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MINUTES of the FULL COUNCIL MEETING held on 20th February 2017

PRESENT: Cllr Ashdown, Bird, Flint, Haywood, Higgs, Searl, Watson, Williams, Wright, Young

1. Apologies: Cllr Minter, Cllr Rowton-Lee
2. Councillors Declaration of Pecuniary Interest & Dispensations: None

3. Public Question time: 4 members of the public were present.
One member of the public spoke concerning his concerns over the housing volume in the future in Chinnor and expressed his worry over the numbers.

4. Minutes of previous meeting to be agreed and signed: 06-02-17 Full Council Meeting

5. Planning Section led by Cllr Wright - Planning applications considered:

P16/S3540/FUL Amended Details Alteration works to change 2 x bed dwelling into a 3 x bed including room layout changes, window / door changes, enlarge garden and retain access over adjacent driveway via existing dropped kerb ( as per parking plan 8-2-17) at 1A Oak End Way.
Recommendation: Objection –
Over development, parking concerns regarding lack of parking and access to parking area

P16/S3471/FUL Amended Details Erection of two detached dwellings with access, parking and amenity space (as amended by drawings to omit the attached garages to each plot) at Land at 67 Lower Icknield Way
Recommendation: Objection –
Over development – objections remain as before

P17/S0338/HH Variation of condition 2 (replacement of pitched roof of extension with flat sedum roof) of Permission P16/S1955/HH at Bridleway Barn, Sprigs Holly, Chinnor Hill
Recommendation: Approval

P17/S0378/RM Reserved Matters application (access, appearance, layout, landscaping and scale) following permission P16/S2749/O – demolition of existing 2 bed dwelling and other buildings and replace with a new 4 bed, 2 storey dwelling at Venue Wood Barn, Chinnor Hill.
Recommendation: Approval

P17/S0500/HH Single storey side and rear extension at 17 Millers Turn
Recommendation: Approval

5.1 Planning Permission granted by SODC
P16/S4214/LB Listed Building Consent – replacement windows at The Poplars, Crowell Road, Chinnor.

5.2 Planning Matters
5.2.1 Alleged Breach – P15/S3559 – 40 Oakley Road – development not in accordance with approved plans – Enforcement Officer to visit site and assess. Noted.
5.2.2 Council leader's statement on Single unitary council for Oxfordshire – all Councillors to respond individually.
5.2.3 Consultation on Proposed Main Modifications to Oxfordshire Minerals and Waste Local Plan: Part 1 – Core Strategy and Sustainability Appraisal Report – Feb 17. Noted.

6. Environment led by Cllr Higgs
6.1 Annual Assembly – 13th March – To date we have 19 groups attending – Red Kite Children's Centre are now also attending following the presentation. All Councillors requested to attend to support the evening.
6.2 It was agreed for the Parish Council to host a meeting on 27th March at 7.30pm and invite all neighbouring residents to discuss a way forward with the on-going issue with large tree adjacent to alley (off Oakley Road). Cllr Williams, Cllr Bird and Cllr Ashdown to attend.

7. Finance and General Purposes led by Cllr Searl
7.1 The bills for payment were approved by Cllr Wright and seconded by Cllr Williams:
Post Office Ltd – PAYE £1850.11
Prudential – AVC £ 150.00
OCC Pension Fund £1833.72
DF Sales – food waste bags £ 367.20
Liners, Bags and Sacks £ 122.18
Mr Peter Brook – NHP printing £ 83.80
Playdale Playgrounds – 50% deposit on repairs £9068.65
Grundon Waste – waste wheeler empty January 17 £ 95.71
Zurich – Vehicle policy £ 581.59
Microshade – Citrix hosting £ 123.00
Arval Fuel – DD £ 24.21
Bulk Payment – salaries £5109.12
CNG – DD – Gas supply at WFCH for Jan 17 £ 108.81

7.2 Cllr Young proposed to approve the monthly financial reports, seconded by Cllr Ashdown.
7.3 Annual Inspection report of land in ownership / responsibility of CPC is on-going.
7.4 Cllr Searl to progress towards donations towards total cost of Christmas Lights 2017.
7.5 Cllr Bird proposed to approve the quote from Curtis and Son regarding Conigre play area fencing, seconded by Cllr Young. Cllr Bird to meet Mr Curtis to finalise fencing details.
7.6 Cllr Bird proposed to approve the quote from Chinnor Web Design for CPC office laptops and installation at a rate of £575.00 for each lap top. Seconded by Cllr Young. All in favour.
7.7 Cllr Bird proposed to approve the quotes for wall repairs and electrical works at WFCH, seconded by Cllr Young.
7.8 Annual Standing Orders, Risk Assessment and Financial Regulations 2017 were approved and agreed as accurate and updated for 2017.

8. Clerks Report – items not needing notice of decisions:
8.1 To discuss current HR matters – interviews to commence this week for the supervisor role.
8.2 Cllr Williams and Cllr Ashdown to attend the SODC Planning meeting on 1st March to put over objections to the proposed development and demolition of 17 and 19 Greenwood Avenue.
8.3 Chinnor Neighbourhood Plan – Community Engagement committee members attended the meeting and gave a full presentation of the progress of the community engagement element. All Councillors were in favour of the group continuing. The referendum is scheduled for July 2017 so the community engagement needs to progress quickly.

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