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Minutes of the Meeting of the FULL COUNCIL MEETING held on Monday 14th May 2018

PRESENT: Cllrs Ashdown, Flint, Haywood, Higgs, Standage, Wright, Williams and Young.

STAFF: Liz Folley, Jo Wills


Apologies for absence: Cllr Ridgley

Absent without apologies: Cllr Watson, Cllr Rowton-Lee, Cllr Minter

Declarations of Interest – None


Public Question Time – 1 member of the public was present to answer any questions relating to the Whites Field Café Business proposal.


District and County Councillors' Reports – in the minutes file.

Cllr Lloyd was present and reported that Cllr White is currently working towards the Chinnor appeals and arranging meetings to discuss the presentations.

Cllr Lloyd presented RBL poppy award to Cllr Higgs.


Minutes of the last meeting Cllr Higgs proposed the minutes of the Full Council Meeting held on 9th April 2018. Seconded by Cllr Flint. Signed by Cllr Williams.

Minutes of Committees The minutes of the following committees were approved as correct:

Finance and General Purposes held on 16th April 2018 signed by Cllr Flint.

Planning held on 23rd April 2018 signed by Cllr Wright

Environment held on 30th April 2018 signed by Cllr Higgs


Communications –

7.1 2018-2019 meeting dates were approved.

7.2 The Clerk reported on committee members and Annual meeting structure – if any member wishes to change Committee this to be advised to The Clerk soon and the Council will consider. Elections are being held May 2019 and to date the committee structure ahs worked well.

7.2 Request for Beaconfest posters from 1st June 2018 was approved.

7.3 Business proposal for café at Whites Field Community Hall was discussed. The Clerk to look at energy costings and ensure that hall lease rates are correct. Operating hours to be finalised along with details on contract, licenses and lease to all be investigated. Cllr Ashdown proposed to agree, in principle, the business proposal pending further investigation to finalise figures. Seconded by Cllr Young. All in favour.

7.4 Co-option vacancy details – applicants invited to submit by 1st June.


8. GDPR Compliance

A brief summary of requirements was given. Each Councillor to be given a CPC email address.

The following policies were proposed by Cllr Higgs and seconded by Cllr Flint. All in favour.

8.1 Social media and electronic communication policy

8.2 Privacy Statement policy

8.3 Information security incident policy

8.4 Information protection policy

8.5 Risk Assessment

8.6 Data Protection Policy

8.7 General Data protection awareness – Councillors present signed a copy



CHAIRMAN _______________________________________________ DATED ______________

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