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Minutes of the meeting of the Planning Committee held on Monday 9th March 2020

PRESENT: Cllr Wright, Williams, Ridgley, Ashdown, Oliver, Archer
Staff: Jo Wills.
Also attended: D/Cllr Ian White

1. Apologies for absence: None
2. Declarations of Interest: None

3. Public Question Time – 1 member of the public was present and talked the Council through their proposed plans for an extra dwelling to be built in land at 33 Cowleaze.
Report from D/Cllr White regarding Local Plan update in minute file.

4. To approve the minutes of the Planning Committee dated: 10th February 2020
Proposed by Cllr Archer and seconded by Cllr Williams. All in favour.

5. Development Updates
Old Kiln Lakes: Appeal now ongoing fencing – waiting decision from Independent Inspector. No change on land transfer and turning circle issue to date.

The Carriages: The development is complete with all dwellings occupied.

Bellway Development, Crowell Road: The development is nearly completed.
The hoggin path around the drainage pond is wet and have instructed our ground workers to raise this section. Pipe blockage right at the entrance. This is being jetted soon to establish if there is a blockage or collapsed pipe.

A2 Dominion / NK Homes, Mill Lane: Play area now open. Salt bins installed.
"Not suitable for vehicle sign" on Mill Lane (after development entrance) has been lost! A new one now ordered and will be reinstated.

Bovis development, Lower Icknield Way: Expected completion date is currently October / November 2020 but this could change. Open space / play area and pond area will be constructed in August / September time.

Bloor Homes, Mill Lane: Pathway link from car park to new pathway as requested by CPC almost complete. Ongoing items still waiting an answer...
• New wooden bollards to replace the old black ones in the old junction
• Signage on the main road advising of the new community car park
• Hedgerow needs a tidy up - we are advised that all netting now removed
• General tidy up of open space and removal of stones and level - replace with top soil

Persimmon Homes, Greenwood Avenue: The proposal submitted under this application is not acceptable so the applicant is considering amending the plans. Once these are submitted SODC will re-consult all neighbours and the Parish Council so everyone has an opportunity to comment on the amendments. No timeframe for this as it is in the hands of the applicant.

6. Planning applications considered:
Application Ref: P20/S0676/RM (Reserved Matters)
Proposal: Reserved Matters application following outline planning permission P16/S4079/O (Erection of seven detached and semi-detached two-storey dwellings together with access, parking and amenity space) seeking approval of matters of appearance, landscaping and scale.
Address: Land rear of 59-63 Lower Icknield Way
CPC recommendation: No Objection
Concerns raised over the large mound of earth and soil which was not removed from site after the first development.

Application Ref: P20/S0454/HH
Proposal: Conversion of integral garage to habitable use and front entrance canopy.
Address: 26A Lower Icknield Way
CPC recommendation: No Objection

Application Ref: P20/S0657/HH
Proposal: Erection of first floor extension and alterations and formation of front entrance porch. An alternative scheme to P19/S1659/HH
Address: Hempton Cottage, Henton
CPC recommendation: Objection
Support neighbours objections regarding loss of privacy with the roof lights. This objection letter reads as follows:
"P20/S0657/HH looks like a small change to P19/S1659/HH but for us -neighbours of Hempton Cottage- it has a significant impact. Although they were not included in planning permission granted under P19/S1659/HH, we first noticed that 3 roof lights had been installed at Hempton Cottage in the autumn of 2019. The installed roof lights are of clear glass and they can be opened. This is unneighbourly and our privacy has been affected: in our garden, our terrace, our conservatory, our kitchen, our utility room and 3 of our 4 bedrooms (visual & sound). For these reasons, we wish to object to the windows being of clear glass and being able to be opened – if they are above 1.70 mtr of finished floor level - as stated in the plans. Furthermore, please note that planning permission P13/S3354/HH was granted for the same property on 17th February 2014, to install similar windows under the following condition: 'The roof light in the southeast-facing roof slope of the extension hereby permitted shall be glazed in obscure glass, and shall be fixed shut prior to the first occupation of the accommodation. The roof light shall be retained as such thereafter. Reason: To ensure that the development is not unneighbourly in accordance with Policies G2 and H13 of the South Oxfordshire Local Plan 2011.'"

Application Ref: P20/S0684/HH
Proposal: Convert existing garage and living accommodation and replace flat roof over with pitched roof. Construct two storey front extension.
Address: 21 Greenwood Meadow
CPC recommendation: No Objection

Application Ref: P19/S4431/N5A – Amended Information – For info only.
Proposal: Subdivision of retail unit to create additional residential unit (As per amended plans and supporting information submitted 21 January 2020)
Address: Nicholls House, 4 Thame Road
CPC recommendation: Noted

Application Ref: P20/S0130/HH
Proposal: First floor rear extension
Address: 47 Elderdene
CPC recommendation: No Objection

Application Ref: P20/S0281/A
Proposal: Proposed V Board advertisement
Address: Land off B4009
CPC recommendation: Objection
Road safety concerns due to this large sign being a distraction on the approach to the village.
Could give the impression that the advertisement site has been approved for development.
Bovis have a large number of signs at their own development site and this is un-needed.
7. Planning Decisions: Permission Granted by SODC
Application Ref: P20/S0056/HH
Proposal: Vary condition 5 (to allow garage to be demolished after new one completed rather than before) on planning P17/S1286/HH. (Demolish old garage and erect new garage).
Address: 14 Malyns Close

Application Ref: P20/S0067/HH
Proposal: Convert the garage into a living space, placement of garden shed and change of landscaping on the front of the drive and house.
Address: 1 Dimbles Gate

Application Ref: P19/S4564/FUL
Proposal: Erection of replacement building to create new single storey family dwelling
Address: Shaws Field Farm, Chinnor Hill

Application Ref: P20/S0028/FUL
Proposal: Removal of Condition 7 of Planning Permission P06/E0123/O in respect of the occupation of an agricultural dwelling and the change of use of agricultural barns and associated curtilages to commercial use involving Class B2 (General Industrial use) and Class B8 (General Storage use).
Address: Rowan Farm, Henton

8. SODC Enforcements – ongoing and being monitored

SE19/664 – Oak Hill Park, Crowell Road
Breach of condition 15 of planning permission P17/S4376/FUL (implementation of travel plan - cycle parking).
Ongoing. Julie Perrin is investigating.

