CHINNOR
PARISH COUNCIL
Clerk: Mrs. Liz
Folley. Assistant Clerk: Mrs Jo Wills
Minutes of the Full Council
meeting held on 4th
January 2010 at
PRESENT: Cllrs. Ambridge, Dix,
Haywood, Marfleet, Pullen,
=======================================================================
1. APOLOGIES: Cllr Mantle (personal),
Cllr Pickard (unwell), Cllr Andrews (weather), Cllr Bird
2. DECLARATION OF INTERESTS: Cllr Dix DX
projects - Additional cheque payment
3. MINUTES: The minutes of the full
council meeting dated 7th December 2009 were approved and signed by
Cllr Wills.
4. MATTERS ARISING:
Barry Hutton has removed the goal posts on Whites Field car park.
It was reported that youths are now gathering in the Doctor Surgery car
park area.
Police advice is for youths to gather in the Hill Road Rec area.
It was reported that no requests for an election have yet been
received.
5. CORRESPONDENCE
5.1. Correspondence already
discussed by Committees:
5.1.1 MUGA update was
given by Cllr Marfleet: electricians due this week to advise the optimum usage
for the timing switches for the lighting. A monitor meter was discussed and the
electricians to investigate this possibility. A spring on the gate also to be
requested and fitted asap.
5.2. Correspondence not presented
to Committees:
5.2.1 Two letters from
a Henton resident re Planning application PO9/E1313/RET. Noted.
The Clerk to ensure the letters have been sent to SODC as the Parish
Council have submitted their comments in the time scale SODC allowed.
5.2.2 Letter from
Keith Mitchell re salting roads and pavements was discussed. Details to be
included in the Pump to explain what the Parish and County Council do. More
salt bins have been requested but will not be supplied at the present time.
5.2.3 Email from SODC
re The Old School House fence
5.2.4 August Bank
Holiday meeting arranged for 10am on 19th January 2010. Noted
5.2.5 Youth Club
information was detailed. Noted.
6. REPORTS: The enclosed
Committee reports were adopted.
6. 1. Environment
dated 14th December 2009 signed by Cllr Wills
6. 2. Planning Liaison
dated 14th December 2009 and 21st December 2009 signed by
Cllr Wright.
6. 3. F&GP dated 21st
December 2009 signed by Cllr Pullen
6.3.1 Additional
Bills: Proposed by Cllr Haywood, seconded by Cllr Dix.
OCC Superannuation
Fund - £1157.73
Post Office CIR £1248.02
Bacs Payment for
payroll £4238.62
British Gas Business
Whites Field £ 790.91 revised after meter reading
BT Internet services £ 156.97
DX Projects web site
updates £ 63.24
Viscount Alarms
alarm service machinery store £ 98.90
Liners, Bags and Sacks
recycle bags £ 45.46
Marshall Fleet
Solutions RX57 LLJ £ 627.12
Arval Direct Debit
fuel bill £ 79.83
Gardening Delights
food waste bins £ 202.40
Meadow Bank Nursery
Christmas tree £ 60.00
R Folley WFCH
cleaning £ 100.00
DE and BE Phillips
Spraying of play fields £ 575.00
Arval Direct debit
fuel bill £ 113.85
Blanchfords padlock £ 12.98
Ryder Cheshire
volunteer replacement cheque £ 300.00
Tesco Credit Card £
387.13
B Hutton Whites
Field car park work £ 162.00
Sow n Sow flower bed
tidy £ 190.00
7. REPORT FROM COUNTY COUNCILLOR WILMSHURST:
Cllr Wilmshurst is chasing financial support for the traffic calming
works on
It is being recommended that OCC do not reduce the funding available to
the Youth Service. Cllr Dix will attend a meeting this week to discuss issues
in the youth club service.
A map is being drawn to improve information on cycle route to Thame
from Henton.
Cllr Wilmshurst reported on salting of roads and pavements and funding
available.
8. OUTSIDE REPORTS FROM PARISH COUNCILLORS
Cllr Ambridge reported on Water situation in Whites Field. Following 2
days of having the water turned off it is not evident there is a water leak.
Ongoing situation and being checked regularly.
9. OPEN FORUM: Two members of the public were present
Lighting on
Speeding on
Speed surveys have been carried out by OCC and
Chairman
CHINNOR
PARISH COUNCIL
Minutes of MEETING of the Finance and General Purposes Committee held on
Monday 25th
January 2010
Present: Cllr Andrews, Ambridge, Haywood, Marfleet, Pickard, Pullen (chair),
APOLOGIES: Cllr Mantle (personal), Cllr Bird (work),
Cllr Dix (personal)
DECLARATION OF INTERESTS: Cllr Wills payment number 14: J Wills
expenses
FINANCIAL AND POLICY MATTERS.
FPM1
The budget was proposed for approval by
Cllr Wright, seconded by Cllr Scarborough. All in favour.
FPM2
Bank reconciliation was proposed for approval by Cllr Haywood, seconded by Cllr
Ambridge. All in favour.
FPM3
The following donations and grants were proposed for approval by Cllr Wills,
seconded by Cllr Scarborough. All in favour:
Royal British Legion £ 200.00,
Thame C.A.B, £1000.00,
Sue Ryder Care
£ 200.00, South and Vale Carers £ 200.00,
FPM4
TVP Memo of Understanding 09-11 was proposed to be signed by Cllr Haywood,
seconded by
Cllr Andrews. All
in favour. Cllr Wills, Pullen and Haywood to be involved with the discussions.
FPM5 The quote (as discussed in Aug 09) was approved by Complete Tree
Services on trees rear of Van Diemens: £180.00 per tree for 10 trees. Proposed by
Cllr Wright, seconded by Cllr Wills. All in favour. FPM6 Letter of thanks from RCV for donation. Noted.
GENERAL PURPOSES
GP.1 The proposed rota for use of the marquee over August Bank holiday
weekend was agreed. Proposed by Cllr Pickard and seconded by Cllr Ambridge. All
in favour.
GP.2
LGPS report and accounts booklet was passed to Cllr Pullen.
GP.3 Oxfordshire Pension fund funding strategy statement: The HR committee
to meet to discuss.
GP.4
The Christmas lights 2010 were discussed hire agreement has now ceased.
The Clerk has a
meeting with Festive Lighting next week
Cllr Pickard and Mantle have met to choose alternative decorations.
Recommendation to renew the contract with a new style of lights. Cllr Pullen
proposed the old lights are not purchased seconded by Cllr Wills. All in
favour.
GP.5 Cllr Haywood reported on costing for new bench at
ACCOUNTS FOR PAYMENT: The payments were proposed by Cllr Wright, seconded by
Cllr Wills.
1. The Consortium
stationery 141.96
2. Helpful Hirings
Hi-Vis jackets and gloves 53.24
3.
4. British Gas
Cricket pavilion 44.17
5. Chinnor Pump
inserts in May, July, Sept 09 210.00
6. DX Projects
web site updates 58.75
7. BT immediate
payment authorised. All in favour 176.52
8. BG Richardson
Village Hall 26676.51
9. Liners, Bags
and sacks recycle bags 151.15
10. Shell Gas
office 176.35
11. Motec
trailer puncture 17.25
12. Danwood Group
photocopier 46.75
13. Public works
loan board direct debit first payment 6919.50
14. Jo Wills
expenses
11.20
15. Kevin Moore
WFCH works 166.44
16. George Browns
equipment 54.83
17. Arval fuel 67.38
18. OPFA
membership 63.00
Concerns over the
Winter Beer Festival and Village Hall launch were discussed. Following the
recent site visit it has been noted that the builder is not at all comfortable
with the advertising of the grand opening as the building is not yet signed
off.
Chairman
CHINNOR PARISH COUNCIL
Minutes of MEETING of the Planning Liaison Committee held on
Monday 25th
January
Present: Cllrs. Andrews,
Ambridge, Haywood, Marfleet, Pickard, Pullen,
APOLOGIES: Cllr Mantle (personal), Cllr Bird (work),
Cllr Dix (personal)
DECLARATION OF INTERESTS: None
Cllr Wills opened the meeting with a report to the council of
introducing to the Full Council meeting having outside reports in writing,
possibly including District and County Council, following investigation of the
standing orders. This is to be implemented with immediate effect.
Also if councillors feel a meeting is going on too long they are
allowed to propose to move to next business or the discussion be deferred to
another meeting allowing time to gather more information.
PLANNING APPLICATIONS
P10/E0003 Erection of two
storey 4 bedroom dwelling and change of use of land from agricultural to
domestic recreational (amendment to planning permission PO9/E0329) at Spencers
Gate,
P10/E0012/LD Council
observation required for Single storey extension at
PLANNING DECISIONS:
Approvals as follows were noted
PO9/E0962 Change of use
from a vacant shop to a takeaway restaurant incorporating extraction duct on
rear elevation at
PO9/E1178 Variation of
condition of planning permission PO9/E0577 Erection of 1 x 4 bed dwelling as
follows: Condition 4 and condition 7 as detailed at
PO9/E1264 Erection of
attached two storey dwelling at 2 Benwells
PO9/E1275/LB
PO9/E1309 Proposed
conservatory to rear at
PLANNING CORRESPONDENCE
PC.1 Email from SODC
Planning dept re Hempton Fields nursing Home detailing planning permission ref
PO6/E0973. Cllr Haywood and Ambridge to have a look at the building works.
OTHER MATTERS
OM.1 Email from TVP
re Speed watch stickers: the project has been delayed at the present time.
CLERKS REPORT:
CR.1 The Old School
house fence has been investigated by SODC as although the fence has been
reduced it does not fully comply.
CR.2 The Chilterns
access conference is being attended by Cllr Andrews.
CR.3 SLCC Conference
to be held on 16th March Cllr Wright, Liz and Jo to attend.
CR.4 Flowers and a
card being organised for Fiona.
Chairman
CHINNOR PARISH COUNCIL
Minutes of MEETING of the Planning Liaison Committee held on
Monday 22nd
February 2010
Present Cllrs. Ambridge,
Bird, Haywood, Marfleet, Pickard, Pullen, Wills and Wright (in the chair)
APOLOGIES: Cllr. Andrews (SODC business) Cllr Mantle
(personal),
DECLARATION OF INTERESTS: None
PLANNING APPLICATIONS
PO9/E1313/RET Retention of use
of agricultural land to include equestrian use (mixed use) (as amended by site
plan received 29 Jan 2010) at Cross View, Henton for Mr Grange.
Recommendation: No Strong
Views
P10/E0031 Erection of
single storey extension to garage and porch at 42 The Avenue for Mr Paul Astridge.
Recommendation: Approval
P10/E0036/LD Council
observations required for certificate of lawful development for erection of a
youth shelter at Whites Field for Chinnor Parish Council. Recommendation: Approval
P10/E0108 First floor side
extension to accommodate additional bedroom and bathroom: minor alterations to
the existing house at
R3.0023/10 Retention and
continued use of two relocatable classrooms for a further period of five years
at Mill Lane CP School. Recommendation:
Approval
PLANNING DECISIONS:
Approvals as follows were noted.
P09/E1340 Erection of part
two storey, part single storey, part first floor rear extension to dwelling
house at
P09/E1374
PLANNING CORRESPONDENCE
PC.1 Details from
SODC of new units at
PC.2 Email from SODC
following a site visit re fencing issues at The Old School House. Assurances
that the fence would be reduced in height and SODC to monitor closely.
PC.3 Letter from OCC
re disabled parking places order 20 outside no. 20 Church Road (current
advisory bay) Noted.
PC.4 Local Transport
Plan 3 2011-2030.
CLERKS REPORT:
CR.1 Hedging has
begun in
CR.2 Thames Valley
Police meeting has been arranged for Friday 26th February.
CR.3 Full Council
meeting next week outside reports to be sent to Jo soon please.
CHAIRMAN
CHINNOR PARISH COUNCIL
Minutes of MEETING of the Environment Committee held on
Monday 8th
February 2010
Present: Cllrs. Andrews,
Ambridge, Bird, Dix, Mantle (in the chair), Marfleet, Pickard,
APOLOGIES: Cllr Wright (personal, Cllr Pullen
(personal), Haywood,
DECLARATION
OF INTERESTS: PI.2 - Cllr Bird resident of
The meeting was opened by Cllr Mantle thanking all for attending and
welcoming all present to the 15 minutes of public forum section on the proposed
youth shelter.
PCSO Madden reported on recent updates regarding the developments and
improvements at Whites Field the area is being patrolled regularly and gate
being locked by PCSO Madden and users of the community hall. Period detailed
are 1st October 09 to 1st February 2010 2 reports to
the police in this period vehicles gathering in car park and local males
drinking in the daytime.
Car users in the car park have been approached 9 advisory info
letters have been issued, 2 vehicles have received a section 59 which is a
further warning. PCSO Madden reported a reduction in reported incidents.
Jo Wills read out two letters from concerned residents, both in
opposition of the proposed youth shelter. One resident requested a further extension
to the trial period to observe the area over the spring period when the weather
will improve.
Cllr Bird asked PCSO Madden about URN numbers as the damage on
properties has not been reported and Cllr Bird stated that he had to request a
URN when he recently reported an incident.
Members of the public were asking PCSO Madden about reported incidents.
The Clerk confirmed broken glass was in the MUGA this morning and a
member of the public reported a large amount of litter on Whites Field along
the boundary and asked if we do not have an anti social behaviour how did this
arrive in the area.
PCSO Madden reported that the loud car exhausts investigated have been
found to be not illegal.
The residents are concerned about the vehicles and youths on foot in
this area.
Cllr Mantle explained to the residents at the meeting the main
functions of the youth shelter including the sound and lighting.
A resident asked why Chinnor needs another youth shelter as one already
exists on the playing fields. A resident asked about toilet facilities and
large groups of youths drinking.
Cllr Bird requested a youth shelter location be considered on
A resident asked why it is needed as the area has a MUGA, sports wall,
community hall and large amount of grass he felt this was not needed.
The Clerk confirmed an application of lawful development has been
applied for.
Cllr Mantle thanked all for attending.
PLAY AREAS
PA.1.Play Area
reports already reported by Cllr Ambridge
AREA ALLOCATIONS
AA.1 All area
inspections including mapping of dog waste and litter bins to be passed to
Jo.
AA.2 Tree Revocation
Order: 04-1986 preservation order has ceased to be effective so has been
revoked by SODC: Walnut trees at
AA.3 Tree Revocation
Order: 05-1986 preservation order has ceased to be effective so has been
revoked by SODC: Ash tree at
AA.4 Tree
Preservation Order: 150/2009 (re-served order following review of preservation
order 07/1996): Sycamore trees on parcel of land of 1 and 10 Siareys Close.
PARISH IMPROVEMENTS
PI.1 Youth Shelter
proposal was made by Cllr Wills to install a youth shelter at Whites Field, as
design seen including music and solar lighting. Other locations including
Cllr Mantle assured residents the area would be monitored.
The residents and Cllr Bird left the meeting.
PI.2 Confirmation from
Complete Tree Services that the quote dated 12 August 09 for Van Diemens lime trees
is confirmed and the works to commence in 4-6 weeks. Noted.
PI.3 Letter re
footpath walking from the resident in Thame was discussed if anyone else in
Chinnor wishes to walk the paths on a regular basis they are welcome too. The
resident will walk the paths as much as possible and report any issues. A map
of paths to be located for Cllr Dix to pass to a neighbour.
PI.4 Confirmation
that 2 x concrete bins for Whites Field have been ordered and due in 7-10 days.
Cllr Wills requested a bin be installed at the youth shelter at the
same time as installation.
PI.5 Confirmation
that 1 x bench has been ordered for
OTHER MATTERS
OM.1 Notice of
Neighbourhood Watch AGM Saturday 6 March 2pm. Noted.
OM.2 The Playing
Field magazine passed to Cllr Mantle.
OM.3 Clerks and
Councils direct passed to Cllr Mantle.
Chairman
CHINNOR
PARISH COUNCIL
Minutes of MEETING of the Finance and General Purposes Committee held on
Monday 22nd
February 2010
Present: Cllrs. Ambridge Bird, Haywood, Marfleet,
Pickard, Pullen (in the chair), Wills and Wright
APOLOGIES: Cllr. Andrews (SODC business) Cllr Mantle
(personal),
DECLARATION
OF INTERESTS: None
FINANCIAL
AND POLICY MATTERS.
FPM1 The budget
update was not approved. Cllr Pullen proposed to review figures with The Clerk
and will report back at the next F&GP. Cllr Wright seconded, all in favour.
Cllr Wright proposed the amended resolution, seconded by Cllr Wills.
All in favour.
FPM2 The bank
reconciliation was proposed for approval by Cllr Haywood, seconded by Cllr
Bird. All in favour.
FPM3 Renewal of
Vehicle Insurance was discussed. It was agreed to use Rural Insurance again.
Cllr Wright proposed, seconded by Cllr Wills. All in favour.
FPM4 Standing Orders
were reviewed and rules of debate were discussed. The Clerk reported on the
last public meeting and urged councillors to always remain as one strong unit
and go through the Chair during a meeting and to abide by the rules which are
set. If public are present the meeting needs to be more controlled to enable
all to listen to each speaker. Cllr Wright reported the Chairman should always
remain in charge. For future issues which include public comments the next Full
Council meeting will be advertised or have a separate public meeting for known
contentious issues. Cllr Haywood reported on the SODC procedures and advance
notice of how long the meeting will run and length of time the public can speak
for. The meetings advertised need to be more clarified. A standing order to be
produced for procedures when the public are present; a standard format handout
to be also produced by the Policies and Procedures sub committee. Cllr Bird
reported he felt uncomfortable about this separation between council and
public, a suggestion for the committee Chairman to meet with the public
regarding issues was discussed. Cllr Pullen concluded the subject by agreeing
for the subcommittee to produce a standing order and then review with majority
of the council. Fundamentally the Council accept the principal of handling a
meeting through the chair in future meetings.
FPM5 Agreement between
Chinnor PC and Allotment Society was reviewed. The agreement to be compared
with the Thame allotment society agreements.
FPM6 Thank you letter
from South and Vale Carers for donation of £200.00. Noted.
FPM7 The quote from
Thame roofing for repair to Machinery Store Roof for a total of £1170.00 was proposed
for approval by Cllr Wills, seconded by Cllr Haywood. All in favour.
FPM8 MUGA works
outstanding is to put artificial turf down and hedges in. Funding to be
clarified formally with Jayne Bolton if the works cannot be completed due to
poor weather conditions before the end of this financial year. RoSPA to do a full inspection before funding
will be released by SODC. New signage wording to be agreed by the council and
needs to be ordered.
FPM9 Youth Club update
was given by The Clerk. A letter from one of the volunteers was read out
regarding issues in the youth club and to confirm Lisa Amos has now left
employment.
A meeting has been arranged between Cllr Dix, The Clerk, OCC and Kevin
Brophy.
Issues of an OCC youth service was discussed and the interest of OAYP
taking over the youth club. Chinnor, Watlington and Chalgrove all appear
unhappy with the OCC run service.
FPM10 Thank you letter
from Sue Ryder Care for donation of £200. Noted.
FPM11 Youth Shelter Three quotes were reviewed: Monster
Play, Chiltern Sports and Playdale. The Clerk recommended a black backing and
two perspex sides at a cost from Monster Play of £10240.00 net cost with a
metal base or £10795.00 with a concrete base. Cllr Haywood proposed to purchase
the youth shelter with a concrete base from Monster Play, seconded by Cllr
Ambridge. Vote: 5 in favour, 1 against, 1 abstained. The lead time is approx 3
weeks from placing an order.
GENERAL PURPOSES
GP.1 Bowls area at
Whites Field the location and removal of mound of earth was discussed.
The decision to be deferred until the next F&GP committee.
Cllr Marfleet to obtain quotes for the mound of earth sculpting and
removing.
ACCOUNTS FOR PAYMENT The following
accounts were approved for payment.
1.
Motec Village centre mini bus 405.18
2.
Slingsby salt 282.00
3.
AJ Heating WFCH boiler 75.00
4.
Osbornes Vehicle insurance 815.78
5.
Village Hall grant agreed and authorised to pay
22-2-10 16270.64
6.
Simon Griffiths church mower and our equipment
service 485.51
7.
Shell Gas Direct office 204.77
8.
DX Projects web site updates 88.13
9.
Arval fuel Direct debit 123.06
10. Grundon waste
collections 295.08
11. British Gas
Business Gas at WFCH 492.09
12. Motec trailor
and van repairs and a tyre 147.30
13. Helpful Hirings
equipment 35.84
14. Consortium
Stationery 76.36
Proposed by Cllr Wright, seconded by Cllr Wills to pay these invoices.
CHAIRMAN
CHINNOR
PARISH COUNCIL
Clerk: Mrs. Liz
Folley. Assistant Clerk: Mrs Jo Wills
Minutes of Full Council held
on 1st February
2010
PRESENT: Cllrs. Andrews
(D/Cllr), Ambridge, Bird, Dix, Haywood, Pickard,
Also present: C/Cllr
Wilmshurst
=======================================================================
2. APOLOGIES: Cllr Pullen (personal),
Cllr Mantle (personal), Marfleet
2. DECLARATION OF INTERESTS: None
3. MINUTES: The minutes of the full
council meeting dated 4th January 2010 were approved and signed by
Cllr Wills.
4. MATTERS ARISING: from those minutes:
Mr Barry Hutton has removed basketball posts from Whites Field Car
Park.
The Clerk advised it appears there is no water leak at Whites Field
Community Hall. Water readings will continue to be taken over the next few
months to compare water usage.
5. CORRESPONDENCE
5.1. Correspondence already
discussed by Committees: None
5.3. Correspondence not presented
to Committees:
5.2.1 Letter recently
received from resident regarding litter bins, location of bins and various
other issues was discussed. The Councillors to do a full survey and mark all
current litter and dog waste bins on a map to review at a later meeting.
The Clerk reported on an email received form SODC regarding the
upcoming elections
6. REPORTS: The enclosed
Committee reports were adopted.
6. 1. Environment
dated 11th January 2010 signed by Cllr Wills:
6.1.1 Cllr Dix
reported on a recent meeting with OAYP re youth club following this meeting a
senior manager meeting has been arranged with The Clerk and Cllr Dix to discuss
the current issues and the organisation of the youth club. Lisa Amos has
resigned and now completed her notice period. Concerns over the financial arrangements
by OCC for the youth club will also be discussed.
6.1.2 The St Georges
day planning meeting will be arranged soon.
6. 2. Planning Liaison
dated 11th January and 25th January 2010 signed by Cllr
Wright:
6.2.1 The key padlock
is still being used the numerical lock has not been returned.
6.2.2 re CR5 Cllr Dix
contacted the resident regarding the gritting along Sprigs Alley and Chinnor
Hill a request for OCC to include a small part of this lane into the gritting
schedule.
6.2.3 Cllr Ambridge and
Haywood reviewed the planning application for Hempton Field nursing home and
reported the plans are in line with the works commenced.
6.2.4 re CR.1 SODC are due to
report back this week following an investigation regarding the fencing issues
at The Old School House.
6. 3. F&GP dated
25th January 2010 signed by Cllr Ambridge:
6.3.1 The Beer
Festival will commence in the Village Hall with use of a marquee in February.
The launch of the Village Hall will not happen on the same day as the building
will not be signed off by SODC and will not be ready to use.
6.3.2 The newsletter
was approved for printing in the next Pump: to be included:
The Clerk will be obtaining quotes for replacing the hedge between
The Council has been advised that these trees are dead and the area is
in need of attention it is unfit for hedge laying and will need replanting.
6.3.1. Additional Bills
were proposed for approval by Cllr Dix and seconded by Cllr Pickard.
