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Clerk:  Mrs. Liz Folley. Assistant Clerk: Mrs Jo Wills

Minutes of the Full Council held on 6th February 2012


PRESENT: Cllrs. Ambridge, Haywood (in the chair), Higgs, Lloyd, Marlow, Pickard, Scarborough, Williams and Young.  Also present: C/Cllr Wilmshurst, D/Cllr Hood

PCSO Jacky Madden was also present



  1. 1.  APOLOGIES: Cllr Wright, Cllr Mantle, Cllr Bird, Cllr Fowler
  2. 2.  DECLARATION OF INTERESTS:            Cllr Williams - P11/E2119 – acquaintance of the applicant

                                                                   Cllr Pickard – additional payments – RB Pickard payment


  1. 3.  OPEN FORUM:  8 members of the public were present.

A resident attended the meeting regarding the Playing Fields and the concerns over recent actions taken – the use of the field for dog walkers – should dogs be on leads or even inside the playing fields? Cllr Haywood explained the Chinnor Playing Fields Management Committee run the area and each sports club who uses the field has a representative on the committee, plus two members who do not belong to a sports club. A lease was been granted by the Parish Council over three years ago to the CPFMC. When the new pitch was being built the Council assisted in applying for grants and a joint group was formed to aide this. The Council feel dogs should be walked on a lead around the edge of the field only – all dog owners should pick up after their dog.

The residents feel the “recreational use” of the field has been forgotten and only organised sports are being held on the playing fields. A request for the Parish Council to support and stand up for the residents.

Cllr Haywood explained some of the fencing will be removed very soon and the remaining fencing will be removed after the end of the football season each year.

The resident also commented on the foul language heard from the football pitches during matches.


PCSO Jacky Madden attended the meeting to give a brief update on recent community matters.

Cllr Lloyd asked about the rumoured trouble from the Kiln Lakes estate – PCSO Madden reported that the new development is on the Neighbourhood team patrol plan on a regular basis – two reported incidences have been reported many months ago. No recent reports have been made. The railway car park has been fenced off and this has stopped any youths parking – the car park is a private car park.

If any issues are a concern a crime number has to be allocated by reporting all concerns to 101.

Cllr Haywood enquired about a large group of youths walking around the village of an evening – this group has been stopped by PCSO Madden and questioned.


  1. 4.  MINUTES: Minutes of Full council meeting 9th January 12 were approved and signed by Cllr Haywood.

Proposed by Cllr Lloyd, seconded by Cllr Pickard. All in favour.



OM.1 The format of the Annual Assembly on 23rd April 2012 – it was agreed to hold a Showcase as per the past two years and also promote the community Led Plan. The Clerk to book the date with the Village Hall.

Proposed by Cllr Pickard, seconded by Cllr Ambridge.

OM.2 Concerns were discussed over the HGV travel on the B4009 – Thame has been removed from the junction 6 signage on the M40 to reduce HGV travelling through the villages – this has helped. Mr Gibbons will produce a letter and the Parish Council agreed they would support the cause with a joint letter.

OM.3 The purchase of bunting and flags was discussed and agreed – quantity to be agreed. Pete Gibbons will put some along Robert House.

OM.4 Cllr Lloyd reported on a Flag for Chinnor – A recommendation for a 10m flag pole made from fibreglass – including St Georges and Union Jack flag – the cost of this would be £959.00 including installation at the most – three quote have been obtained. Locations could be either war memorial or Churchyard – it would need to be discussed with the Church for someone to be responsible to fly the flag.

Cllr Haywood assured the Church would be interested and may contribute towards the cost.

Cllr Haywood and Cllr Lloyd to discuss location. All in agreement with the principle.




A full structural survey for the Sports and Social Club has been received


7. REPORTS: The enclosed Committee reports to be adopted.

7. 1. Environment dated 16th January 2012 was signed by Cllr Scarborough

7.1.1 The Clerk reported a meeting has been held regarding the 2012 Guide – a Guide would be ready for distribution by the end of May – funding would not include Royal Mail postage so we would have to distribute ourselves. Front covers are being discussed and a possible photo competition.

All were in agreement so the letter to send to local businesses was signed by The Clerk.

  1. 6.  2. Asset Committee dated 16th January 2012 was signed by Cllr Scarborough
  2. 7.  2.1 The work party will be re-arranged for Hill Road Rec due to poor weather conditions.

