1 PO9/E0768/DA Erection of a storage building including a concrete slab floor at Sunley Wood, Red Lane. Appeal has been withdrawn by applicant. Noted.

OTHER MATTERS

OM.1 OCC Letter re Use of Road Safety Teams Mobile Information Unit. Copy of letter to be sent to the both the schools and Village Centre.

OM.2 Effective responses to planning applications – 3 places are confirmed for Cllr Scarborough, Cllr Haywood and Jo Wills on Tuesday 20^th October 9am to 1pm.

OM.3 Update on Village Hall build process was given by Cllr Andrews. An invitation to all councillors was given to look around the extension on Saturday 24^th October 09 at 10.30am.

CLERKS REPORT: Report

CR1. Assembly of Poppy Boxes at the office will commence next week.

CR2. Remembrance Day 8^th November - Notification of Road Closure has been received. List of volunteer road marshals has been given to the RBL.

CR.3 CAB meeting on 13^th October in Thame. Noted.

CR.4 CAB will meet with Liz Folley to discuss future CAB sessions in Chinnor.

CHAIRMAN

CHINNOR PARISH COUNCIL

Minutes of MEETING of the Planning Liaison Committee held on

Monday 26^th October 2009

Present: Cllrs. Andrews, Ambridge, Dix, Haywood, North, Pickard, Scarborough, Wills and

Wright (in the chair)

APOLOGIES: Cllr Pullen (personal), Marfleet (personal), Mantle (personal), Bird (work)

DECLARATION OF INTERESTS: None

PLANNING APPLICATIONS

PO9/E0925 Garage conversion and single storey infill extension at Badgers, Henton for Mr Searle. Approval recommended.

PO9/E1032 Change of use of business unit to two 1 bed dwellings incorporating external alterations and three parking spaces at Units 2/3 Glynswood House, Greenwood Meadow for CSC Estate Ltd.

Approval recommended.

PO9/E0145/O For info Only. Noise attenuation screen at the former cement works site, Chinnor. As indicated in the drawings a 3.5m high acoustic screen will be along part of the access road. Noted.

P09/E1033 Erection of new 3-bedroom semi-detached dwelling and associated parking on land adjacent to no.14. Demolition of existing outbuilding at 14 Malyns Close for Mr & Mrs Walsh. Approval recommended.

PLANNING DECISIONS: Approvals as follows are noted

PO9/E0831 Erection of single storey rear extension at 23 Station Road.

PO9/E0873 Demolition of existing garage, store and proposed two storey side extension at

16 Glimbers Grove.

PLANNING CORRESPONDENCE

PC.1 Confirmation of a temporary road closure in Chinnor between 10.25am and 11.10am on

8^th November 09. Noted.

PC.2 PO9/E0145/O Invitation to speak at SODC Planning Meeting 28^th October and Parish Council response to Cement works application: Cllr Wright to attend the planning meeting and speak against the application. SODC are recommending approval. At the moment there are 23 conditions on the application. Cllr Wright to raise 4 areas which need more information: traffic improvements on Station Road, pedestrian access, public transport and sewage.

OTHER MATTERS

OM.1 Playing Fields newsletter passed to Cllr Pickard.

CLERKS REPORT

CR.1 Mill Lane car park has recently had a number of problems with youths in cars. Cllr Wills has locked the gate over the weekend to try and avoid problems. The Clerk has contacted OCC Youth workers re outreach work in this area. The police have added this area to tasking for regular patrol.

The original gate post to be removed and the new post to be altered – all in agreement.

All the hedges and bushes to be cut back as soon as possible – all in agreement.

A reminder to be sent to all users to ensure the gate is locked to the road every night.

Cllr Wills to continue to lock the gate, along with Cllr Scarborough until the open meeting in November.

CR.2 A letter from SODC re planning training on Monday 7^th November

CR.3 Quotes have been received for new play equipment in Conigre – funding now to be sought.

CR.4 A quote has been received from Kavan Ring for hedge cutting and removal in Whites Field along with original cutting – a total of £1268.00 for the normal cutting plus £390.00 for Whites Field. All agreed.

CR.5 A letter from C.A.B (emailed to all Cllrs) regarding offering surgeries in the Parish office from next April possibly. Information leaflets to be delivered to the office. CAB information website to be set up on public access computer.

CHAIRMAN

CHINNOR PARISH COUNCIL

Minutes of MEETING of the Environment Committee held on

Monday 16^th November 2009

Present: Cllrs. Andrews, Ambridge, Dix, Haywood, Mantle (in the chair), Marfleet, North, Pickard, Pullen, Scarborough and Wills

APOLOGIES: Cllr Wright (personal), Cllr Bird (personal)

Cllr Mantle opened the meeting thanking all for attending and giving a brief explanation of the funding and order for this section of the meeting.

17 members of the public were present along with a representative from Monster Play, PCSO Jacky Madden and Lisa Amos from Chinnor Youth Club.

Three representatives of the youths reported on why they require a youth shelter.

Andy King from Monster Play Systems outlined what his company do and how a Youth Shelter would be set up and established. It was explained that the blue tooth system is sound control set by the manufacturers and cannot be heard outside of the shelter – the speakers are pointed down to avoid noise travelling. The Blue tooth and solar panel lighting is time controlled to set off at 10pm – a switch is located inside the shelter and is used as necessary.

PCSO Jacky Madden reported on local issues over the past few years. 9 jobs reported and 4 were specific re youth disorder on White’s field only and not on Mill Lane.

