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Minutes of the Finance and General Purposes Committee held via Zoom on Tuesday 21st April

PRESENT: Cllr Flint (Chair), Edwards, Gray, Minter, Young, Wright, Williams.
Staff: Liz Folley, Jo Wills

1. Apologies for absence: None
2. Councillors Declaration of Pecuniary Interest & Dispensations: None

3. Public Question time: 1 member of the public was present

4. Minutes of the following Finance and General Purposes Committee: 16th March 2020
Proposed by Cllr Minter, seconded by Cllr Wright. All in favour.

5. Monthly Finance Reports to be approved:
Bank Statements – March – proposed by Cllr Young and seconded Cllr Minter
Petty Cash – Cash Book March – proposed by Cllr Gray and seconded by Cllr Young
Precept and Budget Update March – proposed by Cllr Williams and seconded by Cllr Gray.

6. The following payments were approved for payment by Cllr Minter and seconded by Cllr Young. All ion favour for payment to be made direct via bank transfer.
HMRC – Tax & NI 2,385.49
OCC Pensions – Contributions 2,504.83
Prudential – AVC Contributions 150.00
Eyre & Elliston –timer for lights at WF 43.33
Briants – Strimmer Harness & wire 87.00
SODC – Dog Bin Emptying 01/20 – 03/20 234.84
Microshade – IT 107.94
Joe Hersey – Bar Store floor repair at Pavilion 1,078.84
JK Drainage & Plumbing – Drain Flush & CCTV 450.00
Bulk pay – salaries 6,998.71
BT – Broadband 106.18
OPUS Energy – Electric at Hill Road 12.11
PWLB – Loan repayment 10,110.91
Allstar – Fuel 2/3 – 10/3 105.28
SODC – Dog Bin Emptying 01/20 – 03/20 234.84
Bank Charge Card 970.54
Premier Farnell – Recycling Bags 205.92
Toolstation – Safety Signs 19.08
Amazer Ltd – Metal Pegs 35.85
Amazon – Sign Clamps 7.66
- Hand Gel 8.00
- Mail Box 23.50
- Prime 7.99
Glasdon – Litter Bins 628.82
The Green Spark Co – Sign Clamps 11.59
Guilty Gadgets – Mains Charger 6.49
Iwantit – Mains charger credit -7.95
ShenzHeshibin - cable ties 7.59
GiffGaff – Mobiles 16.00

7. Finance Matters
7.1 The following payments made under delegated power were noted.
Precise Plumbing & Heating Services Boiler Repair @ WF 310.00
JK Drainage & Plumbing Repair to Broken Overflow 120.00
R Pickard Cleaning @ WF 60.00
Windmill Café Return of rent 265.00
Community Pavilion Annual Utility Payment 3,000.00

7.2 Traffic Survey Report as recommended by the CPC Planning Committee was discussed. It was agreed to obtain quotes from OCC approved contractors. Once quotes obtained OCC will conduct the Public Consultation at a cost of approx. £1500.00.
Costings for the traffic calming to be looked at with regard to funding options, CILS, S106, County

8. Asset Management
8.1 Refurbishment and updating at White's Field – Cllr Flint to write a draft list of action points for the next F&GP meeting.
8.2 To consider report from JK Drainage & Plumbing following flushing and CCTV at Pavilion – It was agreed that digging up areas was a last resort. Cllr Young to discuss shower concerns with Daryl Ridgley and agree a positive solution and way forward. To be discussed again at the next meeting.

9. Contracts / Quotations

10. Grants
10.1 CPC community grants – due to Covid-19 it was agreed to postpone the grant application until after the current crisis is over. To be reviewed at the next Finance meeting.

11. S106 / CIL payments

12. Other Communications and General Purposes:
12.1 Letter from SODC Affordable Housing Development Officer was discussed. It was agreed for The Clerk to express interest to the Housing Officer and arrange a meeting to discuss options.
12.2 Covid-19 and Emergency Plan – general update was given by The Clerk.
We have 197 Street Friend volunteers – a big thank you to them. Lockdown Mind Therapy Magazines and newsletters to be distributed by our SF to our elderly and self-isolating next week.
Cllr Williams read the following statement: I would like to record, on behalf of the council, our sincere thanks to all the magnificent residents of our great village who have responded to the Corona crisis. NHS workers, Carers, GNS, Street Friends and other individuals who provide resident and neighbour support. To all our Councillors Parish, District and County not forgetting the local shops and deliverers who have responded so well. Particular thanks must go to our Parish Clerks, Liz and Jo, who throughout this crisis have been formidable. Great respect should be paid to Fiona Mantle who instigated our Emergency Plan, which has proven to be an excellent tool and has been the base for our community support. Thank you.
Last but not least thanks to Liz and Jo for setting up the virtual meetings – hopefully we will be able to get around the table once more in the not too distant future.


Chairman __________________________________________ Dated ________________________

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