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MINUTES of the FULL COUNCIL MEETING held on 4th September 2017

PRESENT: Cllr's Ashdown, Flint, Haywood, Higgs, Ridgley, Rowton-Lee, Standage, Williams, Wright, Young.

Staff: Liz Folley, Jo Wills

D/Cllr Lloyd and C/Cllr Matelot


Apologies: Cllr Bird, Cllr Minter

Absent without apologies: Cllr Watson

Councillors Declaration of Pecuniary Interest & Dispensations: None


Public Question time: 1 member of the public was present.


Minutes of previous committee meetings were approved and signed by each Chairman:

07-08-17 Full Council Meeting signed by Cllr Williams

14-08-17 Environment Committee Meeting signed by Cllr Ashdown

15-08-17 Neighbourhood Plan Meeting signed by Cllr Haywood

21-08-17 Planning Committee Meeting signed by Cllr Wright

21-08-17 Finance and General Purposes Committee Meeting signed by Cllr Williams

22-08-17 Neighbourhood Plan Meeting – no minutes taken.


Matters Arising:

Fiona Mantle presented to the Council the emergency plan - it was agreed that updates for the plan are needed. The Council thanked Fiona for her continued work with the emergency plan and offered assistance where needed. A meeting is to be arranged with all community groups to update and finalise the 2017 plan.


Written reports submitted from SODC and OCC: in the minutes file.

6.1 The Council asked C/Cllr Matelot to arrange a meeting with OCC Highways to progress with updates on requirements around the village including double yellow lines on Station Road and the date for the consultation to begin for this. Also more speed signs to be agreed in various areas.


PCSO monthly report

7.1 Monthly report from PCSO White was noted.


Outside Reports:

8.1 Grant for Chinnor Tennis Club - noted

8.2 Speed Indication Device sessions were discussed – offenders details have been passed to TVP


Committee Terms of Reference

9.1 Cllr Wright proposed to increase committee membership for F&GP and Environment to 8 members, seconded by Cllr Young. All in favour.


Sponsorship Opportunity at White's Field

10.1 Request from CYFC with regard to sponsorship to cover internal decoration was discussed. It was decided that CYFC should be allowed to seek and obtain sponsorship and be permitted to display signage on the Field side of the White's Field Building, but this would be subject to further approval from the council of terms and conditions to include exact location, design and duration.

It was requested that quality external paint to be used and CPC to have a sign also.


Clerks Report – items not needing notice of decisions:

11.1 Update on future training for Councillors – ongoing.

11.2 Purchase of Henley Teak Bench as memory bench for Sue Reed with inscription – full cost is being reimbursed by Mr Reed (current memory bench is damaged beyond repair). All in favour.


Members Questions

12.1 Cllr Haywood reported on the emerging Neighbourhood Plan. A meeting to be arranged with SODC after the referendum. Everyone encouraged to vote on 7th September.


Finance and General Purposes led by Cllr Flint

12.1 Additional bills were proposed by Cllr Young and seconded by Cllr Haywood:

White Horse Contractors – final valuation – August 17 – OKL £19196.52

Fight Bladder Cancer – NHP laminating £ 147.00

Mr C Pethers – ABH marquee security £ 700.00

AMF Electrical – WFCH £ 124.00

Blanchfords – WFCH £ 210.81

Mudway Workman – Marquee hire £ 4920.00

Helpful Hirings – tape etc £ 19.25


CHAIRMAN ____________________________________________________ Dated _________________

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