« Back to Minutes


Clerk:  Mrs. Liz Folley. Assistant Clerk: Mrs Jo Wills

Minutes of the meeting of the above Council held on 3rd September 2012


PRESENT: Cllrs. Ambridge, Haywood (in the chair), Higgs, Lloyd, Mantle, Marlow, Pickard, Williams and Young. Also present: C/Cllr Wilmshurst, D/Cllr Hood and P.C Mick Goodenough

  1. 1.  APOLOGIES: Cllr Bird, Fowler, Scarborough, Wright
  2. 2.  DECLARATION OF INTERESTS: Cllr Pickard – additional bills: RB Pickard


Paul Staines (Shared Head of Health & Housing) from SODC and Richard Parsons from Catalyst (Housing Association for Old Kiln Lakes) gave a presentation to the Full Council regarding housing allocations for the Old Kiln Lakes Estate.

Paul Staines detailed the process of being added to the Planning Register and the bidding process.

Mr Staines explained that everyone allocated a property at Old Kiln Lakes had placed a bid for the property and so had been allocated a property they wanted. He confirmed no one had been “dumped” in this area, as rumour had suggested. A member of the public asked if all applicants have criminal record checks;

Mr Staines confirmed not everyone has a criminal record check but all are asked if they have a criminal record on the first registration sheet. Concerns from residents were raised over allocations and the poor amount of properties available for local residents. Mr Parsons explained the housing procedure and the checks ongoing after a house has been allocated and moved into. It was explained how follow up support was available to help residents settle in fully.

Cllr Lloyd asked how the Council could assist in helping settle residents in. It was agreed to share concerns with SOHA and SODC Housing department.  Concerns from residents were raised again by the public present who need housing locally and have not been able to get a satisfactory response to their needs.  Mr. Staines asked for 2 of the members of public present, to get their names passed to him and he will ask for people in his team to review their situation.

Richard Parsons agreed the system is in a state of chaos with very few properties available and many people bidding for them.  The Clerk asked about allocation of properties for key workers – Richard explained that agreement had fallen by the way side. Cllr Marlow asked about the rumour of the Old Kiln Lakes properties being sold to a London Borough – Richard Parson confirmed this is untrue although Taylor Wimpey are struggling to sell properties and it is unlikely that any further social housing will be available before the end of 2013. The development has slowed down as properties are not selling – once the housing market improves the end half of the development will be completed by Taylor Wimpey and SOHA / Catalyst could obtain their allocated properties and start the bidding process again. Cllr Lloyd confirmed a lot of new housing will be built in Didcot and possibly Thame from 2015. Paul Staines suggested a Neighbourhood Plan could be developed to help local residents.  Cllr Haywood thanked all for attending the meeting.


  1. 3.  OPEN FORUM:  9 members of public were present

5 members of public asked about the skate park and if the Council are considering moving the skate park. Cllr Haywood explained the Environmental Health department have been contacted.

Concerns were also raised about possible expansion of the skate park.

Cllr Haywood explained it is on the next Environmental Agenda to discuss in full.

Another resident explained he had searched through the CPC minutes regarding skate park siting – concerns were raised that it was rushed through to keep the grant. Cllr Haywood explained this is not the case. Cllr Haywood explained the CPFMC did not like the original location so the new location was found. Nearby residents are very distressed about the noise it is causing.

Concerns were raised about the times it is being used – it has been noted gone midnight that noise can still be heard – it is doubted the youths are in the stands.

Some residents preferred the skate park to be relocated at Hill Road Recreation Ground – Highways could sort the road condition and access. Or Whites Field behind the MUGA.

Parish Councillors will visit neighbours properties  to listen to the noise soon. Residents agreed the Council had not consulted enough with them before it was installed.

A resident was concerned about anti social behaviour in and outside The Crown Public House – the resident confirmed each time they had rung 101 and reported it to Thames Valley Police. The noise and disturbance has increased over the past 2 months, plus crime has increased.

