Minutes of the Finance & General Purposes Committee meeting held Monday 21st September 2020
PRESENT: Cllr Flint (Chair), Edwards, Gray, Minter, Young, Wright, Williams.
Staff: Liz Folley, Jo Wills
1. Apologies for absence: None
2. Councillors Declaration of Pecuniary Interest & Dispensations: None
3. Public Question time: 1 member of the public was present.
4. The minutes of the following Finance and General Purposes Committee were approved:
17th August 2020
5. Monthly Finance Reports were approved:
Bank Statements – August – Proposed by Cllr Williams and seconded by Cllr Edwards.
Petty Cash – Cash Book August – Proposed by Cllr Minter and seconded by Cllr Gray.
Budget Update August – Proposed by Cllr Wright and seconded by Cllr Williams.
6. Monthly payments:
To note the new NJC pay scales as agreed by the National Joint Council for Local Government Services for 2020/21 implemented and back dated from 1 April 2020 - 2.75%
HMRC – Tax & NI 3035.49
Bulk Pay – Salaries 7915.14
OCC Pensions – Contributions 2916.26
Prudential – AVC Contributions 150.00
Microshade – IT services 125.88
Cathedral Leasing – WF hygiene bins and dryers 31.20
Surmans – Chinnor memorial re-enamel 1878.00
John Merrill – annual treatment of art in OKL – S106 6000.00
Shires Cleaning – wasp nests in WF 60.00
Scoop Dotty Dog – dog bin empty 81.00
Regler – Professional fees 960.00
Rospa – play area inspections 461.40
CYFC – Under 5 team set up – CPC grant 410.00
Clarity Copiers – Photocopying 21.78
Briants of Risborough – equipment 61.65
Payments by Direct Debit/SO
Allstar – fuel 01-09-20 to 14-09-20 218.60
Allstar – fuel 19-08-20 to 27-08-20 105.55
Allstar – fuel 03-08-20 to 14-08-20 171.58
BT – Broadband 107.85
PWLB – Loan repayment 10110.91
Opus Energy – HRR electric 10.34
Grundon Waste – waste wheel collection 111.01
British Gas – electric - WFCH - Aug 83.59
British Gas – electric - WFCH – September 104.04
Lloyds Charge Card 170.28
Castle Water – WFCH water supply 5.00
Payments were approved by Cllr Edwards and seconded by Cllr Minter. All in favour.
Payments to be authorised in the bank by Cllr Williams and Cllr Flint.
7. Contracts / Quotations
7.1 Quote from ABS Security Systems for updated CCTV system at Community Pavilion - £6560.00 was discussed. It was agreed the Community Pavilion will pay half the total cost. A GDPR CCTV Policy to be drafted to ensure safety of all staff and customers. Proposed by Cllr Wright and seconded by Cllr Williams. All in favour.
7.2 To agree that OCC conducts public consultation with regard to speed reduction measures being implemented. Agreement to proceed was proposed by Cllr Flint and seconded by Cllr Edwards.
7.3 To replace damaged bench in WF (by the MUGA) new perch bench is 1200mm long and costs £192.07 plus VAT Proposed by Cllr Williams and seconded by Cllr Young. All in favour.
7.4 Allotment fencing – Cllr Flint proposed to approve the works to be completed once all quotes are a similar specification – at the total amount of the first quote stated. The Clerk to confirm agreed contractor once all papers are in place. Seconded by Cllr Minter. All in favour.
7.5 Cllr Wright proposed to accept the quote from Croner for regular Business Support for 60 months. Seconded by Cllr Edwards. All in favour.
7.6 Cllr Williams proposed to accept the quote from Michael Tree services – required tree works in Henton - £2200.00. Seconded by Cllr Gray. All in favour.
8. Other Communications and General Purposes:
8.1 Cllr Young proposed to approve the statement of internal control for the year ending 31 March 2020. Seconded by Cllr Gray. All in favour.
8.2 Whites Field community hall hire to be used by Windmill Café only for October.
8.3 Chinnor Youth Club – a meeting to be scheduled for CPC and YC staff. The Clerk to contact the two paid employees and identify some tasks to complete in the weekly hourly rate.
8.4 CPC Grants – £4600.00 – grant window to open October 2020 and close November 2020.
8.5 Website – Cllr Gray to meet with The Clerk this week to progress.
8.6 Graffiti on HRR building to be cleaned off and anti-graffiti paint applied.
8.7 It was agreed not to proceed with the junior fair ground in White's Field – 3rd – 6th October.
Chairman _____________________________________________ Dated ______________________
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