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PRESENT: Cllrs Edwards, Flint, Minter, Young, Rowton-Lee,

Minutes of the Finance and General Purposes Committee held on Monday 10th September 2018

Apologies for absence: Cllrs Standage, Williams & Wright

Co-option of temporary F&GP Committee members to be agreed: Cllr Edwards was elected to join the Finance committee on a permanent basis.

Councillors Declaration of Pecuniary Interest & Dispensations: None

Public Question time: None


Monthly Finance Reports

Bank Statements as at 31.08.18 proposed by Cllr Young and seconded by Cllr Minter

Petty Cash – Cash Book August proposed by Cllr Rowton-Lee and seconded by Cllr Edwards

Budget Update August proposed by Cllr Young and seconded by Cllr Rowton-Lee


The following Invoices for payment were approved:

Blk Pay – September Salaries 6801.06

HMRC – Tax & NI September 2409.02

OCC Pensions – Contributions September 2438.08

Prudential – AVC Contributions 150.00

Briants – Strimmer Line 12.04

R Mead – Skip Hire 312.00

Fire Cover – Extinguisher Service 120.10

Blanchfords – Post Mix 13.44

R Pickard – WF Cleaning 100.00

Microshade – IT Hosting 133.14

Complete Tree Services – Estover Way Mtce 390.00

Farol – Tyre on mower 97.20

TDP – Bench @ Doveleat 473.76

Vinyl Frontier – Sign Repair at Play Area 37.38

Radii Ramps – Skate Park repair 350.00

Chinnor Silver Band – Donation 86.70

AO.com – cooker @ WF 452.00

C Pethers – ABH security 700.00

Allstar – Fuel 2/8 – 9/8 73.17

Chinnor Silver Band – Donation 86.70

Lloyds Charge Card – Viking -Stationery 152.69

CPC – Recycling Bags 200.16

Tool Station – Gloves 38.24

GiffGaff – Mobile 10.00

Trophies – Award Night 21.98

Viking – Stationery 2.40

Tesco – Drink for Awards Eve 77.18

Tanks Direct – Water Tank 206.40

Amazon – WFCH provisions 16.99

Waitrose – Canapés 196.00

SimpleSite – NP Website 29.95

GiffGaff – mobile 10.00


7. Other Communications – To receive communications as the Clerk may wish to present.

7.1 To clarify the utility accounts with CCP- It was agreed that due to CPC paying utility bills for 2016/17 and CCP paying for the replacement outdoor lighting that no monies need to be exchanged for this period. It was agreed that the PC should pay their committed utility fee of £3k per year for years 2017/18 and 2018/19 minus £ 1,114.74 for the BT phone line that was provided.

CCP to consider setting this credit against their loan commitment to reduce the amount owing.

CCP chairman would welcome the opportunity to report to council how they are managing the facility and to catch up with outstanding issues

7.2 The Girl Guides will be starting the work on the railings at the War Memorial over the next two weekends. The necessary equipment will be supplied by PC. CPC maintenance team will paint the stonework.

7.3 Maintenance Supervisor will be attending the Saltex exhibition with a particular interest in looking at replacement mowers in the next 12/18 months.

7.4 It was noted that balance of payment for patio work is still outstanding due to fraudulent activity. CCP are chasing the Barclays Fraud Team for further information and to resolve this matter.



Chairman __________________________________________ Dated _____________________

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