Minutes of the Meeting of the Finance and General Purposes Committee held on:
Monday21st May2018 at 8.30pm
PRESENT: Cllr Flint, Minter, Young, Standage, Wright, Williams.
Apologies for absence: Cllr Rowton-Lee
Co-option of temporary F&GP Committee members to be agreed: None
Councillors Declaration of Pecuniary Interest & Dispensations: None
Public Question time: No public were present
Finance Reports:
5.1 First review of end of year accounts were discussed: proposed by Cllr Young, seconded by Cllr Wright. To be approved at Full Council in June following internal audit.
5.2 Month 1 – bank statements – proposed by Cllr Young and seconded by Cllr Williams
5.3 Month 1 – cash book – proposed by Cllr Williams and seconded by Cllr Minter
5.4 Month 1 – Income and expenditure – Proposed by Cllr Yung and seconded by Cllr Minter
Invoices for payment were proposed for approval by Cllr Young and seconded by Cllr Standage:
DF Sales – food waste bags £ 374.40
Turney fieldforce – equipment £ 30.00
Turney groundforce – equipment £ 48.02
OCC Pension Plan £2465.98
HMRC – PAYE £2460.82
AVC – Prudential £ 150.00
Andrea Pellegram – CNHP £ 400.00
Grundon Waste – waste wheeler empty £ 121.08
Microshade Business – Citrix £ 133.14
PCJ – HRR shower repair £ 811.56
Complete Tree Services – Conigre £1770.00
Merlin Sign – WF signage £ 509.46
RB Pickard – WFCH cleaning £ 50.00
Clarity Copiers – photocopier £ 113.12
Freshair Fitness – double walker repair £ 183.12
Briants – equipment £ 39.50
Briants – new mower £ 684.00
Bulk pay – salaries £6875.60
BNP – copier rental £ 146.11
CNG – gas supply for WFCH £ 44.18
Arval – fuel 17-4-18 to 23-4-18 £ 147.87
Arval – fuel 3-4-18 to 12-4-18 £ 46.11
Lloyds bank credit card – equipment £ 455.53
Radii Skatepark repairs – Skate park £ 350.00
Blanchfords – overalls £ 12.34
OALC – Jo Wills training course £ 48.00
7. Grants
7.1 Proposal from Grants sub-committee
Not all applicants have been successful. The grant awards recommended by F&GP total £ 11,398.
For successful applicants, it was agreed as a fair way of sharing the pot, 82% of the amount requested is recommended with 100% to those requests of £100 or less.
Applicants will be offered agreed payment on condition that they can find the remaining funding to completer their project.
8. Communications – To receive communications as the Clerk may wish to present.
8.1 Salt bin proposal was discussed for 4 new bins in agreed locations around the village at a total of £1000.00 proposed by Cllr Wright and seconded by Cllr Standage. The Groundsmen to also relocate two existing bins (1 in Henton and 1 in OKL) to more suitable locations.
8.2 Councillor Allowance – It was agreed that the payment format for Councillor allowances will remain as an annual payment, payable at the end of March and each councilor would take responsibility for their personal tax implication. It was agreed that the Chairman can request allowable payments (on receipt) as necessary from the Chairman's Allowance.
9. CiLS/ S106
9.1 Further CiLS money has been received – a meeting has been arranged to discuss, in detail, all monies received and outstanding.
Request for S106 money has been made in order to complete the drive and car park at OKL
CHAIRMAN ___________________________________________ DATED ________________
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