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MINUTES of the Full Council Meeting held on Monday 1st July 2013

PRESENT: Cllrs. Ambridge, Bird, Higgs, Lloyd, Mantle, Pickard, Williams, Wright and Young. 

Public Question time: No members of the public were present           

Apologies: Cllr Haywood,  Fowler, Scarborough, Marlow

Declaration of Pecuniary Interest & Dispensations:     Cllr Pickard – Bills for payment – RB Pickard


Minutes of previous meeting                                   

17-06-13 Full Council Meeting signed by Cllr Wright

25-06-13 Community Project signed by Cllr Pickard


County Council Report:

C/Cllr Wilmshurst reported the summer recess is about to begin.

Still outstanding – Station Road double yellow lines for traffic calming and the railways bridge on Hill Road – ongoing.

C/Cllr Wilmshurst has requested some strimming on Thame Road as the pathway is impassable.

A defribulator is being purchased via C/Cllr Wilmshurst funds

C/Cllr Wilmshurst reported on a further 10% funding reduction meaning services will suffer.

C/Cllr Wilmshurst reported on school transport consultation – now ongoing.


Planning led by Cllr Wright                        

Planning applications were considered:

P13/S1259/FUL Conversion of existing garage and first floor above to create one new two bed house at 1 Oak End Way. Recommendation: Approval

P13/S1787/EX Extension of time for implementation of planning permission P10/E0538 at The Pheasant, Red Lane. Recommendation: Approval

Planning Permissions granted by SODC:

P13/S1116/HH Erection of two storey rear extension at 66 Middle Way

P12/S2997/HH Demolition of front porch and garage and erection of replacement porch and part two storey, part single rea extension at Manor Leys, Henton

P12/S2769 Erection of first floor and two storey extension at Brooklands Manor, Chinnor Road.

Open meeting re housing on 18th July – Cllr rota details have been circulated.

A steering group meeting to be arranged soon and to include a visit to the proposed sites.


Finance Report led by Cllr Pickard           

Bills for payment were approved by Cllr Young, seconded by Cllr Williams

Sow n Sow – summer planting and maintenance             £  680.00

Inject Media – Web site logo change                              £    96.00

Richard Marshall Ltd – Windmill                                     £    74.75

Lillehden – windmill                                                       £4651.20

Lawrence Landscapes – Church yard                               £  115.20

Perrys – minibus                                                          £    19.91

SLCC – membership 2013                                            £  162.00

Tesco Mobile – Groundsmen phones                              £    19.60

Arval Fuel – 30-5-13 to 10-6-13                                    £  183.63

R Pickard – cleaning WFCH                                            £    45.00

2. Letter of thanks from Chinnor GNS. Noted.

3. Letter of thanks from Chinnor Community Swimming Pool. Noted.

4. Working group to review Risk Assessment – Cllr Haywood, Wright, Pickard, Mantle to meet.

5. S106 working group: a meeting to be arranged for 8th August


Environment led by Cllr Mantle     

1. Play area reports and checks – nothing reported

2. Skate park relocation update was given by Cllr Mantle – an alternative plan to be looked into to move the ramp incase Radii ramps cannot move it on time. The Clerk to call and discuss.

A verbal request has been received for more equipment – no formal request has been received in writing of this new equipment. The skate park committee are doing a road signage competition.

3. Ribbon of flowers – biodiversity areas were agreed and photos of areas shown. The schools to be involved in the spring to plant seeds.  Costings for seeds to be investigated by Cllr Mantle.


Community Project/New Pavilion led by Cllr Bird        

Cllr Bird reported that the first stage has been approved for the Football Association funding which is very positive news for the project.The VAT situation has been resolved and the position has been clarified.The Parish Council cannot run a business due to the VAT structure – a proposal to be put to the Parish Council detailing an idea of a structure. Cllr Lloyd to assist with ideas.Details of the new S&SC are now being discussed – flooring types and colouring etc.Cllr Ambridge asked about the Professional fees figure – the total figure detailed in the listing includes monies already spent on professional fees.The advert has been agreed for the Thame Gazette and web site. Cllr Young proposed, seconded by Cllr Pickard.Cllr Williams asked about the ditch recently dug – the CPFMC to be asked.


Verbal Reports and Feedback                    

Councillors outside meetings report:

Cllr Lloyd reported on the Reading Room meeting in May – power supply has been renegotiated and quotes being obtained for new windows. More decorating has been carried out. The front door needs attention and the floor needs treatment to seal them. The next meeting will be held in October.

Cllr Williams reported on the Village Hall – bookings have increased. Utility provider being changed and funding for the car park has been approved. The quiz night raised over £1000.00 for the village hall funds.

Cllr Mantle reported on the Chinnor Buzz Group – the meeting was very successful and a quiz night being arranged for a defribulator.

Old Kiln Lakes Art Project meeting update was given by Cllr Pickard. Notes from meeting are attached in the minutes file.


District Council report:

D/Cllr Lloyd reported that she has been involved with assisting the Social Housing listings.

Buzz group meetings and Scrutiny meetings have been attended along with Welfare Reform briefings. D/Cllr Lloyd is now a member of the Planning Committee after completing the training. Also a member of General Licensing and the Chilterns Conservation Board.

Following numerous issues with the waste collections last week D/Cllr Lloyd has been involved with resolving the problems for the community.

Social Housing allocations and housing for local people was discussed.


General Purposes                                         

1. General Correspondence – It was agreed to now pay the cheque for John Moore Services.

2. PCSO report – attached in the minutes file. Noted.                                                          


Items for next agenda                                  

1. Next Full Council meeting 15th July 2013 – 7.30pm start                                                 




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