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MINUTES of the FULL COUNCIL MEETING held on 5th June 2017

PRESENT: Cllr Ashdown, Bird, Flint, Haywood, Higgs, Minter, Ridgley, Rowton-Lee, Watson, Williams, Young.

Also present: C/Cllr Matelot, D/Cllr Lloyd, D/Cllr White

Apologies: Cllr Wright

Councillors Declaration of Pecuniary Interest & Dispensations: None


Public Question time: 2 members of the public were present.


Minutes of previous meetings were agreed and signed:

08-05-17 Full Council Meeting signed by Cllr Williams

22-05-17 Annual Council Meeting signed by Cllr Williams

22-05-17 Planning Committee Meeting signed by Cllr Rowton-Lee

24-05-17 Neighbourhood Plan Steering Committee signed by Cllr Ashdown


Written reports submitted from SODC and OCC:

C/Cllr Matelot introduced herself as the newly elected County Councillor. She will represent Chinnor and surrounding villages. A meet and greet has been arranged for Saturday 10th June at the Village Centre from 10am.

A community grant will be available and David Wilmshurst will assist Jeannette with the applications.

A report was given on a recent fire in Rectory Meadow.

All contact details for C/Cllr Matelot are on the CPC website and are available from the office.

D/Cllr White and Lloyd reported on recent Planning Committee meetings where two Chinnor applications were successfully refused. Two Appeals have also begun the process for Emmington and Lower Icknield Way applications. D/Cllr White is working closely with SODC Planning Officers to ensure that Taylor Wimpey are complying with all planning regulations for access and timings etc. Planning Enforcement is also involved.


Chinnor Neighbourhood Plan was discussed. All of the amendments have been accepted by the NHP Committee and SODC will make all changes. The referendum is scheduled for approx. 7th September.


Councillor Vacancy – Following the resignation from Richard Searl the vacancy for a Councillor will be advertised for applications to be submitted by 1st July 2017.


PCSO monthly report – in minutes file.


Finance and General Purposes led by Cllr Flint

8.1 The bills for payment were proposed by Cllr Higgs and seconded by Cllr Haywood:

Prysebros Ltd – Weed spray control – first treatment £ 780.00

RPC Locksmith – OKL padlock replacement £ 44.60

DF Sales Ltd – food waste bags £ 367.20

PCJ Ltd – sports wall repair £ 4836.00

RB Pickard – WFCH cleaning £ 70.00

Hartwells – summer planting £ 117.00

Liners bags and sacks Ltd – clear recycle bags £ 122.18

George Browns – Kubota transmission check £ 180.01

SAS Shelters – new bus shelter on High Street £ 3834.00

Miracle Designs – OKL play area – final play equipment payment £18061.31

Castle Water – HRR water Nov to May £ 13.73

Arval Fuel – DD £ 68.77

Arval Fuel – DD £ 127.01

Tesco Mobile – Groundsmen mobile £ 7.50


Outside Reports – Library AGM and Recycle Centre tour – notes in the minutes file.


Clerks Report – items not needing notice of decisions:

10.1 Following further contact from SODC it was agreed to remain with the name Dimbles Way for the new development on Thame Road.

10.2 OALC AGM 3rd July – Cllrs Wright & Ashdown to attend.

10.3 A meeting has been arranged with the Pavilion Steward and Chairman along with Cllr Ashdown to meet a resident who is concerned about the rubbish and mess in the Playing Fields and around the building.

10.4 A lot of disruption has been reported along Greenwood Avenue and Greenwood Meadow now Taylor Wimpey have begun the development – residents are being encouraged to report directly to the correct department.

10.5 Complaints have been received following a weekend road closure on Mill Lane – lack of signage was a major issue – OCC Highways have advised the contractor that signage needs to be improved for the next weekend closure.

10.6 CPC newsletter – Councillor vacancy to be added to the newsletter.


Members Questions

11.1 A working group to be formed to discuss the way forward for a Pavilion building on OKL recreation area.

11.2 Fly tipping along the Wainhill junction was reported.

11.3 Env Committee – to discuss request for railing at the end of the alley near 15 Oak End Way – to be assessed.

11.4 F&GP – to agree a mobile phone for the groundsmen to use – to investigate the best offers.


Chairman _________________________________________________ Dated ____________________

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