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Minutes of the Finance and General Purposes Committee Meeting held on 27th November 2017

PRESENT: Cllr Flint, Minter, Bird, Young, Rowton-Lee, Standage, Wright, Williams

Staff: Liz Folley


Apologies: Cllrs Standage & Rowton-Lee

Co-option of temporary F&GP Committee members to be agreed: None

Councillors Declaration of Pecuniary Interest & Dispensations: None


Public Question time: 15 minutes available for comments / questions

Chairman of CYFC attended the meeting to discuss future enhancement of CCTV at Whites Field. CYFC has applied for a grant for funding towards this project

It has been noted that youth are now congregating at the entrance to the Council Workshop and youths have managed to gain access via the kitchen door to the building.

Security Company has surveyed the field and put in a quote to increase the coverage


Monthly Finance Reports

5.1 Bank Statements as at 31.10.17 proposed for approval by Cllr Wright and seconded by Cllr Minter

5.2 Petty Cash – Cash Book October proposed for approval by Cllr Young and seconded by Cllr Wright

5.3 Budget Update October proposed for approval by Cllr Young seconded by Cllr Williams


Invoices for payment to be approved: £ Cost Code Cost Centre

Luminance Pro – MUGA lights – half paid by CYFC 1074.00

Microshade – Citrix system 133.14

Fire Cover Ltd – WFCH extinguisher inspection 393.60

Grundon Waste – waste wheeler empty 95.71

Ikea – E Folley – office furniture 1260.00

DF Sales – food waste bags 374.40

Post Office Ltd – PAYE 2339.39

OCC Pension Fund 2356.56

AVC – Prudential 150.00

Allstar Fuel – DD – 31-10-17 to 13-11-17 134.18

CNG – DD - WFCH gas supply for October 17 53.93

Bulk Payments – salaries 6612.76

Cannon – DD – WFCH 200.33

Lloyds Credit Card – DD – light bulbs, plants, mobile 261.82

Playsafety Ltd – RoSPA Inspection & reports 508.20

Greenfield Partnership – Christmas Tree 697.20

Music & Sounds – PA for Remembrance Service 145.00

Proposed by Cllr Bird and seconded by Cllr Young – Approved for payment


Quotes for consideration:

7.1 Quote for CCTV upgrade at White's Field. It was agreed in principle that this work was necessary and would be reviewed once the outcome of the grant application is known. Clerk to progress quotes for new doors.

7.2 Quote for photo copier contract for CPC office – There is a significant cost saving to be made it was therefore agreed that further quotes should be obtained and a lease entered into.


Financial Matters

Asset Management – Brunel House, 36 Station Road – to review summary following site visit – Cllr Flint to email updated schedule to office nor further action required.

Asset Management team to visit the Community Pavilion next week – Cllr Flint to confirm date and time

Red Kite family Centre – report on progress along with thank you letter for grant funding was received. Cllr Ashdown has visited the centre and also submitted a report. It was agreed that the Red Kite Centre would be invited to submit a grant application in the new financial year.

PCSO agreement 2018/19 – F&GP recommend that full council signs this agreement and that the provision of £17,72.50 remains in the budget

Parish Council Tax Bases and Precept request letter has been received. Noted that the Tax Base for Chinnor has increased by 45.3.

Recommendation of budget 2018/19 and precept request for approval at Council 4th December


Clerks Report

9.1 The Christmas Tree has needed extra support this year due to the concrete base being insecure. It will require further maintenance if this location is to be used in future years.

9.2 Thank you letter from Ladybird Preschool for the grant to purchase a sandpit and balance beams was noted..

9.3 The PC office will be closed on Thursday 30th November for staff training.


Chairman_______________________________________________  Dated__________________________________


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