Lisa Amos from Chinnor youth club reported on how the youth shelter would benefit the area.

The 6 letters received in the office over the past month were read out from local residents of explaining their comments and concerns.

Local residents present expressed their concerns and questioned councillors, Lisa Amos and PCSO Madden. Noise in the shelter with Bluetooth was not a huge concern; the concerns are more for late at night when gangs hang out in the area.

Locations discussed for the youth shelter was asked – Cllr Haywood explained a youth shelter is already present in the playing fields and no other locations are suitable, in the council’s opinion.

Noise pollution and encouraging youths hanging around is a concern.

Two different issues were raised – 1) youth shelter and 2) anti social behaviour in the car park area.

A resident expressed concern that the proximity of the shelter is too close to houses.

Cllr Mantle explained the suggested location on Whites Field.

Residents became a little distressed and Cllr Mantle asked for the open meeting to end and thanked all for attending and assured all points raised would be discussed by the Council in full.

DECLARATION OF INTERESTS: None

PLAY AREAS

PA.1 The Council discussed the proposed youth shelter in full. Cllr Dix proposed to defer the youth shelter decision for 3 months to give the police an opportunity to control the anti social behaviour in this area. Cllr North seconded the proposal. Vote – all in favour.

Cllr Wills proposed the users of Whites Field are reminded and urged to lock the gate regularly after use. Cllr North seconded the proposal. Vote – all in favour.

Cllr Haywood proposed that a certificate of lawful development be investigated and also alternative locations in the village looked into during this 3 month period. Cllr Scarborough seconded the proposal. Vote – all in favour.

Cllr Andrews suggested the reported anti social behaviour be discussed at the next NAG (Neighbourhood Action Group) meeting which is scheduled for late November.

A letter to explain the council’s decision and actions will be sent to all residents on Mill Lane.

PA.2 Play Area reports – to be given by Cllr Pullen soon.

AREA ALLOCATIONS

AA.1 Update on issues on Cllr area reports to be reviewed on a quarterly basis commencing Jan 10.

PARISH IMPROVEMENTS

PI.1 Possible relocation of recycle banks was discussed. Cllr Andrews to discuss with Fred Thompson-Brown from SODC. Cllr Haywood proposed the multi recycle bins be removed from Whites Field, seconded by Cllr Scarborough. Vote: All in favour. The clothes and shoe bin remain in location on Whites Field. The basket ball posts to be removed from the car park asap.

PI.2 Discussion on allotments: over 100 allotments are currently in use in Chinnor with a waiting list of approx 30. To be included with requirements and discussed with Mr Moore of SODC prior to reply.

PI.3 Revocation Order: TPO 05-1963 has ceased to be effective: following OCC review of TPO’s a new TPO will be served as number: 144/2009 to improve accuracy to properties on Chinnor Hill (Beech Acre and Silvanus). Noted.

PI.4 Update from the energy audit working group: Cllr’s Ambridge, Bird, Dix and Mantle to be given at the next Environment committee.

PI.5 Letter from OCC re Thame Walking and Cycling Map – Henton to Towersey. Noted.

PI.6 Letter from OCC re Proposed riding link from Springfield Gardens to Phoenix Trail. (as per email) Noted.

PI.7 Letter from Complete Tree Services re survey on tree in Van Diemens and the disease in the tree to be monitored regularly. Noted.

PI.8 Update on Swine flu was given by Cllr Mantle.

OTHER MATTERS

OM.1 Countryside Voice magazine passed to Cllr Pickard.

OM.2 Letter from NATS re TCN Update. Noted.

CHAIRMAN

CHINNOR PARISH COUNCIL

Minutes of MEETING of the Finance and General Purposes Committee held on

Monday 30^th November 09

Present: Cllrs. Andrews, Ambridge Bird, Dix, Mantle, Marfleet, North, Pickard,

Pullen (in the chair), Wills and Wright

APOLOGIES: Cllr Haywood (personal), Cllr Scarborough (work)

DECLARATION OF INTERESTS: Cllr Dix: payment no. 7 – relative,

Cllr Wills: FPM6 - relative

FINANCIAL AND POLICY MATTERS.

FPM1 The budget update for month 8 was discussed. Cllr North proposed to accept, seconded by Cllr Ambridge. All in favour.

FPM2 The bank reconciliation was discussed. Cllr Ambridge proposed to accept, seconded by Cllr Wright. All in favour.

FPM3 The Budget / Precept for 2010-2011 was fully discussed:

Cllr Wright proposed increase of £11000.00 (Precept total to be £233220.00) on the Precept. Seconded by Cllr Andrews. Vote: in favour of proposal 6, against proposal 4.

Cllr Wright proposed to accept the budget. Seconded by Cllr Wills. Vote: in favour of proposal 8, abstained 1. Cllr North declared his resignation following this decision.

FPM4 Cllr Marfleet requested to be authorised to sign and agree the TOE contract – Proposed by Cllr Mantle, seconded by Cllr Wills. All in favour.

Cllr Marfleet requested the Chiltern Sports Invoices to be approved and cheques raised. Proposed by Cllr Mantle, seconded by Cllr Pickard. All in favour. It was agreed to proceed with the netball markings as proposed by Cllr Ambridge and seconded by Cllr Pickard.

Contract to be scanned and emailed to call councillors.

Cllr Marfleet left the meeting.

