Finance Committee Agenda 170220

12/02/2020

AGENDA of the Finance and General Purposes Committee meeting to be held in the PARISH CHAMBER, COMMUNITY PAVILION on Monday 17th February 2020 at 7.30pm

SUMMONED TO BE PRESENT: Cllr Flint (Chair), Edwards, Gray, Minter, Young, Wright, Williams.
Staff: Liz Folley

1. Apologies for absence:
2. Councillors Declaration of Pecuniary Interest & Dispensations:

3. Public Question time: (15 minutes maximum) To consider questions from public

4. To approve the minutes of the following Finance and General Purposes Committee:
20th January 2020

5. Monthly Finance Reports to be approved:
Bank Statements – January
Petty Cash – Cash Book January
Budget Update January

6. Approval of payments:
HMRC – Tax & NI 2428.29
OCC Pensions – Contributions 2504.83
Prudential – AVC Contributions 150.00
Clarity Copiers – Photocopying 219.02
Microshade 107.94
George Brown – parts for vehicle service 84.67
Chinnor Turf and Paving – shingle 57.12
Viking Direct – stationery 167.28
SPH cleaning – WFCH cleaning 104.00
Dog Trust – dog waste bags 60.00
SODC – dog waste bins empty July to Dec 2019 482.42
Play Source – Conigre dswing repair 926.40
Turney – rear lamp 141.96
DF Sales – food waste bags 388.80

Payments by Direct Debit:
Bulk pay – salaries 6963.07
BT – phone 106.18
Lloyds Credit card 295.28
Opus Energy – HRR electric 12.43
CNG Gas – WFCH 74.92
Allstar Fuel 44.25

7. Finance Matters
7.1 VE Day celebrations – to report on sponsorship to date:
• £500.00 The Peacock
• £500.00 Motec
• £500.00 Parkers

8. Asset Management
8.1 Allotment – The Clerk to report on lease update and rent
8.2 Community Pavilion – CCP to arrange date for work on Cellar floor
- waiting for quote with regard to further drainage investigations
8.3 Windmill – Report to be noted

9. Contracts / Quotations
9.1 Play Source – swing repair in St. Andrews play area - £420.00
9.2 ABS Security – CCTV for windmill - £1490.00
9.3 ABS Security – CCTV for machinery store - £390.00
9.4 Glasdon – purchase of 2 x new bin (St Andrews play area and Whites Field) £200.00 each

10. Grants
10.1 Update on grants awarded 2019-2020 – as emailed with agenda.

11. S106 / CIL payments
11.1 To review updated sheet in regard to CCP request for water supply.

10. Other Communications: To receive communications as the Clerk may wish to present.
10.1

Liz Folley
Clerk
12-02-2020

Chinnor Parish Annual Assembly

06/02/2020

Tuesday 24th March 2020
7pm in the Chinnor Community Pavilion

Please come along to listen to a number of speakers on various local initiatives, issues and concerns – Greening Chinnor, Highway concerns, Plastic Free Chinnor, Chinnor's environmental policy, District Council news, Donkey Orchard news and updates, footpaths in our Parish, John Howell MP, County Council news, Parish Council news.
It will be an informative evening with an opportunity to ask questions to our panel of speakers.
Refreshments will be served

Evening starts at 7pm so please come along – everyone is welcome.
Annual Assembly – Your Voice – Your Meeting

Chinnor Emergency Plan

24/01/2020

The Chinnor Emergency Contingency Plan has been drawn up and published in case of an emergency / epidemic in the Parish.
It is run and updated regularly by a dedicated committee of volunteers and street friends who will coordinate any actions needed and assistance for our residents.
The main details (allowed under GDPR) are now available via an app which is now active for Android phones (not Apple compatible yet)
Please download the app from your app store, free of charge, if you use an android phone – search for Chinnor Emergency Contingency Plan.
A copy of this app is also available in PDF version – attached to this email.
This also includes an updated map of Chinnor with all of the new road names.

Chinnor_Emergency_Contingency_Plan_App_-_PDF_Version_29102019.pdf

Winter Preparations 2020

22/11/2019

Getting Ready for Winter

CPC has worked hard over the past months to get ready for the forthcoming wintry conditions!

We have more salt bins located in the parish for use during these bad weather conditions and 5 more on order (see list below), plus extra stock of salt and grit if needed to refill bins.

Please remember the salt in the bins is intended for use on the public highway and pavements only, and that bins have been sighted in their locations for a specific reason.

There is no law against people clearing pavements or public spaces. Ministers have repeatedly welcomed "public-spiritedness" and said "common sense" and "benefit of the doubt" should always prevail when considering litigation.