7.2.2 The CIF grant for the youth club was not agreed and ratified, this to be deferred for agreement until a further meeting – proposed by Cllr Higgs and seconded by Cllr Williams. All in favour.

7. 3. F&GP dated 30th January 2012 was signed by Cllr Ambridge


  1. 8.  4. Additional Bills were approved for payment: Proposed by Cllr Williams, seconded Cllr Scarborough.

DX Projects – web site updates                             30.00

Arval fuel – Direct debit                                     199.75

Sow n Sow – gardening works                             150.00

Post Office – CIR                                            1457.01

RB Pickard – cleaning                                          90.00

Lyreco – stationery                                             65.34

Peter Bennett – S&SC survey                             600.00

OALC – training                                                  42.00

Helpful Hiring’s – equipment                               37.02

J Wills – expenses                                                16.80

Mr M Gomme – hedge cutting                            250.00

GT Securetch – trackers                                                 600.00

British Gas – WFCH                                           109.02

British Gas – Hill Road Rec                                  52.62

OCC Pension fund                                            1398.22

Bulk Payment – February                                 4773.59

E. Folley – credit card                                        868.04

Kevin Moore – replacement cheque                     80.00

7.4.1 Payments were approved by the Partnership Working Arrangement re Playing Fields.

John Moore Heritage Services                              424.80

Upfield Developments                                         432.00

Arena Seating                                                     3585.60

BG Richardson                                                 13584.00


8. PLANNING CONSULTATIONS RATIFIED:  Decisions made on the following:

P11/E2119 Proposed replacement dwelling with detached garage: with demolition of the existing bungalow; alterations to vehicle and pedestrian access at 9 Church Lane

Resident comments and the applicants and Architect comments were considered.

Recommendation from Chinnor PC: Objection: un-neighbourly, over development and loss of light.

Proposed by Cllr Pickard, seconded by Cllr Higgs. 5 in favour of objection, against 3, abstained 1

P11/E2052/RM (Reserved Matters) Submission of reserved matters (access, appearance, landscaping, layout and scale) in relation to the conversion of a public house into four self contained apartments with associated parking and communal gardens. Erection of a two storey rear and single storey extension. Erection of a single storey infill extension to front elevation at 49 Lower Road.

Recommendation from Chinnor PC: Approval

P11/E2100 LDP (Lawful Development) Proposed garage at The Farm House, Henton

Recommendation from Chinnor PC: Approval

P11/E2106 Construction of a single storey conservatory at the rear of the property at 31 Beech Road

Recommendation from Chinnor PC: Approval

P11/E2195 Single storey front extension, conversion of garage to living accommodation at 64 Middle Way

Recommendation from Chinnor PC: Approval



P11/E0166 Demolition of existing two storey detached dwelling and ancillary outbuildings. Erection of 4 x 2bed semi detached dwellings, 2 x 3 bed detached dwellings, 3 x 4 bed detached dwellings. Alteration to existing accesses (as amended by drawings) at Wheatfield, 64 Lower Icknield Way.

P11/E1803 Erect a white UPCV conservatory in the rear garden at 18 Beech Road.

P11/E1890 Single storey extension to existing sports pavilion to provide additional changing rooms at The Playing Fields, Station Road.

P11/E1903 Extension to hall to provide improved facilities for community users at Whites Field Hall.

P11/E2009 Conversion of garage to provide bed area and shower / toilet facilities for a disabled person with open porch and wheelchair store. Erection of pitched roof over existing front flat roofed area at 33 Glynswood.



P11/E1908/LB Internal alterations comprising replacement render to living room wall at 4 Station Road

P11/E1934/LB Replacement of approx 300mm of Oak tie beam and similar length of principle rafter at joint with corner post on right hand side of front gable and replacement of small amount of the top of the corner post and the wall plate end at Henton Lodge Farm, Henton.



P11/E1847 Replacement dwelling, with demolition of the existing bungalow; reduction in formation levels; alterations and pedestrian access; provision of garden stores and greenhouse at 14 Keens Lane

P11/E1947 Demolition of existing garage and erection of two storey side extension and single storey rear extension at 48 Station Road





Written reports in the minute file and emailed to all Councillors

C/Cllr Wilmshurst reported on a cabinet meeting on 14th February regarding the locality fund – OCC officer comments states that there is nil income from the youth club. Parish Council have confirmed they are also contributing £10,000.00 towards this – The Clerk to confirm this by email to C/Cllr Wilmshurst.




Written reports in the minute file and emailed to all Councillors







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