PRESENT: Cllrs Flint, Young, Standage, Wright, Williams.
Minutes of the Finance and General Purposes Committee held on Monday 11th June 2018 at 7.30pm
Apologies for absence: Cllr Minter
Co-option of temporary F&GP Committee members to be agreed: None
Councillors Declaration of Pecuniary Interest & Dispensations: None
Public Question time: No public were present.
Monthly Finance Reports
Bank Statements as at 30.04.18: proposed by Cllr Wright and seconded by Cllr Young
Petty Cash – Cash Book April: proposed by Cllr Standage and seconded by Cllr Williams
Budget Update April: proposed by Cllr Williams and seconded by Cllr Standage
Investment Accounts: it was agreed to review the needs of both deposit and investment accounts and invite a representative from CCLA to attend a future meeting.
Invoices for payment were proposed for approval by Cllr Young and seconded by Cllr Standage.
CYFC – Grant £ 820.00
Jack and Jill – Grant £ 820.00
St Andrews School – Grant £ 1640.00
Ladybirds – Grant £ 492.00
Clean slate – Grant £ 100.00
Village centre – Grant £ 4100.00
Churches Go Wild – Grant £ 91.90
Chinnor Silver Band – Grant £ 820.00
C.A.B – Grant £ 820.00
Grundon Waste – waste empty – May 18 £ 121.54
PA Spittles – Pavilion patio works £10201.20
Microshade – Citrix £ 133.14
Mr N Draycott – NHP expenses £ 102.50
HMRC – PAYE £ 2376.75
OCC Pension Fun £ 2420.44
Prudential – AVC £ 150.00
Briants – equipment £ 24.23
Briants – equipment £ 38.50
Daryl Ridgley – TEN for ABH £ 21.00
Shutter Spec Security – security railing for pavilion patio £ 1677.00
Clarity Copiers £ 71.54
AMF Electrical – WFCH CCTV £ 60.72
RB Pickard – WFCH cleaning £ 45.00
N Whitney Engineering – Ransom mower repair £ 90.00
Fire Cover Ltd – WFCH fire alarm test £ 114.00
Arval Fuel – 30-04-18 to 09-05-18 £ 198.44
Arval Fuel – 15-05-18 to 30-05-18 £ 228.74
Bulk Payments – salaries £ 6756.82
Quotes for consideration:
7.1 Radii Ramps – quote for refurb of skate ramp (repairs already completed) Full refurbishment to be considered which would be good for a further 5+ years at cost of £2495. Proposed that consideration for replacement should be considered and to look at re-locating to OKL.
7.2 David Ogilvie – WWI bench - £704.50 – it was agreed that this should be purchased using S106 public art funding and the environment committee to select a suitable site.
7.3 White Horse Contractors - Mtce work at Recreation Area, OKL - £3193.51 - work urgently needed clerk to apply for funding from S106
8. Communications – To receive communications as the Clerk may wish to present.
8.1 Proposal from Greening Chinnor regarding lease for community orchard – it was agreed that CPC would consider taking on the lease for this project and Greening Chinnor would take on responsibility under a memorandum of understanding. Clerk to meet with Landowner and Greening Chinnor.
8.2 WFCH Hire –hourly utility rates hourly hire rate were discussed following a request to hire the facilities for 2 days per week initially for 12/18 months. It was agreed that the hire would be made under the usual agreements rather than the need for a separate lease. Meeting to be held with current users and cleaner so that all parties are fully aware of usage.
9. CiLS/ S106
9.1 Update from sub committee meeting: Application for funding has been made for the Car Park and entrance to the recreation area at OKL. SODC to be made aware of all current projects in Chinnor in order that allocations can be reserved once a full assessment of assets has been completed.
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