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Minutes of the Finance and General Purposes Committee meeting held on Monday 12th August 2019

 

PRESENT: Cllr Flint (Chair), Gray, Minter, Young, Wright, Williams.

Staff: Liz Folley

Apologies for absence: Cllr Edwards

 

Co-option of temporary committee members to be agreed: Cllr Archer was co-opted onto the committee for the evening

Councillors Declaration of Pecuniary Interest & Dispensations: None

 

Public Question time: No members of public were present

 

Monthly Finance Reports

Bank Statements as at 31.07.19 were approved

Petty Cash – Cash Book July were approved

Budget Update July – were approved

 

Invoices for payment to be agreed:

HMRC – Tax & NI 2,429.49

OCC Pensions – Contributions 2,504.83

Prudential – AVC Contributions 150.00

Zurich Insurance – annual premium 141.28

SODC – dog bin empty 248.65

Viking stationery 150.00

Carrick – website hosting until July 2020 210.00

Thames Valley police – Q1 PCSO funding 4624.25

ASL – ABH event 250.00

Acoustic Advice Ltd 1953.60

Briants – equipment 18.39

PCJ – allotment fencing 11,793.60

Turney – Strimmer Head 37.10

Microshade – IT Hosting 107.94

R Pickard – WF Cleaning 50.00

Clarity Copiers – Photocopying 55.70

Andrea Pellegram Ltd – NP 1,500.00

Planning Training 461.60

Play Safety Ltd – RoSPA Reports 469.80

Bledlow Recycling Contribution 500.00

Farol Ltd – Tyre for Ransommes Mower 102.60

Weightmans LLP – VAT element re Insurance Claim 297.50

 

Payments by Direct Debit:

Bulk pay – salaries 6,961.87

BT – phone services and contract / line rental 138.01

BT – phone and broadband 161.98

BNP – photocopier rental 146.11

Allstar – Fuel 1/7 – 12/7 193.80

Fuel 17/7 – 29/7 223.82

CNG – Gas supply to WFCH 4.31

1.45

PWLB – loan repayment - Village Hall 5,333.48

CCP –utility contribution 3,000.00

Opus Energy – Hill Rd Rec Electricity 13.24

British Gas – WF Electricity 113.14

Lloyds Bank Card

Tool Station – Caution Board / First Aid Kits 26.06

Premier Farnell – Recycling Bags 120.09

GiffGaff – Mobile Top-up mtce staff 10.00

Amazon Prime – Fee 7.99

Vodafone – Alarm Top-up 10.00

Premier Farnell – recycling Bags 233.52

Chiltern View Nursery – bedding plants 173.00

Amazon – Decorating Materials for WF 58.87

GiffGaff – mobile 10.00

Dickies – workwear 87.00

Amazon Prime 7.99

 

7. Condition Surveys – to discuss the action plan by Cllr Flint and Cllr Minter:

7.1 Whites Field Community Hall

7.2 Hill Road Recreation Pavilion

It was agreed that the asset group should meet and put a plan into action.

 

8. Other Communications – To receive communications as the Clerk may wish to present.

8.1 Churchyard – request from churchwarden for financial support to fell a tree. Proposal that £500 is donated. And agreed

8.2 Cllr Minter to present a report with regard to updating the PC website and has suggested that it is replaced. Feedback from councilors is required report to be circulated to all and reviewed at full council.

8.3 Dog Waste Bin at Henton now un-usable replacement to be considered – BIFFA have been contacted and it is hoped that they will replace.

8.4 Fitness Equipment – Walker out of action and in need of repair – quote is being obtained. Replacement to be considered. Ask if there is any warranty on repair work. Maybe necessary to consider replacement rather than repair. Concern was raised about the quality of the recent RoSPA report.

 

Chairman................................................Date.................................

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