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 CHINNOR PARISH COUNCIL

MINUTES of the STATUTORY ANNUAL MEETING on Monday 14th May 2012

 

PRESENT: Cllr’s Ambridge, Fowler, Haywood, Higgs, Lloyd, Mantle, Marlow, Pickard, Scarborough, Williams, Wright and Young.  C/Cllr Wilmshurst, D/Cllr Hood

APOLOGIES: Cllr Bird

DECLARATIONS OF INTEREST:  Additional Bills: Cllr Pickard – RB Pickard

 

  1. 1.  ELECTION OF PARISH COUNCIL CHAIRMAN:       

Cllr Wright proposed Cllr Haywood. Seconded by Cllr Marlow. All in favour

 

  1. 2.  ELECTION OF PARISH COUNCIL VICE-CHAIRMAN: 

     Cllr Haywood proposed Cllr Wright. Seconded by Cllr Young. All in favour

 

  1. 3.  COMMITTEE STRUCTURE:

 


Planning Committee

Steve Bird

Pat Haywood

Sara Higgs

Lynn Lloyd

Sandy Marlow

Mark Scarborough

Robin Williams

Martin Wright

 

Environment Committee

Nigel Ambridge

Steve Bird

Helen Fowler

Pat Haywood

Sara Higgs

Fiona Mantle

Mark Scarborough

Robin Williams

Martin Wright

 

Community Project (New Pavilion)

Steve Bird

Pat Haywood

Maxine Pickard

Martin Wright

Dave Young

 

 

Assets Committee

Nigel Ambridge

Pat Haywood

Fiona Mantle

Maxine Pickard

Mark Scarborough

Robin Williams

Martin Wright

 

F&GP Committee

Nigel Ambridge

Steve Bird

Pat Haywood

Sara Higgs

Lynn Lloyd

Maxine Pickard

Mark Scarborough

Robin Williams

Martin Wright

Dave Young

 

 

 

 

 

 

  1. 4.  ELECTION OF COMMITTEE CHAIRMEN:

Planning Committee: Cllr Ambridge proposed Cllr Wright, seconded by Cllr Young

F&GP Committee: Cllr Lloyd proposed Cllr Ambridge, seconded by Cllr Wright

Environment Committee: Cllr Fowler proposed Cllr Scarborough, seconded by Cllr Pickard

Asset Committee: Cllr Fowler proposed Cllr Scarborough, seconded by Cllr Young

Community Project (New Pavilion): Cllr Pickard proposed Cllr Bird, seconded by Cllr Higgs

 

 

ELECTION OF COMMITTEE VICE-CHAIRMEN:

Planning Committee: Cllr Fowler proposed Cllr Bird, seconded by Cllr Marlow

F&GP Committee: Cllr Young proposed Cllr Pickard, seconded by Cllr Fowler

Environment Committee: Cllr Wright proposed Cllr Mantle, seconded by Cllr Lloyd

Asset Committee: Cllr Lloyd proposed Cllr Williams, seconded by Cllr Marlow

Community Project (New Pavilion):Cllr Young proposed Cllr Pickard, seconded by Cllr Lloyd

 

 

  1. 5.  REPRESENTATIVES ON OUTSIDE BODIES:

(1) Playing Fields Management Com.- Cllr Young

(2) Village Hall Committee              - Cllr Williams, Lloyd

(2) Reading Room Committee         - Cllr Lloyd, Marlow, Fred Nixey, John Gorden

(2) Allotment Representative                      - Cllr Ambridge, Haywood

(1) OALC & ORCC                         - Cllr Fowler

(2) Thame CAB                              - Cllr Mantle

(1) Chinnor Scouts                          - Cllr Ambridge

(1) Old British Schools                    - Cllr Higgs

(1) St. Andrew’s Association                       - Cllr Wright

(1) Windmill                                   - Cllr Marlow, Ambridge

(2) Community swimming pool:      - Cllr Fowler, Scarborough

(2) Chinnor Youth Club:                  - Cllr Pickard, Young

 

  1. 6.  REPRESENTATIVES ON WORKING GROUPS:

Playgrounds (Environ)                    - Cllr Fowler, Scarborough

Footpaths (Environ)                                   - Mr Alan Braun (co-option)

Local Transport & Highways (Plan)             - Cllr Lloyd

I.T (F&GP)                                     - Cllr Scarborough, Bird

Grants (F&GP)                                - Cllr Pickard, Wright, Ambridge, Mantle, Haywood

Policies and Procedures (F&GP)      - Cllr Haywood, Wright, Pickard

     Christmas Lights (Env)                   - Cllr Marlow, Haywood

     Planning Applications (Planning)   - Cllr Wright, Haywood

     HR Group (F&GP)                          - Cllr Haywood, Young, Higgs, Pickard

     S106 working group (F&GP)                       - Cllr Bird, Ambridge, Haywood, Wright, Pickard

 

  1. 7.  TERMS OF REFERENCE

New Terms of Reference accepted (with amended wording) for the Community Project (New Pavilion) Committee. Cllr Young proposed and Cllr Williams seconded. All in favour.