FPM5 Letter of thanks from Royal British Legion for support over the Remembrance Day parade and preparation. A grant request to be discussed at the next Grants sub-committee meeting in 2010.

Cllr Wills, Mrs Liz Folley and Assistant Clerk: Mrs Jo Wills left the meeting for this section.

FPM6 All members of staff to receive Christmas box was agreed at £100.00 net of tax; clerk and assistant clerk to receive a small gift.

FPM7 Thames Valley Police email re Memorandum of Understanding 2009-2011 not yet to be signed. A meeting to be set up to discuss ongoing funding with TVP and the council. To be discussed again at the F&GP in January 2010.

GENERAL PURPOSES

GP.1 Lord Williams School Community Action morning – 20^th January 2010: Cllr Pullen to attend

GP.2 Invitation to a Homeshare coffee morning – 4^th December 09. Noted.

GP.3 New waste bins were discussed to purchase for Whites Field and SODC to hopefully supply a new litter bin outside Generations / Nicholls.

Cllrs to all look at the area and report back in December F&GP.

GP.4 New leaflet holders x 2 were discussed. To be discussed again at the next F&GP.

GP.5 Cycle rack for youth club was agreed to be purchased - £60.00. Proposed by Cllr Dix, seconded by Cllr Mantle. Vote: all in favour.

GP.6 August Bank Holiday 2010 – rota (as emailed) to be discussed at the Environment committee in December.

GP.7 Letter from Circus Tyanna re 2010 tour to attend in Whites Field. Proposed to decline request by Cllr Andrews, seconded by Cllr Dix. Vote: all in favour.

GP.8 Oxfordshire Fire authoritys integrated risk management consultation action plan 10-11. Noted.

GP.9 Thank you letter from Darby & Joan Club. Noted.

ACCOUNTS FOR PAYMENT: The following accounts were approved for payment.

Proposed for approval by Cllr Wright. Seconded by Cllr Mantle. All in favour.

1. BTCV – Windmill Insurance 251.54

2. Arval – fuel card – Direct Debit 203.62

3. Layton Timber – Windmill 713.00

4. Thames Water – WFCH – Direct Debit 78.76

5. Thames Water – S&SC – Direct Debit 264.54

6. Thames Water – Office 23.06

7. DX Projects – web site updates 28.75

8. Oxguard Security – August Bank Holiday 1012.00

9. Blanchfords – equipment 74.69

10. Shell Gas Direct – office 63.47

11. Gardening Delights – caddy liners 202.40

12. Albert Walker Electrical – MUGA 2405.18

13. Grundon Waste Management 414.56

14. Danwood Group – copier 52.73

15. Helpful Hirings – equipment 3.45

16. Chiltern Sports Contractors – MUGA 62187.25

17. Chiltern Sports Contractors – MUGA 5446.40

18. Chiltern Sports Contractors – MUGA 845.00

CHAIRMAN

CHINNOR PARISH COUNCIL

Clerk: Mrs. Liz Folley. Assistant Clerk: Mrs Jo Wills

Minutes of the Full Council meeting held on 2^nd November 2009

The meeting was open to the press and the public and took the following form:

PRESENT: Cllrs. Ambridge, Bird, Dix, Haywood, Marfleet, Pickard, Scarborough,

Wills (in the chair) Also present: C/Cllr Wilmshurst

=======================================================================

10. APOLOGIES: Cllr Pullen (personal), Cllr North (personal), Cllr Wright (personal)

C/Cllr Nick Carter (OCC), D/Cllr Andrews (personal), Cllr Mantle (personal)

2. DECLARATION OF INTERESTS: Cllr Bird – 5.2.1 – neighbour, Cllr Wills – 6.3.3 - additional bills

3. MINUTES: Minutes of the full meeting dated 5^th October 09 were approved and signed by Cllr Wills.

4. MATTERS ARISING: from those minutes:

Cllr Wilmshurst reported that he has passed details onto Mr John Robertson re Phoenix Trail pathway.

Cllr Dix asked about the legalities of the CPFMC lease – the existing lease has been confirmed as a legal document by a Solicitor visited by Cllr Ambridge and The Clerk, both parties to agree to make any amendments. Cllr Dix passed to the Clerk the original lease and the deed of gift for filing in the office.

The allotments to be added to the next Environmental committee.

Cllr Dix asked about the update on Middle Way – no planning applications have yet been submitted.

5. CORRESPONDENCE

5.1. Correspondence already discussed by Committees:

5.1.2 Letter from CPFMC re lease – The Clerk to write to CPFMC to update on the recent visit to a Solicitor and also request the Parish Council take over ownership of the workshops – as previously agreed.

5.1.3 Quote for Timberway hedge cutting at a cost of £100.00 – Trevor to be asked to look at the job.

5.10. Correspondence not presented to Committees:

5.2.1 Youth Shelter proposed for Whites Field was discussed: PCSO Jacques has suggested the youth shelter be relocated to behind the Whites Field building – the Neighbourhood team have agreed this should be easily policed even though not in constant view also the sound would not carry to residents.

Three quotes have been received from Chiltern Contractors, Monster Play and Safe and Sound. Letter from SODC Planning was reported – planning permission is not thought to be required but a Certificate of Lawful Development may be, open meeting to discuss the shelter – 16^th November 09.

5.2.2 Update on issues and problems reported on Whites Field car park – the gate is being locked over the next few weeks – new signs have been erected and the old post to be removed soon.