All in favour.
Sow n Sow gardening £ 220.00
The Chiltern Society membership £ 25.00
Tesco credit card £ 622.36
K Jarvis church grass cutting £ 108.00
South Bucks tree surgeon church grant £ 799.00
Blanchfords equipment £ 173.78
Royal British Legion grant £ 200.00
Mill Lane School grant £1500.00
Thame CAB grant £1000.00
South and Vale carers grant £
200.00
Sue Ryder Care grant £ 200.00
Gardening Delights food waste bags £ 413.60
SODC dog bin empty £1267.48*
British Gas machinery store £ 44.28
Post Office Tax & NI contributions Feb £1289.79
OCC Super Fund £1111.22
Bulk Pay Feb Salaries £4314.62
Alan Saw Christmas tree erection £ 88.13
*A letter from SODC was discussed following an increase, already
implemented in 2009, for dog bin emptying. The dog bins will be emptied when
required, more than once a week under the new rules. The large increase of
costs for emptying the dog bins started in the summer of 2009.
The invoices for these emptying have just been received.
Each bin will be £2.35 per bin per week to empty.
Trevor and John to monitor the dog waste bins and litter bins to ensure
they are being emptied when they are full.
The Clerk to reply to the letter and pass on the Councils concerns and
disappointment at this increase, without notice.
9. REPORTS FROM DISTRICT AND
As per attached written report
Cllr Wright asked C/Cllr Wilmshurst about the reversed bus timetables
the new timetables are now available from the office.
Cllr Wills asked C/Cllr Wilmshurst asked about the reported new snow
tax to improve gritting and road repairs following cold weather C/Cllr
Wilmshurst reported this has not been included in the OCC budget.
C/Cllr Wilmshurst reported the care for the elderly plans will cost a
lot of money in the new budget.
10. OUTSIDE
REPORTS FROM PARISH COUNCILLORS
As per attached written report from each councillor.
The bowls club location was discussed and the cost of moving the soil
mound was discussed and concerns were raised at the approx cost of this. To be
discussed at the next F&GP meeting.
11. OPEN FORUM:
No public were present
CHAIRMAN
CHINNOR PARISH COUNCIL
Minutes of MEETING of the Planning Liaison Committee held on
Monday 8th
February 2010
Present: Cllrs. Andrews,
Ambridge, Dix, Mantle, Marfleet, Pickard,
APOLOGIES: Cllr Wright (personal), Cllr Pullen
(personal), Haywood
DECLARATION OF
INTERESTS: None
PLANNING APPLICATIONS
PO9/E1340 For Info Only.
Amendment to plan for
PO9/E1374 For Info Only.
Garage application at Pheasant Cottage,
P10/E0039 Erection of
clear span portal end extension to house dry cattle unit at Village Farm,
Emmington for RJ Rose and Sons Ltd. Recommendation:
approval.
PLANNING DECISIONS: Approvals
as follows were noted.
PO9/E0012/LD Certificate of
lawful development for a single storey extension at
PLANNING CORRESPONDENCE
PC.1 Make the
Connection a community led planning event on Saturday 6th March
9am. To be passed to the Parish plan committee for discussion.
PC.2 Letter from SODC
re changes of referral of planning applications to the planning committee.; as
emailed to all councillors. Noted.
OTHER MATTERS
OM.1 Copy of letter
from Aston Rowant PC re proposed Gypsy / Traveller site at junction 5 of the
M40 all local councils have been copied into letter to
CLERKS REPORT:
CR.1 A plan of
hedging between car park and the MUGA is being investigated by Cllr Marfleet.
A concerned letter from a resident re lighting on the MUGA to be looked
at by Cllr Marfleet and Cllr Bird.
CR.2 The Monday night
youth leader has requested the youth club be painted by the youths. The Clerk
has requested a plan and colour scheme.
Cllr Scarborough reported the amount of rubbish and litter following
the Friday night youth session.
Chairman
CHINNOR
PARISH COUNCIL
Clerk: Mrs. Liz
Folley. Assistant Clerk: Mrs Jo Wills
Minutes of the Full Council
meeting held on 1st
March 2010 at
PRESENT: Cllrs. Andrews
(D/Cllr), Dix, Haywood, Mantle, Pickard, Pullen,
=======================================================================
3. APOLOGIES: Cllr Ambridge (personal), Cllr Bird (work),
Cllr Marfleet
2. DECLARATION OF INTERESTS: None
3. MINUTES: The minutes of the full
council meeting dated 1st February 2010 were approved and signed by
Cllr Wills.
4. MATTERS ARISING: from those minutes:
The goal posts which were removed from the Whites field car park are
currently being stored by the Parish Council.
5. CORRESPONDENCE
5.1. Correspondence already
discussed by Committees:
5.1.1 An email has
been received by SODC to advise the invoice for dog bin emptying was incorrect
and a new invoice would be raised. The original authorised cheque will now be
cancelled.
5.4. Correspondence not presented
to Committees:
5.2.1 A copy of a
letter has been received from a resident regarding the poor state of dog
fouling in the village; letter due to go into the next pump. This letter was
discussed and The Clerk to respond to advise the Parish Council does take this
problem seriously and the PCSO will fine offenders.
Cllr Mantle recommended a sub-committee be set up to discuss and
improve litter and dog fouling issues: Cllr Mantle to arrange a committee and a
date to meet.
5.2.2 Email from a
resident regarding anti social behaviour over the weekend due to a possible
party at the S&SC. A request the alley is closed between Van Diemens and
5.2.3 Complaints about
parking on the verges at Glimbers Grove have been received. A letter has been
sent to all residents and so far all the vehicles have been moved to driveways
following PCSO Madden monitoring this area.
Also a vehicle is being parked on the verge at
5.2.4 A letter of
thanks from
5.2.5 The youth club
has asked for permission to put speakers up, which has been approved.
Decorating has been requested Cllr Wills has looked at the area and agreed
which walls can be done with graffiti style paint. Broadband has been requested
parental control issues are a concern. OCC are to be contacted to discuss
this request.
Door mats and fluorescent shades are required in the youth club.
5.2.6 The Annual
Assembly Community evening to be at Chinnor Village Hall 7-10pm on 26th
April all clubs and organisations to be invited to attend and have
information tables. Proposed by Cllr Mantle, seconded by Cllr Haywood. All in
favour.
5.2.2 Approval of
Action Plan re external audit (F&GP 21-11-09): Cllr Wilmshurst to discuss
with OCC and The Clerk to look at other |Councils we could share the action
plan with.
5.2.3 Approval of
Asset Register; Proposed by Cllr Wright, seconded by Cllr Pickard. All in
favour.
5.2.4 Review of
Financial Risk Assessment. Cllr Pullen proposed the financial risk assessment
to be approved and to arrange a date for the policies and procedures
subcommittee to meet and arrange a date to review on a regular basis. Cllr
Wright seconded. All in favour.
6. REPORTS: The enclosed
Committee reports to be adopted.
6. 1. Environment
dated 8th February 2010 signed by Cllr Mantle.
6. 2. Planning Liaison
dated 8th February 2010 and 22nd February 2010 signed by
Cllr Wright
6. 3. F&GP dated
22nd February 2010 signed by Cllr Pullen
6.3.1 No nominations
have been received for cooption of the vacancy for Parish Councillor.
6.3.2 The MUGA will be
closed 4-10 March weather permitting for astro turf laying.
6.3.1. Additional Bills
were approved for payment: Proposed by Cllr Mantle, seconded by Cllr Haywood.
All in favour.
R Folley WFCH cleaning 110.00
SLCC regional conference 193.88
BG Hutton
Sow and Sow gardening 260.00
Specialist Fire WFCH 91.13
British Gas Business late payment fee 40.00
Gardening Delights food waste bags 409.20
Arval fuel DD 93.86
Arval fuel DD 166.58
British Gas Sports Pavilion 915.89
Blanchfords sand 12.46
Viscount Alarms machinery store 23.03
Alan John Printing newsletter 160.00
Motec tyre 147.30
Post Office CIR 1387.09
OCC Superannuation Fund 1204.24
Bulk payment salaries
4493.84
Sam Hunt Joinery Bench 340.00
Slingsby concrete bins 653.30
12. QUESTIONS
FOR DISTRICT AND
Cllr Dix asked Cllr Wilmshurst about the poor state of the road in
Chinnor and especially
A new contract for road repairs should commence early March 2010.
13. QUESTIONS
FOR PARISH COUNCILLORS ON OUTSIDE MEETING REPORTS
PCSO payments to be added to the next F&GP
14. OPEN
FORUM:
A suggestion to include all open spaces on the area inspection
schedules. To be discussed at the next Environment committee.
CHAIRMAN
CHINNOR PARISH COUNCIL
Minutes of MEETING of the Planning Liaison Committee held on
Monday 29th March
2010
Present: Cllrs. Ambridge,
Bird, Haywood, Mantle, Pullen,
Wright (in the chair)
APOLOGIES: Cllr Andrews
(Village Hall meet), Cllr Marfleet (personal), Cllr Pickard (personal), Cllr
Dix (personal)
DECLARATION OF
INTERESTS: None
PLANNING APPLICATIONS
P10/E0216/LD For information
Only Copy of letter sent to SODC from Mr Hawkins regarding application for
Drovers Farm. Noted.
P10/E0252 Information Only Proposed rear
orangery extension to Grainge House, Henton. Noted.
P10/E0267 Demolition of
redundant / derelict pig sty, construction of extension to form annexe/guest
accommodation including conversion of existing workshop/store at Allnuts Farm,
Henton for Mr and Mrs Siddle. Recommendation:
Approval
P10/E0282 Single storey
extension to eastern elevation and loft conversion to provide bed and shower
room at High Woods, Chinnor Hill for Mrs See. Recommendation: Approval
PLANNING DECISIONS:
Approvals as follows were noted
P10/E0031 Erection of
single storey extension to garage and porch at 42 The Avenue.
P10/E0036/LD Certificate of
lawful development at land at Whites Field for a community shelter.
P10/E0039 Erection of
clearspan portal end extension to house dry cattle unit at Village Farm,
Emmington.
PLANNING CORRESPONDENCE
PC.1 Safer
communities evening invitation for event on Tuesday 30th March.
Noted.
PC.2 B149 Notice to an
adjoining owner of an application for registration of a person in adverse
possession land on the
To be passed to OCC surveyors for sorting the issue out.
OTHER MATTERS
None
CLERKS REPORT: Report
CR.1 The next full
council meeting on 12th April will commence at 7.30pm
CR.2 Alarm in
machinery store has had problems so an electrician has been out.
CR.3 The policy
enquiry is now formal regarding the spraying of playing fields in December 09.
CR.4 Cuttlebrook
damage has been reported several times to OCC Highways.
CHAIRMAN
CHINNOR PARISH COUNCIL
Minutes of MEETING of the Environment Committee held on
Monday 15th March
2010
Present: Cllrs. Andrews,
Dix, Haywood, Mantle (in the chair), Marfleet, Pullen,
APOLOGIES: Cllr Ambridge (personal), Pickard (personal),
Bird (work)
DECLARATION
OF INTERESTS: None
PLAY AREAS
PA.1.Play Area
reports given by Cllr Wills: wet pour needs a little attention where sunken near
the wooden climbing frame slide area.
PARISH IMPROVEMENTS
PI.1 To discuss councillors
completed area surveys with dog waste and litter bins to purchase one dog
waste bin as approved on 11th January 2010 for
PI.2 Cllr Mantle
reported on the new Litter Campaign: Neighbourhood Watch, PCSO Madden and Pub
Watch to be involved. Local businesses to be invited to join. A meeting to be
arranged soon.
The litter issue is ongoing outside Recollections: SODC have not yet
put a bin in this area as they cannot find a suitable location. Cllr Andrews to
speak to Fred Thompson Brown.
Cllr Dix proposed to allow the interested resident to pick up litter
from Chinnor to Kingston Blount, with supplies of bags etc. Seconded by Cllr
Haywood.
PI.3 Glimbers Grove
verges update given by the Clerk cars and larger vehicles are not parking
on verges as much but a few have been seen. PCSO Madden to continue to patrol
this area.
PI.4 Question from
local resident regarding going Carbon Neutral in Chinnor was discussed. Cllr
Mantle has read the information but the Parish Council have no powers to move
this forward.
PI.5 Basketball posts
Cllr Wright proposed the posts be donated to
PI.6 Bowls club
proposal by Cllr Wright as per email dated 25-2-10 for the location of the
bowls lanes and getting costing for moving of the Windmill entrance, moving
some of the mound of earth nearer to the edge of the field and using tarmac.
Seconded by Cllr Andrews. Vote: 8 in
favour, 1 against. Subject to costings.
PI.7
PI.8 MUGA update and
report was given by Cllr Marfleet:
Hedging quotes to be obtained.
Grass seeding is required along the pathway or turfed. Quotes to be
obtained.
Signage: Cllr Marfleet to obtain the required wording for the new
signs. Also the plaques to be up.
Launch event has been discussed with Terry Devine no date yet
confirmed.
Lighting issue: a quote for £650.00 to put shielding on lights:
Chiltern Sports have been asked to contribute to this cost.
Surface completion to be done over the next few weeks.
The Village Centre to be advised the MUGA cannot be booked or used in
the Fun Day.
OTHER MATTERS
OM.1 Cllr Scarborough
proposed not to hold a
OM.2 Letter of request
from tennis club to clean the tennis courts and hedge cutting was
discussed. CPFMC have also received a
letter. Trevor has cut back the hedges. John power washed the courts last year
but found it hard due to lack of equipment. Cllr Pullen reported this is the
responsibility of the CPFMC. The Clerk to contact Mrs Roderick to advise.
OM.3 Letter and form
from ORCC to be passed to Cllr Pickard for wording.
OM.4 Christmas lights
a new contract from Festive Lights was discussed which came within the
£6000.00 budget each year for a 3 year contract. Lamps and Tubes quotes were
over budget. Proposed by Cllr Wright to accept the Festive Lights quotation for
icicles and lanterns, seconded by Cllr Scarborough. Vote: 8 in favour, 1
abstained.
OM.5 Tree
preservation order: 07/1978 for 5 trees at Grovelands,
116-2009 for preservation of a pine tree to the west of 7 Siareys
Close. Noted.
OM.6 Tree
Preservation Order 150-2009 has been confirmed for 2 Larch trees, 2 Cherry
trees,
1 Beech tree and 1 Birch tree at Siareys Close. Noted.
OM.7 Greening Campaign
The Parish Council agreed a community committee would be most suitable but
the Parish Council would not lead it as they do not have the powers.
Representatives from the Parish Council would be keen to be involved and
support the committee. Proposed by Cllr Wills, seconded by Cllr Andrews. Vote:
2 against proposal, 6 for proposal.
OM.8 The Friends of
the Ridgeway newsletter and annual report. Noted.
OM.9 Chiltern News
was passed to Cllr Scarborough.
CHAIRMAN
CHINNOR
PARISH COUNCIL
Minutes of MEETING of the Finance and General Purposes Committee held on
Monday 29th March
2010
Present: Cllrs. Andrews, Ambridge Bird, Dix,
Haywood, Mantle, Marfleet, Pickard, Pullen (in the chair),
APOLOGIES:
Cllr
Andrews (Village Hall meet), Cllr Marfleet (personal), Cllr Pickard (personal),
Cllr Dix (personal)
DECLARATION
OF INTERESTS: Cllr Wills J Wills expenses
FINANCIAL
AND POLICY MATTERS.
FPM1 The statement of
accounts was proposed for approval, subject to review by Cllr Pullen and the
Clerk, by Cllr Wright. Seconded by Cllr Ambridge. All in favour.
FPM2 The bank reconciliation
was proposed for approval by Cllr Wills, seconded by Cllr Scarborough. All in
favour.
FPM3 Allotment rent
was discussed. Proposed by Cllr Pullen to remain at £505.00, seconded by Cllr
Wills. All in favour.
FPM4 Purchase of 2
new dog waste bins was confirmed for
FPM5 Quote from Sow n
Sow re: flower beds in the village and village flower tubs were discussed.
Proposal accepted for tubs to be filled with bright planting. Cllr Wills to
meet with Sow n Sow and discuss planting, to a maximum of £250.00 for all the
tubs. It was agreed to ask Trevor to strim and tidy the area around the tubs
more. Village centre flower bed works was approved.
Garden opposite to the Crown works was quoted for £500.00: Cllr Wills
to discuss and report back prior to any decision being made. Cllr Wills to also
discuss flower bed by Indian restaurant.
FPM6 Letter from
FPM7 MUGA update and
discussion: Quote for light shielding at
£650.00 to be reviewed and other solutions to be looked into before approval of
quote. A meeting to be arranged with Chiltern.
Publicity plans launch event date to be 22nd May at 2pm
details to be confirmed.
Signage wording to be confirmed and organised before the launch date.
Gate springs to be reviewed and RoSPA report to be carried out 29th
March.
FPM8 Wage review in line with recommendations from
SODC: no pay increase to be awarded.
The HR committee
to meet to discuss.
FPM9 Grants and donations sub-committee meeting
update:
CYFC lease
needs to be sorted and discussed after the 6-a-side. To be reviewed in June.
received
regarding details in our community. 21st June is next grants
subcommittee meeting.
Proposed by Cllr
Mantle, seconded by Cllr Scarborough. 1 interest declared. 7 in favour.
GENERAL PURPOSES
GP.1 Risk assessment
approval of work done so far and for works to be ongoing.
The working group to continue assessing the risks and working forward.
Proposal by Cllr Scarborough, seconded by Cllr Ambridge. All in favour.
GP.2 Update on Village
Showcase event 26th April 2010 plan going well more tables
required
GP.3 Parish Council
annual committee reports need submitting urgently if not already done so.
GP.4 Letter of thanks
from Thame CAB expression of interest to start clinic in the office after
Easter a meeting to be arranged. Cllr Wills to be involved with meeting.
ACCOUNTS FOR PAYMENT
The following accounts were approved for immediate payment due to the
time of year and end of financial year. Proposed by Cllr Wills, seconded by Cllr
Ambridge. All in favour.
Chiltern Sports
Contractors - £23742.16
*
Sow n Sow - £ 240.00
British Gas
Business - £
1006.89
ES Hawes hedge
cutting £ 1489.90
DX Projects - £ 58.75
BT PLC internet
services £ 160.39
OALC
subscription £ 1041.20
J Wills expenses £ 30.00
Arval fuel
direct debit £
160.10
SLCC Parish
Councillors guide £ 12.75
Blanchfords
equipment £ 37.34
Shell Gas Direct
office £ 151.73
G Browns oil £ 12.45
DX Projects - £ 29.38
Helpful Hirings £ 87.39
*Not to be posted until after works have been completed in full.
CHAIRMAN
CHINNOR
PARISH COUNCIL
Minutes of MEETING of the Planning Liaison Committee held on
Monday 15th March
2010
Present: Cllrs. Andrews,
Dix, Haywood, Mantle, Marfleet, Pullen,
APOLOGIES: Cllr Ambridge (personal), Pickard (personal),
Bird (work)
DECLARATION OF INTERESTS: None
PLANNING APPLICATIONS
P10/E0027 Erection of two
storey side extension at
P10/E0216/LD Certificate of
Lawful Development for mixed use for agricultural and equestrian
purposes at Drovers Farm, Henton for Mr Hawkins.
Cllr Wills and Cllr Pullen proposed
a full planning application be requested. All in favour. Cllr Andrews will request
the application be referred to SODC committee.
P10/E0252 Single storey
orangery extension to rear at Grainge House, Henton for Mr Batty. Recommendation: Approval
P10/E0261 Erection of two
storey side extension to provide Hydrotherapy suite to serve special needs wing
and main house at Wildwood, Chinnor Hill for Mrs Fawzia.
Recommendation: Approval
PLANNING DECISIONS:
Approvals as follows were noted
PO9/E1313/RET Retention of use
of agricultural land to include equestrian use at land adjacent to Cross View,
Henton.
P10/E0003 Erection of 2
storey 4 bedroom dwelling and change of use of land from agricultural to
domestic recreational at Spencers Gate.
PLANNING DECISIONS:
Certificate of lawful use or development was noted
P10/E0012/LD Construction of
a single storey side extension at Land at
PLANNING CORRESPONDENCE
PC.1 Email from Cllr
Andrews re response to question asked in accordance with SODC Procedure rule 11
re exception site and affordable housing. Noted
OTHER MATTERS
None
CLERKS REPORT: Report
CR.1 The Annual
Assembly and Village Hall launch at 7pm. Cllr Andrews reported discussions from
the Village Hall committee regarding charging for hall hire. It was agreed to
run the evening costs as a business and half all costs between the committee
and Parish Council.
Invitations have been sent and a very good response so far has been
received to date.
CR.2 Quotes from Sow
n Sow have been received regarding planting and tub works to be viewed by all
councillors: to be discussed again at F&GP.
CR.3 19th
June will be the Village Centre Fun Day A table will be requested for the
Parish Council surgery again.
CHAIRMAN
CHINNOR
PARISH COUNCIL
Clerk: Mrs. Liz
Folley. Assistant Clerk: Mrs Jo Wills
Minutes of the Full Council
meeting held on 12th
April 2010
The meeting was open to the
press and the public and took the following form:
PRESENT: Cllrs. Andrews
(D/Cllr), Ambridge, Bird, Dix, Haywood, Mantle, Pickard,
4. APOLOGIES: Cllr Pullen (personal),
C/Cllr Wilmshurst, Cllr Marfleet
2. DECLARATION OF INTERESTS: None
Cllr Wills welcomed Cllr Pickard back to Council and everyone wished
her well.
Cllr Wills introduced Mr Kevin Griffin, Jane Farrow from OCC and Emily
Williams from Mouchel re the developments at
Mr Griffin discussed the current development about the pending school
development.
Planning applications will follow soon but it is hoped to have a
display, in school, from June with the plans and ideas for the future
development and school build.
Draft plans were handed out to the councillors present to look at.
The initial ideas are to join both Benton and Manser building; the main
site entrance will remain.
A 2 form entry school has been designed to increase capacity and be
flexibility.
The autism unit to remain within the school site and to incorporate
within the one building.
Sport
Cllr Dix asked about floor sizes and Mr Griffin explained the overall
footprint will not be the same but the space available will be more usable.
Cllr Dix asked about the school site it looks unlikely to now be
selling off part of the land.
Cllr Ambridge asked about temporary accommodation on site while build
progressed: new, temporary buildings will be used.
The build will possible be a steel frame and brick. 60 week build time.
Cllr Dix asked about one hall for one combined assembly this has been
recommended by the DFS.
Cllr Andrews asked about future possible extensions more space has
been outlined in red for possible future development and autism unit extension.
Cllr Haywood asked about the renewal options. Ground source heat pumps
are mentioned in the plans and are strongly recommended so will hopefully be
incorporated, along with rain water.
Cllr Dix asked about contact with Autism unit and it was confirmed they
will be fully consulted.
Mr Griffin closed the conversation and explained more work is required
and more consultation before planning is submitted. Plans may be submitted
August 2010.
Specific times will be given to the contractors on timings they may go
onsite and work etc.
Cllr Wills thanked all for attending and for the feedback on the
development plans so far.
3. MINUTES: The minutes of the full
council meeting dated 1st March 2010 were approved and signed by
Cllr Wills. 4. MATTERS ARISING: from those
minutes: None
5. CORRESPONDENCE
5.1. Correspondence already
discussed by Committees:
Sow n Sow quote has been received tubs would cost approx £100.00
including plants and labour. Planted with Primulars. Proposed by Cllr Mantle,
seconded by Cllr Haywood. All in favour.
