PRESENT: Cllr Flint, Minter, Standage, Wright, Williams.
Staff: Liz Folley
Minutes of the Finance and General Purposes Committee held in the PARISH CHAMBER, COMMUNITY PAVILION, STATION ROAD, CHINNOR on:
Monday12th March 2018 at 7.30pm.
Apologies for absence: Cllrs Young, Bird and Rowton-Lee
Co-option of temporary F&GP Committee members to be agreed: None
Councillors Declaration of Pecuniary Interest & Dispensations: Nothing declared.
Public Question time: Pat Haywood spoke in support of the Table Tennis project and urged the committee to complete this commitment.
Monthly Finance Reports
5.1 Bank Statements as at 28.02.18 - proposed and approved
5.2 Petty Cash – Cash Book February - proposed and approved
5.3 Budget Update February - proposed and approved
Invoices for payment were agreed for payment
R Pickard – WFCH cleaning for February 50.00
Briants of Risborough – pickers 24.98
Thame Crash Repair – VC Minibus 1350.00
P&J Joinery – Chamber wall protection 372.00
Daryl Ridgley – Banners 41.47
Grundon Waste – January empty 100.06
Grundon Waste – February empty 98.69
Scottish Power – WFCH Electric 128.91
Scottish Power – HRR Electric 11.51
Castle Water – HRR 35.93
Allstar Fuel – February 57.23
Allstar Fuel – February 26.00
Tesco Mobile 7.50
E-On – Christmas lights 41.76
Mrs S Ashdown – Cllr Allowance 232.00
Mrs P Haywood – Cllr Allowance 232.00
Mrs S Higgs – Cllr Allowance 232.00
Sandy Watson – Cllr Allowance 232.00
Mr C Rowton-Lee – Cllr Allowance 232.00
RJ Lewis – Internal audit for year ended 310317 258.00
OCC Pension Scheme 2389.86
HMRC – PAYE 2339.99
Prudential – AVC 150.00
Blanchfords – rock salt 184.68
CNG – WFCH Gas supply – Feb 18 78.15
Lloyds Bank Credit Card – Paper stock 18.95
GiffGaff – Lee mobile 10.00
Bulk Payments – salaries 6612.36
8.1 Outdoor Tennis Table – White's Field –Considering the statement from Pat Haywood and the report submitted by Sue Ashdown. Cllr Flint proposed that this project goes ahead within the budget of £2100 agreed that environment committee should process in liaison with the Youth Club
8.2 Volunteer Award Ceremony – confirmed that £600 has been promised from local business to support this event. Costs to be obtained for trophies and catering.
Grants 2018/19 the grant policy, application form and deadline date for applications were approved.
9.1 Windmill meeting – confirmed as 18th March 2018
9.2 To review order of necessary work - it was agreed that a further discussion is needed following the site visit that has been arranged at The Windmill.
CiLS & S.106 Cllr Wright summarized the current situation regarding monies available. Consideration will need to be given to the use of Public Art - Clerk to engage with SODC.
11. Communications –.
11.1 PCSO Contract –Sergeant Anns has agreed to attend the council meeting - 7pm, 9th April. PCSO Graham Davey is now in post and covering Chinnor. It was proposed that the PC request a reduction in payment due to what PC believes has been a break in provision of service - Clause 15.1. The contract does not make clear a determined notice of termination – clerk to ask for clarification of terms and conditions.
11.2 Annual Cross Walk – email regarding advertising permission for banners it was agreed that 'Annual Cross Walk' organisers be granted permission to erect 5 banners on The High Street and Church Road from 17th March – 1st April
11.3 Local Councils Update- publication available
11.4 GDPR – it was agreed to enter into a service contract with Local Council Public Advisory Service for the provision of compliance with this new regulation and to take on the role of DPO – total cost £150pa
12. Quotes for discussion
12.1 Quote from Complete Tree Services £1475.00 regarding urgent work on trees at Conigre play agreed to accept quote
( 34KB )