PC Goodenough explained crime has not increased and crime figures have not increased except car crime – this has increased through the Thames Valley and not just Chinnor so a major crime operation is now in progress. PC Goodenough will patrol this area more and investigate the issues.

PC Goodenough reported on Chinnor crime: 4 thefts from vehicles, 1 theft of a 4x4, 1 garage burglary.

4.  MINUTES: Minutes of Full council meeting dated 6th August 2012 proposed for approval by Cllr Young, seconded by Cllr Higgs. Signed by Cllr Haywood.



Cllr Young proposed to approve a quote for security measures at the machinery store from LSG, seconded by Cllr Ambridge. All in favour.

Cllr Pickard proposed to approve the settlement figure re the theft of the tractor, trailer and damage to the Iveco van, seconded by Cllr Mantle. All in favour.

Letter of thanks from Chinnor Youth Football Club – noted.

Letters of complaint re skate ramp in the playing fields – noted and being actioned – as per open forum meeting and an arranged visit by Councillors to listen to the noise complaint. Cllr Pickard suggested the skate park group be invited to the next Environment meeting


6. REPORTS: The enclosed Committee reports to be adopted.

6.1. Planning Committee dated 14th August 2012 signed by Cllr Haywood

6.2. F&GP dated 20th August 2012 signed by Cllr Ambridge

6.2.1 To confirm donation for the Royal British Legion. Proposed by Cllr Mantle, seconded by Cllr Pickard.

6.3 Community Project (New Pavilion) dated 28th August 2012 signed by Cllr Pickard

6.4 Additional Bills were proposed by Cllr Higgs and seconded by Cllr Williams:

Play safety Ltd – RoSPA report for Conigre play area, St Andrews play area, MUGA                            259.20

Gardening Delights – food waste bags                                                                                                     432.00

PHS Group – Annual fee for 2 x sanitary disposal and 5 x hand drier at WFCH                                464.14

Dong Energy – gas for PC office - May 2012 to July 2012                                                                  211.43

PCMS – Design services for Community Project (newpavilion)                                                     22440.00

BES Electric – Electric for PC office – 15-7-12 to 15-8-12                                                                    36.52

Arval fuel – Iveco fuel 26-7-12 to 8-8-12                                                                                                71.14

Arval fuel – Iveco fuel 20-7-12 to 23-7-12                                                                                              32.20

Jan Miller – Chinnor LED plan                                                                                                             368.78

E Folley – tool station equipment for marquee                                                                                       13.24

Thames Water – cricket                                                                                                               13.11

SLCC – CiLCA course for Liz and Jo                                                                                                   444.00

Bulk Payment – Youth leader                                                                                                                173.27

Bulk Payment – salaries                                                                                                                       4922.10

Post Office Ltd – CIR                                                                                                                          1471.79

OCC Pension fund                                                                                                                               1486.89

Thames Water – PC office                                                                                                                      29.18

Thames Water – Pavilion                                                                                                                      444.64

Thames Water – WFCH                                                                                                                        145.62

Mudway marquee – August hire                                                                                                         4149.60

Blanchfords – equipment                                                                                                                         11.65

Music & Sound – PA Sound System for Memorial Service                                                           125.00

M. Richardson – Maintenance at Conigre Play Area                                                                    521.86

RB Pickard – Cleaning @ WF / Office                                                                                            65.00

Wireless Logic – Tracker Sim cards (D/D)                                                                                      11.36

Zurich Municipal – Insurance Cover for hired machinery                                                                       106.00



C/Cllr Wilmshurst reported that due to the summer holidays very few meetings had taken place.

A meeting on 17th September has been arranged with David Tole re proposed double yellow lines on Station Road following public consultation. Cllr Pickard asked about grant requests which C/Cllr Wilmshurst controls – a total of £10,000.00.

D/Cllr Lloyd has attended the Reading Room meeting and the SODC warding proposals meeting.



pdf icon

Download PDF

( 112KB ) pdf icon