5.5. Correspondence not presented
to Committees:
A quote has been received by Complete Tree Services regarding trees in
the playing fields 8 trees need attention. 2 trees need felling and others
need work including crown lifting and pruning.
A total of £640.00 plus V.A.T. A tree also needs work by the S&SC
but to date more surveys need to be done on this tree. Proposed by Cllr Dix,
seconded by Cllr Mantle. All in favour.
6. REPORTS: The enclosed
Committee reports were adopted.
6. 1. Environment
dated 15th March 2010 signed by Cllr Mantle
Cllr Wright asked about the MUGA light shields and a date is being
arranged for a meeting.
Cllr Dix asked about the hedge in
6. 2. Planning Liaison
dated 15th March and 29th March 2010 signed by Cllr
Wright
Cllr Andrews reported on Drovers Farm, Henton. Cllr Andrews will
request it to go to committee.
6. 3. F&GP dated
29th March 2010 was signed by Cllr Wills
6.3.1. Additional Bills
were approved: Proposed by Cllr Wright, seconded by Cllr Haywood.
B Hutton bins at
WFCH for MUGA -
£ 75.00
Arval fuel
DD
- £ 74.31
SODC rates DD -
£ 1856.84
The Consortium
stationery -
£ 170.51
Shell Gas Direct
office -
£ 1 28.23
Monster Play
community shelter -
£12684.13
Helpful Hirings
wheel barrow
- £ 37.54
Motec puncture
repair for trailer - £ 17.63
NPower DD -
£ 155.12
BT PLC phone -
£ 173.11
Gardening Delights
caddy liners - £ 310.20
Viscount Alarms
alarm repair -
£ 91.29
15. REPORTS
FROM DISTRICT AND
16. OUTSIDE
REPORTS FROM PARISH COUNCILLORS
Cllr Dix reported another volunteer has resigned from the youth club.
Cllr Andrews reported on the Family morning proposed for 1st
May in the Village Hall.
9. OPEN FORUM:
A member of the public came representing the parade of shops in
Parking on the parade of shops was also discussed as staff are
currently parking along the spaces and working inside the shops so parked all
day. The Clerk to speak to OCC regarding a time limited parking sign. A trade
association was again suggested to be formed. The Clerk also reported a shop
owner on
A very concerned member of the public asked about traffic congestion
and problems in Chinnor which will get worse when the development is completed
at the cement works.
A member of the public expressed concern over construction of the
cement works site when building starts: The Clerk and Cllr Andrews confirmed
the application is almost completed with the legal stages then the public said
works will commence quite quickly more traffic and parking issues were
concerned. Parking issues were discussed in depth and the problem of parked
cars and commercial vehicles a request for cars to be parked on their
driveways and not on the road.
A member of the public reported on the high speed train link - The
Chiltern Society are concerned about the proposed route which goes through
Stone and Aylesbury.
A member of the public reported on the trees in the playing fields and
reported on vandalism of the trees. Also flooding issues on
CHAIRMAN
CHINNOR PARISH COUNCIL
Minutes of MEETING of the Planning Liaison Committee held on
Monday 19th April
2010
Present: Cllrs. Andrews,
Ambridge, Bird, Dix, Mantle, Marfleet, Pickard, Wills and Wright (chair)
APOLOGIES: Cllr Pullen (personal), Cllr Haywood
(personal),
DECLARATION OF
INTERESTS: None
PLANNING APPLICATIONS
P10/E0252 Information.
Amend to proposed rear orangery extension to Grainge House, Henton. Noted
P10/E0282 Information
Only. Amendment to single storey extension to eastern elevation at Highwood,
Chinnor Hill. Noted
P10/E0301 Change of use of
business unit to 2 one bedroom dwellings incorporating external alterations and
2 parking spaces at Units 2-3 Glynswood House, Greenwood Meadow for CSC
Estates. Recommendation: Approval
P10/E0345 Side and rear
extension and alterations to existing garage including provision of new pitched
roof at
P10/E0379/AG Agricultural
notification Open span steel framed agricultural building at Middle Farm,
P10/E0381/LB Insertion of
roof window in roof slope over single storey rear kitchen projection at
P10/E0402/EX Extension of
time for planning permission PO7/E0272 (demolition of a single storey rear
element, erection of a single storey extension at Dillamores,
P10/E0420 Continued siting
of residential mobile home for Roma, 3 Chinnor Hill for Mr Nicholls.
Recommendation: Approval
PLANNING DECISIONS:
Approvals as follows were noted
P10/E0108 First floor side
extension to accommodate additional bedroom and bathroom; minor alterations to
the existing house at
PLANNING CORRESPONDENCE
PC.1 Email re pipe
work for sewage disposal for Cement works development was discussed. The Clerk to contact ORCC
Cllr Marfleet arrived at the meeting
CLERKS REPORT:
CR.1 Allotment
fencing behind residents on
CR.2 Village Showcase
and Annual Assembly begins at 7pm, Councillors requested to arrive by 6.30pm.
8pm will be the Annual Assembly and public questions.
CR.3 A plaque has
been ordered for the Village Hall for Chinnor Parish Council re funding.
CR.4 OCC has visited
the office regarding the request for signs for the shops on
A resident of
CHAIRMAN
CHINNOR PARISH COUNCIL
Minutes of MEETING of the Environment Committee held on
Monday 19th April
2010
Present: Cllrs. Andrews,
Ambridge, Bird, Dix, Mantle (chair), Marfleet, Pickard, Wills and Wright
APOLOGIES: Cllr Pullen (personal), Cllr Haywood
(personal), Cllr Scarborough (personal)
DECLARATION OF INTERESTS: None
PLAY AREAS
PA.1.Play Area
reports given by email by Cllr Scarborough
AREA ALLOCATIONS
AA.1 Update on Urgent
issues on Cllr area reports the area reports to be done quarterly
all area reports now due.
PARISH IMPROVEMENTS
PI.1 MUGA update:
Launch event 22nd May update was given by Cllr Marfleet:
food and opener was discussed.
A working group of Cllr Marfleet and Cllr Mantle. OAYP to be contacted
also re opening.
Date to meet Chiltern Sports re lighting shade is 21st April
at 8.30pm.
Seeding planting quotes were discussed Cllr Marfleet reported on a
meeting regarding seeding and planting, it was suggested to get seeds or turf
and ask Trevor and John to do area soon.
Sow n Sow to be contacted re planting hedging.
Two Drag brushes to be purchased for MUGA maintenance.
PI.2 Litter campaign
meeting 20th April at 7pm. Noted.
PI.3 Sow n Sow
pictures and quote to be reviewed: Cllr Wills to speak to Liam Nairn re quotes.
OTHER MATTERS
OM.1 Chilterns ARTNA
passed to Cllr Dix.
OM.2
OM.3 Fieldwork passed
to Cllr Pickard.
OM.4 Chalk and trees
passed to Cllr Pickard
OM.5 Whats on in the
Chilterns passed to Cllr Bird.
OM.6 Special trees
and woods of the Chilterns passed to Cllr Mantle
OM.7 News of the
Woods passed to Cllr Mantle
OM.8 Home 2 School
newsletter. Noted.
CHAIRMAN
CHINNOR
PARISH COUNCIL
Minutes of MEETING of the Finance and General Purposes Committee held on
Monday 19th April
2010
Present: Cllrs. Andrews,
Ambridge (chair), Bird, Dix, Mantle, Marfleet, Pickard, Wills and Wright
APOLOGIES: Cllr Pullen (personal), Cllr Haywood
(personal), Cllr Scarborough (personal)
DECLARATION OF INTERESTS: None
FINANCIAL
AND POLICY MATTERS.
FPM1 The balance
sheet for year ending March 2010 was proposed for approval by Cllr Wills and
seconded by Cllr Wright. All in favour.
FPM2 The bank
reconciliation was proposed for approval by Cllr Wright, Seconded by Cllr Dix.
All in favour.
FPM3 Playing fields
lease was discussed. A revised plan to be presented to the CPFMC detailing the
changes as discussed with the sub-committee meeting in March. Cllr Wright
proposed the lease for the field maintenance remains with the playing fields.
Seconded by Cllr Wright.
.FPM4 HR group to meet 5th May 7.30pm
FPM5 A letter
received from a resident re Precept was discussed in full. The Clerk to reply
with answers to his questions regarding the recent precept rise.
FPM6 Allotment Lease
was discussed. The Clerk to clarify with the allotment society that their lease
has expired and an agreement to be reached for the new lease. A meeting to be
arranged with the allotment society to discuss changes in lease, if needed. The
Clerk to meet with Cllr Ambridge to clarify a few points on the lease prior to
it being sent to the Allotment Society.
FPM7 It was suggested
an agreement to be formalised for CYFC for Whites Field and community hall use.
The Clerk and Cllr Ambridge to look at standard formalising agreements to be
discussed again at the June F&GP.
GENERAL PURPOSES
GP.1 Update was given
on Community shelter which is now complete. The blue tooth and solar panels are
now installed. The Clerk to inspect the shelter prior to payment being sent.
ACCOUNTS FOR PAYMENT The following
accounts were approved for payment.
1. ORCC annual subscription 30.00
2. OCC Youth club staffing costs 1189.37*
3. Liners, Bags and Sacks clear recycle bags 46.45
4. The Village Centre lunch platter 6.40
5. Gardening Delights caddy liners 206.80
6. Bulk Payment for salaries 4259.88
7. Tax and NI Contributions April 10 1263.15
8. OCC Superannuation fund 1162.96
*an OCC letter regarding staff costs and sickness leave was discussed.
CHAIRMAN
CHINNOR
PARISH COUNCIL
MINUTES
of STATUTORY ANNUAL MEETING of the above Council held on
Monday 10th May
2010
Present: Cllrs. Ambridge, Dix, Haywood, Pickard, Wills and Wright, C/Cllr
Wilmshurst.
APOLOGIES: Cllr Andrews (personal), Cllr Bird (personal), Cllr
Scarborough (work),
Cllr Pullen
(personal), Cllr Mantle (personal)
DECLARATIONS OF INTEREST: Cllr Dix re additional bills DX Projects
Cllr Wills opened
the meeting and welcomed everyone for attending.
The Clerk invited
nominations of Chairman for the next year:
1. ELECTION
OF PARISH COUNCIL CHAIRMAN:
Cllr Wright proposed Cllr
Wills. Seconded by Cllr Dix.
Cllr Wills signed the
declaration of acceptance of office.
2. ELECTION
OF PARISH COUNCIL VICE-CHAIRMAN:
Cllr Haywood proposed Cllr
Dix. Seconded by Cllr Ambridge.
Cllr Dix accepted this
position.
3. COMMITTEES:
Planning, Environment and F&GP Committees.
Presently all
members of the Parish Council are members:
Proposal: Cllr
Wright proposed we remain as we are. Seconded by Cllr Haywood.
4. ELECTION
OF COMMITTEE CHAIRMEN:
Planning Committee: Cllr Haywood proposed Cllr Wright. Seconded by Cllr Dix.
F&GP Committee: Cllr Wright proposed Cllr Pullen. Seconded by Cllr Haywood
Environment Committee Cllr Haywood proposed Cllr Mantle. Seconded by Cllr Pickard
ELECTION OF COMMITTEE
VICE-CHAIRMEN:
Planning Committee: Cllr Wright proposed Cllr Haywood. Seconded by Cllr Ambridge
F&GP Committee: Cllr Dix proposed Cllr Ambridge. Seconded by Cllr Pickard
Environment Committee: Cllr Haywood proposed Cllr Pickard. Seconded by Cllr Dix
5. REPRESENTATIVES
ON OUTSIDE BODIES:
Playing Fields Management Com. - Cllr Pickard
Village Hall Committee -
Cllr Wills, Cllr Ambridge
Reading Room Committee -
Mr. J. Gordon and Mr. J. Nixey
Mill Lane Joint User Hall - Cllr Wright
Allotment Representative - Cllr Ambridge, Cllr Haywood
OALC & ORCC -
Cllr Marfleet
Thame CAB - Cllr Mantle, Marfleet
Chinnor Scouts -
Cllr Ambridge
Old British Schools - Cllr Wright
Rural Transport Liaison Officer - Cllr Ambridge
St. Andrews Association - Cllr Wright
Windmill -
Cllr Ambridge
Community swimming pool: - Cllr Bird, Cllr Dix
6. REPRESENTATIVES
ON SUB-COMMITTEES:
Security (F & GP)
- Cllr Pullen, Dix, Mantle,
Trees (Environ)
- Cllr Dix, Mantle
Playgrounds (Environ)
- Cllr Haywood, Pickard, Wills
Footpaths (Environ) - John Robertson (co-option)
Local Transport & Highways (Plan) - Cllr
Mantle, Ambridge, Haywood
Chinnor Youth Club (F & GP) - Cllr Dix, Marfleet
Site Allocation (Planning) - Cllr Dix, Haywood, Pullen, Wills, Wright
I.T (F&GP)
- Cllr
Grants
- Cllr Haywood, Mantle, Wright, Pullen, Dix, Wills
Policies and Procedures - Cllr Wright, Haywood, Pullen, Dix, Wills
Christmas Lights - Cllr Mantle, Pickard
Planning Applications - Cllr Wright
HR Group (F&GP) - Cllr Dix, Wills, Pickard, Haywood
Cllr Wills
proposed we keep the above as per last year. Cllr Dix seconded. All in favour.
7. REVIEW
OF SPENDING LIMITS (SO 58)
At present: A
- £5,000 and B - £20,000. As per
Standing Orders item 58.Proposal: Cllr Pickard proposed to accept. Seconded by
Cllr Ambridge.
8. REVIEW OF
ALLOTMENT RENTS
Allotments rent presently: £505.00 per annum
(including Insurance and Rent).
Cllr Wright proposed to keep the rent the same.
Seconded by Cllr Haywood. All in favour.
9. REVIEW OF COUNCILLORS REMUNERATION
Proposal: Cllr Wills proposed that Chinnor
Parish Council accepts the basic councillors remuneration that is available to
councillors of £248.47 each (band 2). Seconded by Cllr Ambridge. All in favour. Cllr Haywood proposed as a result of item 9
it will be unnecessary to continue to supply project mobile phones to
councillors. Seconded by Cllr Pickard. All in favour.
|
10. CONFIRMATION OF DIVISION OF PARISH: Each area to be reviewed quarterly from
January prior to the Environment Committee. Problems to be reported to The
Clerk. |
||
|
Area |
Cllr Responsible |
Area to Inspect |
|
1 |
Cllr Wright |
Station Road
from the Crown to rail bridge, |
|
2 |
Cllr Young |
Rectory Meadow,
Musgrave Rd, The Avenue, Keens Lane, Hill Farm Court, High St, Doveleat,
Grafton Orchard, Benton Drive |
|
3 |
Cllr Mantle |
Station Road
from the Crown to the Bird in Hand, Van Diemens Close, |
|
4 |
Cllr Dix |
Springfield
Gardens, Malyns Close, Leyburne Gardens, Lower Icknield Way, The lane,
Holland Close and Elderdene |
|
5 |
Cllr Andrews
& Marfleet |
Glynswood,
Druids Walk, Wheeler End, Ravensmead, |
|
6 |
Cllr Pullen |
|
|
7 |
Cllr Bird |
|
|
8 |
Cllr Ambridge |
Riders Way,
Hunters Point, Fox Cover, Hillwerke, Benwells; through footpath to
Lacemakers, Penley Close and Flint Hollow |
|
9 |
Cllr Dix |
Oakley Lane,
Cowleaze, Ashridge, Conigre, Robins Platt, Millers Turn, Cleavers, Estover
Way, Hedgerley, Hailey Croft, Foresters,
Middle Way. |
|
10 |
Cllr Ambridge |
Emmington and |
|
11 |
Cllr Haywood |
Chinnor Hill, |
|
12 |
Cllr |
Henton and
Wainhill |
|
13 |
Cllr Pickard |
|
|
14 |
Cllr Ambridge |
Playing Fields
off of |
|
15 |
Cllr |
Whites Field off
of |
|
16 |
Cllr Wright |
Hill Road
Recreation ground off of |
11. MINUTES of Main Meeting dated 12th April 2010 were
approved and signed by: Cllr Wills
11.1.1 The MUGA was discussed but no updates have yet been given.
11.1.2 The
12. CORRESPONDENCE and INFORMATION:
12.2 Correspondence not presented to Committees:
12.2.1 Invitation to ORCC 90th Birthday celebration on 3rd
July 2010: All councillors to be emailed.
12.2.2 Restrictions on parking on
Malcolm Bowler
from OCC will start a consultation once we have advised what we require.
A restriction of 2
hours was discussed and can be reconsidered following consultation.
12.2.3 A letter from Taylor Wimpey re Cement works development was discussed.
The letter was regarding traffic restrictions during the drainage works down
Cllr Dix reported
that the fishing club have now been evicted permanently from the cement works
clerk to send a letter of disappointment to Taylor Wimpey.
12.2.4 A letter from
12.2.5 A letter of thanks from
12.2.6 A letter of co-option from Mr Dave Young has been received. Cllr Wright
proposed we accept My Young. Cllr Dix seconded the proposal. All in favour.
13. REPORTS: The following Committee reports were approved and
adopted:
13.1 Planning Liaison dated 19th April 2010 was
signed by Cllr Wright.
Re CR.1 Two quotes have been requested for the allotment fence.
Re CR.4 Malcolm Bowler is now progressing with the new Post Office and Shops
signage.
13.2 Environment dated 19th April 2010
was signed by Cllr Pickard.
Re PI.1 The Clerk was under the knowledge from Terry Devine that the MUGA
launch event has been postponed due to no advertising, invitations, no seeding
or grassing which is all required prior to the opening. The Clerk to contact
Cllr Marfleet regarding this.
13.3
F&GP dated 19th April
2010 was signed by Cllr Ambridge.
13.4 Additional Bills were approved: Proposed by Cllr Ambridge, seconded by
Cllr Pickard.
Peter Robertson
Church yard grant £ 82.00
Playsafety MUGA
Rospa £ 464.13
Danwood copier
reading £ 27.38
British Gas
Business Gas £ 368.15
British Gas Business
Electric £ 42.26
RBS End of year
accounts £ 566.41
South Bucks Tree
Sow n Sow
planting of tubs £ 100.00
NALC LCR
subscription £ 13.50
JRB
SODC dog bin
emptying 1-4-09 31-12-09 £ 628.35
Thame Roofing
machinery store repair £1374.75
Blanchford
padlock £ 26.53
R Folley WFCH
cleaning £ 200.00
Gardening Delights
caddy liners £ 206.80
Simon Griffiths
Strimmer repair £ 58.12
B.G Hutton
Whites Field repair and dog bin install £ 310.00
DX Projects web
site updates £ 88.13
Motec puncture
repair £ 17.63
Arval fuel £ 153.94
Arval fuel £ 119.37
Post Office - £1312.38
OCC Superannuation
Fund £1162.96
Tesco Credit Card
mobile top up and ink £ 114.89
Shell Gas - office £ 76.82
14. Planning applications were discussed:
P10/E0385 Front & rear single storey extension at 32 Glynswood for Mr
Warman.No Strong Views
P10/E0527 Proposed single storey flat roof extension (amend PO9/E0873) at 16
Glimbers Grove for Mr Avery. Objection:
detrimental to area
16. OUTSIDE REPORTS FROM PARISH COUNCIL: Outside reports attached in minute file.
17. OPEN FORUM: No public were present.
CHINNOR PARISH COUNCIL
Notice of MEETING of the Planning Liaison Committee to be held on
Monday 24th May
at 7.45pm
Summoned to be Present: Cllrs. Ambridge,
Bird, Marfleet, Pickard, Pullen,
APOLOGIES: Cllr Mantle (personal), Cllr Young
(personal), Cllr Haywood (personal),
Cllr Dix (personal), Andrews (personal)
DECLARATION OF INTERESTS:
PLANNING APPLICATIONS
R3.0071/10 Planning
application by OCC for installation of swimming pool enclosure over existing
swimming pool at
P10/E0642 Single storey
extension at 3 Hedgerley for Mr Rolfe.
PLANNING DECISIONS:
Approvals
R3.0040/10 Planning
permission for Mr Neil Monaghan, OCC, for retention and continued use of 2
relocatable classrooms (ref E201 and E031) for a further period of 5 Years at
P10/E0301 Changer of use of
business unit to two one bedroom dwellings incorporating external alterations
and 2 parking spaces at Unit 2/3 Glynswood House, Greenwood Meadow.
P10/E0381/LB Insertion of roof
window in roof slope over single storey rear kitchen projection at
CLERKS REPORT: Report
Clerk to the Council
CHINNOR PARISH COUNCIL
Minutes of MEETING of the Environment Committee held on
Monday 17th May
2010
Present: Cllrs. Andrews,
Ambridge, Bird, Dix, Marfleet, Pickard (in the chair), Wills, Wright and Young
APOLOGIES:Cllr Mantle
(personal), Cllr Haywood (meeting), Pullen (Village Hall),
DECLARATION
OF INTERESTS:
PLAY AREAS
PA.1.Play Area
reports to be given by Cllr Pullen next week.
AREA ALLOCATIONS
AA.1 All area reports
due by June Environment meeting
PARISH IMPROVEMENTS
PI.1 Community shelter
the Assistant Clerk reported recent damage which has been reported to TVP
also and a crime reference number obtained. The damage includes burning marks
into the roof, engraving the rear wall with obscene words and pictures along
with damage to the roof where youths climb onto it. The Clerk to look into the
warranty of the shelter and also into vandal proof paint. Cllr Bird also
reported the lights and music were both still working at 10.30pm one evening.
The Council were shocked and upset this vandalism had happened so quickly.
PI.2 Whites Field
community hall toilets to have hippos inserted to reduce water usage were
discussed. The Council have not approved these works. The water usage to be
monitored monthly. A minor repair has already been completed to cistern.
PI.3 MUGA
Launch date is 11th September. Cllr Marfleet, Bird, Young to
be on sub-committee. Cllr Pickard to ask Cllr Mantle about producing posters.
Cllr Marfleet to chase the quote
for lighting shades,
Cllr Wills to speak to Chinnor Turf re seeding and planting.
Complaint from
PI.4 August Bank
Holiday
Agreement for users was discussed a couple of changes to be made
before distribution.
The costing for bank holiday weekend was discussed: excluding the
generator, fuel and security the total cost is £4646.00. The generator has been
booked at a cost of approx £250.00
The Assistant Clerk advised SODC advice on license required: a TEN is
to be applied for.
Cllr Bird to discuss with the Beer Fest committee about additional
toilets.
The Assistant Clerk advised additional costs are included in the
costings for a disabled access toilet.
OTHER MATTERS
OM.1 Council Surgery
on 19th June at Whites Field to be 2pm to 4pm. Cllr Wills, Ambridge,
Andrews to attend. Gazebo supplied by Cllr Dix. The MUGA launch to be
advertised on this day, annual reports to be taken, cement works plan to be
available and fitness equipment consultation.
OM.2 Safe and
Confident Communities Tuesday 18th May at 7pm Wolvercote. Noted.
OM.3 The Annual
Chilterns Awards. Noted.
OM.4 ORCC Review
passed to Cllr Marfleet
OM.5 The Playing Field
passed to Cllr Pickard
CHAIRMAN
CHINNOR
PARISH COUNCIL
Notice of MEETING of the Finance and General Purposes Committee to be held on
Monday 24th May
2010
Summoned to be Present: Cllrs. Andrews, Ambridge Bird, Dix,
Haywood, Mantle, Marfleet, Pickard, Pullen (in the chair),
APOLOGIES: Cllr Mantle
(personal), Cllr Young (personal), Cllr Haywood (personal),
Cllr Dix (personal)
DECLARATION
OF INTERESTS:
FINANCIAL
AND POLICY MATTERS.