SE19/646 – The Old School House, 72 Station Road
Without planning permission, the erection of a skate ramp with a raised platform.
Ongoing the case officer is Mary Woods

SE19/573 – Land at 67 Lower Icknield Way
Breach of condition 9 of P16/S3471/FUL – road completion
Ongoing, working with OCC Highways and the developer. Later permission is complicating this situation. Jo Cooper is the case officer.

SE19/486 – 24 Ravensmead – Lost at Appeal Ref: APP/Q3115/D/19/3228355
Officer currently in dialogue with the owner of the above property seeking to resolve this matter without the need for protracted enforcement action. Please be aware that if the fence to the south of the property is reduced in height to match that of the neighbouring property, whilst still a technical breach of planning control it would then not be expedient for us to pursue and this has been the subject of an enquiry raised by the property owner.

SE19/374 – Public right of way
Without permission the obstruction of a public right of way contrary to approved plans for P14/S1586 & P14/S0953. (Bellway and TW)
Ongoing. Officer due to check the status. Zoe Spring is the case officer

SE19/179 – 40 Oakley Road – breach of condition 4 of permission P16/S4117/FUL – loss of car park spaces due to bin store being built. Enforcement written to occupants
Planning Application withdrawn – In arrangements with land owner at rear to buy land for more parking. Once legal matters completed another application will be submitted.
Without more allocated parking spaces the planning officer cannot support

SE19/84 – land adjoining 7 Emmington – Without planning permission the material change of use of land to storage of building materials.
Planning application for temporary storage not received. Assess the expediency of taking formal action. Jo Cooper is the case officer.

SE17/35 - Hill House, Chinnor Hill - fence erected along the boundary
The planning enforcement case was closed following the reduction in height of the fencing in June 2018. I have reviewed the photographs taken at that time and it is not considered expedient to pursue a reduction in height of the supporting posts.

SE20/33 – Land to rear of 20 Church Road
Without planning permission, the material change of use of land from parking to a mixed use of parking and storage.
Investigation underway.

SE20/25 – Henton Lodge Farm, Henton
Without planning permission, the siting of outbuildings for residential and business purposes.
Investigation underway.

SE20/24 – 29 Greenwood Meadow
Without planning permission, the material change of use of land from residential to a mixed use of residential and car repairs/scrap merchant.
Investigation underway.

9. SODC Enforcements – Cases Closed
SE20/26 – Field at Meadow Farm, Henton
Without planning permission, the siting of outbuildings for residential and business purposes.
Case closed – no case to answer.

SE19/636 – 10 Church Lane
The erection of an outbuilding not conforming to permitted development rights.
This investigation is closed. There was no breach. The informant is aware of the outcome.

SE19/493 – Land north of Mill Lane
Breach of conditions on P17/S3916 – levels.
This issue has been investigated before and no breach has been found. Final checks being made. Zoe Spring is the case officer.

10. SODC Appeal Cases were noted
APP/Q3115/W/19/3242394
Retrospective permission for a fence along the boundary of Kiln Avenue.
P19/S1186/FUL. Written representations sent 12th February 2020

11. Transport / Parking / Traffic
11.1 Traffic Survey – Cllr Wright reported and gave a summary on recent survey results.
11.2 Meeting with Cllr. Matelot & OCC Highways officer has been cancelled.

12. Neighbourhood Plan
12.1 Site visit held by the examiner on 17th February 2020. Examiner is now working on the report. Examiners aim is to send the fact check report early this week.

13. CIL / S106
13.1 Report given from Cllr Wright on CIL / S106 meeting with Cllr Flint – to be discussed at the next F&GP committee in more detail.

14. Planning Matters
14.1 Questions submitted to Crime Commissioner for conversation on 26th March:
• The issues that come up on a regular basis is the speeding and parking none of which is addressed fully by the police within the village - parking on double yellows is common practice as there is no one to enforce this.
• Parking on the pavement another concern.
• Feral known teenagers are not dealt with correctly and continue their ASB throughout the village.
• Drugs abuse is common around the village with little perceived action.
• Burglaries are low but have not been eradicated.
• 101 remains a daunting experience and despite several residents' complaints it remains so.
• Whilst PCSO attendance is noticed their effectiveness is minimum being that their powers are limited so the occasional support by a police officer would enhance their effectiveness. (can PCSO powers be increased?)
• Clarification use of 101 vs 999 needs to be fully understood by the general public and as such the services need to be more widely publicised.
• Given the current government pledge to provide more police officers - when will we see the benefit of this and would larger villages be allocated a dedicated police officer.
• Improved Communication within the Neighbourhood.
• In light of the police manpower being so greatly reduced why was support for Neighbourhood Watch schemes withdrawn

14.2 Resident from 33 Cowleaze – pre-application – advised to consult with CPC Planning Committee prior to submitting application for 1 new dwelling. Councillors raised concerns about the proposal being a cramped form of development. Also concerns raised over limited parking in the area. No decision possible until a formal application is received by SODC.
14.3 Change of name from Windy Ridge, Hill Top Lane to Woodland Ridge, Hill Top Lane.

CHAIRMAN __________________________________________ DATED _____________

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