PRESENT: Cllrs Edwards, Flint, Minter, Young, Standage, Wright & Williams.
Also in attendance Cllrs Ashdown & Haywood
Staff: Liz Folley
Minutes of the Finance and General Purposes Committee held on Monday 8th October
Apologies for absence: None
Councillors Declaration of Pecuniary Interest & Dispensations: None
Mark Davies from CCLA gave a short presentation to the Committee regarding their financial services and investment opportunities.
Public Question time: No public present
Annual Governance and Accountability Return for the Year ending 31st March 2018
5.1 Notice of conclusion of Audit received and displayed on the website and public notice boards
5.2 Draft Statement of Internal Control 2018/19 discussed. Noted that there is a weakness in the internal audit process and agreed that further investigation was necessary.
Monthly Finance Reports were approved
Bank Statements as at 30.09.18 – proposed by Cllr Young, seconded by Cllr Minter
Petty Cash – Cash Book September – proposed by Cllr Williams, seconded by Cllr Young
Budget Update September - proposed by Cllr Young, seconded by Cllr Wright
Invoices for payment were approved. Proposed by Cllr Standage, seconded by Cllr Williams
Blk Pay – October Salaries 6757.62
HMRC – Tax & NI October 2375.95
OCC Pensions – Contributions October 2418.60
Prudential – AVC Contributions 150.00
R Pickard – WF Cleaning 35.00
Clarity Copiers – 23-7-18 to 21-09-18 105.67
ABS – Pavilion alarm 1011.60 (50% to be paid by CCP)
Motec – Kubota MOT 54.85
AJ Heating – WFCH boiler service 60.00
AMF Electrical – WFCH plug socket repairs 60.00
Moore Stephens – external audit 984.00
Viking – WFCH cleaning materials 46.37
Dogs Trust – dog waste bags 60.00
Microshade – IT Hosting 133.14
Rialtas Business – Accounts package 300.00
DF Sales – food waste bags 388.80
Complete Weed Control – September spray 780.00
Thames Valley Police – PCSO funding Q2 4430.13
Mudway Workman – August marquee 5073.60
Firecover Ltd – WFCH lighting and extinguishers 566.40
Mr RJ Folley – WFCH carpet cleaning 80.00
Payments by Direct Debit:
Canon Hygiene – WFCH 210.62
CNG – WFCH gas supply August 16.38
Allstar – Fuel 17-9-18 to 20-9-18 73.04
Allstar – Fuel 31-8-18 to 14-9-18 170.96
Allstar – Fuel 17-8-18 to 29-8-18 141.35
Lloyds Charge Card – 538.92
PWLB – Loan Repayment - Pavilion 10110.91
8. Asset Management - update on any outstanding issues or requirements
8.1 SODC grant for tennis club refurbishment work – legalities being dealt with by solicitor. CCP has instructed solicitor to register the lease with land registry. Meeting has been arranged by Tennis club on 16th October to meet the contractors and discuss finer details.
8.2 Lease for Community Orchard with solicitor, draft memorandum of understanding between CPC and Greening Chinnor to be finalised and approved.
9. Other Communications –
9.1 S106 art contribution fund request for WWI bench has been approved and bench ordered
9.2 Estimated election costs – 2019 could be a maximum of £6,000 this will be taken into consideration when preparing the 2019/20 budget
9.3 Chinnor Skate ramp – it was agreed to accept the quote of £350 to repair the ramp. Environment committee to look at alternative locations for the provision of a new skate park and to conduct a public consultation.
9.4 Request for funding for life education to support children at St Andrew's School. The committee fully support this project and understand the value that it brings to the school. As the 2018/19 grants have all been allocated the council is not in a position to make a firm offer at this time.
CCP will be giving a business update to council within the next month.
Budget Meeting 22nd October 6pm – prior to Environment Committee
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