FPM1 To approve the
budget update
FPM2 To approve the
bank reconciliation
FPM3 To discuss and
approve works on flower beds
FPM4 To discuss CAB
surgeries in the office use of web site, travel costs
FPM5 Letter re
FPM6 Letter of thanks
from St Johns Ambulance
FPM7 Direct Debits to
be completed for PHS and British Gas
FPM8 Quote form PA
Spittles for £220.00 plus V.A.T for allotment boundary fence
GENERAL PURPOSES
GP.1 Confirm date of
next grants meeting 21st June
GP.3 Confirm date of
next HR meeting 26th May
GP.4 Update on
Community Shelter
GP.5 Tennis Club
ACCOUNTS FOR PAYMENT: The following
accounts are to be approved for payment.
British Gas sports pavilion 629.75
Arval Fuel Direct Debit 140.69
Grundon Waste waste wheeler empty 134.07
Complete Tree Services Van Diemens trees 2285.38
T Hipkins expenses for roundup pro bioactive 99.09
The Consortium stationery 359.14
Clerk to the Council.
CHINNOR PARISH COUNCIL
Minutes of MEETING of the Planning Liaison Committee held on
Monday 17th May
Present: Cllrs. Andrews,
Ambridge, Bird, Dix, Marfleet, Pickard, Wills, Wright (in the chair) and Young.
Cllr Young signed all his introductory papers and declaration.
Cllr Wright welcomed Cllr Young to the Parish Council.
APOLOGIES:Cllr Mantle
(personal), Cllr Haywood (meeting), Pullen (Village Hall),
DECLARATION OF
INTERESTS: None
PLANNING APPLICATIONS
P10/E0217 Single storey
rear extension at
Approval recommended.
P10/E0404 Two storey
extension and remodelling of existing house and erection of 2 no. Implement
store buildings at Holly House, Crowell Hill for Mr Reynolds.
Approval recommended.
P10/E0446 Two storey rear
and single storey front extension at 33 The Avenue for Mr Parker. Approval recommended.
P10/E0533 Proposed first
floor rear extension with internal alterations with proposed front entrance
porch at
Approval recommended.
P10/E0538 Single storey
side extension at The Pheasant,
Approval recommended.
P10/E0569 Erection of
single storey rear extension. Replace garage flat roof with pitched. Erect
front porch. Install flue and insert two new windows in side elevation at Four
Winds, Henton for Mr. and Mrs Creswell. Letters were considered from neighbour
and Mr Creswell.
Approval recommended.
P10/E0588/LD Lawful
Development. Councils observations required for extension existing drive for car
park within the cartilage of the property at 8
No Observations.
P10/E0613 Erection of
single storey rear extension and removal of 2 detached garages at Oakley
Cottage, Crowell for Mr Rogan.
Approval recommended.
PLANNING DECISIONS:
Approvals as follows were noted.
P10/E0252 Single storey
orangery extension tor ear at Grainge House, Henton
P10/E0261 Erection of 2
storey side extension to provide Hydrotherapy suite to serve special needs wing
and main house at Wildwood, Chinnor Hill.
P10/E0267 Demolition of
redundant / derelict pig sty, construction of extension to form annexe / guest
accommodation including conversion of existing workshop / store at Allnutts
Farm, Chinnor.
P10/E0268/LB
P10/E0282 Single storey
extension to eastern elevation and loft conversion to provide bed and shower
room including roof area at High Woods, Chinnor Hill.
P10/E0345 Side and rear
extension and alterations to existing garage including provision of new pitched
roof at
P10/E0379/AG Open span steel
framed agricultural building on Middle Farm,
A formal application for planning permission is not required.
PLANNING CORRESPONDENCE:
PC.1 Update from
meeting with Taylor Wimpey re Cement works development was given by Cllr
Pickard, Ambridge and Dix regarding the drainage issues. Minutes of meeting
attached.
CLERKS REPORT:
CR.1 Road Name
request Middle Farm,
CR.2 To approve reply
letter to John North for posting: the council agreed on a couple of changes to
be made, then emailed to Cllr Wright before posting.
CR.3 Questions from
Parish Assembly evening were answered which included pot holes, Cuttle brook
road damage and Village Hall funding issues. The Council answered each question
and the Assistant Clerk to email them individually.
Chairman
CHINNOR
PARISH COUNCIL
Minutes of the Full Council
dated 7th June 2010.
PRESENT: Cllrs. Andrews
(D/Cllr), Ambridge, Dix, Haywood, Marfleet, Pickard, Pullen,
Wills (in the chair) and Wright
5. APOLOGIES: Cllrs Young (personal), Mantle (personal),
C/Cllr Wilmshurst (personal),
Bird (work),
2. DECLARATION OF INTERESTS: Cllr Haywood re
FPM5 personal interest
3. MINUTES: The minutes of the full council meeting
dated 10th May 2010 were approved and signed by Cllr Wills.
4. MATTERS
ARISING: from those minutes:
The Clerk to write
a letter to Taylor Wimpey with regard to the Fishing Club being unable to use
the quarries
5. CORRESPONDENCE
5.1. Correspondence already discussed by Committees: None
5.6. Correspondence not presented to Committees:
5.2.1
Report
from HR Committee regarding office staff contracts and to review the office
open
hours was given by Cllr Wills: it was proposed to open
the office from 8.30am to 3pm Monday to Thursday and close at 1pm on a Friday.
Proposed by Cllr Ambridge, seconded by Cllr Dix. All
in favour.
The new hours to start June 2010. It was also agreed
that Jo Wills will work the above hours during term time and in school holiday
work Monday to Thursday 9am to 1pm only.
5.2.2 A
report has been received from Complete Tree Services re trees between
5.2.3 Hire of
Whites Field Community Hall and field for charity event in July is for CYFC and
will be low risk event paperwork to be signed and the PCSO to be advised of
the event. Adults will be on sight at all times. An overnight camping will also
be involved.
5.2.4 Update
from Taylor Wimpey re Cement work development and drainage issues was emailed
prior to the meeting. The Council discussed the updated plans The Clerk to
contact them formally with the Councils 3 requests: water to the tennis club,
£25,000.00 towards sporting facilities in the area and also to remove the mud
pile from Whites Field.
Proposed by
Cllr Wright, seconded by Cllr Pickard. All in favour.
SODC
Application for Road Closure re:
6. REPORTS: The enclosed Committee reports were
adopted.
6. 1. Environment dated 17th May 2010 signed by Cllr Pickard.
6.1.1 The damage to the community shelter was
discussed. The Clerk reported that 3 girls who do not live in the village have
been identified as the vandals. They have been approached by Abbie Derbyshire
from TVP and the girls will be punished as the Parish Council see fit. One suggestion from TVP was to ask the girls
to paint the shelter, with paint supplied by Monster Play. Cllr Pickard and The
Clerk met at the Shelter with Andy King from Monster Play to discuss this
damage. The Clerk to advise PCSO Madden that this punishment would be suitable,
if the girls are observed doing so.
6.1.2 Toilet issues continue at Whites Field.
Trevor has looked at the toilet and it is doubtful it is drainage issues. Barry
Hutton to be asked to visit site and repair the toilet.
6. 2. Planning Liaison dated 17th May 2010 signed by Cllr Wright.
6.2.1 The
Cuttlebrook section of the
Cllr Wright took the Chair for this section:
7. PLANNING COMMITTEE AGENDA: As per adjourned meeting
on 24th May 2010
PLANNING APPLICATIONS
R3.0071/10 Planning application by OCC for installation of
swimming pool enclosure over existing swimming pool at
Recommendation: Approval
P10/E0642 Single storey extension at 3 Hedgerley for Mr Rolfe.
Recommendation: Approval.
PLANNING DECISIONS: Approvals as follows were noted.
R3.0040/10 Planning permission for Mr Neil Monaghan, OCC, for
retention and continued use of 2 relocatable classrooms (ref E201 and E031) for
a further period of 5 Years at
P10/E0301 Change of use of business unit to two one bedroom
dwellings incorporating external alterations and 2 parking spaces at Unit 2/3
Glynswood House, Greenwood Meadow.
P10/E0381/LB Insertion of roof window in roof slope over single
storey rear kitchen projection at
Cllr Pullen took the Chair for this section:
8. F&GP COMMITTEE AGENDA: As per adjourned meeting
on 24th May 2010
FINANCIAL AND POLICY MATTERS.
FPM1
Cllr Pullen proposed to approve the budget update, seconded by Cllr Wright. All
in favour.
FPM2
Cllr Pullen proposed to approve the bank reconciliation, seconded by Cllr
Pickard. All in favour.
FPM3
The flower beds in the village were discussed. The tubs are looking very poor
and need more attention with weeding etc more regularly. The Clerk to ask Sow n
Sow to plant the tubs, colourful, trimmed and neat and tidy. Trevor to maintain
this. To be reviewed again once completed for future plans. Proposed by Cllr
Ambridge, seconded by Cllr Pickard. All in favour.
FPM4
CAB surgeries in the office were discussed to begin in September 2010. Use of
web site was approved but subsidising travel costs was not approved. It was
agreed the grant will be reviewed favourably when due. Proposed by Cllr
Ambridge, seconded by Cllr Dix. All in favour.
FPM5 Letter re
Cllr Wright
proposed £50.00, seconded by Cllr Ambridge. All in favour. Cllr Haywood declared an interest so did not
vote.
FPM6 Letter of thanks from St Johns Ambulance. Noted.
FPM7 Direct Debits to be completed for PHS and British Gas: approved and
completed. Proposed by Cllr Ambridge, seconded by Cllr Haywood. All in favour.
FPM8
Quote from PA Spittles for £220.00 plus V.A.T for allotment boundary fence was
discussed. A chain link fence quote to be obtained. The Clerk to define
ownership of the fencing. To confirm ownership and agreement and then advise
all surrounding properties to advise of Councils position.
FPM9 Cllr Dix proposed approval to purchase
replacement strimmer at maximum of £420.00, seconded by Cllr Ambridge. All in
favour. The Clerk to contact SODC/OCC re central buying.
Also the
The Council
discussed lending out equipment and it was agreed not to.
Tool safe for
truck at £230.00 fitted plus V.A.T was discussed and was proposed for approval
by Cllr Ambridge, seconded by Cllr Wright. All in favour.
GENERAL PURPOSES
GP.1 Confirm date of next grants meeting 21st June. Noted
GP.2 Update on Community Shelter: as noted before in matters arising.
GP.3
Tennis Club report was given by Cllr Ambridge who had been approached by a
tennis club member. Cllr Ambridge advice the tennis club that they would need
to write formally to the PFMC/Parish Council before any discussions or action
could be taken.
ACCOUNTS FOR PAYMENT: The following accounts were approved for payment.
British Gas
sports pavilion 629.75
Arval Fuel
Direct Debit 140.69
Arval Fuel
Direct Debit 99.64
Grundon Waste
waste wheeler empty 134.07
T Hipkins
expenses for roundup pro bioactive 123.60
The Consortium
stationery 359.14
Gardening
Delights: food waste bags 206.80
Complete Tree
Services Van Diemens trees 2285.38
George Browns
washers 5.38
DP Slatter Machinery
Store Electrical Fault 89.07
Bucks Recycling
Ltd 2 Skips at allotments 305.50
BG Hutton Plumbing
WFCH & office car park maintenance 108.00
WM Nairn Flower
bed maintenance 240.00
Additional Accounts were approved for payment:
Helpful Hirings
equipment 12.93
*SODC CPFMC
planning application 1005.00
T Parkins
building insurance 395.89
Safe and Sound
Playgrounds spring repaired in Conigre play area gate 172.73
OCC Superannuation
Fund pension 1322.47
Post Office CIR 1579.48
Liners, Bags and
Sacks clear waste bags 52.04
Liz Folley
expenses 29.17
The above payments
were proposed for approval by Cllr Wills, seconded by Cllr Haywood.
*Planning
application for CPFMC has been requested to be applied for in the name of the
Parish Council, as per requested cheque to SODC.
A copy of the plans to be submitted have been received.
Concerns were
raised by the Council over proposed buildings and flood lighting around the
field: the Clerk to contact CPFMC regarding these concerns before proposed
plans are submitted to SODC in our name.
9. REPORTS FROM DISTRICT AND
No report was sent
by District Council but a later report had been received from County Council.
Cllr Wills took the Chair for the remaining meeting
10.OUTSIDE REPORTS FROM PARISH COUNCILLORS: As attached.
Cllr Dix reported
more on the Youth Club issue as Cllr Pullen expressed concern over the position
of the youth club. Cllr Dix reported Mr Orgil has resigned and a meeting will
be held this week to discuss the issues. OCC have failed in the leadership of
the youth club.
Cllr Dix proposes
the youth club changes from OCC run club to Parish Management committee run youth
club with assistance from OAYP and this will allow the possibility of asking
Lisa Amos to return to the youth Club as a leader. Cllr Marfleet, Cllr Dix and
Liz Folley to attend the meeting.
11. OPEN FORUM:
No members of
public were present.
Liz Folley
reported that a new motor on the office shutters was required, the approximate
cost £520.00.
PCSO Madden met
with Malcolm Wills of TVP re solutions to the youth gathering issuesat the
CHAIRMAN
CHINNOR PARISH COUNCIL
Minutes of MEETING of the Planning Liaison Committee held on
Monday 28th June
Present: Cllrs. Andrews,
Ambridge, Bird, Dix, Haywood, Mantle, Marfleet, Pickard, Pullen, Wills, Wright
(in the chair) and Young.
APOLOGIES: Cllr Young (personal),
DECLARATION OF
INTERESTS: None
Mr Richard Cartwright from Cartwright & Co. (surveyor to Howlands
Furniture) and the architect Mr Mark Longworth gave a brief presentation on a
new proposed housing development of 14 units on the vacant area of the former
timber yard, by Siareys Close.
(a mixture is proposed of: 9 housing units, 4 affordable housing units
and 1 flat above the car ports)
The current outline permission gives permission for residential use and
4 industrial units plus office buildings. The residential and office buildings
have now been completed.
September 2007 the outline was approved for these items. The local plan
policy (RUR14) has been reviewed and this review has stated that the policy has
changed and the industrial units are possibly not required. Mr Moore from SODC
has worked alongside the owners and the alternative plans are for residential
use buildings have been produced for application.
Cllr Pickard asked about parking spaces: open car ports are proposed
along with some car parking spaces for each property.
The roads will not be adopted the dust carts will be allowed on site
along as Verdant are given an Indemnity Waiver which they will be. A full
circle turning area is available.
Cllr Andrews asked about making the road an adoptable standard: the
client requested a private road so it would be more manageable. This was fully
discussed.
A management company for the entire road (probably run by SOHA) will be
made.
Cllr Dix raised concern over the increased volume of traffic onto
Cllr Dix asked about footpaths: a shared surface is proposed to limit
the ability to park on the road.
Bollards in front of some of the houses are proposed in front of plots
10-13 to reduce parking also.
A pram crossing is proposed also. Cllr Bird raised concern over grass
verges and children walking to school and walking on the road.
Please also note a public meeting has been planned relating to the
above proposal on 1st July from 3.00pm to 7.30pm at 1,
PLANNING APPLICATIONS
P10/E0217 Information
Only. Amended drawings for single storey rear extension at
P10/E0663/RET New roof over
the swimming pool at Chinnor Hill Manor, Chinnor Hill for Sir Howard Stringer. Recommendation: approval
P10/E0809 Proposed
erection of car port and store at 4, Old Orchard, Henton for Mr Dakin. Recommendation: approval
P10/E0828 Single storey
and two storey side extension for utility store, extension to kitchen and bed,
bath and new en-suite at 5 Hailey Croft for Mr Chapman. Recommendation: approval
P10/E0850/LB (
P10/E0871/RET Erection of
single storey side extension (amendment to planning permission PO9/E0873) at 16
Glimbers Grove for Mr and Mrs Avery.
Recommendation: approval
comment to be made: Pitched roof required.
PLANNING DECISIONS:
Approvals as follows were noted
P10/E0385 Front and rear
single storey extension at 32 Glynswood
P10/E0402/EX Extension of time
for planning perm PO7/E0272 at Dillamores,
P10/E0403/LEX Extension of
time for planning perm PO7/E0099/LB at Dillamores,
P10/E0538 Single storey
side extension at The Pheasant,
PLANNING CORRESPONDENCE
PC.1 A copy of the
formal planning application for the new Sports and Social Club which has been
submitted to SODC. A letter was noted regarding acknowledgement of the Parish
council concerns and these will be discussed at the next CPFMC meeting. Noted.
CLERKS REPORT: Report
CR.1 A reminder of
the agreed party at Hill Road Rec on Friday 2 July. The Police are informed and
a signed agreement form has been received.
CR.2 An ongoing
problem with the tree in Henton and a neighbourly dispute. The Clerk to obtain
professional advise from a tree surgeon and then both neighbours be approached.
It is believed the tree was planted by the neighbour on Parish Council land so
makes the issues complicated.
CR.3 Terry Devine
requested a date for the CYFC Lease agreement: Cllr Wills, Cllr Haywood and
Cllr Pickard to meet at 7.30pm on 7 July with Terry Devine and Kevin Avery.
CR.4 Flower and
Produce Show details have been added to the website now, at the Parish Council
expense. It was noted that the Parish Council are not listed as a sponsor.
The Flower Show acknowledged this and explained their reasons.
CR.5 Emails from a
concerned resident in Hedgerley regarding the proposed development in
CHAIRMAN
CHINNOR PARISH COUNCIL
Minutes of MEETING of the Environment Committee held on
Monday 14th June
2010
Present: Cllrs. Andrews,
Ambridge, Haywood, Mantle (in the chair), Marfleet, Pullen,
APOLOGIES: Cllr Pickard (personal), Dix (personal), Bird
(work)
DECLARATION
OF INTERESTS:
Cynthia Napper from the Oxfordshire Nature Conservation Forum gave a
brief report on the National Environmental and Communities Act. NERC 1986.
Details of report as attached in the minutes file.
PLAY AREAS
PA.1.Play Area
reports given by Cllr Wright which detailed a lot of strimming required and
springs to be tightened. Trevor to be asked to complete the jobs soon.
AREA ALLOCATIONS
AA.1 All area reports
due by email please.
PARISH IMPROVEMENTS
PI.1 Community shelter
Update on vandalism was given by The Clerk. The paint is being delivered and
the three culprits will be asked to paint it and supervised by a PCSO. Quotes
to be obtained for anti-climb paint for the roof and the associated necessary
signage.
PI.2 MUGA All work except planting and turfing to be
carried out by Chinnor Turf. Proposed by Cllr Wills and seconded by Cllr
Scarborough. All in favour. As agreed from the MUGA budget.
Update on launch event was given by Cllr Marfleet: 11th
September from 11.30am to 3.30pm; hog roast has been booked and costs for a
live band and climbing wall are being sought. Cllr Bird is organising a mini
tournament. Invitations to be sent by The Clerk.
Report from Cllr Wills on
Cllr Young suggested a net/fencing over the MUGA may provide a better
solution. Cllr Marfleet to obtain a price for a MUGA roof.
Cllr Wright suggested we speak to the NALC regarding what Parish
Councils are allowed to do in this situation.
PI.3 Report from
Malcolm Wills from Thames Valley Police re crime prevention survey report (as
per emailed) PCSO Madden is trying to control the parking area by the Library and
Mr Wills has forwarded suggestions of how this area can be improved. It was
agreed that the PFMC, OCC, PCSO & rep from the Parish Council should
discuss further
OTHER MATTERS
OM.1 Friends of the
Ridgeway newsletter passed to Cllr Haywood.
OM.2 Chiltern News
passed to Cllr Scarborough
OM.3 Oxfordshire
Biodiversity News passed to Cllr Mantle
OM.4 CPRE AGM agenda
19 June 2010. Noted
OM.5 Oxford Green
Spaces circular walk. Noted
OM.6 CPRE Oxfordshire
Bulletin passed to Cllr Mantle.
CHAIRMAN.
CHINNOR
PARISH COUNCIL
Minutes of MEETING of the Finance and General Purposes Committee held on
Monday 28th June
2010
Present: Cllrs. Andrews, Ambridge Bird, Dix,
Haywood, Mantle, Marfleet, Pickard, Pullen (in the chair), Wills, Wright and
Young
APOLOGIES: Cllr Young (personal),
DECLARATION
OF INTERESTS:
FPM7 CYFC Cllr Bird, FPM7
FPM7 - Cllr Bird, Dix and
Wills - Community pool donation request
FINANCIAL AND POLICY MATTERS.
FPM1
Cllr Dix proposed to approve the budget update, seconded by Cllr Wright. All in
favour.
FPM2
Cllr Wills proposed to approve the bank rec, seconded by Cllr Ambridge. All in
favour.
FPM3
Report from Internal auditor was fully read out and Cllr Haywood proposed to
agree and sign off end of year accounts, seconded by Cllr Ambridge. All in
favour.
Cllr Wright
proposed the paperwork and accounts statement was completed and posted to BDO
Stoy Hayward as required, seconded by Cllr Haywood. All in favour.
The Annual
Governance statement was proposed for approval by Cllr Dix, seconded by Cllr
Ambridge. All in favour.
Cllr Dix
commented, and all Councillors agreed, that The Clerk has done an excellent job
in keeping the accounts.
FPM4
Quote from Complete Tree Services was discussed Station Road and playing
fields trees totalling £1150.00 plus V.A.T. Cllr Pullen proposed to accept
the identified works are required and the approve the quoted price as a maximum
to pay but The Clerk to obtain another quote to compare prices, seconded by
Cllr Pickard. All in favour.
The Clerk to
advise the CPFMC of these proposed works very soon and clarify ownership.
FPM5
Youth Club update was discussed. The Chill out Fund has been frozen.
Cllr Dix gave a
report on recent problems and meetings held. A number of volunteers have been
lost due to various reasons. It was noted that the Friday nights will begin
again. OCC have requested a formal commitment to cover 1 youth worker and 1
assistant youth worker at the annual cost of £5200. To be discussed again at
the Full Council meeting following the meeting Cllr Dix and The Clerk to attend
on Tuesday 29th June.
Working group is:
Cllr Dix, Cllr Marfleet, Cllr Bird and Cllr Ambridge.
FPM6 Cllr Wills proposed to accept the quote for 1 x Ifor Williams LT85
trailer from Turney at a total cost of £1860.00 plus V.A.T. Part exchange of
£200.00 for the old trailer by a local resident, seconded by Cllr Andrews. All
in favour.
FPM7 Recommendation from grants sub-committee were discussed:
Cllr Wright and
Cllr Haywood left the meeting during the discussion on the Church Hall.
Church Hall - £5000.00 for year
2011-2012
CYFC - £5000.00 for
year 2011-2012
Cllr Pullen
proposed money is allocated into next years budget for Church Hall and CYFC.
Seconded by Cllr Marfleet. 5 for the vote, 3 abstained, 3 declared interests.
Oxon Business
Education - £0
Air Ambulance - £ 500.00
Cllr Wright, Dix,
Bird and Wills left the meeting during the discussion.
Village Centre - £1500.00
WWFC Mini Blues
Scheme - £0
Chinnor Community
Pool - £ 700.00 was proposed but £500.00 was agreed.
Cllr Pickard
proposed to accept the above grant donations, seconded by Cllr Andrews . 1
abstained.
GENERAL PURPOSES
GP.1 Letter from Chinnor Tennis Club was discussed. Cllr Pullen proposed a
meeting between CPFMC, Tennis Club and the Parish Council to discuss this in
full. The Clerk to arrange a meeting.
