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PRESENT: Cllrs Ashdown, Edwards, Haywood, Higgs, Minter, Ridgley, Rowton-Lee, Standage, Wright, Williams and Young Staff: Jo Wills

Also present: D/Cllr Lynn Lloyd

Minutes of the Meeting of the FULL COUNCIL MEETING held on Monday 3rd December 2018

 

Apologies for absence: Cllr Flint

Declarations of Interest – None

Public Question Time – No public were present.

 

D/Cllr Lynn Lloyd reported that the Chinnor War Horses have requested to lay a lantern in the war memorial on Christmas Eve. CPC fully support this although concerns on safety were discussed. Our PCSO will not be available during the early evening to assist. D/Cllr Lynn Lloyd will discuss with the RBL.

 

District and County Councillors' Reports:

District Council report is in the minutes file. County Council report is in the minutes file.

 

Minutes of the last Full Council meeting:

Minutes of the Full Council Meeting held on 5th November 2018 were proposed as correct by Cllr Young, seconded by Cllr Haywood and signed by Cllr Williams.

 

Minutes of Committees:

Finance and General Purposes held on 12th November 2018 signed by Cllr Minter

Planning held on 19th November 2018 signed by Cllr Wright

Environment held on 26th November 2018 signed by Cllr Ashdown

 

Policies for 2019:

Some minor amendments were made to some of the Policies and training options were discussed – The Clerk to enquire about online or local evening training sessions.

The following Policies were proposed for approval by Cllr Wright, seconded by Cllr Young

Financial Regulations signed by Cllr Williams

Publication Scheme 2019 signed by Cllr Williams

Code of Conduct 2019 signed by Cllr Williams

Social Media Policy 2019 signed by Cllr Williams and Cllr Young

Standing Orders 2019 signed by Cllr Williams

Marking the death of HM The Queen and Senior Figure 2019 signed by Cllr Williams

Grants Policy 2019 signed by Cllr Williams

Complaints Form 2019 signed by Cllr Williams

Training and Development Policy 2019 signed by Cllr Williams

 

Budget 2019-2020

8.1 Cllr Young proposed to approve the Budget for 2019-2020 and precept demand of £305,866.00 – seconded by Cllr Rowton-Lee. Cllr Williams signed the Precept request letter.

 

9. Communications

9.1 The resignation from Sandy Watson was accepted and she was thanked for her commitment. As the elections are in May 2019 no co-option will take place.

9.2 Donkey Lane Orchard lease was discussed – a few errors have been noted and changes need to be made so the Council agreed it needed to be reviewed again at the next Full Council meeting. Proposed by Cllr Higgs and seconded by Cllr Haywood. All in favour.

 

 

Chairman ________________________________________ Dated __________________

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