Please help your neighbours and the elderly during icy conditions. Thank you

If you know of someone in need during these poor weather conditions, please contact CPC by email or phone (answer machine when closed) as we can arrange some assistance.

Alternatively, please call the Chinnor Good Neighbour Scheme on 01844 353500.

In severe conditions OCC Winter Services will grit the main bus routes only (B4009, B4445).

Please see below locations of the community salt bins ...

Henton –
1 at top by layby
1 at bottom of road by Peacock entrance

Emmington –
1 by the entrance layby

Chinnor Hill –
1 at Hill Top Lane entrance

1 by gooseneck area

Chinnor –

• Golden Hills – entrance
• Old Kiln lakes – entrance
• OKL noticeboard area
  OKL Kiln area
  The Avenue – by the Jubilee gardens
  Mill lane – by car park entrance
  Pavilion – 2 x behind bike shed
  Estover Way – by roundabout
  Greenwood Ave / Meadow – on grass verge
  Church Road junction - by church wall
  Doveleat / High Street junction
• Hailey Croft – on the green
• Van Diemens – on the green
• Mill Lane – grass area by the new junction
• Station Road – by the Church Lane junction
• Mill Lane – entrance to the NK Homes development

Defib Unit – Locations and FAQ’s

18/09/2019

Please find below the location of the public accessible 24 hours a day defib units (they are installed on external walls and so available 24 hours a day)
More defib units are in the village (within Chinnor Village Hall, C&PRR, Sanderum House) but the following are the ones CPC maintain and are on an external wall so 24 hour accessible.

Wheatsheaf public house, Oakley Road

White's Field Community Hall, Mill Lane

Chinnor Community Pavilion, Station Road

Chinnor Village Centre, High Street

The Inn at Emmington

Chilterns Conservation Board (90 Station Road)

The Peacock in Henton

Upper Farm in Henton

If you need to use the unit you must ring 999.
If a defib unit is required you do not need to know the exact location of the unit. You call 999 and the emergency services will direct you to the closest unit.
Chinnor Community First Responders run regular training sessions as required, but the emergency services talk you through the entire process so don't worry.
The ambulance service will direct you to the nearest unit, give you the access code to open the cupboard and then instruct you fully on usage instructions.
Contact the Chinnor First Responders through the Parish Council office – 01844 353267
These units are a lifesaver – one unit was deployed in White's Field a few months ago and saved a life – please respect these lifesaving units and be aware of the below FAQ:

FAQ Defibrillators
How do I know where the defibrillators are?
Don't worry, the ambulance service control room knows where they are so you don't need to memorise their locations. Ambulance control will ask you if you are on your own or if there are other people present. Follow their instructions, if you are on your own they will tell you to start CPR If there is another person present and a defibrillator is indicated they will be directed to the nearest one and given the code to open the case. However, the decision to send you will be based on the fact that ambulance control will know your location, the location of the defibrillator and the location of the nearest responding resource such as a Community First Responder (who will have a defibrillator with them) an ambulance or rapid response vehicle. Depending on this information and the time and distances involved, ambulance control may suggest you wait for them to arrive.

How do I know how to work the defibrillator?
You don't need to. Once you have open the defibrillator it will tell you exactly what to do (in a very loud voice which can be quite alarming) Just follow its instructions, remember one of you at the incident will still be on the phone to control who will stay with you and give advice and support until help arrives.

If the patient comes round do we still need the ambulance?
Yes the person will still need to go to hospital so keep on the phone to the ambulance service.

Suppose I make a mistake and hurt the patient?
You will not do any harm to the patient. If their heart has stopped and they are not breathing, it can only get better. It is totally the responsibility of the defibrillator to assess for, and deliver the shock to the patient. When the Community First Responder arrives they will ask what happened and assess the situation. The best plan is to follow their instructions as they have a set protocol to follow but your personal expertise and knowledge will be respected and welcomed.

Chinnor Good Neighbour Scheme

22/08/2019

Do you need a lift to the doctors, hospital or appointment you have?

Do you need help with light gardening or cleaning or to see a friendly face for a chat?

Do you know someone who may need help or could use the Good Neighbour Scheme service?

Chinnor Good Neighbour Scheme can help.

Call 01844 353500

www.chinnorgns.co.uk

Chinnor Youth Club

01/04/2019

Chinnor Youth Club

Chinnor Youth Club is open every Thursday night.

All 11-17 year olds are welcome.

The Youth CLub is located in Whites Field Community Hall from 7pm to 9pm. 

Loads of activities', tuck shop and events each week.
Like their FACEBOOK page: Chinnor Youth-Club