PRESENT: Cllrs Archer, Ashdown, Edwards, Flint, Gray, Minter, Oliver, Ridgley, Standage, Wright, Williams (Chairman)
Staff: Jo Wills, Liz Folley
Minutes of the Meeting of the FULL COUNCIL MEETING held on Monday 7th December 2020
1. Apologies for absence: Cllr Young, C/Cllr Matelot, D/Cllr Lloyd, D/Cllr White
2. Declarations of Interest: Cllr Minter regarding the website proposal.
3. Public Question Time: 1 member of the public was present to present the solar streets project. All of the presentation has been emailed to Councillors for reading through.
4. County Councillor and District Council Reports
Report from District Councillor Lynn Lloyd and Ian White is on the website.
Report from County Councillor Jeanette Matelot was noted.
5. Minutes of the last meeting: 2nd November 2020.
Proposed by Cllr Flint, seconded by Cllr Minter. All in favour.
6. Minutes of Committees: The minutes from the following committee meetings were noted:
a) Planning Committee held on 9th November 2020
SODC Planning Committee – CPC had issues logging in so could not attend.
b) Finance and General Purposes Committee held on 16th November 2020
c) Amenities Committee held on 23rd November 2020
Tree planting progressing well – the family involved to care for trees for first 2-3 years to ensure they are established.
d) HR Committee held on 30th November 2020
Time and motion review has been drafted by Cllr Flint.
Youth Club to open in January 2021 with small bubbles and a deep clean after sessions.
7. Matters for discussion:
7.1 2021 CPC meeting dates were approved.
8.1 Covid-19 and Parish response to crisis – update from The Clerk was given.
Cllr Minter was removed from the meeting to the waiting room.
Cllr Ridgley arrived at the meeting.
8.2 Cllr Gray gave a full presentation regarding the new website design.
A total of 5 quotes had been sought and the two most favourable were detailed on the presentation. Cllr Wright proposed to accept the quote from Aubergine.
Seconded by Cllr Gray. Vote: 9 in favour, Cllr Flint against and Cllr Ridgley abstained.
Cllr Minter re-joined the meeting.
9. Policies: Cllr Archer proposed to accept the following Polices. Seconded by Cllr Flint.
All in favour
9.1 Financial Regulations
9.2 Health and Safety
9.3 Standing Orders
9.4 Internal Control
9.5 Terms of Reference for each committee
9.6 Virtual meeting
10. Annual Governance and Accountability Return for year ending 31 March 2020
10.1 External Audit report and certificate 2019/20. Comments from auditor were noted and deemed that no further action was required
Cllr Flint proposed to accept the report. Seconded by Cllr Archer. All in favour.
11. 2021-2022 Budget
11.1 The draft budget for 2021-2022 was fully discussed.
Cllr Wright proposed to approve the budget with no increase to Band D residents, although a increase of £25000.00 to total precept, due to tax base increase. Precept request 2021/22 £346,630 Seconded by Cllr Edwards.
Vote: 9 in favour, Cllr Archer against, Cllr Oliver abstained.
11.2 The Chairman reported on community feedback regarding the Budget.
Residents responded with the following requests: a pathway linking Old Kiln Lakes, electric charging points, tree planting, better insulation and LED lighting in community halls, a skate park, a link to the Phoenix Trail, a medical centre, CCTV in all public location s and improvements to Whites Field Community Hall. The Clerk to respond to each feedback email with details of what is planned and explanation of the agreed budget.
Chairman ______________________________________ Dated ______________________
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