What's On

Finance Agenda 210920



AGENDA of the Finance and General Purposes Committee meeting to be held via Zoom on Monday 21st September 2020 at 7pm – for access code email chinnorpc@btconnect.com

SUMMONED TO BE PRESENT: Cllr Flint (Chair), Edwards, Gray, Minter, Young, Wright, Williams.
Staff: Liz Folley

1. Apologies for absence:
2. Councillors Declaration of Pecuniary Interest & Dispensations:
3. Public Question time: (15 minutes maximum) To consider questions from public

4. To approve the minutes of the following Finance and General Purposes Committee:
17th August 2020

5. Monthly Finance Reports to be approved:
Bank Statements – August
Petty Cash – Cash Book August
Budget Update August

6. Approval of payments:
To note the new NJC pay scales as agreed by the National Joint Council for Local Government Services for 2020/21 implemented and back dated from 1 April 2020 - 2.75%

HMRC – Tax & NI 3035.49
Bulk Pay – Salaries 7915.14
OCC Pensions – Contributions 2916.26
Prudential – AVC Contributions 150.00
Microshade – IT services 125.88
Cathedral Leasing – WF hygiene bins and dryers 31.20
Surmans – Chinnor memorial re-enamel 1878.00
Shires Cleaning – wasp nests in WF 60.00
Scoop Dotty Dog – dog bin empty 81.00
Regler – Professional fees 960.00
Rospa – play area inspections 461.40
CYFC – Under 5 team set up – CPC grant 410.00
Clarity Copiers – Photocopying 21.78
Briants of Risborough – equipment 61.65

Payments by Direct Debit/SO
Allstar – fuel 01-09-20 to 14-09-20 218.60
Allstar – fuel 19-08-20 to 27-08-20 105.55
Allstar – fuel 03-08-20 to 14-08-20 171.58
BT – Broadband 107.85
PWLB – Loan repayment 10110.91
Opus Energy – HRR electric 10.34
Grundon Waste – waste wheel collection 111.01
British Gas – electric - WFCH - Aug 83.59
British Gas – electric - WFCH – September 104.04
Lloyds Charge Card 170.28

7. Contracts / Quotations
7.1 Quote from ABS Security Systems for new CCTV system at Community Pavilion - £6560.00
7.2 To agree that OCC conducts public consultation with regard to speed reduction measures being implemented
7.3 To replace damaged bench in WF (by the MUGA) new perch bench is 1200mm long and costs £192.07 plus VAT
7.4 Allotment fencing

8. Other Communications and General Purposes:
8.1 To approve the statement of internal control for the year ending 31 March 2020
8.2 To discuss Whites Field community hall hire and update on hire requests for October
8.3 Chinnor Youth Club – to discuss future plan
8.4 CPC Grants – to discuss dates for next applications
8.5 Website – update
8.6 To discuss graffiti on HRR building

Zoom meetings scheduled to date:
23rd September - 7pm Env policy working group
28th September - 7pm Amenities committee
5th October – 7pm Full Council
12th October – 7pm Planning Committee
19th October – 7pm Finance Committee
21st October - OALC paid training – Debra, Robin, Dave
26th October – 7pm Amenities Committee

Liz Folley

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Calling all Businesses



Shop Local – Support Local – Christmas edition

CPC are once again offering all of our local businesses (registered within our Parish of Chinnor, Henton, Wainhill, Chinnor Hill and Emmington) the opportunity of advertising their business for FREE in a Christmas Shop Local booklet. It is a full colour, A5 booklet which will be available for all to collect by November 2020.

Last year's edition was a huge success and over 4500 copies were printed and distributed to local outlets for residents to collect for free, plus it is on the CPC website and Facebook pages for a wider audience.

A number of our small businesses had an increase in orders from this booklet and it really helped generate local support for our businesses.
If you own or work for a local business and would like to advertise for FREE please email jowills@btconnect.com with the following information before 9th October 2020:

• Business Name
• Registered Address
• Contact phone numbers
• Website / Facebook link
• Two lines maximum to explain your business
• Details of any special offers
• Category you would put your business in (food and drink, health and beauty, gifts etc etc)
• Company logo

(please note - we need all details submitted again please - even if you advertised in last years - we are starting the process again to ensure we have all details correct and updated - GDPR and all that!)

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Full Council Agenda 070920



SUMMONED TO BE PRESENT: Cllrs Archer, Ashdown, Edwards, Flint, Gray, Minter, Oliver, Ridgley, Standage, Wright, Williams and Young
Staff: Jo Wills, Liz Folley
Invited to attend: C/Cllr Matelot, D/Cllr Lloyd, D/Cllr White

You are hereby summoned to attend a Meeting of the FULL COUNCIL MEETING to be held via Zoom on Monday 7th September 2020 at 7pm, for the transaction of the following business: -
(please email chinnorpc@btconnect.com for access code to join the meeting).

1. Apologies for absence:

2. Declarations of Interest: Members are asked to declare any disclosable pecuniary interest in items on the agenda, and the nature of the interest, that has not already been recorded in the Member's Register of Interest.

3. Public Question Time: (15 minutes' maximum) To consider questions from members of the public (who live, work or run a business in the Parish.

4. County Councillor and District Council Reports
To receive report from District Councillor Lynn Lloyd and Ian White
To receive report from County Councillor Jeanette Matelot.

5. Minutes of the last meeting: To approve as a correct record the Minutes of the Full Council Meeting held on 3rd August 2020.