GP.2
CYFC Lease / standard agreement was discussed and meeting date arranged.
GP.3
Chinnor Parish Council logo was discussed. Councillors to put ideas together
for Environment committee and then a working group be set up.
GP.4
Update on MUGA:
Launch event
update Report given by Cllr Marfleet: all arrangements ongoing for 11th
September from 11.30am. A budget figure of £1000.00 was agreed. Need someone to
open the launch.
Planting and
seeding update was given by Cllr Marfleet hedging location to be chased
again.
Picnic benches for
around the edge of the MUGA, near the sports wall were discussed. Quote for 2
benches to be obtained.
Last stretch of
tarmac by Whites Field Community Hall to be completed, as agreed.
Update on
Cllr Marfleet left
the meeting
GP.5
Update on Community Shelter: Anti climb paint at £8.48 per litre ( 2 to be purchased) plus signage at £7.00 (3
signs requested) was agreed to be purchased. Abbie Derbyshire to be advised the
paint has arrived and the offenders to be asked to paint over the damage.
GP.6
To decide what to do with the areas in Conigre play area where trees have been
felled: working party to look into it and come back with ideas to the next
F&GP.
GP.7
August Bank Holiday events update was given by The Clerk. All agreements sent
out to users and 2 already returned. The newsletter has a page of details in
the recent Pump.
Security and
generator rota still to be discussed. Letters to be sent to all residents of
INFORMATION Items issued by County or District Councils
I.1
Update was given from The Clerk re meeting with OCC about
ACCOUNTS: Proposed by
Cllr Wright, seconded by Cllr Wills. All in favour.
1.
2. Shell Gas
Direct office 35.05
3. Arval fuel
Direct Debit 299.91
4. Turner Groundscare
brush cutter 510.00
5. DX Projects
web site updates 146.88
6. D&P Luxury
toilets August Bank Hol 1586.25
7. Simon Griffiths
8. Simon Griffiths
repair church mower 121.89
9. Grundon Waste
Management 134.53
10. Peter
Robertson Church yard grant
82.00
11. British Gas
Whites Field 406.25
12. SLCC
subscription renewal 168.00
CHAIRMAN
CHINNOR PARISH COUNCIL
Minutes of MEETING of the Planning Liaison Committee held on
Monday 14th June
2010
Present: Cllrs. Andrews,
Ambridge, Haywood, Mantle, Marfleet, Pullen,
APOLOGIES: Cllr Pickard (personal), Dix (personal), Bird
(work)
DECLARATION
OF INTERESTS: Cllr Wills J&H Enterprise letter
PLANNING APPLICATIONS
P10/E0446 Amended Details Two storey rear
and single storey front extension (as amended by drawings MP02-A at 33 The
Avenue for Mr Parker. Noted.
P10/E0661/O Outline Four dwellings
with garages, parking, gardens and access at land at rear of
P10/E0686 Single storey
rear extension, entrance porch and single storey extension to front / left
corner at Hill Foot Cottage, 2 Chinnor Hill for Mr Harvey. Recommendation: Approval
P10/E0742 Garage
conversion and single storey infill extension at Badgers, Henton for Mr Searle.
Recommendation: Approval
P10/E0766 Demolition of
existing outbuilding and construction of an ancillary outbuilding at High
Acres,
P10/E0767 Extensions and
alterations to main house and formation of external freshwater pools and
associated landscaping at High Acres,
Recommendation: Approval
PLANNING DECISIONS:
Approvals as follows were noted.
P10/E0420 Continued sitting
of residential mobile home at Roma, 3 Chinnor Hill
PLANNING CORRESPONDENCE
PC.1 Letter from WDC
re Wycombe Local Development Framework update. Noted.
PC.2 Update on Core
Strategy (as per email) It has been suspended.
OTHER MATTERS
OM.1 Letter from
Chiltern Railways re 2010 scheme to transform the railway to the Chiltern main
line to reduce travelling times. A new railway from 2013 will be introduced.
Minimised disruption will be sought.
CLERKS REPORT: Report
Village Centre Fun Day: Cllr Wills, Andrews and Ambridge and Mantle.
2pm to 4pm. Set up from midday on Whites Field.
Letter from Henton resident giving notice that they will be applying
for a certificate of Lawfulness for residential occupation at Kilconnel Kenels.
Newsletter has been approved for the June Pump. A new quote of £127.20
for printing of the newsletter has been received: proposed to accept quote form
Cllr Mantle, seconded by Cllr Ambridge. All in favour.
Mr Peter Hetherington approached The Clerk regarding a footpath from
Kingston Blount to Chinnor: concerns were raised over finance but the Council
were very supportive of the idea.
J&H Enterprise are putting together a publication of Parents Guide
to surviving the Holidays: an invitation of advertising the August Bank Holiday
and MUGA Launch.
Half a page was approved: proposed by Cllr Mantle, seconded by Cllr
Ambridge.
CHAIRMAN
CHINNOR
PARISH COUNCIL
Clerk: Mrs. Liz
Folley. Assistant Clerk: Mrs Jo Wills
Minutes
of the Full Council meeting held on Monday 5th July 2010
PRESENT: Cllrs. Andrews
(D/Cllr), Ambridge, Dix, Haywood, Mantle, Marfleet, Pickard,
Also present: C/Cllr
Wilmshurst, C/Cllr Carter, D/Cllr Hood
6. APOLOGIES: Cllr Pullen (personal), Wright (personal),
Bird (personal)
7. DECLARATION OF INTERESTS: Cllr Wills additional bills J Wills,
Cllr Dix additional bills
DX Projects
3. MINUTES: The minutes of the full
council meeting dated 7th June 2010 were approved and signed by Cllr
Wills.
4. MATTERS ARISING: from those minutes:
No further information has been received on the sewage works needed to
be carried out in the Playing Fields. Concern was raised that the available
dates would now be missed as no contact has been made by Taylor Wimpey. The
Clerk to follow up.
The toilets have been repaired in Whites Field Community Hall.
The Clerk to arrange for the road signs to be collected from
5. CORRESPONDENCE
5.1. Correspondence already
discussed by Committees:
5.1.1
5.7. Correspondence not presented
to Committees:
5.2.1 A letter has
been received re Respect your Village Campaign following recent article in the
newsletter requesting for all the litter bins to be removed.
6. REPORTS: The enclosed
Committee reports to be adopted.
6. 1. Environment
dated 14th June 2010 was signed by Cllr Mantle.
6. 2. Planning Liaison
dated 14th June and 28th June 2010 was signed by Cllr
Haywood.
It was agreed not to hold Parish Council surgeries for the time being.
No trouble was reported following the party held on
6.3. F&GP dated
28th June 2010 was signed by Cllr Ambridge
The local resident will be purchasing the trailer at £200.00.
6.3.1. To approve our
commitment to OCC with regard to Youth work at £5200.00 per annum. Cannot yet
be approved to be discussed when further information available.
6.3.2. Update on MUGA
Hedging and planting plan Emma Bowerman to send a copy of the
planting requirements.
Full roof netting quotes were discussed more quotes still to be
obtained.
Wording for MUGA signage was discussed: Welcome to the Muga: This is
your MUGA, please respect this facility and avoid damage. Ball games only. No
dogs sign is required.
Letter from Mill Lane School Governor was read Clerk currently
pursuing insurance claim and working group looking at best way to mitigate
further damage.
6.3.3. Additional Bills
were proposed by Cllr Haywood, seconded by Cllr Pickard. All in favour.
Alan John Printing
services newsletter £ 160.00
J&H Publications
Summer guide £
70.00
Gardening Delights
food bags £ 620.40
Complete Tree Services
Playing fields £ 663.90
BT internet services £ 160.38
Liners, Bags and Sacks
clear bags £
86.99
OCC Pensions July
Contributions £1290.59
Post Office Tax
& NI July £1430.36
R Folley WF Cleaning £ 110.00
L Nairn Flower Beds £1070.00
Turney Trailer £2185.50
BT Telephone £ 178.45
BG Hutton plumbing @
WF £ 110.00
Arval Fuel DD £ 157.59
NPower Office
Electricity - DD £ 119.40
July Salaries -
bulk pay £4551.34
DX Projects web site
updates £ 29.38
17. REPORTS
FROM DISTRICT AND
C/Cllr Wilmshurst reported on road calming issues on
£18000.00 has been allocated from S106 agreements for this section of
road at one time parking bays were discussed by OCC Highways but this yet to
be confirmed.
No funds have been allocated for
Cllr Haywood raised concerns over the volume of parked cars along this
section of lower
18. OUTSIDE
REPORTS FROM PARISH COUNCILLORS
No questions were raised.
9. OPEN FORUM:
A member of the public questioned the Council on the recent
recommendation of approval for 4 new dwellings in
The resident feels he has not been given suitable or sufficient
information from the Council.
The Council confirmed they feel more dwellings are needed in Chinnor.
Cllr Haywood explained about the South East Plan and to identify areas as more
housing is required.
C/Cllr Carter explained about the advisory body the Parish Council is
in planning applications the final decision is with South Oxfordshire
District Council.
Cllr Haywood also explained the only other option for this area would
be for childrens recreational area which would not be suitable as too close
to current dwellings. The amount of 4 dwellings was considered to be adequate
for this site space.
The Clerk read out minutes from a meeting in December 09 detailing the
draft plans which were noted: no decision was made at that time.
Cllr Haywood explained that the previous application was objected too
as it was believed to be over development the current application was not
felt to be over development.
The resident does not feel the Parish Council are assisting their
residents.
To date only 5 neighbour comments are listed online during this
consultations process.
C/Cllr Carter explained again the consultation process and advised the
resident contact SODC.
CHAIRMAN
CHINNOR PARISH COUNCIL
Minutes of MEETING of the Planning Liaison Committee held on Monday 26th July
PRESENT: Cllrs. Ambridge, Bird, Dix, Haywood, Marfleet, Pickard, Pullen, Wills,
Wright (in the chair) and Young.
APOLOGIES: Cllr Andrews (SODC), Cllr
Scarborough (personal), Cllr Mantle (personal)
DECLARATION OF INTERESTS: None
PCSO Jacky Madden
gave a brief report on recent issues in the village. As attached.
PLANNING APPLICATIONS
P10/E0809 Information Only. Amended plans for 4 Old Orchard, Henton. Noted.
P10/E0216 Information Only. Letters regarding application for Drovers Farm application
for certificate of lawful development. Noted.
P10/E0915 Replacement of existing sports and social club,
extension to parish council implement shed, erection of floodlighting to tennis
courts and main football pitch, erection of trainers bench and covered
accommodation to main football pitch at The Playing Fields,
Letters from
neighbours were considered. Recommendation:
Approval
The Clerk to contact the CPFMC re concerns from
neighbours on lighting and reply to each letter received, also to confirm
location of youth shelter to remain.
P10/E1025 Use and conversion of existing loft space above stables to form
accommodation for groom/estate maintenance and security personnel at West Down
House, Chinnor Hill for Mr Redwood.
Recommendation: Approval
P10/E1052/EX Convert existing garage to living accommodation and
construct new attached double garage at 14
PLANNING DECISIONS: Approvals as follows were noted
PO9/E0145/O 178 residential units, max 60 bed care home, max
1555sq m of B1 (a) offices with associated means of access, car parking,
landscape, amenity space, service infrastructure, 3.5 m high acoustic screen
and provision of new car park for C&PRR at land at former cement works.
R3.0071/10 Installation of swimming pool enclosure at Community
Pool at
P10/E0642 Single storey extension at 3 Hedgerley
P10/E0663/RET Proposed pool room at Chinnor Hill Manor, Chinnor
Hill.
P10/E0686 Single storey rear extension, entrance porch and
single storey extension to front/left corner at Hill Foot Cottage, 2 Chinnor
Hill.
P10/E0742 Garage conversion and single storey infill extension
at Badgers, Henton.
P10/E0766 Demolition of existing outbuilding and construction of
an ancillary outbuilding at High Acres,
P10/E0767 Extensions and alterations to main house, and formation of external
freshwater pools and associated landscaping at High Acres,
PLANNING DECISIONS: Refusals as follows were noted
P10/E0661/O Erection of four 3-bedroom
dwellings with access, garages and parking at Land to the rear of
PLANNING CORRESPONDENCE
PC.1 Cement Works:
Email from Mr Moore of SODC re
Cement works development. Noted
Comments from Mr J Robertson
concerning re-development and conditions. Noted
PC.2 Reminder to councillors to return choices for Cement work roads asap.
Noted.
CLERKS REPORT: Report
CR1
Alleged building work at Hernes Oak has been reported to SODC and they will
investigate soon.
CR2 Cement
Works S106 document has been emailed.
Working group to look at all areas of cement works policies and S106 to be Cllr
Bird, Cllr Ambridge, Cllr Wills, Cllr Haywood and Cllr Wright.
CHAIRMAN
CHINNOR PARISH COUNCIL
Minutes of MEETING of the Environment Committee held on Monday 12th July 2010
Present: Cllrs. Ambridge, Andrews, Bird, Dix, Haywood, Mantle (in the chair),
Marfleet, Pickard,
Wright and Young.
APOLOGIES: Cllr Wills (personal), Cllr Pullen
(personal),
DECLARATION OF INTERESTS: None
PLAY AREAS
PA.1.Play
Area reports to be given by Cllr Wills as soon as possible.
AREA ALLOCATIONS
AA.1 All area reports due by September Environment meeting. Noted
All complaints now
to be emailed to Bill Major, Clerk of Works directly.
Pot Holes to be
reported on the goose neck and also
PARISH IMPROVEMENTS
PI.1 Muga
Wording for new
signs was agreed signs to be ordered soon.
Update on Launch
of MUGA and Community Shelter were given by Cllr Marfleet.
Update on quotes
for mesh type roof ongoing.
PI.2 Whites Field and community hall
To confirm
entrance road repairs Barry Hutton has quoted £150.00 and the repair to be
finished with tarmac and works can be completed during the school holidays.
Cllr Ambridge to confirm spec.
Pavilion steps
quotes to be obtained by PA Spittles for full, long lasting steps suitable for
studded boots quotes and spec to be reviewed before work commences. Hand
rails not required.
Rubber matting
were agreed to be hired to see how well they work before purchasing them.
Boot scrapers
outside of the MUGA and Community Hall were discussed. A new brush to be fitted
onto the old CYFC frame. CYFC to investigate if it can be refurbished.
Litter bins
required near shelter were discussed: green galvanised £295.00, a 150l concrete
bin is £278.00, both plus deliveries. It was agreed to purchase the large
concrete bin from Slingsby.
Update on graffiti
removal on youth shelter: The Clerk is waiting for Abbie Derbyshire to confirm
date of painting over the damage. Non climbing paint and signs have been
ordered.
Door catch
required on disabled toilet door quote received for £50.00 plus materials:
approved.
Tarmac between car
park and building to be done after Windmill major works completed.
Change of cleaner
discussed. Cllr Young suggested a team of cleaners: quotes to be sought.
Update on recent
fires in field reported. The Police are aware of this activity and patrol
regularly.
Update on bag of
grit still remaining on the verge: CYFC to remove as discussed by email.
Rutting developing
on inside concrete floor: to be reviewed again when damage gets worse.
Interior
decorating: The changing rooms have been painted by CYF. The Clerk has
contacted the Community Pay Back team for works in the autumn.
Exterior signage
required: Whites Field Community Hall, Changing Rooms. To be ordered soon.
OTHER MATTERS
OM.1 Letter re: Respect your
Village Campaign, as previously discussed. Suggestions to remove all litter
bins from the village so residents take their litter home and increase
recycling was discussed. Cllr Mantle reported that she had spoken to British
Rail who explained they have no litter bins but a number of litter pickers
constantly collecting litter. A reply to be sent explaining this.
A letter from
OM.2 Parish Council logo was discussed. Cllr Bird to design a few variations
and then email them round to vote on by each councillor.
OM.3 BTCV Green Hero awards 2010: passed to Cllr
Mantle.
OM.4 Clerks and Councils Direct passed to Cllr
Wright.
OM.5 Special Trees and Woods of the Chilterns
passed to Cllr Bird.
CHAIRMAN
CHINNOR
PARISH COUNCIL
Minutes of MEETING of the Finance and General Purposes Committee held on
Monday 26th July
2010
Present: Cllrs. Ambridge Bird, Dix, Haywood, Marfleet, Pickard, Pullen (in the
chair), Wills, Wright and Young
APOLOGIES: Cllr Andrews (SODC), Cllr Scarborough
(personal), Cllr Mantle (personal)
DECLARATION OF INTERESTS: None
FINANCIAL AND POLICY MATTERS.
FPM1
Cllr Wills proposed to approve the budget update. Seconded by Cllr Wright. All
in favour.
FPM2
Cllr Wright proposed to approve the bank reconciliation. Seconded by Cllr
Ambridge. All in favour.
FPM3
Update from working party on proposed equipment for Conigre play area: Cllr
Haywood, Pickard and Wills to meet up. Monkey bars were discussed as a possible
idea. To be discussed again at the next F&GP.
FPM4
Renewal of Full Insurance by JLT at a cost of £5735.00 plus IPT was proposed by
Cllr Haywood and seconded by Cllr Pickard. All in favour.
FPM5 Bench purchases for MUGA area were discussed: green galvanised benches:
£255.00 each plus fitting
Cllr Pickard
proposed two benches to be ordered, seconded by Cllr Dix. All in favour.
FPM6 Letter of thanks from CYFC. Noted.
FPM7
Tree work quotes received for Playing Fields were discussed and South Bucks
Tree Surgeons to complete work on Wednesday 28th July.
FPM8
A date was agreed for Policies and Procedures working group meeting: Risk
Assessments and Standing Orders to be discussed. Meeting arranged for 8pm
Monday 16th August.
ACCOUNTS FOR PAYMENT: The following accounts were approved for payment.
1. G Brown equipment 24.36
2. A Weatherhead Ltd septic tank empty at
3. Danwood Group Copier 28.09
4. Grundon Waste waste wheelers 134.07
5. JLT
- Insurance 5985.37
6. Chinnor Pump advert and insert 172.50 *
7. British Gas 1008413 124.59
8. Arval Fuel - 189.20
9. Liz Folley Expenses 58.18
Awaiting Pump
reply with regard to question on an advert charged for in January 2010.
Not to be paid
until resolved.
Proposed to accept above payments form Cllr Wright. Seconded by Cllr
Bird. All in favour.
CHAIRMAN
CHINNOR PARISH COUNCIL
Minutes of MEETING of the Planning Liaison Committee held on Monday 12th July
Present: Cllrs. Ambridge, Andrews, Bird, Dix, Haywood, Mantle, Marfleet,
Pickard, Wright (in the chair) and Young.
APOLOGIES: Cllr Wills (personal), Cllr Pullen (personal),
DECLARATION OF INTERESTS: None
PLANNING APPLICATIONS
P10/E0216/LD Information Only. Letters regarding application at
Drovers Farm, Henton. Noted.
P10/E0943 Rear extension at 15 Glynswood for Mr Rickard. Recommendation: Approval
P10/E0950 Demolition of existing conservatory & erection of replacement extension to provide enlarged
kitchen/diner and sun room at 13 Musgrave Rd for Mr Van-Walwyck. Recommendation: Approval
P10/E0864 Proposed replacement dwelling, with demolition of the existing
bungalow: reduction if formation levels: alterations to vehicle and pedestrian
access: provision of garden store and pergola at High Banks, Keen Lane for Mr
Sheerin. Recommendation: Approval
PLANNING DECISIONS: Approvals as follows were noted.
PO9/E1380/LD Cert of Lawful use or development at land at Icknield
nurseries, Kingston Stert.
P10/E0217 Single storey rear extension at
PO9/E0145/O Hybrid Application for 178 residential units, 60 bed care home
and 1555sq metres of B1(a) offices with associated means of access, car parking
etc at land at former Cement works.
P10/E0404 Two storey extensions and remodelling of existing house and erection
of 2 implement store buildings at Holly House, Crowell Hill.
P10/E0420 Continued siting of residential mobile home at Roma, 3 Chinnor Hill.
P10/E0446 Two storey rear and single storey front extension at 33 The Avenue.
P10/E0533 Proposed first floor rear extension with internal alterations with
proposed front entrance porch at
P10/E0569 Erection of single storey rear extension. Replace
garage flat roof with pitched. Erect front porch. Install flue and insert 2 new
windows in side elevation at Four Winds, Henton.
P10/E0613 Erection of single rear extensions and removal of 2
detached garages at Oakley Cottage, Crowell.
R3.0023/10 For retention and continued use of 2 relocatable
classrooms for a further period of 5 years at
PLANNING DECISIONS: Refusals as follows were noted.
P10/E0570 Demolition of existing garage. Erection of 2 storey
side extension, single storey rear extension, first floor side extension and
replacement garage. New access at
P10/E0588/LD Refusal of Certificate of Lawful use or Development at
land at 8
PLANNING CORRESPONDENCE
PC.1
PC.2
The drawings sent to SODC from Upfields Development re The Playing Fields and S&SC
were noted.
CLERKS REPORT:
CR.1
The drawings have been completed for the Bowls Club application on Whites
Field.
These plans to be
submitted to SODC soon. All Councillors looked at the proposed plans.
CR.2
Rounders taster session on 26th July The Clerk advised that the
MUGA is not a bookable area and this taster session is just being used as a
meeting place to encourage the community to join. Posters advertising the event
will be around the village.
CR.3
A further letter from a
CR.4
Mr Steve Moody form
CHAIRMAN
CHINNOR
PARISH COUNCIL
Clerk: Mrs. Liz
Folley. Assistant Clerk: Mrs Jo Wills
Minutes of the meeting of
the Full Council dated 2nd
August 2010
The meeting was open to the
press and the public.
PRESENT: Cllrs. Andrews
(D/Cllr), Dix, Haywood, Pickard, Pullen,
8. APOLOGIES: Cllr Bird, Mantle,
Ambridge, C/Cllr Wilmshurst
9. DECLARATION OF INTERESTS:
Cllr Dix Additional Bills
DX Projects
Cllr
10. MINUTES:
The
minutes of the full council meeting dated 5th July 2010 were
approved and signed by Cllr Wills.
4. MATTERS ARISING: from those minutes:
The Clerk reported Taylor Wimpey
has confirmed the plan to start work on the drains on
MUGA update: Cllr Marfleet
was not present at this time so no report can be given regarding the planting and
MUGA roofing. A suggestion was made to ask Becky Evans, a local Gymnast
Acrobatic Silver medallist to open the launch.
The Clerk to email Cllr Marfleet regarding an update on the MUAG
required urgently.
August Bank Holiday was discussed
security was discussed and a security company will be booked for the evenings
which cannot be covered by volunteer groups. Proposed by Cllr Wright, seconded
by Cllr Dix. All in favour.
A rota for the generator was also discussed and councillor volunteers
were listed.
The Clerk gave a brief report of the main running of the marquee days.
5. CORRESPONDENCE
5.1. Correspondence already
discussed by Committees: None
5.8. Correspondence not presented
to Committees:
The Clerk reported on emails
recently received regarding increasing noise on Whites Field. PCSO Madden and
Jacques have emailed regarding the alleged problems and the councillors to
discuss at the Environment meeting.
Cllr Haywood proposed to
purchase 2 new oak benches for Whites Field from Aston Wood ware instead of the
metal benches early quoted for. These oak benches are £170.00 each. Seconded by
Cllr Pickard. All in favour.
6. REPORTS: The enclosed
Committee reports to be adopted.
6. 1. Environment
Committee dated 12th July 2010 signed by Cllr Pickard.
The Clerk to contact Roger Pickard regarding cleaning and maintenance
contract for Whites Field Community Hall.
