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PRESENT: Cllrs Archer, Ashdown, Edwards, Flint, Gray, Minter, Oliver, Ridgley, Standage, Wright, Williams and Young. Staff: Jo Wills, Liz Folley

Minutes of a Meeting of the FULL COUNCIL held on Monday 2nd March 2020

1. Apologies for absence: C/Cllr Matelot, D/Cllr Lloyd, D/Cllr White
2. Declarations of Interest: Cllr Minter – item 10 - website
3. Public Question Time: No public were present

4. Councillor Vacancy
To confirm the resignation from Council of Charlie Rowton-Lee
The notice of casual vacancy has been advertised which gives the right to call for an election –closing date - 6th March 2020.
If 10 people or more do not request an election, then CPC can begin the co-option process.

5. County Councillor and District Council Reports
District Councillor Lynn Lloyd and Ian White – no report submitted.
County Councillor Jeanette Matelot – report in minutes' file.

6. Minutes of the last meeting: To approve as a correct record the Minutes of the Full Council Meeting held on 3rd February 2020.
Proposed by Cllr Flint, seconded by Cllr Minter and signed by Cllr Williams.

7. Minutes of Committees: The minutes and recommendation of the committee meetings:
a) Planning Committee held on 10th February 2020
b) Finance and General Purposes Committee held on 17th February 2020
Cllr Flint proposed to accept the following quotes, seconded by Cllr Young. All in favour
• ABS Security – CCTV for windmill - £1490.00, and machinery store - £390.00
c) Amenities Committee held on 24th February 2020

8. Outside Report
7.1 Cllr Williams attended the Emergency Plan meeting on 4th February 2020
7.2 Cllr Williams attended the PCSO Have your Say on 29th February 2020

9. Policies - None to review at this time

10. Administration
10.1 Website – 1 quote obtained, 2 more to be requested. The website needs attention due to accessibility rules which begin in September. Cllr Gray will be involved with the project.
The CPC structure to be a basis for a website design if possible.

11. Communications – To receive communications as the Clerk may wish to present.
11.1 CYFC 1m wide x 1.5m high banner to be erected on hedge side of Whites Field / Mill Lane to advertise CYFC – Cllr Flint proposed this would be acceptable if the following amendments are adhered too for an edited form of their proposal: Location to be defined and agreed, sponsorship strip at the bottom should be done in a way that can be replaced each year - this would ensure a fresh revenue stream for the club on an annual basis and would not give the right to an individual sponsor on a permanent basis. to confirm planning not required, information/content to be reduced. Seconded by Cllr Ashdown, all in favour.
Cllr Flint proposed that Windmill Café be granted permission to erect a promotional sign on the Whites Field Community Hall, seconded by Cllr Edwards – all in favour.
11.2 High Sheriff of Oxfordshire awards night – Fiona Mantle will attend on 24th March.
11.3 Cllr Archer proposed to accept the revised CPC structure, with an amendment to the top line to add general maintenance and administration, seconded by Cllr Wright – all in favour.

Chairman ____________________________________________ Dated _______________

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