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MINUTES of the Finance and General Purposes Committee Meeting held on 25th September 2017

PRESENT: Cllr Flint, Minter, Young, Wright, Williams

Staff: Liz Folley and Jo Wills

Apologies: Cllr Standage, Cllr Bird, Cllr Rowton-Lee


Co-option of temporary F&GP Committee members to be agreed: None

Councillors Declaration of Pecuniary Interest & Dispensations: None

Public Question time: No public were present


Monthly Finance Reports

5.1 Bank Statements as at 31.08.17 – proposed by Cllr Young and seconded by Cllr Williams.

5.2 Petty Cash – Cash Book August – proposed by Cllr Wright and seconded by Cllr Minter.

5.3 Budget Update August – proposed by Cllr Minter and seconded by Cllr Wright.


Invoices for payment were proposed by Cllr Young and seconded by Cllr Wright:

Go Daddy NHP website renewal 71.88

Fire Cover Ltd WFCH and Machinery store 187.20

AVC Prudential 150.00

OCC Pension Pension contributions 2292.32

Post Office PAYE 2238.43

Motec Kubota repair and MOT 475.19

AJ Heating WFCH boiler service 55.00

Grundon Waste Waste wheelers 116.29

Microshade Citrix system 133.14

R Pickard WFCH cleaning August 70.00

Arval Fuel 4-9-17 to 14-9-17 134.90

Arval Fuel 16-8-17 to 29-8-17 155.08

PWLB Ref: 41207230 10110.91

Bulk Payments Salaries 6469.33

DF Sales Food waste bags 374.40

N Whitney Kubota repair 208.85


Quotes for consideration:

7.1 Quotes for patio & drainage repair at Community Pavilion were deferred until the next meeting.

7.2 Christmas tree from The Tree Barn - £560.00 proposed by Cllr Wright and seconded by Cllr Young.

7.3 Quote from M.D Rockell for install of new gate at the Allotments was proposed by Cllr Minter and seconded by Cllr Young.

7.4 Quotes for redecoration of Council Chamber were not approved. Protective wall covering was agreed to stop the chair marks and it was agreed to be a winter job for the Groundsmen. Cllrs Bird, Minter & Young to ascertain wireless requirements for the Chambers prior to the next meeting.


August Marquee events

8.1 Review of 2017 marquee events / costs and comments from users were noted. To be detailed in the next edition of the Chinnor Pump.

8.2 Marquee 2018 –It was agreed that provision of funding for 2018-2019 will be recommended for consideration at the budget setting meeting.


Financial Matters

Grass Cutting Agreement from OCC was approved by Cllr Wright and seconded by Cllr Williams.

Request from Chinnor Royal British Legion - £145.00 to support Remembrance Day Parade from S137 was approved by Cllr Young and seconded by Cllr Wright.

Consultation – Revised draft S106 and CIL consultation to be added to Full Council agenda and all councillors encouraged to undertake.


Community Grants – Sept 2017

10.1 Grant applications were discussed – full listing available in the Grants file.

The following grants were agreed:

Red Kite Family Centre £1666.50

Chinnor Silver Band £ 825.00

Chinnor Village Centre £ 825.00

Soldiers of Oxford £ 412.50

Chinnor Community Church £ 500.00 – to be forwarded in the next financial year

Home-Start Southern £ 247.50 – payable when a Chinnor family access the service


10.2 To discuss purchase of a Speed Indication Device – grants to be applied for via SODC and OCC

10.3 Request to obtain grant on behalf of RBL to put a WW1 bin outside the VC – agreed.

10.4 SODC/OCC councillor's grants – applications agreed to process moving the 30mph sign at Thame Road and maintenance of verge triangle on Station Road.


Clerks Report:

The Clerk magazine

LCR Magazine

Clerk and Council Direct Magazine

The Clerk advised of a new PCSO in our area – George Twiddy. He has visited the CPC office and will be out and about in the village as often as possible to meet residents.


CHAIRMAN _______________________________________________ Dated _________________

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