Agenda of Statutory Annual Meeting 040618

24/05/2018

CHINNOR PARISH COUNCIL

AGENDA of the STATUTORY ANNUAL MEETING to be held on 4th JUNE 2018 at 7.30pm in the Council Chamber, Community Pavilion.

SUMMONED TO BE PRESENT: Cllr's Ashdown, Flint, Haywood, Higgs, Minter, Ridgley, Rowton-Lee, Standage, Watson, Williams, Wright and Young.

The Clerk to welcome everyone to the Annual Meeting.

 

APOLOGIES: Cllr Watson

DECLARATIONS OF PECUNIARY INTEREST:

 

ELECTION OF PARISH COUNCIL CHAIRMAN. Nomination:

Proposer Seconder

 

ELECTION OF PARISH COUNCIL VICE-CHAIRMAN: Nomination:

Proposer Seconder

 

FINANCE AND GENERAL PURPOSES COMMITTEE:

The Finance and General Purposes Committee will consist of 5 members plus the Council Chairman and Vice Chairman. The Quorum for this committee shall be 4 members

The Committee will meet every second Monday of each month – unless otherwise notified.

The Committee will have specific responsibility for all matters relating to:

Insurance

Risk management

Financial control/audits

Financial Regulation and Standing Orders

Investments

Loans

Grants

Value for money

Long term plans and strategy

Legal issues

Office administration

PR and newsletters

Council Assets

CILS / S106

Policies and Procedures

Committee Members:

1) Cllr Flint

2) Cllr Minter

3) Cllr Young

4) Cllr Rowton-Lee

5) Cllr Standage

Election of F&GP Committee Chairman: Nomination / Proposer / Seconder

Election of F&GP Committee Vice-Chairman: Nomination / Proposer / Seconder

 

PLANNING COMMITTEE:

The Planning Committee will consist of 6 members plus the Council Chairman and Vice Chairman. The Quorum for this committee shall be 4 members

The Committee will meet every third Monday of each month.

The Committee will have specific responsibility for all matters relating to:

Consultation on Planning Applications

Receipt of Decision Notices from SODC and the Planning Inspectorate

Consultation on Tree Preservation Orders

Consultation on Street Naming and Numbering

Consultation on Listed Building

Any other matter on a non strategic nature relating to Parish Planning

Committee will take responsibility to attend SODC planning meetings as necessary.

Close liaison with the Neighbourhood Plan Steering Committee

Committee Members:

1) Cllr Wright

2) Cllr Rowton-Lee

3) Cllr Haywood

4) Cllr Ashdown

5) Cllr Higgs

6) Vacancy

Election of Planning Committee Chairman: Nomination / Proposer / Seconder

Election of Planning Committee Vice-Chairman: Nomination / Proposer / Seconder

 

ENVIRONMENT COMMITTEE:

The Environment Committee will consist of 5 members plus the Council Chairman and Vice Chairman. The Quorum for this committee shall be 4 members

The Committee will meet every fourth Monday of each month.

The Committee will have specific responsibility for all matters relating to:

Street Cleaning

Chinnor Windmill

Estover Way Nature Reserve

Good Neighbour Scheme

Footpaths

Garden Plots & tubs

Allotments

Play Areas – Equipment and maintenance

Sports Field/Pitches

Parking/Traffic/ Local Transport

Events

Special Projects including August Marquee

Youth Club

Community Halls including Library and Red Kite Centre

OALC and ORCC and all other governing bodies

St Andrews Educational Charity – trustee appointed

Committee Members:

1) Cllr Ashdown

2) Cllr Higgs

3) Cllr Haywood

4) Cllr Ridgley

5) Cllr Standage

Election of Environment Committee Chairman: Nomination / Proposer / Seconder

Election of Environment Committee Vice-Chairman: Nomination / Proposer / Seconder

 

HUMAN RESOURCES COMMITTEE:

The Human Resources Committee will consist of at least 3 members plus the Council Chairman and Vice Chairman. The Committee will meet as needed for HR matters.

The Committee will have specific responsibility for all matters relating to:

Staff Employment/Health & Safety – to ensure that the Council complies with all legislative requirements.

To advise Council on issues of staff pay and conditions and to recommend adjustment of salary levels to F&GP

To deal with any staff disciplinary matter in accordance with the Council's Disciplinary Procedure

To deal with any staff grievance in accordance with the Council's Grievance Procedure.

To periodically review all employment policies and procedures

To oversee the appointment and recruitment process of Council employees.

Training – to ensure that adequate training is available for everyone.

Committee Members:

1) Cllr Dave Young

2) Cllr Robin Williams

3) Cllr Neil Flint

Election of HR Committee Chairman: Nomination / Proposer / Seconder

Election of HR Committee Vice-Chairman: Nomination / Proposer / Seconder

 

CHINNOR NEIGHBOURHOOD PLAN COMMITTEE:

The Neighbourhood Plan Committee will consist of at least 3 members plus the Council Chairman and Vice Chairman. The Committee will meet as needed for all plan matters.

The Committee will have specific responsibility for all matters relating to:

Chinnor Neighbourhood Plan modifications

Community Engagement

Revision and updating as required

Policy Compliance

Committee Members:

1) Cllr Robin Williams

2) Cllr Sue Ashdown

3) Vacancy

Election of NHP Committee Chairman: Nomination / Proposer / Seconder

Election of NHP Committee Vice-Chairman: Nomination / Proposer / Seconder

 

Council Vacancy

To consider applications for vacancy on Chinnor Parish Council.

 

Communications – To receive communications as the Clerk may wish to present.

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