Privacy Statement Policy - adopted on 14-05-18

 

Chinnor Parish Council (CPC)

Community Pavilion, Station Road, Chinnor, Oxon, OX39 4PU

Tel: 01844 353267

Email: chinnorpc@btconnect.com

 

When you contact us

The information you provide (personal information such as name, address, email address, phone number, organisation) will be processed and stored so that it is possible to contact you and respond to your correspondence, provide information and/or access our facilities and services. Your personal information will be not shared or provided to any other third party.

 

The Councils Right to Process Information

GDPR (Data Protection Act 2018) Article 6 (1) (a) (b) and (e)

Processing is with consent of the data subject or

Processing is necessary for compliance with a legal obligation or

Processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller

 

Information Security

Chinnor Parish Council cares to ensure the security of personal data. We make sure that your information is protected from unauthorised access, loss, manipulation, falsification, destruction or unauthorised disclosure. This is done through appropriate technical measures and appropriate policies.

We will only keep your data for the purpose it was collected for and only for as long as is necessary.

If you require your data / email address being removed from the databases please contact CPC directly.

 

Children

We will not process any data relating to a child (under 17) without the express parental/ guardian consent of the child concerned.

 

Your Rights

Access to Information

You have the right to request access to the information we have on you. You can do this by contacting our Data Information Officer: chinnorpc@btconnect.com

 

Information Correction

If you believe that the information we have about you is incorrect, you may contact us so that we can update it and keep your data accurate. Please contact: chinnorpc@btconnect.com

 

Information Deletion

If you wish Chinnor Parish Council to delete the information about you please contact: chinnorpc@btconnect.com

 

Right to Object

If you believe that your data is not being processed for the purpose it has been collected for, you may object: Please contact chinnorpc@btconnect.com

 

Rights Related to Automated Decision Making and Profiling

Chinnor Parish Council does not use automated decision making or profiling of individual personal data.

 

To Sum Up

In accordance with the law, we only collect a limited amount of information about you that is necessary for correspondence, information and service provision. We do not use profiling, we do not sell or pass your data to third parties. We do not use your data for purposes other than those specified. We make sure your data is stored securely. We delete all information deemed to be no longer necessary. We constantly review our Privacy Policies to keep it up to date in protecting your data.

 

Complaints

If you have a complaint regarding the way your personal data has been processed you may make a complaint to Chinnor Parish Council Data Information Officer: chinnorpc@btconnect.com and the Information Commissioners Office casework@ico.org.uk Tel: 0303 123 1113

 

Data Protection Officer

Local Council Public Advisory Service

www.lcpas.co.uk

 

Copies of all policies are available from the CPC office or email your request to chinnorpc@btconnect.com

 

As per EU General Data Protection Regulation (2016/679) which took effect 25th May 2018 (GDPR)

As per The Data Protection Act 2018 which became law on 23rd May 2018 (DPA 2018)

This is an updated Act from the 1998 Act and 1995 Directive

www.ico.org.uk for more information on the above.