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MINUTES of the FULL COUNCIL MEETING held on 8th January 2018

PRESENT: Cllr's Ashdown, Haywood, Higgs, Minter, Ridgley, Rowton-Lee, Standage, Williams, Wright, Young.

Staff: Liz Folley, Jo Wills

SODC: Cllr Lloyd


Apologies: Cllr Watson, Cllr Flint, Cllr Bird

Councillors Declaration of Pecuniary Interest & Dispensations: None


Public Question time: No public were present


Minutes of previous committee meetings were approved and signed by each Chairman:

04-12-17 Full Council Meeting signed by Cllr Williams

11-12-17 Environment Committee Meeting signed by Cllr Ashdown

18-12-17 Planning Committee Meeting signed by Cllr Williams

18-12-17 Finance and General Purposes Committee Meeting signed by Cllr Williams


Matters Arising from Minutes:

Social Media Policy 2018 was proposed for approval by Cllr Wright and seconded by Cllr Minter. All in favour.

Each Councillor and staff member to sign the policy.


Written reports submitted from SODC and OCC:

5.1 Cllr Lloyd clarified the points on the report regarding Planning issues.

5.2 The Clerk reported that C/Cllr Matelot is attending the next Full Council meeting and has meetings arranged with Keith Stenning from OCC Highways prior to the Full Council.


PCSO monthly report

6.1 Report was noted.


Clerks Report

7.1 Chinnor Guide for 2018 – Cllr Minter and Cllr Ridgley to produce the next Chinnor Guide for 2018.

7.2 Application for Emergency Plan funding was discussed – Cllr Williams to progress.

7.3 August Bank Holiday 2018 applications now available – Pulse Holiday Club will not be running.

7.4 LWS Community Action Day to be attended by Cllr Flint and Cllr Williams.

7.5 OCC Fix My Street – the Clerk encouraged everyone to use the app and report issues – D/Cllr Lloyd explained that the system stats get sent to central Government so OCC act quicker on getting issues resolved via this system.

7.6 Cllr Higgs to arrange a date for the Awards night committee meeting – Cllr Higgs, Cllr Standage, Cllr Haywood and Cllr Ashdown to be involved on the working group.

7.7 Cllr Williams reported on the all weather cricket mats in the playing fields. It was agreed that within the next 2 weeks the mats would be relocated to a tidier location and fenced off –neighbouring properties to be informed prior to removal. In the long term it was agreed that by 1st September 2018 the mats must be in their permanent location.

7.8 Environment agenda item – WFCH gate locking.



CHAIRMAN ________________________________________________ DATED ____________________

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