Cllr Bird reported that there are still youths every night in the area.

Hedges and bushes to be cut back and thinned out to encourage better growth.

6. REPORTS: The enclosed Committee reports were adopted.

6. 1 Environment dated 12^th October 09 signed by Cllr Pickard

6.1.1 Cllr Bird asked about the energy audit – Whites Field to be audited by Friends of the Earth.

6. 2 Planning Liaison dated 12^th October and 26^th October 09 signed by Cllr Haywood.

6.2.1 Cllr Marfleet asked about the site visit of the Village Hall – a good tour around the new build was given. A few minor concerns over storage and the wall between the two halls to be raised.

6.2.2 Report on the SODC planning Committee re Cement works development – planning permission has now been given by SODC with numerous conditions.

6.2.3 Update was given from Cllr Scarborough and Cllr Haywood re planning training course attended which was very useful. Online documents stating the policies would be useful. Three case studies were followed which was very successful.

6. 3. F&GP dated 26^th October 09 signed by Cllr Ambridge

6.3.1 re FPM.4 – it was reported by The Clerk that Watlington do not fund a PCSO but give office space. Chalgrove and outlying villages have 2 PCSO officers and do not pay any funds. The contract to be reviewed and TVP contacted to discuss future funds.

6.3.2 re FPM9 – list of dates to be obtained.

6.3.2 Update on MUGA was given by Cllr Marfleet – weather permitting the works should be concluded over the next 2 weeks. Decision has been reached to leave the double gates locked and the single gate open.

The lights on the MUGA cannot be turned on after 9pm – they are available to be turned on at all other times by MUGA users. Cllr Bird reported the lights are far better than the old lights.

Cllr Marfleet to locate the 6 keys and pass to the Clerk for keeping.

6.3.3 The decision was discussed re location of new bench to be purchased with the £500.00 award from Village of the Year. The Jubilee garden bench has been damaged beyond repair so the new bench to be located in this garden. Proposed by Cllr Ambridge, seconded by Cllr Scarborough.

6.3.4 Additional Bills were approved: Proposed by Cllr Dix, seconded by Cllr Ambridge.

Mr Kevin Moore – WFCH works £ 106.25

R. Folley – WFCH cleaning £ 220.00

Sow n Sow – Autumn / Winter planting £ 585.00

Blanchfords – WFCH equipment £ 31.23

MPS – work trousers £ 46.58

Royal British Legion – donation £ 50.00

Complete Tree Services – fell Willow in Conigre £ 276.00

Motec – damages to Tigra repaired £ 51.75

OCC Superannuation Fund £1157.73

Post Office – CIR £1308.36

Bulk Payments – salaries £4350.10

Tesco Clubcard Credit card £ 188.89

The Consortium – stationery £ 30.48

Arval – fuel for tractor and van – Direct Debit £ 200.55

A Wills – expenses £ 61.60

Liners, Bags and Sacks – clear recycle bags £ 85.13

B. Hutton – works £ 370.00

Pat Haywood – expenses £ 24.00

Merlin Signs – Whites Field car park gate £ 120.00

28. REPORTS - COUNTY COUNCILLOR WILMSHURST

Planning meeting re incinerator: both sites applied for were turned down. An appeal is due to be sought by Verador, the company due to build the incinerator.

Speed survey on Hill Road showed excessive speed (43mph – 45mph average speed) – OCC Highways have submitted a lengthy report to reduce issues when the cement works development is started. Traffic calming to be discussed if funding is available.

Speed issues on Oakley Road have been discussed. A speed survey has recently been carried out which show no issues in speed on this road. OCC Highways suggest possible signage or gates to narrow the road but as far as officers are concerned there is not an issue.

Review of speed limits on A and B class roads in the South has now been completed by the officers – formal consultations will now commence with local councils – none of the roads suggested are in this parish.

29. OUTSIDE REPORTS FROM PARISH COUNCILLORS

Cllr Haywood reported on the service of celebration of the Florence Nightingale Hospital – a true celebration and good community event which highlighted the work they do.

Cllr Pickard reported on the allotments committee AGM – to be discussed at the next Environment committee. The Clerk to locate historical documents re land ownership and constitution.

Cllr Dix reported on a meeting with the Clerk, David Wilmshurst and Kevin Brophy of the youth team following complaints from volunteers of feeling bullied; the atmosphere had changed within the volunteer group and the new member of the OCC Youth team had started to dictate what was going on.

It was reported the Parish Council are not happy with this route of leadership and it needed to be changed. Mr Brophy will look into. Concerns were reported that the youth club could close because of this on a Thursday night – this needs to be avoided and changed. A formal committee and constitution to be created.

30. OPEN FORUM: No members of the public were present

CHAIRMAN

CHINNOR PARISH COUNCIL

Minutes of MEETING of the Planning Liaison Committee held on

Monday 16^th November 2009

Present: Cllrs. Andrews, Ambridge, Dix, Haywood (in the chair), Mantle, Marfleet, Pickard, Pullen, Scarborough and Wills

APOLOGIES: Cllr North (personal), Cllr Wright (personal), Cllr Bird (personal)

DECLARATION OF INTERESTS: None

PLANNING APPLICATIONS

PO9/E0291 Proposed amendment to approve plan: Two storey side extension at 74 Station Road. Recommendation: Approval.

