CHINNOR PARISH COUNCIL
Minutes of MEETING of the Finance and General Purposes Committee held on
Monday 30th April 2012
PRESENT: Cllrs. Bird, Haywood, Higgs, Lloyd, Marlow, Pickard (in the Chair), Williams, Wright and Young.
APOLOGIES: Cllr Mantle, Cllr Scarborough, Cllr Fowler, Cllr Ambridge
DECLARATION OF INTERESTS: Cllr Young – FPM7 – CYFC grant
FINANCIAL AND POLICY MATTERS.
FPM.1 Cllr Lloyd proposed to approve the bank reconciliation. Seconded by Cllr Wright.
FPM.2 Cllr Williams proposed to approve Petty Cash and Imprest account. Seconded Cllr Lloyd.
FPM.3 Proposal by Cllr Haywood to increase the salary by 2% from the 1st April 2012 for the manual staff only in line with SODC. Seconded by Cllr Bird.
FPM.4 The Council to look into replacing the cycle rack in Church Road outside the Doctors surgery and shops. The land owners to be sought and asked permission.
FPM.5 The Clerk reported on the energy Audit which took place on Wednesday 25th April at Whites Field. A report is due to be sent through soon.
FPM.6 To confirm that CYFC will be paying half the Whites Field electricity bills each quarter.
FPM.7 Following the presentation from Terry Devine re CYFC recommendation for grant to be provided. Cllr Haywood proposed up to £5000.00, seconded by Cllr Higgs. The Clerk to contact Terry Devine and discuss the best way forward.
FPM.8 To confirm purchase of posts for the high street:
8 x 4x4 posts at 1.8 metre length = £ 74.00 plus V.A.T
15 bags of Postcrete = £105.00 plus V.A.T
Labour (Mr Barry Hutton) = £320.00 nil V.A.T
Proposed by Cllr Wright, seconded by Cllr Bird. Works to commence soon.
FPM.9 Quotes were discussed for Pear Technology and Simon Escreet re Mapping assets.
Cllr Wright proposed the Simon Escreet quote be accepted, seconded by Cllr Marlow.
GP.1 August Bank holiday update. Events planned are:
Wednesday 22nd August 8am to 4pm Pulse Holiday Club
Wednesday 22nd August 5pm to 11.30 Quiz night hosted by the Senior Citizens fundraisers
Thursday 23rd August 8am to 4pm Pulse Holiday Club
Thursday 23rd August 5pm to 11.30 Village Centre event to be confirmed
Friday 24th August 8am to 4pm Pulse Holiday Club
Friday 24th August 5pm to 11.30 Casino Evening hosted by Children in Touch
Saturday 25th August All day Chinnor Beer festival
Sunday 26th August 8am to 12 Combined Church Service
Sunday 26th August 2pm to 6 Kids Science Show by Community Swimming Pool
Monday 27th August All day Flower and Produce Show
Security – Cllr Bird to try to arrange one night security to reduce the costs.
The toilet order was confirmed: arrive on 21st August and collected on 28 August. 9 bay trailer and 1 disabled cubicle with 2 services over the hire period at a total cost of £1860.00 incl V.A.T
The marquee order was confirmed: to be erected on 21st August and collected on 28th August – identical marquee to 2011 at a cost of £3458.00 plus V.A.T
The marquee location on the Playing Fields was confirmed following a recent site visit.
GP.2 Proposal by Cllr Wright that the Parish Council takes no further action on the No Cold Calling Zones (as per email sent on 23rd April), seconded by Cllr Williams.
GP.3 Update from the Joint Working Group re New Pavilion was emailed. Mr Alex Bond is to attend the next Planning Committee meeting at 7.30pm start for the presentation.
The Terms of Reference for the new Community Project (New Pavilion) Committee was agreed.
Recommendation for a Standing Order to be added at the Annual meeting was agreed.
The CPFMC AGM was discussed and potential new members of the committee were discussed.
GP.4 The Annual Assembly and showcase was reviewed. The Council thanked Liz and Jo for organising the event so well. The hall was much smaller so more intimate and focused on specific points. The attendance was quite low but it did work well.
We had one question returned regarding seating and a notice board at the Old Kiln Lakes estate.
Possibility for the 2013 Showcase was a Saturday morning showcase – to be investigated.
GP.5 In preparation for the Statutory Annual meeting to be held on 14th May the following to be discussed and thought about prior to the meeting:
To Review allotment rents – currently £505 per annum – to remain the same
To Review Spending limits (SO58) currently A = £5000.00 and B = £20000.00 As per Standing Orders item 58a – the Clerk to investigate.
To Review Councillors Remuneration currently band 2 = £259.90 – to remain the same
GP.6 Skate Park – Cllr Higgs reported on a recent site visit with the Clerk and contractor – the prices is £7000.00 for the half pipe plus the Parish Council grant to pay for the pathway and hard standing. The Skate Park Group will continue fundraising for slabs. The site will be Station Road side of the Playing Fields, in the corner of the field. The half pipe to be ordered now the siting is confirmed – a contract is required. The lead time is for installation in June.
The Clerk has information that anything under 4m does not require planning permission.
ACCOUNTS FOR PAYMENT
The following accounts were approved for payment.
- John Lee Construction – Whites field tarmac 3918.00
- ORCC Membership – annual membership from1-4-12 to 31-3-12 30.00
- TLC Southern Ltd – Windmill grant 301.88
- British Gas Business – electric for Hill Road Rec 7-36-12 to 21-3-12 32.34
- Blanchford Supplies – equipment 45.55
- Blanchford Supplies – equipment 16.67
- Blanchford Supplies – equipment 47.40
- E Folley – expenses 21.29
- Arval fuel – 23-3-12 to 11-4-12 260.75
- BES Electric – Office electric for period 15-3-12 to 15-4-12 40.41
- British Gas Business – WFCH 25-1-12 to 31-3-12 289.19
- British Gas Business – Equipment store 21-3-12 to 31-3-12 62.65
- DX Projects – web site updates 30.00
- Grundon waste – waste wheelers empty to 31-3-12 86.84
- ARD – S&SC survey for demolition / refurbishment 390.00
- LT Illuminations – bunting 61.32
- Sow n Sow – April works plus Playing fields seeding 380.00
- Gardening Delights – food waste bags 267.60
CR.1 To confirm bunting to go up soon – Cllr Williams and Cllr Young have organised this with the shops / premises to put bunting up.
CR.2 Quote from Sow n Sow for summer beds – approx £400.00 – concerns from Sow n Sow about the broken tarmac along the side of the Parish Council offices in Duck Square.
Proposed by Cllr Haywood and seconded by Cllr Lloyd.
Cllr Pickard proposed we purchase plants at a cost of £500.00 for the Playing Fields area. It was agreed to wait until more information and the skate park is installed first.
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