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Chinnor Parish Council Meeting held on Monday 19th August 2013

PRESENT: Cllrs. Ambridge, Bird, Fowler, Haywood, Higgs, Lloyd, Mantle, Marlow, Pickard, Williams, Wright and Young. 

Apologies: Cllr Marlow, Scarborough

Public Question time – 3 members of the public were present

The leader of the Chinnor Says No Campaign, Andrew Winterbottom, asked about details in previous meeting minutes regarding housing allocation numbers. Cllr Wright explained several meetings with SODC and larger villages had been held and calculations been done before the figure was discussed.  

Neighbour of 20B Oakley Road was present to express concerns over the planning application P13/S2433 proposed single storey rear extension. In the neighbours view this extension would affect light into the lounge, garden and patio. Cllr Wright confirmed all objections will be sent to SODC directly as well as reporting the concerns to us.

Resident of 20 Oakley Road expressed concerns over the proposed application of 20B Oakley Road also concerning access for developers and over development issues. The neighbours felt some facts had been missed from the application.                                       


Declaration of Pecuniary Interest & Dispensations: None

Minutes of previous meeting: 05-08-13 Full Council Meeting signed by Cllr Haywood


Planning led by Cllr Wright                          

Planning applications were considered:  

P13/S2216/HH Removal of existing garage and erection of new garage at 2 Manor Farm Cottages, Chinnor Hill. Recommendation: Approval

P13/S2298/HH Erection of single storey front extension at 2 Manor Farm House, Henton. Recommendation: Approval

P13/S2433/HH Proposed single storey rear extension at 20B Oakley Road. Recommendation: Objection: un-neighbourly, loss of light to neighbour.


Planning Decisions were noted

P13/S1238/FUL Change of use from office to 2 residential dwellings at 32a Station Road.

P13/S1259/FUL Conversion of existing garage and first floor above to create one new two bedroom house at 1 Oak End Way

P13/S1787/EX Extension of time for implantation of planning permission P10/E0538 at The Pheasant, Red Lane.


Certificate of Lawful Development was noted

P13/S2346/LDP Construction of vehicle cross over and block paving at 1 Golden Hills. No comments.


Meeting request from developers from Cemex and Bloor Homes which have been postponed until further consultation with SODC.


Finance Report led by Cllr Pickard              

1. Bills for payment were proposed by Cllr Wright and seconded by Cllr Haywood.

Direct Debits


Allstar Fuel 12-25 July 250.98

BES Office Gas - July 131.25

BES Office Elec. 15/7-15/8 37.54

Wireless Logic Line Rental - Trackers 11.28

Lloyds TSB Blk Pay August Salary 5318.17


D&P Luxury Toilets Toilet Hire 1500.00

All Jobs Office Windows & Soffits 600.00

Lyreco Photo copy cartridges 1443.60

Blanchford Loo Seat - WF 18.56

Comm Heartbeat Trust Defibs - Carriage only 50.00

Post Office Tax & NI 1448.87

OCC Pension August Contributions 1564.03

L Nairn Garden Maintenance 290.00

Stuart Barr Trial Holes - PF 344.40

PHS Group WF - Hand Driers etc 509.94

E Penfold (Look Local) CLP leaflet / distribution 187.50

CYFC Donation for public meeting 50.00

The donation for CYFC was proposed by Cllr Higgs and seconded by Cllr Mantle.

Cllr Young and Cllr Bird declared an interest.


2. Review of public meeting – Cllr Pickard's report on the public meeting is in the minutes file.

The meetings progress was discussed and improvements to be made in promoting the Council and explaining what the Council do and how contact can be made etc.

The Council agreed the public meeting was quite confused as residents do not understand the concept being sold to them by the campaign. A meeting with CPRE to be arranged for anyone who has expressed an interested in taking on a Neighbourhood Plan to detail the involvement required.

Cllr Pickard suggested their decisions on not having a Neighbourhood Plan is not reviewed until more meetings and investigations have taken place – all agreed.

1)      Communications Team: Cllr Young, Fowler, Mantle, Ambridge, Jo Wills

2)      Organise a meeting with volunteered residents re Neighbourhood Plan.

3)      SODC will be holding their follow up meeting on 25th September


Environment led by Cllr Mantle                   

1. Play area reports and checks – Cllr Fowler reported a few issues which need investigating.

2. Resident letter requesting a bench in Red Lion bus shelter was agreed. Quotes to be obtained. 

3. Request for a waste and dog bin to be in Greenwood Avenue / Glynswood – Cllr Fowler proposed to purchase a litter bin for this area but not a dog waste bin, seconded by Cllr Ambridge.

4. Cllr Young gave an update on the Broadband progress – updates will be given when available.

5. An update report on Ribbon of Flowers was given by Cllr Mantle. Seeds to be purchased and Cllr's requested to assist seeding them in their areas.

6. Hill Road Rec repairs to be carried out asap – The Clerk to obtain quotes. All in favour.


Verbal Reports and Feedback                                  

1. Councillors outside meetings report – nothing to report.


District and County reports                          

SODC report from Cllr Lloyd – nothing to report.C/Cllr Wilmshurst and D/Cllr Hood are requested to attend the first meeting of the month and produce a written update report at that meeting.


General Purposes                                          

Details of the Oxfordshire Community Network – noted. The Village Centre to be involved. Cllr Lloyd to visit the Post Office to discuss facilities and ongoing ideas for improvements.


Clerks Report                                                

2 letters of complaint received regarding the recent 'Chinnor Says No' Campaign posters.

The Council agreed the poster policy is accurate and will not be amended.  

Cllr Mantle reported that 3 defribulators are now on order – locations being agreed.

Marquee being erected on Tuesday 20th August – Cllr Pickard and Williams to attend.

Saltex exhibition in Windsor in September – a good place to view play equipment.


Next meeting dates                            

Next Full Council meeting 2nd September 2013 – 7.30pm start – Cllr Wright to chair the meeting.

Community Project meeting – 20th August





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