PO9/E0925 Amended Details. Garage conversion and single storey infill extension. As amended by letter and drawings received from applicant dated 29^th October 09 at Badgers, Henton for Mr Searle.

Recommendation: Approval.

PO9/E1008 Information Only. Amendment to plans for 1 Woodville. Noted.

PO9/E1086 First floor side and front extension at 44 Oakley Road for Mr Robertshaw.

Recommendation: Approval.

PO9/E1101 Replacement of single storey side extension with two storey side extension to provide new living room with bedroom and ensuite bathroom at 3 Old Orchard, Henton for Ms Vercammen.

Recommendation: Approval.

PO9/E1102/LB Listed Building Consent. Demolition of garden wall at Orchard Cottage, Henton for Mrs Reed. Recommendation: No Strong Views

PO9/E1113 Removal of oil fired boiler and oil storage tanks to be replaced by an air source heat pump at Wainhill Cottage for Mr Scott.

Recommendation: Approval.

PLANNING DECISIONS: Approvals as follows were noted.

PO9/E0945 Erection of two storey side and rear extension at Conifers, Oakley Lane.

PO9/E0959 Proposed roof alterations to front facing roof slope to insert 2 dormer windows, velux roof lights and convert the existing central hipped roof projection into a gable end roof projection. Rebuilding of three chimney stacks. New front porch. New pergolas on posts to part of front elevation. Amendment to previous plan approval: PO9/E0170 at Two Chestnuts, Emmington.

PO9/E0814/LD Certificate of Lawful development. Land to the north of 4 Old Orchard, Henton.

PLANNING CORRESPONDENCE

PC.1 Letter from OCC Highways re temporary road traffic order – S14(1) for road closure: Hill Top Lane from 25^th November 09 for approx 10 days for EDF energy. Noted.

PC.2 Oxfordshire Road Casualty Report 2008. Passed to Cllr Dix and then to be passed on to each councillor for reading.

CLERKS REPORT:

CR.1 A letter of complaint from a resident in Henton re illegal firework display on the green – apologies are noted from the neighbours who held the party.

CHAIRMAN

CHINNOR PARISH COUNCIL

Minutes of MEETING of the Planning Liaison Committee held on

Monday 30^th November 2009

Present: Cllrs. Andrews, Ambridge, Bird, Dix, Mantle, Marfleet, North, Pickard, Pullen, Wills and Wright (in the chair)

APOLOGIES: Cllr Haywood (personal), Scarborough (work)

DECLARATION OF INTERESTS: PO9/E1178 Cllr Dix, PO9/E1178 Cllr Bird

Cllr Ambridge reported on behalf of the short mat bowls club re the letter requesting outdoor bowls area at Whites Field, near the windmill. Representatives of the bowls club attended the meeting.

The Clerk read a letter from Terry Devine from CYFC re the request and concerns were raised over loss of parking on the main May tournament event.

Alternative locations on Whites Field were discussed and also reasons were explained why space at the Playing Fields was no longer as appropriate.

The Bowls club confirmed that planning permission is required.

Cllr Ambridge proposed to accept the proposal on Whites Field. Seconded by Cllr Mantle.

Cllr Pullen requested it be proposed in principal with an idea of alternative locations on Whites Field being looked at closely with members of the club. Vote: 9 in favour, 1 against.

PLANNING APPLICATIONS

PO9/E0962 Change of use from a vacant shop to a takeaway restaurant incorporating extraction duct on rear elevation at 51 Lower Road for Miss Sim-Ngor Lam.

Recommendation: Approval with condition: waste litter bin is required.

PO9/E1101 Replacement of single storey side extension with two storey side extension to provide new living room with bedroom and en-suite bathroom over (as amendment by drawing 1040/10A) accompanying email from Agent dated 18 Nov 09) at 3 Old Orchard, Henton for Els Vercammen.

Recommendation: Approval

PO9/E1178 Variation of condition of planning permission (PO9/E0577) (erection of 1 x 4 bed dwelling and garage) as follows: Condition 4: (prior to occupation the driveway, parking and turning area shall be in accordance with plan 1328 JPPC) Condition 7: (tree protection measures set out in section 3 of the Arboricultural statement shall be implemented prior to commencement of development and in place for the duration of the works) to move the finished access nearer the trees within the residential parking area at 24 Oakley Road for Mr Daly. Recommendation: Approval

PO9/E1244/AG (Agricultural Notification) Extension to portal clear span building at Village Farm, Emmington for RJ Rose and Sons. Recommendation: Approval

PLANNING DECISIONS: Approvals as follows were noted

PO9/E0925 Garage conversion and single storey infill extension. At Badgers, Henton.

PO9/E0981 Conversion & extension of garage to form single annex. Front porch at 64 Beech Road.

PO9/E1008 First floor side extension at 1 Woodville.

PO9/E1012 Erection of detached garage at College Farm, Henton.

PLANNING DECISIONS: Refusals

None

OTHER MATTERS

OM.1 The S106 agreement for the cement works development was fully reviewed and requests suggested the Clerk should make. Allotment space was discussed and will be put forward.

The Chinnor Fishing Club who use one of the quarries at the Cement Works are concerned that there is no mention of their facilities in the planning application. They were involved with the previous application when the agent was consensus. Clerk has bought this situation to the attention of the OCC ecologist, SODC countryside officer & planning, Taylor Wimpey and the agent Barton Willmore. The council discussed how best to support the fishing club.