Proposed by Cllr Dix, seconded by Cllr Andrews.
6. 2. Planning Committee
dated 12th July and 26th July 2010 signed by Cllr Wright.
It was reported that the Middle Way application had been refused.
Cllr Dix asked about a higher fence on the MUGA instead of the School
fence and roof covering. The Clerk did report that the delay in this MUGA roof
quotes and alternatives is taking a long time and The Clerk does need to get
back to the school soon.
The Clerk reported that SODC have declared a few issues with lighting
and noise for the planning application for the proposed new Sports and Social
Club.
Cllr Andrews reported on the breach of conditions on the cement works
development site.
6. 3. F&GP
Committee dated 26th July 2010 signed by Cllr Pullen.
Additional Bills were proposed for
approval by Cllr Andrews seconded by Cllr Pullen.
All in favour: 2 abstained.
Mark Scarborough expenses for community PC £ 70.95
South Bucks Tree Surgeons playing fields £
517.00
Adventure Plus Muga Launch £ 310.00
HC Slingsby youth shelter bin £ 113.74
TVP Q1 Part funding £4133.00
DX Projects web site updates £ 40.61
Sow n Sow flower beds £ 380.00
CPRE membership £ 29.00
Public Works Loan Board loan payment £6836.03
OCC Staff costs and equipment for youth club £2019.16
P Robertson Church yard £ 82.00
British Gas Business Whites Field £ 417.90
R Folley WFCH clean £ 120.00
Post Office tax and NI £1383.99
OCC Pension £1290.59
Bulk Pay salaries £4465.82
19. REPORTS
FROM DISTRICT COUNCIL: as attached on outside reports.
20. OUTSIDE
REPORTS FROM PARISH COUNCILLORS: as attached.
Allotment Society meeting to
be discussed at next F&GP Committee.
21. OPEN
FORUM: 15 minutes of public
participation
No public were present.
CHAIRMAN
CHINNOR
PARISH COUNCIL
Minutes of MEETING
of the Planning Liaison Committee
held on Monday 23rd August 2010
PRESENT: Cllrs. Andrews, Ambridge, Dix, Mantle, Pullen, Wills, Wright (in the
chair) and Young.
APOLOGIES: Cllr Bird, Haywood, Marfleet,
Pickard, Scarborough
DECLARATION OF INTERESTS:
PLANNING APPLICATIONS
P10/E1068 Installation of a short mat bowls rink at Whites Field for Chinnor
Parish Council. Recommendation:
approval
P10/E1112 Single storey side extension including alteration to side window at
first floor level at 1 Siareys Close for Mr and Mrs Seth. Recommendation:
approval
P10/E1113 Extend existing drive for car parking within the cartilage of the
property. Remove part close boarded fence, add new railing fence and gate to
match existing. Use permeable blocks as access road at 8 Hernes Oak for Mr
Bennett. Recommendation: approval
P10/E1118 Single storey side extension at 75 Cherry Tree Road for Mrs Smith Recommendation:
approval
P10/E1111 two storey/single storey front and rear extensions. At
Batir Cottage 46 Lower Road Recommendation:
approval
P10/E1156 + amendment single storey rear extension to replace existing
conservatory, single storey front extension & canopy, replacement windows,
flat roof/lantern over dining room at Alpen Rose, Henton for Mr D Britnall and
Ms S Hall Recommendation: approval
P10/E1159 Demolition of rear conservatory, construction of
single storey rear extension and detached outbuilding at 17 Oakley Road for Mr
Robert Marchbank Recommendation: approval
P10/E1193 Demolition of existing garage. Erection of 2 storey
side extension, single storey rear extension, first floor side extension &
replacement garage. New access: Ambleside, 1 Church Lane
Recommendation: approval
P10/E0896 Rear infill on conservatory at 6 Grafton Orchard for
Mr Castle Recommendation: approval
PLANNING DECISIONS: Approvals as follows were noted
P10/E0828 Single storey and two storey side extension for utility
and store, extension to kitchen and bed, bath and new en-suite at 5 Hailey
Croft.
P10/E0809 Car port and store at 4 Old Orchard, Henton
P10/E0849 Take down existing covered area and erection of single
storey garden room at Village Farmhouse, Emmington
P10/E0871/RET Erection of a single storey side extension (amendment
to planning permission P09/E0873) at 16 Glimbers Grove
PLANNING DECISIONS: Refusals as follows were noted
P10/E0864 replacement dwelling, with
demolition of the existing bungalow; reduction in formation levels; alterations
to vehicle and pedestrian access; provision of garden store and pergola (As
amended & amplified dated 5 August 2010) at High Bank
Keens Lane Chinnor OX39 4PF
PLANNING CORRESPONDENCE
PC.1
Cllr Wright gave an update report from S106 working group: the roundabout
should have been completed prior to houses being built but the plans showed
Thames Water pipes in a different location so they were unable to complete this
area first. The roads and drains are being sorted at the moment. Conditions and
payment timings to be looked at carefully. Various sums of money have been
allocated to the village through the S106, none are yet confirmed but will be
available closer to completion of the project.
Meeting with Brian
Short OCC regarding traffic issues at Station Road to take place 2nd
September 10.30. Cllrs Dix, Mantle, Wright & Wills confirmed to attend.
PC.2 Alleged breach at Hernes Oak report from SODC planning officer
confirmed planning control has not been breached. SODC have closed the case.
Noted
PC.3 The Community Right to Build as per emailed. Noted.
PC.4 Taylor Wimpey Highway Works Programme has been received.
OTHER MATTERS
OM. 1 OPFA Newsletter The Playing Field was passed to Cllr Mantle.
OM. 2 Speed Check results conducted at Thame Road on 2 August 120 offenders
of which over 60 vehicles were travelling over 30mph and have been fined and
noted. Extra road markings and possibly gates were suggested as speed limit
reminders.
CLERKS REPORT:
CR.1
Letter of claim from Solicitors re injury in the MUGA whilst in the care of the
Youth Club details passed to the Youth team.
CR.2
Temporary footway path closure at Hill Road for 3 months from 13th
September 2010. Noted
CR.3
CPFMC have submitted an amendment to SODC to the planning application for the
location of pitches on the Playing Fields on Station Road as per new drawings
located in the office. The Clerk to contact the CPFMC re fencing, floodlights
to be demountable and design of the covered area and to confirm the fencing to
be removed from the proposed second pitch.
CR.4 The Clerk met the Community Payback team today and the Whites Field
hall will be decorated from 5th September.
CR.5
The Oxfordshire Big Debate on Budget cuts as emailed.
CHAIRMAN
CHINNOR
PARISH COUNCIL
Minutes of MEETING of the Finance and General Purposes Committee held on
Monday 23rd
August 2010
Present: Cllrs. Andrews, Ambridge, Dix, Mantle,
Pullen (in the chair), Wills, Wright and Young
APOLOGIES: Cllrs. Bird,
Haywood, Marfleet, Pickard, Scarborough
DECLARATION
OF INTERESTS: Cllr Pullen GP.1 Allotment holder.
Cllr Wills gave a full report on the current drainage
works on the Playing Fields. CPFMC have requested the orange fencing to remain
up for a few weeks to protect the new turf. It was agreed to keep most of the
fence up which will not interfere with the August Bank Holiday activities.
All users of the marquee to be made aware of this
agreement.
PCSO Update on Whites Field Our two PCSO gave a full report on their
visits to Whites Field and their plans for improving relationships between
youths and residents.
ASB issues since 2007 were listed including alleged
underage drinking and drug usage.
Actions currently being taken are now low level
patrolling, home visits on key persons, gate key for use on emergencies only by
the officers on patrol.
The new bin at the community shelter is good and being
used properly.
The gate needs to be locked daily at an agreed time
and all users to be reminded of gate locking after usage. It was suggested that
the council consider:- All lighting to be reviewed so all lights off at 10pm.
Signage needed detailing the byelaw asking users to leave the field by 10pm.
Double yellow lines required by the pinch points.
Noise carrying monitoring has been done and not
classified as anti social behaviour.
PCSO Jacques and Madden concluded that all ASB calls
since 2007 to date in Whites Field have been followed and all updates and
feedback to be forwarded to both PCSO by email but no major ASB issues have
been witnessed following alleged reports.
PCSO Jacques mentioned two initiatives to bridge the
gap between youths, residents and police: the first being a football game and
the second being a talent contest both to run September 2010 time. The
Council agreed, in principal, to give prizes nearer the time. Council invited
to be part of organising group.
Residents complaining about noise will be advised to
contact Environmental Health.
Cllr Pullen thanked the PCSO for attending and
updating the Council and it was noted that more communication is required
between the Parish Council and PCSO team.
FINANCIAL AND POLICY MATTERS.
FPM 1 Whites Field: Following the above report
the issues were discussed in full:
Bye-Law to vacate Whites Fields at 10pm to be
investigated to be reviewed.
Lights it was approved to adjust the timing of all
lights to turn off at 10pm in Whites Field. Cllr Wills proposed, Cllr Dix
seconded. All in favour.
Cllr Young requested a gate key and letters to be sent
to all users to remind them of the locking.
Signs to be looked into for parking signs cars
parked will be fined.
The noise monitoring to be reviewed by all councillors
and for all councillors to be pass the area and log date, time, noise, people
in area etc.
Double yellow lines to be discussed with Brian Short
on 2 September.
The next newsletter and web site to include an item on
the success stories from the two PCSOs
FPM2
Cllr Wright proposed to approve the budget update, seconded by Cllr Ambridge.
All in favour.
FPM3
Cllr Mantle proposed to approve the bank reconciliation, seconded by Cllr
Wright. All in favour.
FPM4
The proposed CYFC Lease was discussed fully. To be agreed at the next Full
Council meeting.
FPM5
Cllr Wright proposed the Parish Council to write a letter to all local
organisations to advise of the Insurance obligations in relation to the
obligations of the Councils tenants and others, and advise the various others
of the extent and limitations of these obligations, seconded by Cllr Ambridge.
All in favour.
FPM6 Letter of thanks from Air Ambulance. Noted.
FPM7 Quotes re outdoor gym equipment have been received ranging from
£13202.00 to approx £19000.00. The working party to formally commence grant
funding applications. Cllr Dix and Cllr Pullen reported that no funding is in
the budget and the Council should remain careful on spending and to see what
funding is available and to remember the Councils financial constraints.
FPM8 MUGA Our Insurance Company has agreed to replace the damaged gable
end at
GENERAL PURPOSES
GP.1 Cllr Ambridge
discussed the recently attended Allotment Society meeting regarding the lease.
An agreement has now been drafted including details that a representative of
the Parish Council to be invited to attend all meetings: which was the argued
point. The Council all agreed to send the lease and request it be signed
proposed by Cllr Ambridge, seconded by Cllr Young. All in favour.
GP.2 CAB appointments
at Chinnor will be available every week from Thursday 23rd September
Office Staff to visit CAB at Thame for briefing. Noted
GP.3 PC access for
general public now available all printing to be charged at 10p a copy.
GP.4 It was agree that
Mr Roger Pickard commence with the cleaning at Whites Field from week
commencing 6th September.
ACCOUNTS FOR PAYMENT
The following accounts were approved for payment. Proposed by Cllr
Wills, seconded by Cllr Andrews. All in favour. £. p
1.
2.
3.
4.
5.
Cox Clifford Partnership - Windmill 164.50
6.
Rentacure Ltd Reading Room 379.53
7.
Grundon Waste Wheelers 164.61
8.
Agripower Ltd CPFMC 420.65
9.
Arval Fuel 173.62
10.
British Gas
CHAIRMAN
CHINNOR
PARISH COUNCIL
Clerk: Mrs. Liz
Folley. Assistant Clerk: Mrs Jo Wills
Minutes of the Full Council meeting
held on 6th
September 2010.
PRESENT: Cllrs. Ambridge,
Bird, Dix, Haywood, Marfleet, Pickard, Pullen, Scarborough, Wills (in the
chair), Wright and Young. Also present: C/Cllr Wilmshurst
=======================================================================
11. APOLOGIES: Cllr Mantle (personal), Andrews (personal),
12. DECLARATION
OF INTERESTS: Cllr Bird 6.2 re CYFC Lease CYFC member
Cllr Young - 6.2 re CYFC Lease CYFC member
3. MINUTES: The minutes of the full
council meeting dated 2nd August 2010 were approved and signed by
Cllr Wills.
4. MATTERS ARISING: from those minutes:
It was reported that the sewer pipe on the playing fields has now been
completed. The Clerk to follow up the funding that was assured for the
community and the removal of the mound on Whites Field. A full inspection of
the ground to be carried out by Cllr Wills.
Cllr Marfleet arrived at the meeting
5. CORRESPONDENCE
5.1. Correspondence already
discussed by Committees:
An update on the MUGA Launch was given to start at 11.30am. A gazebo
to be borrowed from CYFC or the Village Centre. Cllr Marfleet, Pullen, Bird,
Dix, Pickard and Young to start the set up at 9am. The official opening will be
11.45am. Cllr Wills to present all the medals to the youths involved in the
launch. Cllr Dix and Pullen to help serve, Cllr Bird to source all the drinks.
A curtainside trailer to be borrowed for the stage: steps to be
sourced.
Invite replies received were noted.
5.9. Correspondence not presented
to Committee:
Email re work experience
required from a local resident was discussed. There are no current positions
within the Parish Council.
A letter has been received from CPFMC re a solicitor letter re a local
residents concerns over the goal posts and location of sports field on the
playing fields. Noted
Mrs Sears has advised that they are planning to move form Oakley Lane
so they will be unable to maintain the shrub area on the corner of Oakley Lane.
The Clerk to contact the Wheatsheaf Public House regarding sponsor of the area
and Sow n Sow about maintaining it.
The High Speed Train details are in the office if required.
Lots of thanks have been received from organisations and also residents
about the marquee and toilets supplied over the August Bank Holiday.
6. REPORTS: The enclosed
Committee reports to be adopted.
6. 1. Planning Liaison
dated 23rd August 2010 signed by Cllr Wright
6. 2. Finance and
General Purposes dated 23rd August 2010
Lights on Whites Field were discussed Cllr Dix and Ambridge still to
investigate
Re GP.1 Cllr Pullen had
made a few changes regarding wording in the agreement. Details of the Allotment
AGM were discussed. Cllr Ambridge proposed we confirm the details of the
agreement, to be signed at their AGM with Cllr Ambridge and Haywood present.
Seconded by Cllr Scarborough. All in favour.
Re FPM4: The CYFC lease
was proposed by Cllr Wright to sign the tenancy agreement, seconded by Cllr
Dix. All in favour.
Re MUGA fence: An agreement
from the school, planning permission and cost will be required to raise the
height of the fence between Whites Field and
BG Hutton and Paul Spittles to be asked for a price guide and then the
plan ideas to be discussed again.
Additional bills were approved
for signing: Proposed by Cllr Haywood, seconded by Cllr Ambridge. All in
favour.
S Edmonds Aug. Bank
Try Sports Medals for MUGA Launch £ 93.50
British Gas Business S&SC £ 742.59
Blanchford equipment £ 5.84
Gardening Delights food waste bags £ 413.60
PHS Group PLC WFCH £ 407.13
Arval fuel £ 287.73
B G Hutton WF door repair, WF work re gate and shelter £ 306.00
Helpful Hirings equipment £ 406.31
Sow n Sow garden works £ 240.00
Mudway Workman marquee £3848.13
R Folley WF cleaning £ 125.00
Aston Woodware benches £ 204.00
Post Office NI & Tax £1528.05
OCC Superannuation Sept contributions £1379.08
September Salaries £4671.59
22. WRITTEN
REPORTS FROM COUNTY COUNCILLOR WILSMHURST
Road repairs for
The PCSOs suggestion
of double yellow lines on
23. WRITTEN
OUTSIDE REPORTS FROM PARISH COUNCILLORS
The meeting with OCC Highways was discussed and waiting for a
further meeting soon.
24. OPEN
FORUM: No public were present.
CHAIRMAN
CHINNOR PARISH COUNCIL
Minutes of MEETING of the Planning Liaison Committee held on
Monday 27th
September
Present: Cllrs. Ambridge,
Bird, Dix, Haywood, Mantle, Marfleet, Pickard, Pullen, Scarborough, Wills,
Wright (in the chair)
APOLOGIES: Cllr Young (personal), Cllr Andrews
(personal)
DECLARATION OF
INTERESTS: Cllr Bird personal
interest: acquaintance of resident,
Cllr Scarborough - personal interest: acquaintance of resident
PLANNING APPLICATIONS
P10/E1156 Information
Only. Amended plans for proposed single storey rear extension to replace
conservatory, internal alterations and improvements to front at Alpen Rose,
Henton. Noted
P10/E1200 Demolition of
dwelling and erection of 10 new dwellings and garages with associated access
road and driveways. Erection of garages to serve 2 of the retained dwellings at
65-73 Lower Icknield Way for Sabre Ventures Ltd. Letters of objection were
considered and Cllr Pickard, Cllr Mantle and Cllr Ambridge gave a report
following a site visit. Recommendation:
Objection: inappropriate development for
area, inappropriate expansion of village, over development, dangerous exit onto
Lower Icknield Road and un-neighbourly.
P10/E1306 Proposed
replacement dwelling, with demolition of the existing bungalow; reduction in
formation levels; alterations to vehicle and pedestrian access; provision of
garden store and pergola; external garden landscaping at High Banks, Keens Lane
for Mr Sheerin. Letter of objection from neighbour was considered. Recommendation: Approval
P10/E1361 Removal of
existing single storey side garage and store. Proposed side and front 2 storey
domestic extension, with new single storey entrance porch and rear single
storey garden room at 48 Glynswood for Mr Stubbs. Recommendation: Approval
PLANNING DECISIONS:
Approvals as follows were noted
P10/E1112 Single storey
side extension including alteration to side window at first floor level at 1
Siareys Close.
PLANNING CORRESPONDENCE
PC.1 Enforcement Ref:
EE10/125 Alleged breach: commencement of works after expiry of planning
permission at land adjacent to Hernes Oak. SODC No breach of planning control
was found and no evidence that this site is to be developed in the near future.
Noted.
CLERKS REPORT: Report
CR1 Request for
Temporary Road Closure re: Royal British Legion, Remembrance Parade 14th
November: approved. Request for volunteers to help on road closure.
CR 2 Painting at
Whites Field £100 for additional paint. Noted
CR 3 Complete Trees
quote for works at Van Diemans: Chestnuts on green need to be felled due to a
bleeding canker disease new trees t be planted to replace the felled trees.
CR.4 Quotes have been
received to remove apple trees on Mill Lane
CHAIRMAN
CHINNOR PARISH COUNCIL
Minutes of MEETING of the Environment Committee held on Monday 13th September
2010
Present: Cllrs. Andrews,
Dix, Haywood, Mantle (in the chair), Marfleet, Pickard, Scarborough, Wills,
Wright and Young
APOLOGIES: Cllr Bird (personal), Cllr Pullen (work),
Cllr Ambridge (personal)
DECLARATION
OF INTERESTS:
PLAY AREAS: PA.1.Play Area
reports to be given by Cllr Dix soon.
AREA ALLOCATIONS: AA.1 All area reports
due by now by email please.
PARISH IMPROVEMENTS
PI.1 Update on litter
campaign was given by Cllr Mantle the dog waste posters are being distributed
around the village already the playing fields poster has been removed. A
further poster regarding litter and dog waste were shown to the Council for
approval. A3 posters are being priced up currently. Cllr Mantle to attend the
November Pub Watch meeting. A cigarette bin is required by the youth shelter.
Photos of litter to be taken to add to posters. Advert in Pump also: Cllr Dix
proposed the cost of £100.00 for the advert cost, Cllr Wills seconded. All in
favour.
PI.2 Update on outdoor gym
equipment was given by Cllr Mantle. The issue of insurance and disclaimers were
discussed. Funding was discussed Cllr Marfleet to apply for funding.
Cllr Pickard detailed a piece of land on the playing fields which had
been identified by the CPFMC as a possible location Cllr Mantle agreed this
was the preferred area.
PI.3 Good neighbour
scheme meeting on 23rd September: Cllr Andrews and Mantle to
attend. Cllr Marfleet suggested we contact Helping Hands regarding how their
scheme works.
PI.4 Flower beds
winter planting was discussed. Quotes to be requested for plants and bulbs.
PI.5 Update from
Estover Way Wildlife Group was given by Cllr Mantle. Cllr Mantle and Cllr
Ambridge are ready to work on the wildlife by putting stone slabs in the area
to encourage slow worms. The last meeting was cancelled and another has been
arranged. CCTV is being looked into.
PI.6 Tree Revocation
Order from SODC 18/1989: the tree preservation order 18/1989 made in November
89 has ceased to be effective for trees at St Nicholas Churchyard. Emmington.
Replaced with Tree Preservation Order 148/2009for a group of trees
consisting of 13 Lime.
PI.7 Tree Preservation
Order 116/2009 has been confirmed for trees on Siareys Close.
PI.8 ORCC details of
Rural Communities: vibrant assets or unsustainable liabilities? course on
Friday 8th October 11.30am in Oxford. Cllr Andrews to attend.
OTHER MATTERS
OM.1 Chiltern News
passed to Cllr Scarborough
OM.2 Clerks and
Councils Direct passed to Cllr Wright
OM.3 Friends of the
Ridgeway newsletter passed to Cllr Haywood
OM.4 Fieldwork
magazine passed to Cllr Pickard
OM.5 NHS Health News
passed to Cllr Mantle
OM.6 News of the woods
passed to Cllr Pickard and Mantle
CHAIRMAN
CHINNOR
PARISH COUNCIL
Minutes of MEETING of the Finance and General Purposes Committee held on
Monday 27th
September 2010
Present: Cllrs. Ambridge Bird, Dix, Haywood, Mantle,
Marfleet, Pickard, Pullen (in the chair), Scarborough, Wills, Wright
APOLOGIES:
Cllr
Young (personal), Andrews (personal)
DECLARATION
OF INTERESTS: Cllr Dix Prejudicial interest: payment number 11
Cllr Ambridge GA.2 OAB
application, Cllr Bird: payment number 13 personal relative.
FINANCIAL
AND POLICY MATTERS.
FPM1 The budget
update was discussed in full and was proposed for approval by Cllr Dix and
seconded by Cllr Pickard. All in favour.
FPM2 The bank
reconciliation was proposed for approval by Cllr Haywood and seconded by Cllr
Ambridge. All in favour.
FPM3 The Council
approved the Annual return 2009/10 from BDO Stoy Hayward.
FPM4 Issues arising
from the annual audit: review of effectiveness of internal audit. Policies and
Procedures sub committee to review. On 29th November 2010
FPM5 Budget: 2011/2012:
a date was set for sub committee to review: 15th November 2010
FPM6 Quotes for higher
fencing by the MUGA and Mill Lane School were discussed. A site visit to be
arranged to establish what is causing the damage. The felling of 2 apple trees
in this area to be discussed at the next Environment meeting.
FPM7 Further
shielding of lights at the MUGA following residents concerns: to be discussed
at next Full Council meeting.
FPM8 The quote from
South Bucks Tree surgeons was discussed re large lime tree at Kynama in Henton.
Clerk to contact resident and request that they carry out the recommended work.
GRANT APPLICATIONS TO BE
DISCUSSED
GA.1 Ryder Cheshire
Volunteers: Cllr Pullen proposed £300.00, seconded by Cllr Wright.
All in favour.
GA.2 Oxfordshire
Association for the Blind: Cllr Wright proposed £250.00, seconded by Cllr
Haywood. All in favour. Cllr Ambridge abstained from the vote.
