PRESENT: Cllr Flint (Chairman), Minter, Rowton-Lee, Standage, Wright, Williams.
Minutes of the Finance and General Purposes Committee to be held on Monday 13th August 2018 at 7.30pm
Apologies for absence: Cllr Young
Co-option of temporary F&GP Committee members to be agreed: Cllr Edwards & Ashdown joined the committee
Councillors Declaration of Pecuniary Interest & Dispensations: None
Public Question time: John Hudson attended the meeting with regard to the Tennis Club refurbishment project and the grant offer from SODC. Tennis club has capacity to cover 10% contingency costs. Define a time for when contracts can be agreed. Confirmation of S106 monies and availability needed.
Monthly Finance Reports
Bank Statements as at 31.07.18 proposed by Cllr Williams and seconded by Cllr Minter
Petty Cash – Cash Book July – proposed by Cllr Minter and seconded by Cllr Williams
Budget Update July – proposed by Cllr Wright and seconded by Cllr Standage
Noted that £360 has been received and banked for sale of the coffee machine
Cllr Ashdown asked for an update with regard to CCP accounts, utilities and outstanding loan – clerk to obtain information.
The following Invoices for payment were approved:
Grundon – Waste Wheelers - June 99.60
BNP Leasing – Copier 146.11
RT Machinery – Battery for Ferris 79.38
DF Sales - Food Waste Bags 374.40
BT – Broadband Services 154.80
PA Spittles – Fencing 1080.00
SODC – Dog Bin Emptying 235.73
Carrick – Web Hosting 210.00
Clarity – Photocopying 67.80
Tesco – Mobile phone 7.65
ABS - Alarm Service @ PC workshop 96.00
Briants – Wood for Incredible Edibles 413.74
Briants – Strimmer Cable 38.50
R Pickard – WFCH Cleaning 40.00
Allstar – Fuel 2/7 – 12/7 122.50
Allstar – Fuel 18/7 – 26/7 121.92
Playsafety Ltd – Annual RoSPA Report 579.60
PWLB – Village Hall Loan Repayment 5500.43
SLCC – Annual Subscription 233.00
Blk Pay – August Salaries 6757.02
HMRC – Tax & NI August 2376.75
OCC Pensions – Contributions August 2420.44
Prudential – AVC Contributions 150.00
Microshade – IT hosting 133.14
AJ Heating – WFCH radiator repair 82.50
Grundon Waste Wheelers- July 114.00
CNG – Gas at WFCH 15.88
Quotes for consideration
7.1 Water tank for maintenance team agreed upto value of £250
7.2 Upgrade to Alarm System at CCP agreed to accept quote of £640 to be shared 50% with CCP. Procedure for calling out and maintenance to be agreed.
7.3 Tree Maintenance at Estover Way – quote from Complete Trees £325 was accepted
8. Other Communications – To receive communications as the Clerk may wish to present.
8.1 SODC Capital grant update –34.81% of the costs for Tennis Club refurbishment has been awarded. Agreement to adhere to the legal requirements and approve acceptance of the grant was agreed.
8.2 Public Art Money S106 SODC has stated that if we can include a bespoke bin and named memorial our bid for funding for the World War 1 bench would meet the criteria. Suggestions for named memorial required. Request to also consider soldier silhouettes was made.
8.3 WFCH refurbishment work – grant application submitted to OCC. Update on commencement of work. WiFi access via CYFC source – agreed that this cost should be passed onto the hirer.
8.4 Report from Silver Harmony and request for residue grant money to go towards new monthly activities. Committee were very impressed with the report and the achievement of this event and agreed that Silver Harmony could keep the residue of funding towards further project work.
8.5 Volunteer needed to attend SODC Planning Committee on Wednesday (5.30pm) as no councillors will be available Cllr Wright agreed to put forward objections in a letter to be submitted to the committee.
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