6. Minutes of Committees: To note the minutes and consider any recommendation arising from the following committee meetings:
a) Notes from Youth Club working group meeting held on 5th August 2020
b) Planning Committee held on 10th August 2020
c) Notes from Env Policy working group meeting held on 12th August 2020
d) Finance and General Purposes Committee held on 17th August 2020

7. HR updates
7.1 To agree a way forward with the current youth club provision.
7.2 Update on staff working and working schedules.

8. Communications – To receive communications as the Clerk may wish to present.
8.1 Covid-19 and Parish response to crisis – update from The Clerk

Zoom meetings scheduled to date:
14th September - 7pm Planning committee
21st September - 7pm Finance committee
23rd September - 7pm Env policy working group
28th September - 7pm Amenities committee


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Chinnor Emergency Plan



Coronavirus (COVID-19): latest information and advice


Chinnor PC has an Emergency Plan. This plan has been actioned. 

The main details (allowed under GDPR) are now available via an app which is now active for Android phones (not Apple compatible yet)

Please download the app from your app store, free of charge, if you use an android phone – search for Chinnor Emergency Contingency Plan.
A copy of this app is also available in PDF version – attached to this email.
This also includes an updated map of Chinnor with all of the new road names.


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Winter Preparations



Getting Ready for Winter

CPC has worked hard over the past months to get ready for the forthcoming wintry conditions!

We have more salt bins located in the parish for use during these bad weather conditions, plus extra stock of salt and grit if needed to refill bins.

Please remember the salt in the bins is intended for use on the public highway and pavements only, and that bins have been sighted in their locations for a specific reason.

There is no law against people clearing pavements or public spaces. Ministers have repeatedly welcomed "public-spiritedness" and said "common sense" and "benefit of the doubt" should always prevail when considering litigation.

Please help your neighbours and the elderly during icy conditions. Thank you

If you know of someone in need during these poor weather conditions, please contact CPC by email or phone (answer machine when closed) as we can arrange some assistance.

Alternatively, please call the Chinnor Good Neighbour Scheme on 01844 353500.

In severe conditions OCC Winter Services will grit the main bus routes only (B4009, B4445).


Please see below locations of the community salt bins ...

Henton –
1 at top by layby
1 at bottom of road by Peacock entrance

Emmington –
1 by the entrance layby

Chinnor Hill –
1 at Hill Top Lane entrance

1 by gooseneck area


Chinnor –

Golden Hills – entrance

Old Kiln lakes – entrance

OKL noticeboard area

OKL Kiln area

The Avenue – by the Jubilee gardens

Mill lane – by car park entrance

Estover Way – by roundabout

Greenwood Ave / Meadow – on grass verge

Church Road junction - by church wall

Doveleat / High Street junction

Hailey Croft – on the green

Van Diemens – on the green

Mill Lane – grass area by the new junction

Station Road – by the Church Lane junction

Mill Lane – entrance to the NK Homes development




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Defib Unit – Locations and FAQ’s



Please find below the location of the public accessible 24 hours a day defib units (they are installed on external walls and so available 24 hours a day)
More defib units are in the village (within Chinnor Village Hall, C&PRR, Sanderum House) but the following are the ones CPC maintain and are on an external wall so 24 hour accessible.


Wheatsheaf public house, Oakley Road

White's Field Community Hall, Mill Lane

Chinnor Community Pavilion, Station Road

Chinnor Village Centre, High Street

The Inn at Emmington

Chilterns Conservation Board (90 Station Road)

The Peacock in Henton

Upper Farm in Henton



If you need to use the unit you must ring 999.
If a defib unit is required you do not need to know the exact location of the unit. You call 999 and the emergency services will direct you to the closest unit.
Chinnor Community First Responders run regular training sessions as required, but the emergency services talk you through the entire process so don't worry.
The ambulance service will direct you to the nearest unit, give you the access code to open the cupboard and then instruct you fully on usage instructions.
Contact the Chinnor First Responders through the Parish Council office – 01844 353267
These units are a lifesaver – one unit was deployed in White's Field a few months ago and saved a life – please respect these lifesaving units and be aware of the below FAQ:



FAQ Defibrillators
How do I know where the defibrillators are?
Don't worry, the ambulance service control room knows where they are so you don't need to memorise their locations. Ambulance control will ask you if you are on your own or if there are other people present. Follow their instructions, if you are on your own they will tell you to start CPR If there is another person present and a defibrillator is indicated they will be directed to the nearest one and given the code to open the case. However, the decision to send you will be based on the fact that ambulance control will know your location, the location of the defibrillator and the location of the nearest responding resource such as a Community First Responder (who will have a defibrillator with them) an ambulance or rapid response vehicle. Depending on this information and the time and distances involved, ambulance control may suggest you wait for them to arrive.

How do I know how to work the defibrillator?
You don't need to. Once you have open the defibrillator it will tell you exactly what to do (in a very loud voice which can be quite alarming) Just follow its instructions, remember one of you at the incident will still be on the phone to control who will stay with you and give advice and support until help arrives.

If the patient comes round do we still need the ambulance?
Yes the person will still need to go to hospital so keep on the phone to the ambulance service.

Suppose I make a mistake and hurt the patient?
You will not do any harm to the patient. If their heart has stopped and they are not breathing, it can only get better. It is totally the responsibility of the defibrillator to assess for, and deliver the shock to the patient. When the Community First Responder arrives they will ask what happened and assess the situation. The best plan is to follow their instructions as they have a set protocol to follow but your personal expertise and knowledge will be respected and welcomed.


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