PRESENT: Cllrs Ashdown, Flint, Haywood, Higgs, Ridgley, Standage, Watson, Wright, Williams and Young. Also present: D/Cllr Lynn Lloyd.

STAFF: Liz Folley, Jo Wills

Minutes of the Meeting of the FULL COUNCIL MEETING held in the PARISH COUNCIL CHAMBER, on Monday 2nd July 2018

Apologies for absence: None

Absent without apologies: Cllr Minter, Cllr Rowton-Lee

Declarations of Interest – None

Public Question Time – 3 members of the public were present.

District and County Councillors' Reports

SODC report submitted from Cllr White and Lloyd

CPC expressed their sincerest thanks to D/Cllr Ian White for all of his work, commitment and dedication to the ongoing Planning Appeals and future appeal process.

New Parish Councillor

4.1 Following the interview process Cllr Williams proposed to offer the position to Sharon Edwards. Seconded by Cllr Ashdown. All in favour.

Minutes of the last meeting Cllr Flint proposed to approve the minutes of the Full Council Meeting held on 25th June 2018. Seconded by Cllr Young. Signed by Cllr Williams.

Minutes of Committees The Minutes of the following committees were approved for signing:

Finance and General Purposes held on 11th June 2018 signed by Cllr Flint

Planning held on 18th June 2018 signed by Cllr Wright

Environment held on 25th June 2018 signed by Cllr Ashdown

Community Orchard Cllr Haywood proposed to approve the draft tenancy agreement between CPC and Landowner for submission to solicitor. CPC to pay all legal costs. Seconded by Cllr Ashdown. All in favour.

9. Christmas Eve Carol event and tree location

9.1 Thank you for all of the responses in our community engagement.

CPC has reviewed all comments made by email, in person and on Facebook. This event is important to the community and it has been a difficult decision to make. The poll results showed in favour of moving the event to the Community Pavilion.

Poll results: 388 move to Pavilion, 151 remain at Keens Lane.

Present at the meeting were members of the main organising committee and they discussed all of the options available. This event is not run by CPC at all and the sincerest thanks given to everyone who has been involved in making this a huge success over the past 48 years and we hope it will continue long into the future.

The committee has agreed to move the event, the reasons are mainly down to health and safety as the event is gaining popularity every year and the safety of everyone is of the utmost importance. As you may have been aware the tree foundations in the Duo Chef Garden area are in danger of collapse and the tree had to be staked last year to stop it falling on the road / pavement or any pedestrians.

The event will therefore be relocated to the Community Pavilion on Christmas Eve 2018.

The organising committee will be looking at planning the event including investigating options for staging, amplification and lighting. The event will not change in its entirety – it is only in a new, safer area. All monies raised will still go to local charities appointed by the organising committee. If you wish to be involved helping organise this event please do not hesitate to contact us as the more help offered the easier it is for everyone on Christmas Eve.

CPC vote – 6 in favour of relocation. 2 against, 1 abstained.

10. GDPR Compliance – Policies for approval

10.1 General Data protection awareness – Cllr Watson signed the sheet

11. Communications –

11.1 Cllr Flint reported on a recent CIL / S106 meeting and gave an update on progress.

11.2 Cllr wright reported on a recent meeting regarding the improvements of the local bus service – All in favour to send an email to recommend that a bus route be added to go to Princes Risborough station and town centre – this requires to be a regular, hourly service.

The Clerk to submit request.

CHAIRMAN ________________________________________ DATED ______________

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