Minutes of the committee Finance and General Purposes Committee Meeting held in the PARISH CHAMBER, COMMUNITY PAVILION, STATION ROAD, CHINNOR on: Monday12th February 2018 at 7.30pm
PRESENT: Cllr Flint, Bird, Young, Standage, Wright, Williams.
Staff: Liz Folley
Apologies for absence: Cllr Minter
Co-option of temporary F&GP Committee members to be agreed: none
Councillors Declaration of Pecuniary Interest & Dispensations: Nothing declared.
Public Question time: No public present
Monthly Finance Reports
5.1 Bank Statements as at 31.01.18 – proposed and approved
5.2 Petty Cash – Cash Book January – proposed and approved
5.3 Budget Update January – proposed and approved
Invoices for payment to be agreed:
OALC – Sue training date 42.00
R Pickard – WFCH cleaning for January 65.00
Dogs Trust – dog waste bags 60.00
N Whitney – Ransomes check and service 325.45
N Whitney – Kubota check and service 355.53
Inject media – website login section 450.00
SODC – dog bin empty 1-10-17 to 31-12-17 226.04
Lamps and Tubes – Christmas lights 1141.50
AVC – Prudential 150.00
PAYE – Inland Revenue 2339.39
OCC Pension Plan 2356.56
Briants of Risborough – boots 10.19
Bulk Payments – Salary 6612.76
Allstar Fuel – January 60.50
Allstar Fuel – January 25.71
PWLB – 213 07230 5583.90
Tesco Mobile 7.75
Microshade – IT Hosting 133.14
Zurich – Vehicle Insurance 604.86
Lloyds Charge Card – Telephone 119.00
Mtce Sundries 33.44
Recycling Bags 200.16
South Central Ambulance Defib Battery 396.00
BNP Paribas – copier lease 5-2-18 to 4-5-18 291.60
CNG – WFCH gas – Jan 18 79.79
Quotes for consideration:
7.1 Traffic Technology – Speed watch kit - £2025.00 – grant has been awarded from OCC. Agreed that order for equipment should be placed. Management and use of equipment to be considered and agreed by the environment committee.
7.2 Complete Weed Control – two kerb weed treatments for 2018 - £1300.00 approved
7.3 Old Kiln Lakes – Entrance road and car park – quotes to be discussed – agreed that the quotes and finances for this project need to be looked at in greater detail
7.4 Community Pavilion – remedial works, new fencing and extension to patio. It was agreed to award the contract to PA Spittles. CCP will fund the extension to the patio and part fund the new fencing.
8.1 Tennis Club – Resurfacing of Tennis Courts – to note that quotes are being obtained in order for grant applications to be submitted.
Review from Asset Management Working Group – to detail actions required. Visit to windmill 4th March.
10. Communications –
10.1 Quotes have been received for work to Lime Trees at the rear of Van Diemens it was agreed that Complete Trees should be contracted to commence with the necessary work.
10.2 New photo copier is now installed. The old machine was sold to a local business. Costs for photocopying to general public will be 20p per A4 copy and 40p per A3 copy.
10.3 Outdoor Table Tennis Table – the members expressed concern with regard to this item they do not believe that there is a suitable location. Clerk to contact Youth Club
10.4 Replacement MUGA panel has been ordered and will be fitted by council maintenance team
10.5 Village Hall Committee will be borrowing the council trailer to remove and replace their 3 piece suite.
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