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Minutes of the Finance and General Purposes Committee held on Monday 20th May 2019

PRESENT: Cllr Flint (Chair), Edwards, Minter, Young, Williams.

Staff: Liz Folley


Apologies for absence: Received from Cllrs Wright and Rowton-Lee

Co-option of temporary committee members to be agreed: None

Councillors Declaration of Pecuniary Interest & Dispensations: None


Public Question time: No public present


Monthly Finance Reports

Bank Statements as at 30.04.19 Agreed that the Lloyds deposit accounts should be The accounts held at Redwood and Aldermore Bank should be topped up and clerk to research other accounts. Proposed by Cllr Williams and seconded by Cllr Minter. All agreed

Petty Cash – Cash Book April. Proposed by Cllr Young and seconded by Cllr Edwards. All agreed.

Budget Update April – proposed by Cllr minter and seconded by Cllr Young


Year End Accounts and Internal Audit 2018/19

Scrutiny of accounts and reports prior to submission to Full Council – Full discussion took place and it was agreed that the accounts should be put to full council 3rd June


Invoices for payment to be agreed:

Hersey Contractors – repair of drain covers 510.00

Rialtas Business - end of year closure 706.86

Lloyds Bank Finance – AMG – Conigre resurface 38694.00

HMRC – Tax & NI 2431.49

OCC Pensions – Contributions 2504.83

Prudential – AVC Contributions 150.00

Viking Direct 120.53

Fire Cover Ltd – WFCH 114.00

Cardiac Science – defib battery 330.00

RB Pickard – WF cleaning – April 30.00

Clarity Copiers 79.86

Dogs Trust – dogs waste bags 60.00

PCJ – fencing hire 270.00

CCP - Trecmed – First aid training 350.00

Chiltern Sports Contractors – MUGA repair 582.00

OALC – training 756.00

Motec – repair to battery 24.00

Microshade – rental 107.94

Chinnor Web Design – email set up 67.20

Eyre an Elliston – WF part 0.96

Vinyl Frontiers – Tennis Club Signs 519.01

Payments by Direct Debit:

Bulk pay – salaries 6959.87

Opus Energy – HRR electric 10.59

CNG – Gas for WFCH 57.42

ICO – annual fee 40.00

Tesco – mobile phone 7.50

Grundon – waste wheeler empty 117.96

British Gas – electric for Mill Lane 148.14

Allstar – Fuel 179.40

Allstar – Fuel 176.98

Allstar – Fuel 148.81 * June Payment

BT – phone and broadband 104.74

Lloyds Bank – credit card – banners signs, phone 184.79

Proposed by Cllr Minter and seconded by Cllr Williams. All agreed


Grants for consideration – 2019-2020

See attached sheet for all grant applications and amounts awarded.

It was agreed to award a total of £15,686 a surplus of £686 to what was budgeted which will be taken from general reserves. Proposed by Cllr Minter and seconded by Cllr Edwards. All agreed.

Cllr.Ashdown arrived at the meeting


8. Other Communications – To receive communications as the Clerk may wish to present.

8.1 Request from resident to sign pension papers as proof of living. Letter to be sent to the individuals to state that the Council has agreed it is inappropriate to offer this service at this time.

8.2 To review quotes for Structural survey. Cllr Young Proposed and Cllr Minter seconded to accept quote from PCMS. All agreed.

8.3 To agree quote for replacement acoustic panel at Community Pavilion proposed by Cllr. Williams and seconded by Cllr Edwards. All agreed

8.4 Proposed by Cllr Young and seconded by Cllr Williams to purchase cabinet to house a donated defibrillator to be located at The Inn at Emmington. All Agreed.

Concern was raised and noted about the ongoing maintenance and responsibility for these units.




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