GENERAL PURPOSES
GP.1 Update on
Transport Survey being issued in Pump at a total cost of £220.00. Noted
GP.2 Mill Lane Joint
User Agreement was reviewed futher information with regard to indemnity is
required.
GP.3 Review of poster
policy: Cllr Pullen suggested we maintain the policy and continue to practise
it; at the Parish Councils discretion. OCC will be requested to formalise the
process
GP.4 Byelaw at Whites
Field as per email previously sent. The Parish Council considered a Byelaw to
say that Whites Field is out of bounds after 10pm each day. This assists Thames
Valley Police with the authority to remove people from the area and will help
to minimise anti social behaviour. Other items could be added to the Bylelaw
a working group to meet and discuss in full: Cllr Scarborough, Cllr Pullen and
Cllr Wills.
ACCOUNTS FOR PAYMENT: The following
accounts were approved for payment.
1.
Arval Fuel Direct Debit 159.37
2.
Arval Fuel Direct Debit 272.34
3.
BDO Stoy Hayward external audit 1733.13
4.
Blanchfords bench fixings 31.60
5.
Thames Water Hill Road Rec 11.17
6.
British Gas Business WFCH 472.79
7.
South Bucks Tree Surgeons St Andrews Church 681.50
8.
Playsafety Ltd RoSPA report 190.35
9.
Chinnor Turf and Paving supplies MUGA turf and
planting 6019.53
10. Motec Iveco
service & timing belt 985.68
11. DX Projects web
site updates 88.13
12. JLT Insurance
marquee 147.00
13. Merlin Signs
MUGA signs and car park sign at office 261.00
14. PHS Group WFCH 64.63
15. Grundon Waste
waste wheelers empty 134.53
16. RJ Lewis
internal audit 176.25
17. Blanchfords
August Bank Hol 22.23
18. Blanchfords
WFCH painting 53.41
19. Gardening
Delights caddy bags 310.20
20. Liners, Bags and
Sacks clear bags 86.99
Proposed by Cllr Wills, seconded by Cllr Mantle. All in favour.
CHAIRMAN
CHINNOR PARISH COUNCIL
Minutes of MEETING of the Planning Liaison Committee held on Monday 13th September
Present: Cllrs. Andrews,
Dix, Haywood, Mantle, Marfleet, Pickard, Scarborough, Wills, Wright (in the
chair) and Young.
APOLOGIES: Cllr Bird (personal), Cllr Pullen (work),
Cllr Ambridge (personal),
DECLARATION OF
INTERESTS: None
PLANNING APPLICATIONS
P10/E0915 Amended Details. The playing fields on Station Road. Noted. The design
of the grandstand was discussed - it is only shown on the plans as a mark
more details are required.
P10/E1212/RM Reserved Matters application for the erection of 4 x
B1, B2 & B8 units at land at Siareys Yard, Seymour Business Park for
Howlands Furniture. Recommendation:
Approval
P10/E1215 Erection of 14 dwellings including 5 affordable units at land at
Siareys Yard for Howlands Furniture. Recommendation: Approval
P10/E1295 Change of use from office to 2 x 1 bedroom flats on 1st
floor at
P10/E1308/LD Lawful Development Certificate required for the use
of the building shown outlined in red on plan U120-1010P101 for residential;
purposes, and the associated physical works to facilitate such use at Kilconnel
Kennels, Henton for Mr Caswell. No
Comment.
PLANNING DECISIONS: Approvals as follows were noted:
P10/E0915 Replacement of existing sports and social club,
extension to parish council implement shed, erection of floodlighting to tennis
courts and main football pitch, erection of trainers bench and covered
accommodation to main football pitch at The Playing Fields,
P10/E0950 Demolition of existing conservatory and erection of replacement
extension to provide enlarged kitchen/diner and sunroom at
P10/E0943 Rear extension at 15 Glynswood
P10/E1025 Use and conversion of existing loft space above
stables to form accommodation for groom/estate maintenance and security
personnel at West Down House, Chinnor Hill.
P10/E1052/Ex Convert existing garage to living accommodation and
construct new attached double garage. Extension of time of PO7/E0608 at 14
PLANNING DECISIONS: Refusal as follows were noted:
P10/E0027 Erection of two storey side extension at
PLANNING CORRESPONDENCE
PC.1 Area review of subsidised bus services: Wheatley, Thame and Watlington
area letter from ORCC and OCC. The Council wish to support the Line 40 bus
the survey to be requested.
CLERKS REPORT:
CR 1. The Clerk informed that damage has been
caused to the newly refurbished gable end at Mill Lane School. Meeting has been
arranged with fencing contractor on Tuesday 14th September 2pm to
quote for extending the height a further 3 metres. PA Spittles has the drawings
to quote also.
CR 2 MUGA Launch
thank you to councillors for organising. Email from Terry Devine has been
received extending many congratulations to the Parish Council for a fantastic
fun day at the official opening of The MUGA, The day had a real feel of
community spirit and was clearly enjoyed by all that were present.
CR 3
CAB training office will be closed between 9am 9.30 14.9.10
CR 4
Grants Meeting Monday 20th September
CR 5 Email from
Terry Devine has been received detailing research on a new wooden building to
replace the shed / garage and container on Whites Field, it is basically 4
stables reinforced, the company would provide drawings prior to purchase. It
will need planning permission and approved by the Parish Council.
Also many thanks to the Parish Council, especially Maxine,
for heading up the Tenancy agreement at WF.
CR.5
The allotment AGM to be attended by Cllr Haywood and Cllr Ambridge.
CHAIRMAN
CHINNOR
PARISH COUNCIL
Minutes of the Full
Council meeting on 4th October 2010
PRESENT: Cllrs. Ambridge, Dix, Haywood, Mantle, Marfleet, Pickard, Pullen, Wills
(in the chair), Wright
Also present: C/Cllr Wilmshurst, D/Cllr Hood
=======================================================================
13. APOLOGIES: Cllrs Young (personal), Bird ( work),
Andrews (personal), Scarborough (work)
2. DECLARATION
OF INTERESTS: Cllr Pickard
Additional Bills: R Pickard
3. MINUTES: The minutes of the full council meeting
dated 6th September 2010 were approved and signed by Cllr
Wills.
4. MATTERS
ARISING: from those minutes: None
5. CORRESPONDENCE
5.1. Correspondence already discussed by Committees: None
5.10. Correspondence not presented to Committees:
Email from a local resident re volunteering for
gardening/maintenance work in the village: to progress further
Quote from Sow n Sow re winter planting was reviewed
It was agreed that upto £1350.00 could be spent on planting and if possible the
volunteer would be used: proposed for approval by Cllr Ambridge, seconded by
Cllr Mantle. All in favour.
Letter of thanks from Beer Festival and cheque
donation for £150.00 towards the marquee.
Letter received re poor parking conditions at Lewknor
junction 6: better facilities required. C/Cllr Wilmshurst reported this was in
the agenda for OCC to action. The Clerk to copy letter to OCC.
MLSA have requested WF car park be locked on 5th
November from 5pm CYFC have been contacted and confirmed they will be training
and Youth Club have a music night the Council decided that as the field is
being used the request is not reasonable and The Clerk will advise MLSA.
6. REPORTS: The enclosed Committee reports were
adopted.
6. 1. Environment dated 13th September 2010 was signed by Cllr
Mantle.
Full page advert
in Pump re: litter campaign to be put in over the next 3 months was proposed
for approval by Cllr Wright, seconded by Cllr Dix. All in favour.
6. 2. Planning Liaison dated 13th September and 27th
September 2010 signed by Cllr Wright.
6.2.1 The Forestry Commission has been contacted re trees in Van Diemens
no reply to date.
6.3.
Finance and General Purposes dated 27th September 2010 signed by
Cllr Pullen.
6.3.1 A visit to Mill Lane School to assess the gable end damage can be
arranged at any time. Cllr Pullen has visited the area and taken photographs of
the damage. The area to be monitored and all apples to be collected daily to
try and avoid potential problems. The council are concerned about the quality
of materials used for the repair.
6.3.2 Extra lighting shields at the MUGA prices have still not been
supplied to be chased by Cllr Marfleet and discussed at another meeting when
full prices are known. Cllr Dix, Cllr Haywood and Cllr Wills to do a site visit
to the residents home who has problems with the lighting.
Additional bills
were approved for payment:
Proposed by Cllr
Mantle, Seconded by Cllr Ambridge. All in favour.
Post Office Ltd IVECO Road Tax 200.00
Rebellion Beer Co. MUGA launch 156.74
E Folley expenses 520.05
Blanchfords equipment 76.66
T Hipkin expenses 24.00
A Nunn MUGA Launch 230.00
S Bird expenses MUGA Launch 141.35
B Hutton work at WFCH and install
benches 370.00
BT
- Internet services 160.38
Motec Iveco tyre repair 75.73
R Pickard WFCH cleaning 75.00
Arval fuel Direct Debit 150.40
TVP PCSO funding Q2 4133.00
Npower offices Direct Debit 131.05
Gardening Delights food waste bags 103.40
Post Office CIR 1396.23
OCC Superannuation Fund 1342.51
Bulk Pay wages 4546.46
25.
As attached
10th November is the meeting re revised bus
services very important members attend.
Budgets are being looked closely at cuts are going
to happen but waiting to hear what.
D/Cllr Hood also reported on SODC concerns over cuts.
26. OUTSIDE
REPORTS FROM PARISH COUNCILLORS
As attached
Cllr Ambridge asked about the modified lease for the
Playing Fields The Clerk has been chasing the lease from the Solicitor and
will continue to do so.
The Allotment Society will be forwarding papers re
history of the site soon.
Cllr Pullen reported on the CPFMC and optimising
various elements that the Parish Council can assist with the proposed build.
Cllr Dix and The Clerk had a meeting with The Clerk of Thame Town Council
regarding partnership working that may be of benefit to save VAT. Cllr Dix to
attend the next CPFMC meeting and explain how partnership work.
Cllr Haywood questioned the licensing laws for the
S&SC and where drink can be drunk: on the field or inside the bar for the
August Bank Holiday the Clerk confirmed the Parish Council held a license for
on and off sales of alcohol. Cllr Dix reported that it was agreed before that no
drinking was allowed on the field at all.
27. OPEN
FORUM: No public were present
CHAIRMAN
CHINNOR PARISH COUNCIL
Minutes of MEETING of the Planning Liaison Committee held on
Monday 25th
October at 7.45pm
Present: Cllrs. Bird,
Haywood, Marfleet, Pickard, Scarborough, Wills, Wright (in the chair) and
Young.
APOLOGIES: Cllrs Mantle (personal), Pullen (personal),
Andrews (SODC), Ambridge (personal) Dix (OAYP AGM)
DECLARATION OF INTERESTS: None
PLANNING APPLICATIONS
P10/E1521 Single storey
side extension to form study / office area at 28 Lower Road for Mr Simon
Pollard. Recommendation: Approval
PLANNING DECISIONS: Approval
was noted
P10/E1068 Installation of a
short mat bowls rink at Whites Field, Chinnor.
PLANNING CORRESPONDENCE
PC.1 Consultation on
proposed changes to the Core Strategy info emailed 04.10.10 and Cllr Wright
attended the meeting and reported on the reduced number of houses Chinnor may
get less than 100 more houses until 2026. A number is being still built in
Didcot. No final decisions have been made as a lot of questions at the meeting
were raised. The Parish Council do not need to take any action at the present
moment.
PC.2 Letter from SODC
re wall on boundary of car park and 84 High Street: a council representative
have reported on the wall which will need repair work soon the present owner
of the property owns the wall and is responsible for the repairs. Cllr Wright
and Cllr Haywood to bring this to the attention of the Church wardens.
PC.3 Letter from SODC
re alleged breach of planning control at 34 Rectory Meadow a breach of
planning control has been identified by SODC and breaks a number of conditions
and so planning permission is required for the out building either the out
building needs to be removed or a retrospective application be submitted soon.
PC.4 Leisure
Facilities Strategy Consultation A number of councillors have replied online
directly. The Clerk to formulate a formal reply.
CLERKS REPORT: Report
Nothing to report
CHAIRMAN
CHINNOR PARISH COUNCIL
Minutes of MEETING of the Environment Committee held on
Monday 11th
October 2010
Present: Cllrs. Andrews,
Ambridge, Dix, Mantle (in the chair), Pickard, Wills Wright and Young
APOLOGIES: Cllrs Pullen (personal), Bird (work),
Haywood (personal), Marfleet, Scarborough
DECLARATION
OF INTERESTS: None
PLAY AREAS
PA.1.Play Area
reports to be given by Cllr Dix RoSPA report update to follow soon.
AREA ALLOCATIONS
AA.1 All area reports
due by November Environment meeting please
PARISH IMPROVEMENTS
PI.1 Mill Lane apple
trees were discussed. The Council agreed to prune the trees back as soon as the
fruits are off.
PI.2 Replacement
trees on Van Diemens green Walnut trees were approved. All in favour.
PI.3 Update on
Estover Way area was given by Cllr Mantle. Suggested CCTV and updating
gardening works was reported on.
PI.4 Mill Lane
hedging quotes were discussed for these works to be carried out.
Cllr Bird had previously suggested having a meeting with residents. It
was agreed that a meeting to include any Mill Lane residents who are interested
and if possible a SODC forestry officer
would be arranged to look at necessary work and quotes.
PI.5 Update on litter
campaign positive feedback received and noted.
PI.6 Update on
outdoor fitness equipment to be given when grants are found.
OTHER MATTERS
OM.1 Request for
kiddie circus to use Whites Field 2011 Circus Ginnett Cllr Mantle gave a
report on the circus. The Council agreed in principle: dates to be confirmed
and agreed when football season is over.
OM.2 Leisure
facilities strategy consultation CD of full draft assessment to be reviewed
by all councillors online and answer as individuals and then a complete Council
reply will be formulated at the next Planning committee.
OM.3 Cllr Dix reported
on Youth meeting and the possible OCC funding cuts which are proposed. Ideas of
possible alternatives for youth working were discussed at the meeting which
included OAYP. In principle Cllr Wills proposed Cllr Dix continues to fact find
for the future of the youth club, seconded by Cllr Ambridge. All in favour.
CHAIRMAN
CHINNOR
PARISH COUNCIL
Minutes of MEETING of the Finance and General Purposes Committee held on
Monday 25th
October 2010
Cllr Wright proposed for
Cllr Wills to Chair the F&GP Committee.
Seconded by Cllr Haywood. All in favour.
Present: Cllrs. Bird,
Haywood, Marfleet, Pickard, Scarborough, Wills (in the chair), Wright and
Young.
APOLOGIES: Cllrs Mantle (personal), Pullen (personal),
Andrews (SODC), Ambridge (personal) Dix (OAYP AGM)
DECLARATION
OF INTERESTS: Cllr Wills J Wills expenses
FINANCIAL
AND POLICY MATTERS.
FPM1 Cllr Wright
proposed to approve the budget update. Seconded by Cllr Scarborough. All in
favour. Cllr Pickard reported on the
CPFMC who have requested confirmation that their unused allocation of their
grant will be carried over for next year to put towards the potential build and
renovations Cllr Pickard proposed that all remaining grant be paid into the
new pavilion fund account. Seconded by Cllr Bird. All in favour.
FPM2 Cllr Pickard
proposed to approve the bank reconciliation. Seconded by Cllr Haywood.
All in favour.
FPM3 Investment
Accounts On recommendation from account manager £121413 has been put into a
Daily Higher interest account offering 0.2%. Proposal to transfer this account
to either a 6mth (1% ) or 12mth (1.45%). Standard 30 day deposit account is
currently paying 0.05%. Clerk to confirm what charges are applied if necessary
to access funds prior to full term.
FPM4 Partnership
working with CPFMC & Bowls Club was discussed. It was agreed that more
information is required before a decision can be made concerns were raised
over The Clerks work load. All councillors need to read the full document
before a further discussion at the Full Council.
FPM5 The Council reviewed the full Standing Orders
proposed to accept Cllr Wright and seconded by Cllr Bird. All in favour.
FPM6 The Council
reviewed The Publication Scheme proposed to accept by Cllr Haywood and
seconded by Cllr Wright. All in favour.
FPM7 The Council
reviewed Equal Opportunities Policy Cllr Wright proposed it be accepted. Cllr
Young seconded. All in favour.
FPM8 Community
Football between the Youth and Neighbourhood police team to take place 9th
December at Whites Field 7.30pm. Cllr Young, Scarborough and Bird to join in It
was agreed for the Council to supply a prize to the value of £20. Cllr Wright
proposed, seconded by Cllr Young. All in favour.
FPM9 Lights at WF Cllr Wills to speak to manufacturer
about the light flooding problem.
FPM10 Whites Field
Community Hall under sink water heater system was reported as faulty.
A new system is recommended and will cost approx £270.00 parts only
plus fitting costs. Cllr Wright proposed the new system, seconded by Cllr Bird.
All in favour.
FPM11 Direct Debit
mandates to be completed for PHS, British Gas, BT, &Credit card proposed by
Cllr Wright, seconded by Cllr Young. All in favour.
FPM12 Quote from Safe
and Sound Playgrounds £256.00 plus VAT for gate spring and mechanism for
Conigre play area works, as recommended by RoSPA. Proposed by Cllr Haywood,
seconded by Cllr Pickard. All in favour.
FPM13 Letter of thanks
from RCV for donation. Noted.
FPM14 Letter of thanks
from OAB for donation. Noted.
GENERAL PURPOSES
GP1 Report was given
by The Clerk about further damage to the Gable End at Mill Lane School. The
School are now suggesting CCTV and the Governors are not satisfied that it is
still happening although they are also unsure a higher fence would stop the
damage.
The Police are aware of the problems. A site visit to be arranged with
Cllr Scarborough, Young, Bird and Wills.
GP2 Mill Lane School
Joint user Agreement update was given by Cllr Wright a proposal from OCC is
being sought regarding the closure clause. The Clerk reported a user has
written recently to complain that the hall was booked and no-one arrived to
open up. It was noted that the opening of the building for hirers is an ongoing
problem.
GP3 Electoral review
of Oxfordshire. Noted
GP4 Invite to attend
OPFA 2010 AGM and retirement of Roger Davis 30 November. Noted.
The Clerk to arrange a card for Mr Davis.
ACCOUNTS FOR PAYMENT The following accounts were approved for
payment.
BT Telephone 129.49
J Wills expenses 14.40
Fire Cover Ltd Council offices extinguisher check 52.88
Alan John Printing questionnaire insert into Pump 170.00
Grundon Waste waste wheeler empty 164.15
Blanchfords equipment 164.34
Danwood photo copy copies 22.62
Lyreco stationery 39.93
RBS Software maintenance for 1 year 246.75
British Gas Equipment store 16.63
British Gas Hill Road Pavilion 53.15
Cllr Haywood proposed to accept. Seconded by Cllr Pickard. All in
favour.
CHAIRMAN
CHINNOR PARISH COUNCIL
Minutes of MEETING of the Planning Liaison Committee held on
Monday 11th
October 2010
Present: Cllrs. Andrews,
Ambridge, Dix, Mantle, Pickard, Wills, Wright (in the chair) and Young.
APOLOGIES: Cllrs Pullen (personal), Bird (work),
Haywood (personal), Marfleet, Scarborough
DECLARATION OF INTERESTS: None
PLANNING APPLICATIONS
P10/E1414 Two storey rear extension and part conversion of
existing garage into habitable accommodation at 24 Beech Road for Mr Clarke. Recommendation: Approval
P10/E1444 Single storey extension to side and rear of bungalow at 34 Rectory
Meadow for Mr Woodley
Recommendation: Objection: Overdevelopment, Parking
arrangements are inadequate Design of flat roof not a preferred design.
PLANNING DECISIONS: Approvals as follows were noted
PO9/E0291 Two storey side extension at
PO9/E1101 Replacement of single storey side extension with two storey side
extension to provide new living room with bedroom and en-suite bathroom at 3
Old Orchard, Henton.
PO9/E1178 Variation of planning permission PO9/E0577 (erection of 1 x 4 bed
dwelling and garage) Condition 4 and Condition 7 detailed at
P10/E0345 Side and rear extension and alterations to existing garage including
provision of new pitched roof at
P10/E0809 Erection of car port and store (amended by drawing 1332-03a) 4 Old
Orchard, Henton
P10/E0896 Rear infill on conservatory at 6 Grafton Orchard
P10/E1111 Erection of two storey / single storey front and rear extension at
Batir Cottage, 46 Lower Road.
P10/E1118 Single storey side extension at
P10/E1156 Single storey rear extension to replace existing conservatory, single
storey front extension and canopy, replacement windows, flat roof/lantern over
dining room (as amended) at Alpen Rose, Henton
P10/E1159 Demolition of rear conservatory, construction of single
storey rear extension and detached outbuilding at
PLANNING DECISIONS: Refusals as follows were noted
PO9/E1033 Erection of new 3 bed semi detached dwelling and associated parking on
land adjacent to no. 14. Demolition of existing outbuilding at 14 Malyns Close.
P10/E1113 Extend existing drive for car parking within the
cartilage of the property. Remove part close boarded fence, add new railing
fence and gate to match existing. Use permeable blocks as access road at 8
P10/E1193 Demolition of existing garage. Erection of 2 storey side extension,
single storey rear extension, first floor side extension, replacement garage.
New access at Ambleside,
PLANNING CORRESPONDENCE
PC.1 Review of subsidised bus services meeting for all to attend: 10th
November 2.30pm in
CLERKS REPORT:
CR.1 Letter from Barton Willmore with regard to
the roundabout Taylor Wimpey are waiting for OCC to sign the section 278
agreement and cannot progress any further until this has been done. Noted
CR.2 Resident concerned about spraying of chemicals at the Playing Fields.
Spray report requested from Ben Phillips. Trevor confirmed that he uses
Round-up and believes it is not necessary to put up any signage.
CR.3 Shop Signs have been ordered by OCC Highways. Budget cuts means other
signs are held back.
CR.4 Maintenance work at
CR.5 Confirmation from OCC that the plot of land at
CR.6
The Clerk has received notification of the former cement works development of
selected road names.
CR.7
Cllr Wright to attend the SODC meeting of the Forward Planning workshop.
CHAIRMAN
CHINNOR
PARISH COUNCIL
Clerk: Mrs. Liz
Folley. Assistant Clerk: Mrs Jo Wills
Minutes of the above
council dated 1st November 2010
The meeting was open to the
press and the public and took the following form:
PRESENT: Cllrs. Ambridge, Dix, Marfleet, Pickard, Pullen, Wills (in the chair),
Wright and Young.
Also present: C/Cllr Wilmshurst
14. APOLOGIES: Cllrs Andrews (SODC), Bird (personal),
Haywood (personal), Mantle (personal), Scarborough (personal)
15. DECLARATION OF INTERESTS: Cllr Dix DX Projects family member,
Cllr Pickard R Pickard family member.
PC Ian Kent was
welcomed by Cllr Wills and introduced himself and explained that the new
Neighbourhood officer is now PC Shaw while PC Goodenough is at another station,
PC Shaw was unable to attend.
PC Kent gave a
report to the Committee on the briefing sheet and presented a short input
regarding the NAG changes. The NAG Group
has now ceased and the Neighbourhood team in Thame is now acting with the
Parish Councils through the PCSO and Neighbourhood officers. More officers will
attend Parish Council meetings and help sort issues in the community together.
Also Have your Say meetings will continue.
Joint partnership
working is the main key to the new scheme.
Cllr Wright
confirmed the diagram showed the new system looks simpler and so hopefully will
work better and quicker.
Thame has 1
inspector: Martin Ford, then Sergeants: in uniform on response and also the
neighbourhood team and PCSOs.
Cllr Wills thanked
PC Kent for attending the meeting.