CLERKS REPORT:

CR.1 Resident is regularly complaining about the litter at Whites Field. Resident has been informed that a litter pick will take place once the hedgecutting has been completed.

CR.2 OCC have agreed to put in a dropped kerb and an informal disabled bay at Duck Square

CR.3 Chinnor Greening Campaign – help communities reduce their energy consumption presentation will be given 18^th January representatives from friends of the earth will attend.

CR.4 School Crossing Patrol – parents are concerned that there is no sickness cover for these positions. The Clerk suggested the Parish Council consider sending an employee on the course to help out in emergencies only. It was also suggested a resident volunteer be considered.

CR.5 The drains on the Station Road cross roads are being washed through soon.

CHAIRMAN

CHINNOR PARISH COUNCIL

Minutes of MEETING of the Environment Committee held on Monday 14^th December 2009

Present: Cllrs. Ambridge, Dix, Haywood, Mantle (in the chair), Pickard, Pullen, Scarborough, Wills and Wright

APOLOGIES: Andrews, Bird (work), Marfleet,

DECLARATION OF INTERESTS: None

PLAY AREAS

PA.1.Play Area reports – was given by Cllr Wright and forwarded to Trevor.

It was noted all the wood work on the equipment is in need of attention.

AREA ALLOCATIONS

AA.1 Please ensure first quarter area reports are completed by January Environment Committee.

To contact OCC Highways regarding the drainage issues on Station Road from the roundabout.

PARISH IMPROVEMENTS

PI.1 Update on School crossing patrol – the crossing lady is back on duty on Station Road.

It was agreed a volunteer not to be put forward from the Parish Council.

PI.2.Update was given by The Clerk on the waste litter bin for Thame Road – by the off license. SODC (Fred Thompson-Brown) has agreed to put a bin in this location.

PI.3 It was proposed by Cllr Wright and seconded by Cllr Haywood to purchase three concrete bins at a cost of approx £255.00 each plus carriage and fitting, two for the MUGA and one for storage until required. All in favour.

PI.4 Letter from Clive Bray re pathway walking in Chinnor to be taken over by Mr Tony Clarke of Thame. A letter of thanks to be sent to Mr Bray. All in favour. Also a neighbour of Cllr Dix (Jeannette) has kindly offered to walk the paths.

PI.5 Estover way update was given by Cllr Mantle re a meeting with Sow n Sow and a Bird Conservation lady. It was suggested by Sow n Sow to get a contractor to clear the pond of weeds and rubbish. The Clerk to contact Gordon Hunt from OCC re funding this ongoing project and clearing of the pond of weeds and rubbish.

Sow n Sow to cut the grass back 3 times a year: suggestions of plants were discussed.

Wild flower seeds have been scattered. Sow n Sow to put forward a quote of the above works.

An update to be put in the Pump.

OTHER MATTERS

OM.1 August Bank Holiday 2010 – rota of events was discussed.

The Clerk to ask two organisations about the funds raised which were advertised to be put back into village organisations.

The Clerk to liaise with the Royal British Legion, Beer Festival and the Community Pool group to discuss Saturday events.

OM.2 Thames Valley Community Messaging – leaflets handed out.

OM.3 Fieldwork magazine passed to Cllr Pickard.

OM.4 Chiltern News passed to Cllr Scarborough.

OM.5 News of the woods passed to Cllr Pickard.

OM.6 Special Trees and Woods of the Chilterns passed to Cllr Pickard.

OM.7 Friends of the Ridgeway newsletter. Noted.

OM.8 OPFA annual report 2008-2009 passed to Cllr Pickard.

OM.9 Clerks and Councils direct passed to Cllr Wright.

OM.10 CPRE Oxfordshire Bulletin. Noted.

CHAIRMAN

CHINNOR PARISH COUNCIL

Minutes of MEETING of the Finance and General Purposes Committee held on

Monday 21^st November 2009

Present: Cllrs. Ambridge Dix, Haywood, Pickard, Pullen (in the chair), Scarborough, and Wright

APOLOGIES: Cllr Mantle(personal), Cllr Wills (work), Andrews (weather), Bird (work), Marfleet

DECLARATION OF INTERESTS: None

FINANCIAL AND POLICY MATTERS.

FPM1 The budget update was proposed for approval by Cllr Wright and seconded by Cllr Ambridge. All in favour.

The Clerk to produce a projection for the next F&GP of end of year figures.

FPM2 The bank reconciliation was proposed for approval by Cllr Haywood and seconded by Cllr Wright. All in favour.

FPM3 The external audit by BDO LLP was discussed. It was proposed by Cllr Wright to prepare an action plan for issues raised, seconded by Cllr Pickard. All in favour.

The Internal audit was discussed to review the audit to include a systems check. A letter of thanks to be sent to Mr De Val to show our appreciation.

The Internal audit papers to be sent to all councillors for review.

FPM4 The cheque for posting for BDO LLP - £1207.50 was proposed for approval by Cllr Pullen, Seconded by Cllr Wright. All in favour.

GENERAL PURPOSES

GP.1 Update on flooding issue in Chinnor regarding Lower Icknield Way and Station Road was discussed following conversations with OCC Highways.

GP.2 To confirm purchase of 2 x concrete bins – delivery is confirmed as £90.00 per bin regardless of quantity ordered as price for delivery is per bin (£255.00 each bin). Proposed by Cllr Wright, seconded by Cllr Scarborough.

