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Minutes of the Finance and General Purposes Committee meeting held on Monday 20th January 2020 at 7.30pm

PRESENT: Cllrs Flint (Chair), Edwards, Gray, Young, Wright, and Williams.
Staff: Liz Folley

1. Apologies for absence: Cllr. Minter

2. Councillors Declaration of Pecuniary Interest & Dispensations: None

3. Public Question time: No members of public present.

4. To approve the minutes of the following Finance and General Purposes Committee:
Dated 9th December 2019; proposed by Cllr. Wright, seconded by Cllr Gray and signed by Cllr. Flint.

5. Monthly Finance Reports to be approved:
Bank Statements – December – proposed by Cllr Young and seconded by Cllr Wright
Petty Cash – Cash Book December – proposed by Cllr Williams and seconded by Cllr Edwards
Budget Update December – proposed by Cllr Wright and seconded by Cllr Gray

6. Invoices for payment were proposed by Cllr. Edwards and seconded by Cllr Gray
HMRC – Tax & NI 2428.29
OCC Pensions – Contributions 2504.83
Prudential – AVC Contributions 150.00
Clarity Copiers – Photocopying 71.89
Microshade 107.94
George Brown – parts for vehicle service 86.88
Chinnor Turf and Paving – shingle 57.12
TVP – Q3 PCSO funding 4624.25
Lamps and Tubes – removal 4801.92
Cardiac Science – Cabinet for The Peacock 156.00
Clearfast Services – drain survey 252.00
Viking Direct – stationery 36.26
SPH cleaning – WFCH cleaning 221.00
Toolstation – equipment 10.59
Nick Whitney – Vehicle Servicing 717.99

Payments by Direct Debit:
Bulk pay – salaries 6963.07
Grundon waste – waste wheeler collection Dec 87.89
Grundon waste – waste wheeler collection Nov 103.08
BT – broadband 141.24
BT – phone 106.18
Lloyds Credit card 30.47
Opus Energy – HRR electric 12.76
CNG Gas – WFCH 74.43
Allstar Fuel 2-12-19 28.14
Allstar Fuel 13-12-19 32.12

7. Budget Update
7.1 VE Day celebrations –review of progress and expenses to date. It is hoped that a 1k sponsorship has been secured.
7.2 To confirm that £18,500 is allocated to budget heading - Community Safety and used for specific projects when quotes have been sought and agreed.

8. Reports
8.1 To review drainage report – Pavilion – quote is being sought to flush the drains and a further video to assess the next works.
8.2 To agree progress on cellar floor repair following Condition survey it was agreed to accept the quoted from Hersey Property Maintenance. Pavilion Steward to be asked to co-ordinate work at a suitable time.
8.3 It was agreed that Clerk should arrange disposal of ice machine and dish washer in pavilion kitchen.

9.1 To review quote from Cathedral Hygiene regarding sanitary disposal units at WFCH and update on hand driers in WFCH. It was agreed to accept the quote and cancel the contract with Initial.

10. Other Communications: To receive communications as the Clerk may wish to present.
10.1 To review / suggest changes to the grant form and grant policy for 2020/2021. Application Form and policy were approved.
10.2 Notice of Emergency Public Meeting organized by 'A Better South Oxfordshire' on 25th January 2pm at Wheatley Park School was noted.
10.3 Notice of Climate Emergency Advisory Committee on 28th January 4.30pm at SODC Milton Park was noted.


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