3. MINUTES: The minutes of the full council meeting
dated 4th October 2010 were approved and signed by Cllr Wills.
4. MATTERS
ARISING: from those minutes:
The snoods for the
lighting was discussed at the MUGA Cllr Dix had done a further site visit and
under the impression more covers were not required. Cllr Bird is still
organising a site visit to the resident who has commented on the problems the
lighting causes.
The Clerk
confirmed the solicitor is now doing a lease copy for signing.
5. CORRESPONDENCE
5.1. Correspondence already discussed by Committees: None
5.11. Correspondence not presented to Committees:
5.2.1
Letter from Aston Rowant Parish Council re heavy vehicle traffic running
through the villages. Requests for
Chinnor PC to sign a joint letter to ask for the Thame directions removed from
Junction 6 of the M40 and encourage motorists to use Junction 7 of the M40. C/Cllr Wilmshurst
suggested he be copied in on a letter to pass onto OCC Highways department.
5.2.2
A letter from Chinnor Flower and Produce show thanking us for the marquee and donating £100.00
towards the costing of the weekend.
5.2.3
A letter from OCC re Local Transport Plan and the ongoing plan. Consultation
on full draft plan over December
into early January request for attending a meeting to go through the
plan. Cllr Wright and Ambridge to attend
a meeting date to be arranged.
5.2.4
Details of the new, faster broadband to be added in the Pump to encourage more
to respond to the vote.
6. REPORTS: The enclosed Committee reports to be
adopted.
6. 1. Environment dated 11th October 2010 signed by Cllr Pickard.
6.1.1 Re PI.3 CCTV demo in November
Cllr Ambridge and Wills to attend.
6. 2. Planning Liaison dated 11th October 2010 and 25th
October 2010 signed by Cllr Wright.
6.2.1 Cllr Ambridge to attend the
transport meeting
C/Cllr
Wilmshurst is speaking to Brian Short about Station Road works and Cement
works development. The Clerk to also
report to the enforcement officer re conditions of the development which appear to have been broken already.
6.3.
Finance and General Purposes dated 25th October 2010 signed by Cllr
Wills
6.3.1
The high interest deposit account was discussed in full
Cllr Wright proposed that the budget
meeting (15.11.10) be given full authority to determine the amount that should be placed and the term.
Seconded by Cllr Young. All in
favour.
6.3.2
Letter was signed to CPFMC re agreement.
6.3.3
To discuss and decide on partnership working The Clerk is waiting for a
response from HMRC with regard to the
VAT implications.
6.3.4 Additional Bills for Payment Cllr Dix proposed
to approve the bills. Seconded by Cllr Young.
All in favour.
Royal British
Legion - Poppy Wreath £ 50.00
B G Hutton
Whites Field work £ 360.00
R B Pickard WFCH
cleaning £
125.00
Playdale
playgrounds dome caps £ 21.15
Sow n Sow
gardening £
337.15
Gardening Delights
food waste bags £
310.20
AJ Heating
boiler service at office and WFCH £
100.00
BTCV Windmill
Insurance £ 251.54
Simon Griffiths
mower works for CPC and Church £
250.17
British Gas WFCH £ 21.69
The Village Centre
grant new tyre £
137.08
Liners, Bags and
Sacks clear bags £ 131.09
Arval Fuel
Direct Debit £ 110.81
DX Projects web
site updates £
58.75
Blanchford
equipment £
164.34
Arval Fuel
Direct Debit £ 193.14
Bulk Payment £4603.61
OCC Superannuation
Fund £1390.64
Post Office CIR £1465.30
CYFC Paint for
Whites Field Community Hall £ 167.55
Cllr Pullen
proposed to reimburse cost of paint in full to CYFC, seconded by Cllr Wright.
All in favour.
28. WRITTEN REPORTS FROM DISTRICT
AND
C/Cllr Wilmshurst
reported on the review of subsidised bus services and importance of meeting to
be attended to be attended by Cllr Ambridge.
C/Cllr Wilmshurst
reported on major changes in OCC with adult social care meetings arranged for
Didcot, Abingdon and Banbury but none to date in the rural south an
invitation to be handed out to all councillors by email.
29. OUTSIDE REPORTS FROM PARISH
COUNCILLORS
No questions
30. OPEN FORUM: No public were present
CHAIRMAN
CHINNOR PARISH COUNCIL
Minutes of MEETING
of the Planning Liaison Committee
held on Monday 22nd November 2010
Present: Cllrs Andrews, Ambridge, Haywood, Pickard, Pullen, Wills, Wright
(Chair) and Young.
APOLOGIES: Cllr Mantle (personal),
Marfleet (OALC), Dix (personal),
DECLARATION OF INTERESTS: Cllr Young re PC4 (on CYFC)
PLANNING APPLICATIONS: None
PLANNING DECISIONS: Approvals: Noted
P10/E1414 Two storey rear extension and part conversion of
existing garage into habitable accommodation at 24 Beech Road.
P10/E1444 Single storey extension to side and rear of bungalow
at 34 Rectory Meadow
PLANNING DECISIONS: Refusal: Noted
P10/E1361 Removal of existing single storey side garage and store. Proposed side
and front 2 storey domestic extension, with single storey entrance porch and
rear single storey garden room at 48 Glynswood.
PLANNING CORRESPONDENCE
PC.1 To discuss again name for new development on High Street we suggested
Treverne Court and the developer wants you to reconsider for Treverne
Courtyard. Approved.
PC.2 Update was given by Cllr Ambridge on recent productive bus meeting
attended. The Line 40 bus is not an OCC run service, it is run by Bucks County
Council. OCC are unsure on Bucks plan with this route: alternative routes for
this bus were discussed incase Bucks pull the service. OCC may be able to pick
up the costs of the route from Thame to High Wycombe, via Chinnor but not
stopping in Stokenchurch. If this is the case an alternative route to High
Wycombe may be considered. No decision can be made until Bucks have announced
their plans.
Cement works
developed was discussed and no further information was available at this point
for a bus route through the development. More information will be forwarded
from OCC once made.
All councillors
present agreed we need to support the Line 40 route as much as possible.
New signs being
put up soon on all bus stops advising of consultation.
All questionnaires
returned have been sent off by The Clerk and now waiting for response.
Letter from
resident was read out and discussed in full with a view to change the location
of the 2 bus stops on Lower Road. The Clerk to forward letter to the bus
company as they are responsible for moving the stops.
PC.3
Consultation on concessionary fares scheme including companion passes.
OCC now have
responsibility of this scheme and using SODC as agents to run the scheme.
PC.4 The CYFC proposal to replace current storage on Whites Field was
discussed following contact with SODC planning department. It was agreed
planning is not required in our opinion. Current photos of what is there to be
taken by Cllr Young and emailed over before works progress.
CLERKS REPORT:
CR1
Letter from PCSO Jackie Madden re securing the position of PCSO. The Clerk to
reply on behalf of the Council to support the PCSO scheme and to note our
financial input and the Councils requirement to be included in future
discussions.
CR2
Carols round the tree on Christmas Eve and proposed road closure request by
Thames Valley Police was discussed. The Clerk to find out if it is possible to
close Keens Lane and Cllr Wills to contact the Inspector at Thame Police
Station before a final decision is made. Concerns were raised that the event
may be cancelled if a road closure is not allowed as Thame Valley Police have
advised the organiser that she would be fully responsible for any accidents.
The Clerk to contact the organiser and make sure that adequate procedures and
marshalling will be in place.
CR3
Christmas Working: Office Closed 3pm, 23rd December re-open 4th
January
Workshop staff to
work 2 hours between them: 26th
& 28th Dec
Workshop staff to
work 6.30am to midday: 29th
31st Dec till midday
Workshop staff to
work 2 hours between them: 2nd
Jan
CR4 Letter
of thanks from Chinnor Royal British Legion for the Remembrance Day Parade.
CR5 Letter
from Mr Moore of SODC re Cement works development the roundabout should be completed
soon and all development is now moving forward.
CHAIRMAN
CHINNOR PARISH COUNCIL
Minutes of MEETING of the Environment Committee held on Monday 8th November
2010.
Present: Cllrs. Ambridge,
Dix, Haywood, Mantle (in the chair), Marfleet, Pickard, Pullen, Scarborough,
Wills Wright and Young
APOLOGIES: Liz Folley, Cllr Andrews (SODC), Bird
DECLARATION
OF INTERESTS: None
Keith Stenning
from OCC Highways Dept was present to report on recent changes to the Highways
department and how the Parish Councillors could help with continuing o do the
area reports.
Thanks were given
by Keith for the pro-active approach of the council towards helping keep the
roads safe in this community.
Currently 2
technicians work in this area to respond to hazardous reports.
Traffic team still
currently exist.
When the council
report their quarterly reports to do so in the following 3 grades:
1) Real safety defects category 1 need
repair within 7 days: to include trip hazards, pot holes, cycle hazards etc.
Highlight if this can cause problems to the elderly or young children etc.
2) Less hazardous defects need repair within
28 days
3) Projects we wish OCC Highways to attract
bidding for i.e. road markings etc
Detailed guidance
sheets of these 3 categories will be emailed through soon.
All area reports
of defects emailed will be the responsibility of OCC Highways to repair no
comeback on the Council at all.
Keith Stenning
suggested it would be fine, in his opinion, for residents to clear their own
drives of snow and ice in the winter, as long as they cleared it to the best of
their ability.
OCC Highways will
road grit the main roads to the motorway and through the village only (Oakley
Road, Thame Road, Station Road and Lower Road) Due to cuts no more roads will
be gritted. No pavements will be gritted at all by the Highways team.
Particular areas
in need of attention were discussed Henton and Emmington and the Crown
roundabout all these 3 are in for bidding and an answer is due at the end of
the year.
Cllr Mantle
thanked Mr Stenning for attending the meeting.
PLAY AREAS
PA.1.Play
Area reports will be given by Cllr Scarborough soon.
AREA ALLOCATIONS
AA.1 All area reports due after the above guidance is received.
PARISH IMPROVEMENTS
PI.1 Tree Preservation Order: 29/2010 Walnut Tree at 73 Lower Icknield Way
and a Willow tree at 71 Lower Icknield Way. Noted.
PI.2 The purchase of salt for pavements was discussed. Cllr Pullen proposed
we purchase 2 tonnes from OCC Highways at £75.00 per tonne. Seconded by Cllr
Haywood. Cllr Pullen, Ambridge and Dix to look at areas we currently grit to
see if improvements or changes could be made and then a list will be put into
the Pump to advise residents.
OTHER MATTERS
OM.1 ORCC Review passed to Cllr Dix
OM.2
The Playing Field passed to Cllr Pullen
OM.3
Chalk and Trees passed to Cllr Scarborough
OM.4
Whats on in the Chilterns passed to Cllr Haywood
OM.5
Cllr Mantle reported recent planting at Estover Way over 200 plants have been
planted by Liam Nairn and Sam.
OM.6 Monkey bars costing to be looked into for Conigre play area.
CHAIRMAN
CHINNOR
PARISH COUNCIL
Minutes of MEETING of the Finance and General Purposes Committee held on
Monday 22nd
November 2010
Present: Cllrs Andrews, Ambridge, Haywood, Pickard, Pullen, Wills, Wright
(Chair) and Young.
APOLOGIES: Cllr Mantle (personal),
Marfleet (OALC), Dix (personal),
DECLARATION OF INTERESTS: None
FINANCIAL AND POLICY MATTERS.
FPM1
Cllr Wills proposed to approve the budget update, seconded by Cllr Wright. All
in favour.
FPM2
Cllr Haywood proposed to approve the bank reconciliation, seconded by Cllr
Wills. All in favour.
FPM3
Cllr Pickard proposed to approve the budget for 2011-2012 as per emailed
16-11-10 following questions and a full discussion on several topics from the
councillors present, including the allocated grant funds being less than
previous years and possible election costs next year. Seconded by Cllr Haywood.
All in favour.
Cllr Haywood suggested a newsletter be produced in January to advise the
community and also the Clerk to contact all the local organisations directly
who may be affected. Specific subjects
to be reviewed in detail in next years discussion include inflation,
allotments and Whites Field.
FPM4
Cllr Wright proposed the precept for 2011-2012 remains the same at £233220, seconded
by Cllr Ambridge. All in favour.
FPM5 Investment account recommendation for £100,000.00 to be invested for
6 months proposed by Cllr Wright, seconded by Cllr Wills. All in favour.
FPM6 Memorandum of understanding for partial funding of PCSO: £16532.00.
Proposed by Cllr Wills, seconded by Cllr Pickard. All in favour. To be signed
following the Full Council meeting.
GENERAL
PURPOSES
GP.1 To agree meeting dates for 2011 all agreed.
GP.2
Allotment update given by The Clerk. The lease is still waiting to be signed
and a message has been left with Mr Boddy who has not yet replied. It was
agreed that the allotment should be registered with Land Registry. Cllr Haywood
proposed and Cllr Wright seconded.
GP.3
Removal of unauthorised signs agreement agreed not to be signed. The Council
agreed the residents can put up cat and dog posters for a 2 week maximum before
removal. Posters with an event date on can be removed after the event. The
Clerk must be made aware and agree to removal of posters before they removed by
any members of staff. To be clarified at the next Policies meeting on 29th
November.
A possible
resident complaint may be sent regarding removal of posters in the village.
GP.4
The photocopier for the office was discussed as the lease expires next year.
The Clerk has done some investigation and a possibility of purchasing one after
the lease expires was discussed. Cllr Wills proposed the Council wait until
after the lease has expired before we look at various options, seconded by Cllr
Andrews. All in favour.
GP.5
Update on website was given by The Clerk following a meeting with DX Projects.
A new design web site is being looked into.
ACCOUNTS FOR PAYMENT :The following accounts were proposed for approval for
payment by Cllr Haywood. Seconded by Cllr Pickard. All in favour.
Blanchfords
equipment 70.21
SODC Dog hygiene
bin empty from 01.01.10 to 30.09.10 445.32
Festive Lights Christmas:
icicle light purchase 1349.90
Thames Water
WFCH - DD
83.76
Thames Water
S&SC DD 345.98
Thames Water
Office
20.95
Mr Marshall
Windmill safety equipment
173.71
DE & BE
Phillips spraying of playing fields
587.50
Shell Gas Direct
office 115.52
DX Projects web
page updates 58.75
Mill View Nursery
planting 215.82
BWFP planting
for Estover Way (grant received from FOTE) 102.23
Grundon Waste
waste wheelers 69.53
CHAIRMAN
CHINNOR PARISH COUNCIL
Minutes of MEETING of the Planning Liaison Committee held on Monday 8th November
2010
Present: Cllrs. Ambridge, Dix, Haywood, Mantle, Marfleet, Pickard, Pullen,
Scarborough, Wills, Wright (in the chair) and Young.
APOLOGIES: Liz Folley, Cllr Andrews
(SODC), Bird
DECLARATION OF INTERESTS: None
Terry Devine
reported to the Council about replacing the storage for CYFC on Whites Field.
Currently they
have one shed, one old meat container and an old concrete garage the proposed
new storage would replace all 3 and be one stable block to include tractor
storage, pitch marking equipment and the 6 a-side equipment along with all the
day to day equipment.
The proposed
stable block is of a top grade quality, double lined and cladded with a
galvanised pitched roof. Guttering front and back will be included with down
pipes and preserved in a golden brown. A concrete platform will be around the
front of this temporary building.
The Council
approved, in principal for the new design but The Clerk to enquire with SODC
about the need for planning permission or a certificate of lawful development.
PLANNING APPLICATIONS
P10/E1156 For info only. Revised plans for Alpen Rose, Henton. Noted.
P10/E1215 Amended details. Erection
of 14 dwellings including 5 affordable units at land at Siareys Yard,
P10/E1515 Erection of single storey side and rear extension and
front porch at
P10/E1565 Double glazed conservatory to rear elevation at
P10/E1597 Variation of condition 5 (permitted delivery hours) of
planning permission P93/N0291 to allow an extension of time of permitted
delivery hours to: 6am to 6pm Monday to Friday and 6am to 3pm Saturday and 7am
to 1pm Sunday and 6am to 5pm Bank Holidays at the Co-Op, 36 Oakley Road for
Midcounties Cooperative Ltd.
Recommendation: Refused: Reasons: Un-neighbourly and
inappropriate.
PLANNING DECISIONS: Approval as follows was noted
P10/E1306 Proposed replacement dwelling, with demolition of the
existing bungalow: reduction in formation levels: alterations to vehicle and
pedestrian access: provision of garden store and pergola: external garden
landscaping at High Banks,
PLANNING DECISIONS: Certificate of Lawful use or
Development. Noted
P10/E1308/LD Kilconnel Kennels, Henton.
PLANNING DECISIONS: Refusal of Certificate of Lawful
use or Development. Noted
P10/E0216/LD Land at Drovers Farm, Henton
PLANNING CORRESPONDENCE
PC.1 Proposed name for new development at
CLERKS REPORT: Report
CR.1
SODC Enforcement Ref: EE10/179 Erection of fence in excess of permitted
development criteria at Duck Cottage,
CR.2
Enforcement letter re conservatory and solar panels at
CR.3 Good Neighbour Scheme It was proposed by Cllr Haywood and seconded by
Cllr Mantle to put a survey in the next Pump to ask residents of their feelings
of the need of such a scheme.
CHAIRMAN
OUTSIDE REPORTS
February 2010
Community Day at
Attended by: Cllr. Andrews, PCSO Jackie Madden & the Clerk, Liz
Folley.
Working with year
8 students to identify their needs and fears in the community.
The main issues
for Chinnor were
·
Alleyways fear of older youths hanging around and feeling
intimidated. Request for more lighting in these areas.
·
PlayAreas they are disgruntled that the play equipment is
predominantly for under 12 year olds and that they get moved out of the area by
the police. Particularly unhappy that they cannot play ball in the
·
Litter Bins they feel that more are needed and particularly
at Bus Stops
·
Whites Field gathering and intimidation by young people with
vehicles, smoking and drinking.
·
Speeding; Mirror
suggested on
This was the 2nd
year that we have been involved with this event. It enhances partnership
agencies working together and displays to the students that they do have a
voice and their concerns matter. It was encouraging to know that the children
like living in Chinnor and have good knowledge of what is available for
them. The community day provides an
excellent situation for networking with this age group and I hope more
councillors will be encouraged to attend next year.
OFA Meeting
attended by Terry Devine on 4th December with regard to obtaining
the Community Club Charter for CYFC.
Terry presented the CYFC development plan and discussed funding of
Sports Club refurbishment with them.
OFA said we are
top of their list for funding and they still have £300,000 in this years
budget to allocate by end March. The OFA
has seen the PFMC outline plans for the refurbishment and have requested
As the OFA could
make such a vital contribution to the project, Roger said he would prepare a
design statement and put together estimated costs for the building work, so
that Terry has them for the next meeting on 4th Feb
Despite
arrangements being made for a December meeting, then January, Syzergy have been
unable to attend meetings, although Kevin said he had had a number of emails
from them. Terry Devine is to assist
with liaison as he feels he will definitely need their assistance in the near
future.
The Christmas
raffle had raised £500 and it was proposed that another raffle should be
organised in the next few months, possibly on Colin Gain Day in July
Kevin had
obtained application forms re BIFFA funding (up to £50K available) but need to
enrol as an environmental body. Mark
took the forms to review.
Roger had
provided estimated costs of £37,670 for the extension.
Next meeting Wed 24 Feb 8pm
Local Parish Council meeting on 27th
January 2010
Attended by: Liz Folley and Jo Wills
The meeting was held in
Members from Long Crendon Parish Council, Tetsworth Parish Council and Thame Town Council were present. The attendance was poor and more local councils will be invited and urged to attend.
We discussed the consultation experiences in each local council regarding play areas and youth shelters: all areas appear to suffer from similar anti social issues and concerned residents.
Allotment holdings were discussed: the tenancy agreements, price per sq metre or pole and the NSALG Society who can help with any issues which may arise.
The Thame Town Major mentioned about a Public Transport meeting and requested a representative of each council attend each of these meetings to improve our public transport in the area. Each council should have a voice at these meetings which are held quarterly at County Hall. The next PT meeting date to be May time.
Next meeting to be held on Wednesday 28th
April 2010 at 2pm in
The meeting will welcome all Clerks and Councillors.
Playground inspections carried out
by Cllr Nigel Ambridge
January 2010
Conigre
play area
Outer cover of chain on nest swing is damaged needs repair to avoid finger trapping
Climbing frame rope net area needs attention on the joints and red guard rail has loose screws
See Saw ground below see saw is damaged and needs repair.
OCC
REPORT Summary
C/Cllr
David Wilmshurst
Budget 2010 2011 Final meeting Feb 9th need to
balance current economic issues against retaining front line services and
holding down Council Tax. Latest Government proposals free care for the
elderly finance likely to fall upon local authorities to fund. (Maybe we
should move to
Youth Service Two meetings in process of being arranged Chinnor
Youth date dependant upon Malcolm Orgill return from sick leave. Youth in the
Rural South original date snowed off new date to be finalized
106 Developer Funding recent workshop indicated
that a new Community Infrastructure Levy is being considered by
Government more will be known in April
OCC Highways new contract about to start with an aim to work more
effectively reducing admin costs.
Bus Service Chinnor Princes Risborough 320 limited anti flow
journeys being introduced details with Chinnor PC
OCC Local Transport Plan 3 (LTP3) currently in
consultation phase.
Chinnor Hill Traffic Calming in discussions with officers
awaiting final planning sign off to release 106 funding or draw forward other
106 funding
Station Road land outside Dr Surgery following a number of
complaints OCC to clear rubbish generally tidy up. PCSO has been advised and
will again focus on the area.
Bowls club meeting at Whites Field
Saturday 30th January 2010
Attended by: Tony Wills, Nigel Ambridge, Terry Devine,
Keith Rogers and B Hines
2 sites on Whites Field were identified for the new
outdoor short mat bowls area:
1)
Adjacent to rear of windmill
2)
Corner of field by the large mound of soil from the MUGA
Corner of field by the spoil is the favourite location
BUT the soil will have to be removed, at a Parish Council expense approx
£8000.00
Bowls club funding on track and looking to start works
in approx 6 months.
Village Hall monthly report
Submitted by Geoff Andrews
The Hall is moving steadily toward completion the Committee were
hoping to join Chinnor Beerfest to hold a grand opening for reasons of
Insurance and Planning restrictions we have had to postpone for a few weeks,
very frustrating for all concerned but will no doubt make the opening all the
more enjoyable when it arrives. We are actively seeking new members for the
Management Committee. A job that is not too onerous as we are heading towards
the completion of phase one., A fresh push is required to find funds to see
phase two and the completion of the project completed. This should be a very
exciting time. Although we have been most fortunate in having Martin Reed in
the chair through our troubled spell, Martin and Dee are looking to finding
challenges anew in
The commitment
to committee members is currently one meeting a moth lasting about one hour
should you feel you could help, just turn up at our AGM IN The Village Hall
7.15 pm Friday, not our usual meeting night, 19th February. Looking forward to
seeing droves of you there
Geoff Andrews
South Oxfordshire District Council report
Submitted by D/Cllr Geoff Andrews
Thame Community Action Day - interesting and worthwhile day I have subsequently emailed Dianne to suggest a short introduction of about 15 minutes the day before, would I fee, l ease excitement and calm students down somewhat when session starts
District Councillors have been busy of late in meetings to set Council Tax for coming year this must be finalised at Full Council Meeting in February. I intend to attempt getting article in next Pump re. Waste collection problems
Geoff Andrews
Elected member Chinnor Parish and South Oxfordshire District Councils
26 Glynswood
Chinnor OX39 4JE