GP.3 The new bench for Jubilee Garden (£500.00 award money) was discussed. Cllr Haywood to look into new benches and costs. To be reported back at the next F&GP.

ACCOUNTS FOR PAYMENT The following accounts were approved for payment.

1. BDO LLP – external audit 1207.50 posted 22-12-09

2. OCC – Lynda Amos – youth club 637.95

3. Shell Gas Direct – office 89.89

4. OCC – Ella Halliday – youth club 429.75

5. British Gas – electricity in Whites Field 875.53 investigation

6. BG Richardson – Village Hall 33851.30 posted 22-12-09

CHAIRMAN

CHINNOR PARISH COUNCIL

Clerk: Mrs. Liz Folley. Assistant Clerk: Mrs Jo Wills

Minutes of the meeting of the above Council held on 7^th December 2009

The meeting was open to the press and the public and took the following form.

PRESENT: Cllrs. Andrews (D/Cllr), Ambridge, Bird, Dix, Haywood, Mantle, Marfleet, Pickard, Pullen, Scarborough, Wills (in the chair) and Wright.

Also present: C/Cllr Wilmshurst

=======================================================================

11. APOLOGIES: None

2. DECLARATION OF INTERESTS: None

3. MINUTES: The minutes of the full council meeting dated 2^nd November 09 were approved and signed by Cllr Wills.

4. MATTERS ARISING:

Cllr Bird reported an improvement in the anti social behaviour in Whites Field. An incident had recently been reported to the Police.

Terry Devine had sent a report in regarding anti social gathering in the area, youths from Stokenchurch had been asked to leave the area and to date had not returned.

The Clerk is still waiting for Fred Thompson-Brown, SODC, to arrange a meeting to discuss usage of the recycle bins in the car park.

Cllr Wills suggested it be looked at again in the end of January, following the Christmas period.

Barry Hutton is still to remove the basket ball posts in Whites Field car park.

The Clerk to speak to SODC re a bin outside the shop and Recollections on Thame Road.

5. CORRESPONDENCE

5.1. Correspondence already discussed by Committees: None

5.11. Correspondence not presented to Committees:

5.2.1 Residents and John have complained about a vehicle permanently parked at the Village Centre car park which is owned by SODC – the vehicle is now taxed but stops John form being able to clear the leaves and litter. The owners have been approached.

The Clerk to contact SODC to request a moving order.

PCSO Madden and Jacques to look at the Cherry Tree junction and vehicles parked too close to the junction and also the junction from Mill Lane to Thame Road.

5.2.2 Cllr Wills read a letter from John North resigning, with immediate effect, from Chinnor Parish Council. The Clerk to reply with thanks for all his hard work.

6. REPORTS: The enclosed Committee reports to be adopted.

6. 1. Environment dated 16^th November 09 was signed by Cllr Mantle.

6.1.1 PA.1 The meeting to discuss the proposed youth shelter further to be in February, as arranged.

The subject was not raised by the NAG group. Alternative locations still to be looked into.

Cllr Marfleet arrived at the meeting.

6. 2. Planning Liaison dated 16^th November 09 and 30^th November 09 signed by Cllr Wright.

6.2.1 Cllr Dix has read the road casualty report and no major issues to report.

6.2.2 CR.5 flooding issues at the top of Station Road there are still major issues – to be reported.

6.2.3 The crossing patrol volunteer needs full training and a CRB check with a follow up check.

6. 3. F&GP dated 30^th November 09 signed by Cllr Pullen.

6.3.1 FPM7 A meeting to be arranged asap prior to the next F&GP.

6.3.2 The MUGA lights were discussed – the contractors to have a look and fix the issue.

Also a spring to be requested to be fixed to the MUGA gates.

6.3.3 Budget and Precept for 2010/2011 was discussed further following the last F&GP meeting.

6.3.4 Additional Bills were approved for payment:

Helpful Hirings £ 54.04

Blanchfords £ 118.24

Gardening Delights – caddy bags £ 202.40

Festive Lighting – Christmas 09 £1152.30

B G Hutton – Whites Field and Rec £ 318.75

Danwood – copier £ 9.78

Turbervilles – S&SC £ 57.54

Tesco Credit Card £ 86.66

Thames Water – Cricket Club £ 7.54

Jardine Lloyd Thompson – Insurance £ 157.50

Kevin Moore – WFCH £ 600.00

Arval – Fuel – Direct Debit £ 98.54

Martyn Saulsbury – Rec pavilion £ 194.74

R Folley – WFCH £ 130.00

Syzygy Leisure Ltd £3933.00 – not agreed to be paid until further notice.

Sow n Sow – WM Nairn £ 220.00

B G Richardson – Village Hall £4922.90 – invoices to be chased before calendar year end.

OCC Superannuation fund £1157.73

Post Office – CIR £1554.46

Bulk Payment – salaries £4824.89

31. REPORTS FROM DISTRICT AND COUNTY COUNCILLORS

D/Cllr Andrews reported on a few speakers to address the council in January regarding various current issues, including ongoing flooding in the village.

C/Cllr Wilmshurst reported on Hill Road speeding issues – still ongoing – speed issues have been identified and now funding to be allocated for improvements to the area.

C/Cllr Wilmshurst reported on Oakley Road speed issues – the traffic survey has shown no speed issues – reduce speed awareness signs have been put up in the village. Residents have been made aware the survey has shown no speed issues.

C/Cllr Wilmshurst reported on the recent NAG meeting.

