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Minutes of the Finance and General Purposes Committee meeting held on Monday 17th February 2020

PRESENT: Cllr Flint (Chair), Gray, Young, Wright, Williams.
Staff: Liz Folley

1. Apologies for absence: Cllrs Edwards & Minter

2. Councillors Declaration of Pecuniary Interest & Dispensations: None

3. Public Question time: No members of public present

4. The minutes of the Finance and General Purposes Committee dated 20th January 2020
were approved and signed. Proposed by Cllr. Wright, seconded by Cllr. Gray and signed by Cllr. Flint.

5. Monthly Finance Reports to be approved:
Bank Statements – January – proposed by Cllr Gray and seconded by Cllr Williams
Petty Cash – Cash Book January – proposed by Cllr Williams and seconded by Cllr Young
Budget Update January – proposed by Cllr Wright and seconded by Cllr Gray

6. Approval of invoices for payment: proposed by Cllr. Wright and seconded by Cllr Gray
HMRC – Tax & NI 2428.29
OCC Pensions – Contributions 2504.83
Prudential – AVC Contributions 150.00
Clarity Copiers – Photocopying 219.02
Microshade 107.94
George Brown – parts for vehicle service 84.67
Chinnor Turf and Paving – shingle 57.12
Viking Direct – stationery 167.28
SPH cleaning – WFCH cleaning 104.00
Dog Trust – dog waste bags 120.00
SODC – dog waste bins empty July to Dec 2019 482.42
Play Source – Conigre swing repair 926.40
Turney – rear lamp Kubota 141.96
DF Sales – food waste bags 388.80

Payments by Direct Debit:
Bulk pay – salaries 6963.07
BT – phone 106.18
Lloyds Credit card 295.28
Opus Energy – HRR electric 12.43
CNG Gas – WFCH 74.92
Allstar Fuel 44.25
Grundon – waste wheeler empty 130.24
Arval Fuel 44.26

7. Finance Matters
7.1 VE Day celebrations – to report on sponsorship to date:
• £500.00 The Peacock
• £500.00 Motec
• £500.00 Parkers
Noted that the next working group meeting will be held 24th February 2020 at 10am

8. Asset Management
8.1 Allotment – The Clerk to report on lease update and rent. It was agreed that this draft should be given to a solicitor for legal sanction. Proposed by Cllr Wright and seconded by Cllr Gray
8.2 Community Pavilion – CCP to arrange date for work on Cellar floor. Contactor to liaise direct with CCP
waiting for quote with regard to further drainage investigations
8.3 Windmill – Report noted. Agreed that all windmill expenditure 2019/20 should be taken from ear marked reserves.

9. Contracts / Quotations
9.1 Play Source – swing repair in St. Andrews play area - £420.00 it was agreed to accept this quote.
9.2 ABS Security – CCTV for windmill - £1490.00 – further information required. Cllr Gray request to meet contractor
9.3 ABS Security – CCTV for machinery store - £390.00 - further information required. Cllr Gray request to meet contractor
9.4 Glasdon – purchase of 2 x new bin (St Andrews play area and Whites Field) £200.00 each it was agreed to accept this quote.

10. Grants
10.1 Update on grants awarded 2019-2020 – as emailed with agenda. Information from Chinnor Silver Band and St Andrews school required

11. S106 / CIL payments
11.1 To review funding available in regard to CCP request for water supply. Cllrs Wright and Flint to meet and review in detail.

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Chairman............................................................Dated............................................

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