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Minutes of the FULL COUNCIL MEETING held on 2nd October 2017

PRESENT: Cllr's Flint, Haywood, Minter, Ridgley, Rowton-Lee, Standage, Williams, Young.

Staff: Liz Folley and Jo Wills

Apologies: Cllr Wright, Cllr Ashdown, Cllr Watson, Cllr Bird, Cllr Higgs, D/Cllr Lloyd, C/Cllr Matelot

Councillors Declaration of Pecuniary Interest & Dispensations:


Public Question time: No public were present.


Minutes of previous committee meetings were approved and signed:

04-09-17 Full Council Meeting signed by Cllr Williams

11-09-17 Environment Committee Notes signed by Cllr Haywood

18-09-17 Planning Committee Meeting signed by Cllr Rowton-Lee

25-09-17 Finance and General Purposes Committee Meeting signed by Cllr Flint


Matters Arising: Revised draft S106 and CIL consultation – each Councillor to look into and complete.


Written reports submitted from SODC and OCC:

5.1 Cllr Williams to discuss Chinnor issues with C/Cllr Matelot – more detailed reports for Chinnor were requested by Councillors.


PCSO monthly report

6.1 Notification of PCSO – George Twiddle – monthly report is filed in the minutes file.


Outside Reports

Cllr Williams attended an evacuation day – invited by Mill Lane School.

Cllr Williams attended the Florence Nightingale AGM.

Cllr Young and Cllr Flint attended a GDPR course – details in the office.


Sponsorship Opportunity at White's Field

8.1 WFCH advertising opportunity for CYFC was discussed again. Terry Devine to be invited to the next Full Council meeting to discuss and agree parameters, terms and conditions and planning constraints.


Clerks Report – items not needing notice of decisions:

9.1 New replacement memory bench for Sue Reed with inscription has been installed in Jubilee Gardens.

9.2 Please note the meeting regarding Diocese and Cils/S106 is scheduled for 30th October.


Members Questions

Cllr Young reported on a recent break in at White's Field Community Hall – further CCTV to be investigated and replacement fire exit door quotes to be sourced.


Finance and General Purposes led by Cllr Flint

11.1 Additional bills were proposed by Cllr Young and seconded by Cllr Minter:

BDO LLP – external audit complete £1560.00

RB Pickard – WF cleaning for September £ 60.00

Rialtas Business Solution – accounts package £ 294.00

The Vinyl Frontier – 3 play area signs £ 990.90

Soldiers of Oxfordshire Trust – Grant £ 412.50

Chinnor Village Centre – Grant £ 825.00

Chinnor Silver Band – Grant £ 825.00

Red Kite Family Centre – Grant £1666.50

Cannon Hygiene – WFCH bundle pack £ 200.33


Meeting schedule review

12.1 Meeting dates for first quarter of 2018 were agreed. It was proposed by Cllr Haywood to change all meeting times to 7.30pm from 16th October 2017 seconded by Cllr Rowton-Lee. Two against the vote.

12.2 Budget meeting date has been agreed with Cllr Flint – to be reviewed at F&GP and agreed at Full Council.


CHAIRMAN _________________________________________________ DATED ______________

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