C/Cllr Wilmshurst reported fully on the annual budget and expected cuts being made due to reduction in grant from central Government.

C/Cllr Wilmshurst reported on youth service – the Council reported an email has been received by Kevin Brophy warning of cuts in grants – The Clerk to write a letter to Louise Chapman to express the councils support for the youth service in rural areas.

32. OUTSIDE REPORTS FROM PARISH COUNCILLORS

Cllr Ambridge asked about computer equipment – all now arrived and waiting to be installed.

Cllr Ambridge reported on an ongoing leak on workshop shed – quotes being obtained for repair.

Cllr Bird reported on Whites Field being given a thermal image test – results on 10^th December.

Cllr Pullen reported on recent NAG meeting he witnessed. Each area to be asked for top priority issues but it appears speeding will not be identified by NAG as an issue. The NAG appeared to be completely police led. C/Cllr Wilmshurst reported that a number of speeding reports are due to perception, not actual speeding.

33. OPEN FORUM:

No public were present.

CHAIRMAN

CHINNOR PARISH COUNCIL

Minutes of MEETING of the Planning Liaison Committee held on

Monday 14^th December 2009

Present: Cllrs. Ambridge, Dix, Haywood, Mantle, Pickard, Pullen, Wills and Wright (in the chair)

APOLOGIES: Andrews, Bird (work), Marfleet, Scarborough,

DECLARATION OF INTERESTS: None

PLANNING APPLICATIONS

PO9/E1264 Erection of attached two storey dwelling at 2 Benwells for Mr and Mrs Taylor. Recommendation: Approval

PO9/E1275/LB Remove cracked modern render, carry out timber repairs and re-render at Allnutts Farm, Henton for Mr and Mrs Fiddle.

Recommendation: Approval

PLANNING DECISIONS: Approvals as follows were noted

PO9/E1027 Removal of single storey extension. Construction of two storey extension with single storey link at Crowell End, Crowell Hill.

PO9/E1102/LB Listed Building Consent. Demolition of garden wall at Orchard Cottage, Henton.

PO9/E1113 Removal of oil fired boiler and oil storage tanks to be replaced by an air source heat pump at Wainhill Cottage, Wainhill.

PLANNING CORRESPONDENCE

None

OTHER MATTERS

None

CLERKS REPORT:

CR.1 Notice of Vacancy for Parish Councillor has been placed in the notice boards, on the website and December Pump.

CR.2 Padlock at Whites Field has gone missing. Tony has today purchased a combination lock – cheapest method for dealing with the situation promptly.

CR.3 Payment for Christmas meal is required this week.

CR.4 Mince Pies & Wine at next weeks meeting

CR.5 Syzygy cheque has been authorised to be paid by Kevin (CPMFC Chairman) and also

Terry Devine.

CHAIRMAN

CHINNOR PARISH COUNCIL

Minutes of MEETING of the Planning Liaison Committee held on

Monday 21^st December 09

Present: Cllrs. Ambridge, Dix, Haywood, Pickard, Pullen, Scarborough and Wright (in the chair)

APOLOGIES: Cllr Mantle (personal), Cllr Wills (work), Andrews (weather), Bird (work), Marfleet

DECLARATION OF INTERESTS: None

PLANNING APPLICATIONS

PO9/E1309 Proposed conservatory to rear elevation at 54 Lower Icknield Way for Mr Roberts.

Recommendation: Approval

PO9/E1313/RET Retention of use of agricultural land to include equestrian use (mixed use) at Cross View, Henton for Mr Grange. Recommendation: Approval

PO9/E1340 Erection of part two storey, part single storey, part first floor rear extension to dwelling house at 12 Oakley Lane for Mr Mcalpine. Recommendation: Approval

PLANNING DECISIONS: Approvals as follows were noted

PO9/E1244/AG Extension to portal clearspan building at Village Farm, Emmington.

PO9/E1101 Replacement of single storey side extension with two storey side extension to provide new living room with bedroom and en-suite bathroom over (as amended) at 3 Old Orchard.

PLANNING CORRESPONDENCE

PC.1 Letter and draft plans for the proposed Middleway development site were reviewed.

The Clerk to ask the applicant if they have consulted with the neighbours. In principal the council approve the draft design of the 4 proposed properties. The Council will formally comment when the planning application is submitted through SODC.

OTHER MATTERS

OM.1 Parish Transport Representatives Handbook passed to Cllr Dix.

OM.2 SODC notice of Tree Preservation Order 144/2009: Beech Acre, Chinnor Hill.

CLERKS REPORT:

CR.1 Several letters have been received re gritting in the village following the recent cold weather. More grit bins around the village were requested by a few residents to enable pavements to be gritted as OCC Highways do not appear to be gritting even the main roads thoroughly. The High Street and Lower Icknield Way have not been gritted over the weekend following snow on Friday.

The Clerk to contact the Insurance Company to discuss liability of this issue if the CPC grit roads.

OCC Highways have been contacted to discuss this issue but have not yet replied.

The Clerk to reply to each letter and inform the position of the Council and to explain this responsibility of gritting the roads lies with OCC Highways.

CR.2 Cllr Marfleet was to report on the MUGA but was not at the meeting.

CR.3 Office will be closed on Christmas Eve at 1pm until 4^th January 2010.

CR.4 The planning works at Hempton field was discussed as no planning application has been received. SODC Planning Dept to be contacted.

CHAIRMAN