AGENDA of the Finance and General Purposes Committee meeting to be held via Zoom on Monday 19th October 2020 at 7pm – for access code email firstname.lastname@example.org
SUMMONED TO BE PRESENT: Cllr Flint (Chair), Edwards, Gray, Minter, Young, Wright, Williams.
Staff: Liz Folley, Jo Wills
1. Apologies for absence: Cllr Young
2. Councillors Declaration of Pecuniary Interest & Dispensations:
3. Public Question time: (15 minutes maximum) To consider questions from public
4. To approve the minutes of the following Finance and General Purposes Committee:
21st September 2020
5. Monthly Finance Reports to be approved:
Bank Statements – September
Petty Cash – Cash Book September
Budget Update September
Informal discussion regarding Budget forecast for 2021-2022
6. Approval of payments:
HMRC – Tax & NI 2494.26
Bulk Pay – Salaries 7151.00
OCC Pensions – Contributions 2590.20
Prudential – AVC Contributions 150.00
Farol – Kubota and ransom repair 241.20
DF Sales – food waste bags 388.80
Scoop Dotty Dog – dog bin empty 165.00
Microshade – IT services 125.88
Complete Weed Control – weed control 780.00
Lamps and Tubes – festive lighting 8170.61
AJ Heating – WF boiler 85.00
Croner – HR consultants 147.47
Clarity Copiers – Photocopying 131.87
Rialtas – accounts 312.00
Viking – stationery and WF cleaning items 136.45
Payments by Direct Debit/SO
British Gas – WF electric 221.36
Castle Water – WFCH water supply 5.00
Grundon Waste – waste wheel collection 106.64
Opus Energy – HRR electric 11.27
Lloyds Charge Card 397.66
BT – broadband 144.12
7. Contracts / Quotations
7.1 Electric charging car points – Community Pavilion – to review revised quote
7.2 Boiler for WF – to review quote for new boiler
7.3 Quote from Croner for Health and Safety support
7.4 To advise of leak issue with the Velux windows at the Pavilion
8. Other Communications and General Purposes:
8.1 To discuss Whites Field community hall hire and update on hire requests for November
8.2 Chinnor Youth Club – update
8.3 Grants – 3 applications have been sent out and none yet returned – close date is 30th October.
8.4 Website – update
Chinnor Parish Council are pleased to advise that our small grants window is now open again.
In 2020/2021 the Parish Council has agreed a budget for making small grants to local organisations.
Maximum amount per grant application per group is £1000.00
Signed and completed application forms and all required additional information must be submitted by 1pm on 30th October 2020.
For a copy of the grants policy and to request a grant application form please email: email@example.com
All grant applications will be dealt with by email.
If you applied for a CPC grant in June 2020 and were successful, I am afraid you cannot apply again.
Please share this information with all groups / organisations you are aware of in our Parish.
Coronavirus (COVID-19): latest information and advice
Chinnor PC has an Emergency Plan. This plan has been actioned.
The main details (allowed under GDPR) are now available via an app which is now active for Android phones (not Apple compatible yet)
Please download the app from your app store, free of charge, if you use an android phone – search for Chinnor Emergency Contingency Plan.
A copy of this app is also available in PDF version – attached to this email.
This also includes an updated map of Chinnor with all of the new road names.
Getting Ready for Winter
CPC has worked hard over the past months to get ready for the forthcoming wintry conditions!
We have more salt bins located in the parish for use during these bad weather conditions, plus extra stock of salt and grit if needed to refill bins.
Please remember the salt in the bins is intended for use on the public highway and pavements only, and that bins have been sighted in their locations for a specific reason.
There is no law against people clearing pavements or public spaces. Ministers have repeatedly welcomed "public-spiritedness" and said "common sense" and "benefit of the doubt" should always prevail when considering litigation.
Please help your neighbours and the elderly during icy conditions. Thank you
If you know of someone in need during these poor weather conditions, please contact CPC by email or phone (answer machine when closed) as we can arrange some assistance.
Alternatively, please call the Chinnor Good Neighbour Scheme on 01844 353500.
In severe conditions OCC Winter Services will grit the main bus routes only (B4009, B4445).
Please see below locations of the community salt bins ...
1 at top by layby
1 at bottom of road by Peacock entrance
1 by the entrance layby
Chinnor Hill –
1 at Hill Top Lane entrance
1 by gooseneck area
Golden Hills – entrance
Old Kiln lakes – entrance
OKL noticeboard area
OKL Kiln area
The Avenue – by the Jubilee gardens
Mill lane – by car park entrance
Estover Way – by roundabout
Greenwood Ave / Meadow – on grass verge
Church Road junction - by church wall
Doveleat / High Street junction
Hailey Croft – on the green
Van Diemens – on the green
Mill Lane – grass area by the new junction
Station Road – by the Church Lane junction
Mill Lane – entrance to the NK Homes development
Please find below the location of the public accessible 24 hours a day defib units (they are installed on external walls and so available 24 hours a day)
More defib units are in the village (within Chinnor Village Hall, C&PRR, Sanderum House) but the following are the ones CPC maintain and are on an external wall so 24 hour accessible.
Wheatsheaf public house, Oakley Road
White's Field Community Hall, Mill Lane
Chinnor Community Pavilion, Station Road
Chinnor Village Centre, High Street
The Inn at Emmington
Chilterns Conservation Board (90 Station Road)
The Peacock in Henton
Upper Farm in Henton
If you need to use the unit you must ring 999.
If a defib unit is required you do not need to know the exact location of the unit. You call 999 and the emergency services will direct you to the closest unit.
Chinnor Community First Responders run regular training sessions as required, but the emergency services talk you through the entire process so don't worry.
The ambulance service will direct you to the nearest unit, give you the access code to open the cupboard and then instruct you fully on usage instructions.
Contact the Chinnor First Responders through the Parish Council office – 01844 353267
These units are a lifesaver – one unit was deployed in White's Field a few months ago and saved a life – please respect these lifesaving units and be aware of the below FAQ:
How do I know where the defibrillators are?
Don't worry, the ambulance service control room knows where they are so you don't need to memorise their locations. Ambulance control will ask you if you are on your own or if there are other people present. Follow their instructions, if you are on your own they will tell you to start CPR If there is another person present and a defibrillator is indicated they will be directed to the nearest one and given the code to open the case. However, the decision to send you will be based on the fact that ambulance control will know your location, the location of the defibrillator and the location of the nearest responding resource such as a Community First Responder (who will have a defibrillator with them) an ambulance or rapid response vehicle. Depending on this information and the time and distances involved, ambulance control may suggest you wait for them to arrive.
How do I know how to work the defibrillator?
You don't need to. Once you have open the defibrillator it will tell you exactly what to do (in a very loud voice which can be quite alarming) Just follow its instructions, remember one of you at the incident will still be on the phone to control who will stay with you and give advice and support until help arrives.
If the patient comes round do we still need the ambulance?
Yes the person will still need to go to hospital so keep on the phone to the ambulance service.
Suppose I make a mistake and hurt the patient?
You will not do any harm to the patient. If their heart has stopped and they are not breathing, it can only get better. It is totally the responsibility of the defibrillator to assess for, and deliver the shock to the patient. When the Community First Responder arrives they will ask what happened and assess the situation. The best plan is to follow their instructions as they have a set protocol to follow but your personal expertise and knowledge will be respected and welcomed.