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Minutes of the FULL COUNCIL MEETING held on 17th October 2016

PRESENT: Cllr Ashdown, Flint, Haywood, Minter, Searl, Watson, Williams, Wright and Young.
1. Apologies: Cllrs Bird, Higgs and Rowton-Lee
2. Councillors Declaration of Pecuniary Interest & Dispensations: None

3. Public Question time: 2 members of the public were present.
A resident of Old Kiln Lakes attended the meeting to discuss buying some land from CPC – Cllr Williams explained CPC does not believe that they own this land and the details at Land Registry do not define the position exactly. The resident stated that Taylor Wimpey have advised it is in the ownership of CPC – it was recommended the resident contact Land Registry to find the correct owner to approach.
A representative of P16/S2376 attended to explain the amendments to the application – it was also discussed about the bin store location and entrance.

4. Minutes of previous meeting were agreed:
03-10-16 Full Council Meeting signed by Cllr Williams

5. Planning Section led by Cllr Wright
1. Planning applications considered:
P16/S2376/FUL Amended Details Proposed demolition of existing building and erection of 6 dwellings with parking and amenity space (as amended dated 31-8-16 – reducing the number of dwellings, omitting former windows, varying ridge heights and number of bedrooms and amendment 30-9-16 for detached car port height and plot 6 elevation and 10th October at 20 Thame Road. Recommendation: No Strong Views
P16/S3159/HH Application and amendment Proposed new access at 25 Springfield Gardens Recommendation: No Strong Views
P16/S3253/HH Proposed division of second bedroom to form third bedroom with additional window in rear elevation at 27 Siarey's Close. Recommendation: Approval
P16/S3274/HH Proposed creation of an internal driveway and the insertion of a new window within existing residential outbuilding at Oakleigh House, Henton.
Recommendation: Approval
P16/S3287/HH Demolition of existing conservatory and erection of single storey rear extension to form new utility, garden room and bathroom at Kestrel Cottage, Sprigs Holly. Recommendation: Approval

2. Planning Permission granted by SODC
P15/S4131/RM Reserved Matters Approval – Amended Details
Application for reserved matters following outline P14/S0953/O for the appearance, landscaping, layout and scale. Outline consent for residential development for up to 80 dwellings including means of access, open space and associated development.
As amended and clarified by plans and additional information received 16 September 2016 amending design and layout, including changes to house types and addition of a three storey building at land adjoining Greenwood Avenue. Clarification required regarding the three storey building
P16/S2684/FUL Construction of 12 standard parking bays and one disabled bay in front of dwellings (as amended) at 8-22 St Andrews Road
P16/S2808/HH Erection of single storey side extension to existing porch, with new roof over both existing and extended porch at Tawny Cottage, 22 High Street

3. Planning and Highways Matters
3.1 Email from Rectory Homes regarding land south east of Golden Hills – to be consulted on once the Planning Application is submitted and registered with SODC.
3.2 Change of property names from Manor Farm Bungalow to Paddock View, Henton.
3.3 Bellway Homes – event / team sponsorship opportunity was discussed – The Clerk to
forward details of our Christmas tree and lights for sponsorship.

6. Finance and General Purposes led by Cllr Searl
6.1 Invoices for payment to be approved
Post Office Ltd – HMRC £2153.61
Prudential – AVC £ 150.00
OCC Pension Fund £2164.47
Liners, Bags and Sacks – Clear recycle bags £ 122.18
Vale Training – Trevor spraying course £ 138.00
Centerwire – Chiltern Society grant £ 205.20
G Browns – Groundsmen equipment £ 15.10
Microshade – Citrix system £ 123.00
Grundon Waste – waste wheeler empty £ 109.68
South Central Ambulance – defib kits £ 474.00
M. Mackenzie – plants for Memorial gardens £ 53.00
Ellen Higgs – CNHP £ 927.00
Zurich – Insurance for new play equipment £ 175.94
Motec – Kubota MOT and repairs £ 216.85
Helpful Hirings – Windmill £ 86.24
TVP – PCSO funding for Q2 £4258.25
N. Whitney – service of Kubota and Ransomes £ 724.57
Prysebros Ltd – weed killing £ 780.00
John Merrill – OKL £2500.00
DD - Bulk Payment – salaries £6306.58
DD - British Gas – Gas bill for Station Road £ 291.35
DD - Arval Fuel – Fuel for Groundsmen £ 183.85
DD - CNG – Gas supply for WFCH £ 24.65
DD - Cannon Hygiene – WFCH care bundle £ 190.68
DD - Lloyds Credit Card – Stationery, bulbs, equipment £ 722.28

6.2 Cllr Young approved the monthly financial reports, seconded by Cllr Wright.
6.3 Internal and External Audit reports – The Clerk reported on audit completion. Noted that there is no outstanding major issues requiring attention. The accounts are available for public inspection and the summary has been posted on the website.
6.4 Conigre play area –quote from Safe and Sound for £650.00 to repair and replace metal plate and wet pour was approved by Cllr Haywood and seconded by Cllr Watson. .
6.5 OKL art project – artisan pictures of suggested pieces were discussed – final consultation event to be held on 7th November from 3pm in the Chamber.
6.6 Parish Council Surgery to be held on 5th November 2016 at The Village Centre.
6.7 Conigre Play Area – fencing quote discussed – comparative quotes to be explored.
6.8 Quote from Complete Tree Services – Lime trees rear of Van Diemen's - £1550 plus VAT was approved by Cllr Searl and seconded by Cllr Williams.

6.9 Grants – the following grants were proposed by Cllr Wright and seconded by Cllr Ashdown following the grants committee meeting:
Chinnor Church Hall £1666.10 for new celling heaters
Chinnor Football Club £2000.00 for new protective fencing
C&PRR £ 500.00 for on-going services and signage
CYFC £1000.00 towards new goals
Chinnor Youth Club £ 500.00 towards new outdoor table tennis table
OALB £ 100.00 towards marketing and promotion
Royal British Legion £ 700.00 for new memorial bench
Chinnor Silver Band £1000.00 towards new instruments

7. Other Matters led by Cllr Williams
7.1 Cllr Higgs and Cllr Ashdown to meet a representative regarding the future of the Red Kite Centre.
7.2 Co-option to Council – to date zero applications received.
7.3 Fed Nixey to be asked to continue as the Council representative for the Reading Room

8. Clerks Report – items not needing notice of decisions:
8.1 Outside reports –noted
8.2 8.2 Planning Committee to meet once Persimmon Homes application is received.
8.3 A2 Dominion meeting to be held on 31st October – Cllr Wright to lead the meeting.

CHAIRMAN ________________________________________ Dated ______________

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