PRESENT: Cllr Ashdown, Edwards, Flint, Minter, Young, Standage, Wright, Williams.
Staff: Liz Folley
Minutes of the Finance and General Purposes Committee held on Monday 11th March 2019 at 7.30pm
Apologies for absence: Cllr Rowton-Lee
Councillors Declaration of Pecuniary Interest & Dispensations: None
Public Question time: None
Monthly Finance Reports
Bank Statements as at 28.02.19 proposed and agreed
Petty Cash – Cash Book February proposed and agreed
Budget Update February proposed and agreed
Invoices for payment were agreed
HMRC – Tax & NI 2377.15
OCC Pensions – Contributions 2418.60
Prudential – AVC Contributions 150.00
AJ Heating – WF 75.00
Chinnor FoTE – Parish walk – Grant 249.00
South Bucks Tree – Tree in Henton 468.00
Andrea Pellegram Ltd – NHP Review draft 1167.30
Blanchfords – padlock 19.78
Clarity Copiers 50.62
Viking – WF cleaning products 80.94
Dogs Trust – dog waste bags 60.00
PCJ – Harris fencing around skate ramp 186.00
Village Centre – retrospective claim for Community Bus 730.61
Request for remaining grant budget of £289.36 to be paid agreed that this should be carried forward to the new financial year
RB Pickard – WF cleaning Feb 45.00
Viking – new councillor folder 41.18
Microshade – Citrix 133.14
Viking Payments New notice boards 219.53
Regler and company Professional fees 1800.00
PCJ Hire of harris fencing 180.00
Grundon Waste Waste wheeler empty 103.00
Thames Valley Police Q4 PCSO funding 4430.11
Eon Festive lighting 47.46
Payments by Direct Debit:
Bulk pay – salaries 6756.42
Allstar – Fuel 56.11
British Gas – WFCH Electric 229.84
Allstar – Fuel 104.79
Castle Water – HRR 81.47
BT – phone and broadband 104.29
CCP – Cricket Club Grant Re: Fencing 3000.00
To approve and sign Direct Debit mandate for Grundon Waste
6. Other Communications – To receive communications as the Clerk may wish to present.
6.1 Asset Development Plan – to progress plan. Agreed to set up a working group to take the plan forward and to liaise with current users. Each site to be assessed individually and findings and recommendations bought back for approval. Cllr Flint, Ashdown, Young and Edwards to lead.
The list of defaults that have been completed by CCP were discussed some of which were at fault at handover. Agreed that working group should look at this in further detail.
It was agreed that CPC would not consider contributing to a collapsible breakfast bar at WFCH.
Agreed that Windmill Café can extend their hire agreement for Sundays June – August.
Noted that the chairs and some of the tables will need to be replaced at WFCH
6.2 To agree a budget for Youth Council launch event – Cllr Standage is looking at the possibility of 3 activities which are likely to cost in the region of £300 each for a daytime event in the Marquee. In principle and subject to further investigation a budget of £1000 was agreed.
6.3 To discuss suggestion of electric parking point at Pavilion a full discussion was held. The committee can see the value in providing such a facility. It was proposed that more information is obtained into how it works and what it costs and will be reviewed in 6 months time.
6.4 To review OCC S106 funding report. Request that Cllr Matelot chases the funding available for further bus services and the request for a daytime service to Princes Risborough.
6.5 Parks Pocket grant awarded for Conigre Play Area resurface work- £25,500.00 – to review quote and report on site visit from AMG Sports and to discuss payment format. Confirmed that the funding will be with SODC by the end of the month. It was proposed to accept the AMG quote for Rubber Mulch Surfacing at £32,245 subject to satisfactory customer reviews and if possible site visit. Agreed that CPC will fund the balance of £7,245 + 20% contingency from any suitable S106 monies and CiLS
6.6 Tennis Court refurb – project has commenced. Clerk has applied for S106 monies. CCP lease is in process of being registered and then the SODC funding will become available.
6.7 It was agreed that 2018/19 Year end closure will be on 8th May with accountant from RBS software and Mr R J Lewis will conduct the internal audit week commencing 13th May.
6.8 To review quote for Allotment Fencing it was agreed to accept the quote from PCJ Services for V Mesh fencing at the total cost of £9,828. It was agreed that this money should be drawn from S106 monies which need using by 2021
6.9 Skate ramp – it has been agreed that the ramp is now at the end of its life and needs removing as soon as possible. Radii Ramp has offered to remove the ramp and recycle the materials for his own use. The cost of keeping up Harris fencing for 4 more weeks is comparable to the cost of a skip. It was therefore agreed that Radii Ramp should remove this facility as soon as he can and no later that 4weeks.
Chairman ___________________________________________ Dated _____________
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