Minutes of the Finance and General Purposes Committee meeting held on Monday 14th October 2019
PRESENT: Cllr Flint (Chair), Edwards, Gray, Minter, Wright, Williams.
Staff: Jo Wills
Apologies for absence: Cllr Young
Councillors Declaration of Pecuniary Interest & Dispensations: None
Public Question time: 1 member of the public was present.
Cllr Minter proposed to approve the minutes of the Finance and General Purposes Committee dated 9th September 2019. Seconded by Cllr Wright and signed by Cllr Flint.
Monthly Finance Reports were approved:
Bank Statements – September – proposed by Cllr Williams and seconded by Cllr Gray.
Petty Cash – Cash Book Sept – proposed by Cllr Wright and seconded by Cllr Minter.
Budget Update September – proposed by Cllr Edwards and seconded by Cllr Minter.
Invoices for payment were proposed by Cllr Gray and seconded by Cllr Minter:
HMRC – Tax & NI 2428.09
OCC Pensions – Contributions 2504.83
Prudential – AVC Contributions 150.00
Viking stationery 171.58
DF Sales – food waste bags 388.80
R. Folley – grounds maintenance work 100.00
Moore – external audit 1200.00
AMF Electrical – defib install x 2 and WF light check 95.00
Andrea Pellegram – NHP 950.00
R Pickard – WF Cleaning 50.00
Clarity Copiers – Photocopying 46.86
Rialtas – accounts software upgrade 306.00
TVP – Q2 PCSO funding 4624.25
AJ Heating – WF boiler service 85.00
Carrick – Website additions 144.00
Motec – Kubota service 59.65
J Hersey – play area repair 109.24
Microshade – Citrix 107.94
ABS Alarms – machinery store service 96.00
Fire cover ltd – machinery store extinguisher checks 57.60
Payments by Direct Debit:
Bulk pay – salaries 6963.27
CNG – gas supply for WFCH – September 38.47
Allstar Fuel 27-9-19 48.12
Allstar Fuel 02-09-19 to 13-9-19 153.56
BT – phone and broadband 141.24
Grundon Waste – waste wheeler empty 104.96
Opus Energy – HRR electric 11.10
Lloyds Bank Credit Card 195.43
Lloyds Band credit card 372.14
PWLB – CCP loan 10110.91
8. Community Grants
8.1 Update was given by the meeting Clerk on spending of grants awarded in May 2019. The Council was very pleased with the progress and of the purchased items from the funding awarded. Still a few outstanding so a further update will be given early 2020.
The Council has been invited along too events to see the funding in action.
9. Quotations were discussed:
9.1 Double air walker – it was agreed to repair the equipment at this time, and monitor the life of the repair. Proposed by Cllr Williams and seconded by Cllr Gray. Three quotes were reviewed from different companies and it was agreed to proceed with the quote from Play Source Ltd.
9.2 Repair quote from Play Source for Conigre play area was discussed – this is a detailed quote following the July RoSPA report. All items of a high or medium risk were quoted for repair. This was proposed for approval by Cllr Williams and seconded by Cllr Edwards. The required deposit of £2623.20 (incl VAT) was agreed and the cheque signed. The approx repair time of 8-9 weeks from date of order. Several quotes were requested but due to a lack of play area repair companies we only received one complete quote detailing all the items required. All other reasonable steps to obtain quotes have been taken, following discussion and review in the meeting, it was agreed to proceed with Play Source.
9.3 Cllr Edwards proposed to accept the quote for replacement of flower tubs for the entry areas x 4 for spring planting, seconded by Cllr Gray. Concerns were raised over a possible sponsor – to be discussed in more details with The Clerk.
9.4 Cllr Minter proposed the quote for £175.00 for improved sound system for Remembrance Day, seconded by Cllr Wright.
9.5 Cllr Edwards proposed to accept the quote from OCC to supply and install 4 more salt bins, at a cost of £250 each, seconded by Cllr Williams. Exact locations to be agreed with the maintenance supervisor.
10. Other Communications: To receive communications as the Clerk may wish to present.
10.1 Email was noted from PCSO Davey regarding village patrols currently.
10.2 Email was noted from Mill Lane School regarding the vacancy for a LA Governor – to be emailed to all Councillors.
10.3 Next F&GP agenda – 2020-2021 Budget and Precept.
Chairman ___________________________________________ Dated _____________
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