 

  1. 8.  STANDING ORDERS

Proposal by Cllr Wright to add a new Standing Order - SO36 (IV) Seconded by Cllr Williams. All in favour.  The Community Project (New Pavilion) Committee has the authority to make decisions that comply with project, building, funding and business plans approved by Council; also to authorise payments of invoices if they are within the budget agreed by Full Council. Provided that, within all cases, the action of the committee is noted specifically in the minutes.

 

  1. 9.  REVIEW OF SPENDING LIMITS (SO 58)

At present:  ‘A ‘- £5,000 and ‘B’ - £20,000.  As per Standing Orders item 58a.

To be discussed at the next F&GP Committee

 

10. REVIEW OF ALLOTMENT RENTS

Allotments rent presently: £505.00 per annum.  Proposal: Cllr Ambridge proposed this amount remains the same for the next financial year only. Seconded by Cllr Pickard. All in favour

 

11. REVIEW OF COUNCILLORS REMUNERATION

At present: Parish Council accepts the basic councillors remuneration.  (Parish Remuneration Panel) that is available to Councillors of £273.41 each (band 2). Increased by 5.2% (RPI September 2011) Proposal to accept above figures by Cllr Fowler, seconded by Cllr Mantle. All in favour.

 

12. REVIEW OF MILEAGE ALLOWANCE

Proposal by Cllr Wright to increase the mileage allowance to 45p per mile from 1-4-12 seconded by Cllr Fowler

 

13. MINUTES of the Full Council meeting held on 2nd April 2012 were signed by Cllr Haywood.

D/Cllr Hood discussed the housing rules and reported on the new proposed policy to allow more families in local areas to qualify for local housing.

 

14 CORRESPONDENCE and INFORMATION: No correspondence

 

 

 

15. REPORTS: The following Committee reports to be approved and adopted:

15.1     Planning Liaison dated 16th April 2012 signed by Cllr Wright

15.2      Environment dated 16th April 2012 signed by Cllr Mantle

15.3     F&GP dated 30th April signed by Cllr Pickard

15.4     Additional Bills were approved for payment:

B G Hutton – WFCH padlocks and drain issue at the office repaired                                  143.00

Post Office Ltd – Inland Revenue payment                                                                   1432.38

OCC Pension fund                                                                                                         1452.80

Bulk Payment amount – staff salaries                                                                            4860.49

The Village Centre – lunch meeting                                                                                     9.00

Motec – Renault Master repair (Village Centre)                                                                 51.00

Dong Energy – Office heating                                                                                          311.26

Blanchfords – equipment                                                                                                   41.22

RBS Software – Year End accounts                                                                                  628.02

Alan John  Printing – Jubilee programme printing                                                                740.00

RB Pickard – WFCH cleaning                                                                                                55.00

Grundon Waste – wheelie bin empty                                                                                         71.16

Gardening Delights – food waste bags                                                                                     244.80

LT Illuminations – bunting                                                                                                     79.26

Arval Fuel – fuel from 13-4-12 to 24-4-12                                                                                 189.77

Signs of Cheshire – Churchyard grant for notice boards                                                  1508.50

Lawrence Landscapes – Churchyard grant for general clearing works                                110.40

M Richardson – repair works in Whites Field to man hole and French doors                      89.75

The Village Centre – Comm Led Planning meeting on 1 Feb 12                                                      41.00

Wireless Logic – trackers                                                                                                   11.28

British Gas Business – WFCH                                                                                              277.28

D&P Luxury toilets – August Bank Holiday hire                                                                1860.00

Lyreco – stationery                                                                                                                  989.32

 

 

16. COUNTY AND DISTRICT COUNCIL MONTHLY REPORTS: 

Outside reports as emailed prior to the meeting

Congratulations were given to D/Cllr Lynn Lloyd for successfully being voted in as a South Oxfordshire District Councillor.

 

 

17. OUTSIDE REPORTS OF MEETINGS ATTENDED FROM PARISH COUNCIL: 

Outside reports as emailed prior to the meeting

 

 

CHAIRMAN

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